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HomeMy WebLinkAbout2002-04-17; Library Board of Trustees; MinutesMINUTES MEETING OF: DATE OF MEETING: April 17,2002 TIME OF MEETING: 4:OO PM PLACE OF MEETING: LIBRARY BOARD OF TRUSTEES Library Board Room - 1775 Dove Lane CALL TO ORDER: Co Chair Laurie Page called the meeting to order at 4:OO PM. ROLL CALL: Present : Library Board Trustees, Page, Swette, and Tarman. Absent: Trustees Gleason Huss and Kamenjarin Also Present:Cliff Lange, Library Director /- Geoff Armour, Assistant Library Director Heather Pizzuto, Principal Librarian, Dove Lane Chris Holt, Principal Librarian, Cole Dana Hartshorn, Library Management Analyst Bee Koons, NSDCGS Liaison Arthur Wood, Friends of the Library Liaison Anne Sypien, League of Women Voters Observer APPROVAL OF MINUTES: The minutes of the April 18, 2002 meeting were approved as submitted. MONTHLY LIBRARY DIVISION HEADS REPORTS: Trustee Tarman was pleased to see that the staff from the Centro took part in the parents’ conference at Jefferson School. Trustee Page asked if the newest Library Clerk at the Centro was a volunteer or a new position and was told that the new employee replaced one who had left. Trustee Page asked if there was an effort to get volunteers for the Centro. Principal Librarian Holt responded that the new Volunteer Coordinator is trying to place volunteers at that facility. r ,- Library Board of Trustees Page 2 Minutes of April 17, 2002 Meeting CHILDREN’S INTERNET PROTECTION ACT (CIPA): Library Director Lange explained that this information was provided as an update for the Board and that the latest information is that the trial has concluded and they will render an opinion some time in May. Further indications are that regardless of which way the Pennsylvania Court decides, the case will be appealed to the United States Supreme court. The CIPA requires all libraries to filter all computers if the library is accepting any e-rate money, the subsidy provided by the federal government to libraries and schools or any other federal money. AUTOMATION SYSTEM STATUS REPORT: Library Director Lange announced that the library had received five proposals for the new automated system and had narrowed the selection down to two. Innovative and SIRS1 are the top two vendors being considered and have scheduled two days each to meet with staff and provide a demonstration of their product. He invited the members of the Board to attend the general overview sessions. Trustee Swette asked for an explanation of the evaluation process and Library Director Lange explained that it did not involve the public. The company will send representatives to make presentations to the Library staff on various components of their product. For this process the library created five task forces consisting of staff members from various divisions dealing with technical services, reference services, circulation, etc. These teams participated in the evaluation process to reduce the candidates to the final two. The next step will be the hands-one demonstrations of the various capabilities of the two systems. The consultant hired for this purpose developed the entire process. F- CITY OF CARLSBAD 50TH ANNIVERSARY UPDATE: The Library Director Lange reviewed the planned events calendar for the celebration and gave each of the Trustees a cloisonne lapel pin commemorating the 50fh Anniversary and a commemorative poster. Trustee Page asked if the council meeting and dinner on July 1 6‘h would be open to the public and was told that the invitation list was being developed and final details and cost had not yet been determined. The limited capacity of the dining room will determine whether it will be a “by invitation only” event. /- Library Board of Trustees Page 3 Minutes of April 17, 2002 Meeting UPDATE ON CENTRO de INFORMACION: Assistant Library Director Armour circulated recent photos of the modular, which has been delivered to the site, as well as photos of the interior. The modular provides 1440 square feet of usable space as compared to the 900 in the current facility. Demolition of the current buildings is scheduled for July or August so we are well within the timeline for moving the Centro to the new facility. There are still some infrastructure issues, including the installation of the telephone, T-I line for the computers, some electrical work and handicapped parking and ramping for the entrance. The shelving is already on order and the target move date is the first two weeks of June, putting the Centro in the new facility in time for the kick-off of the Summer Reading Program on June 17‘h. Assistant Library Director Armour also advised that there are plans for two community forums for community input on the park development. On May 28th the forum will be at the City Council chambers and the June 17 forum will be held in the Senior Center. Publicity about the two forums will be in both English and Spanish and distributed within the Northwest Quadrant of the City. DIRECTOR’S REPORT: Arts Office Manager Recruitment - The three finalists for the position are visiting the City this week to meet with the City Manager and Assistant City Manager as well as with art staff as part of the final selection process. F Volunteer Recognition Event - The event is scheduled at the Senior Center next week and the Board should have received their invitations in the mail and are urged to attend. Computer Lab incident and Police investigation - A recent incident in the adult computer lab at the Dove Lane is being investigated by City Attorney and Carlsbad Police Departments and has raised several issues of security within the building. Trustee Page asked if anyone was hurt and was told that no one was hurt seriously, it was more pushing and shoving. FRIENDS OF THE LIBRARY: Liaison Arthur Wood reported that the Board has scheduled a special workshop for next week to discuss several issues including changes in their constitution, changes in their membership tracking process and updated board member job descriptions. In addition they anticipate changing their budget process and have asked for a “wish list” from the library for some large ticket items. Their Homebound program is suffering from too many volunteers and not enough participants but they have made arrangements to appear before the City’s Senior /c r Library Board of Trustees Page 4 Minutes of April 17, 2002 Meeting Commission to promote the program and are also planning to advertise the service at the Senior Center. They approved the request for $1 7,000 for the shelving at the Centro. GENEALOGICAL SOCIETY: Liaison Bee Koons reported that NSDCGS held their annual yard sale but the profits were disappointing, netting only $970. Last year the proceeds were well over $2,000 but they attribute the results this year to poor weather as well as the absence of any big-ticket items for sale. The Society has scheduled a couple of speakers for April and May, and the junior genealogy classes have been schedule for June 24-28 with an intermediate class session July 8-12. The intermediate class is a direct result from requests from last year beginner students. The Society has their duplicate books and periodicals sale scheduled for Tuesday, April 23rd from 9AM -1 PM in the Community Room at Cole. PUBLIC COMMENT: None LIBRARY BOARD COMMENTS: None ADJOURNMENT: By proper motion, the meeting was adjourned at 4:31 PM. Respecff ully sutjmitted, Cissie Sdton Administrative Secretary