HomeMy WebLinkAbout2004-04-21; Library Board of Trustees; MinutesITEM # 2 1
MINUTES -- -----I--____ ___
MEETING OF:
DATE OF MEETING: April 21,2004
TIME OF MEETING: 4:OO PM
PLACE OF MEETING:
LIBRARY BOARD OF TRUSTEES
Community Room - Georgina Cole Library
1250 Carlsbad Village Drive
CALL TO ORDER:
Chair Laurie Page called the meeting to order at 4:OO PM.
ROLL CALL:
Present: Library Board Trustees, Gleason Huss , Kamenjarin, Page,
Tarman, and Trustee Swette at 4:lO.
Absent: None
Also Present: Cliff Lange, Library Director
Geoff Armour, Assistant Library Director
Carolyn Hoard, NSDCGS
Bill Richmond, Media Programming Specialist
Greg MacLellan, Media Services Division
Jane Schatt, League of Women Voters observer
AP.PROVAL OF MINUTES:
The minutes were approved as submitted.
MONTHLY LIBRARY REPORTS:
Trustee Kamenjarin asked if the checked-out items on a patron's account could be
sorted either by date or alphabetical and Library Director Lange responded that he
would check on it but it is possible that this is not an option and would have to wait for
the next update for the system.
REVISED RULES OF CONDUCT:
Assistant Library Director Armour explained that the revised rules represent a change in
the language over the one approved by this Board in November 2003. The revision was
developed with the City Attorney's office to more closely resemble the language in the
Municipal Code (1 0.58.030) with regard to bicycles and skateboards.
Library Board of Trustees
Minutes of April 21, 2004 Meeting
Page 2
Trustee Kamenjarin expressed concern over some of the subjective items on the list,
“Item 15”, which deals with offensive body odor and “Item 14” which deals with cell
phones.
Assistant Library Director Armour explained that the rules would be posted in a larger
format and used as a tool by Library Staff when a problem has been identified.
By proper motion the Board unanimously approved the Library Rules of Conduct as
provided in the agenda packet.
LI B RARY FAC I Ll TY F E ES :
Library Director Lange explained that one of the goals for this year was to identify
possible revenue enhancements as well as create a more uniform method and fee
structure for the City’s facilities available for use by the public.
Trustee Page asked why the Cole Community Room was not included in the proposed
fee schedule.
Assistant Library Director Armour explained that the room is heavily used by the library
for programs and the Cole library does not have the staff necessary to coordinate
reservations and deposits or to set up and take down equipment for multiple events.
Media Program Specialist Bill Richmond explained that the current Policy was written
before the renovations to the Cole Library had been completed and the Community
Room was included as a possible location and fees established. It would appear that
the situation has changed in that this room is needed for library associated programs
and the new policies being submitted for approval do not include this room.
There was considerable discussion about the advisability of removing the Cole
Community Room from the policy and fee schedule or trying to make it more available
to the public.
Trustee Gleason Huss suggested that the Board could not make any kind of decision
without more information on the use of the room. By proper motion and unanimous
approval, the Board directed staff to provide a study of the current usage of the Cole
Community Room for the next board meeting.
Mr. Richmond asked if the Board could consider approval of the other aspects of the
policies and fees. The proposed changes are necessary to be consistent with the other
City facilities in order to use the same booking software. This has necessitated a
change in our applicant classifications to align with those currently used by Recreation
and associated fees. He provided a survey of rates for facilities throughout the county
Library Board of Trustees
Minutes of April 21, 2004 Meeting
Page 3
and a list of comparable facilities within the City that they used to base the proposed
rate increases.
Trustee Gleason Huss moved for approval and Trustee Swette seconded the motion.
Trustee Tarman wanted statistics on how many youth organizations currently use the
meeting room as a routine because the proposed change in applicant classifications
would require those organizations to now pay for the space whereas they used to use
the facility for free.
Trustee Kaminjarin agreed with Trustee Tarman and suggested eliminating any fees for
the “B” group and increasing the fees for the other categories.
Additionally, both Trustee Kamenjarin and Page pointed out that the Harding Auditorium
was in no way comparable to the Schulman Auditorium and the associated rental fees
should not be the same. Trustee Page also disagreed with the fees for the Gowland
Meeting Room and Schulman being the same.
Trustee Kamenjarin referenced the survey of facilities and fees in the surrounding area
as a better basis for establishing appropriate fees for the library spaces.
Trustees Tarman and Swette suggested the fees associated with the audiovisual
technician support were way below market, especially for the hours that they are
required to work.
The motion to approve the revised policies and fees for the Carlsbad City Library
Auditorium and Meeting Room was defeated by a vote of 5 to 0 “NO”.
Trustee Kamenjarin moved that the following alterations be made to the proposed Item
5 (Library Facility Fees): Applicants/users in Category B incur no fees for the use of the
facility; fees for categories D, E, and F be substantially increased to fall more in line with
fees in neighboring communities (Encinitas); fees for the Schulman Auditorium more in
line with the quality of the facility; increase the fees for the AV/Technical Support staff to
reflect at least cost recovery plus a 5% or 10% premium.
By proper procedure the motion carried unanimously, 5-0 in favor.
There was some discussion of other changes in the policies and Trustee Tarman
moved that this entire item be tabled until the next meeting allowing the Board sufficient
time to review the entire document. The motion carried unanimously, 5-0 in favor.
LIBRARY POPULAR BOOK RENTAL:
Library Director Lange advised the Board that this program has been removed from the
Library Board of Trustees
Minutes of April 21, 2004 Meeting
Page 4
proposed agenda bill for revenue enhancements, as the library is not ready yet to
implement the program. There is a considerable amount of internal procedures to
define as well as establishing the fee.
Trustee Page had some questions about the final fees and Library Director Lange said
these were some of the things the staff needs to work out. He estimated it would be at
least a couple of months before he has a proposal to bring back to the board.
Trustee Kamenjarin commented on the rental collection held by the Beverly Hills Library
back in the 1980’s and its huge success.
LEARNING CENTER UPDATE:
Library Director Lange reported the agenda bill to purchase the property will go before
the City Council next Tuesday, and it looks like we will meet the expenditure deadline
for the CDBG funds.
Trustee Tarman asked if all the issues involving the current tenants had been
addressed and Library Director Lange responded that the Church and the Montessori
school plan to relocate but that the Head Start Program will continue to be a tenant.
He continued that the parking standard for the facility will require the demolition of the
existing house on the property and the plan is to replace the lost space with modular
buildings.
The board asked how long before the transaction was completed and Adult Learning
and the Centro relocate and Library Director Lange responded that the target is to
occupy the site by the end of this calendar year.
CHILDREN’S GARDEN UPDATE:
Library Director Lange reported that we are waiting on the last few deliverables from the
design firm hired for the project and once we have those the RFP will be prepared to
hire an actual contractor. The Friends of the Library, who donated the funds for the
renovation, are planning a grand opening hopefully in the fall of this year.
ADMINISTRATIVE CHANGES IN CIRCULATION POLICY:
Library Director Lange explained that the Circulation Staff has identified a need to
change the amount of the library fines accumulation on patron accounts because of the
manner in which the new system operates. Currently the policy is up to $10 in
accumulated fines after which the account is blocked. Staff is finding that due to the
increase in fines and the efficiency of the new system this amount is too low and is
requesting approval to increase the “ceiling” to $25 accumulated fines before the block
takes effect.
By proper motion and vote the Board approved (5-0) the change in the accumulated
debt that triggers the block, from $10 to $25.
DIRECTOR’S REPORT:
Security Trainina - The Library Staff Security Training is scheduled for next Tuesday,
April 27‘h in the Schulman Auditorium. The library will be closed until noon that day to
allow for the training of approximately 178 staff members.
Management Analvst -
who transferred from Public Works Engineering Department and will start next week.
The Library has hired Management Analyst, Cheryl Mast,
Sirsi Super Conference - This past weekend was spent at the Sirsi Super
Conference in St. Louis, Mo. An annual event, the company uses this venue to inform
their customers of new technology developments and future additions to the software.
Budget Review - The second review of the City’s 2004-05 budget was yesterday and
there were no significant changes to the library’s proposed budget but impact from the
State’s May-revise is unknown.
League of Women Voters - The library is co-sponsoring a program with the League
tomorrow night featuring a video on “green buildings” and remaking the way we make
things, developing better materials that are more environmentally friendly. There is a
reception at 6PM followed by the video at 7PM.
In September the Library is partnering with the League for a program on voting, voting
rights and voting machines and may video tape the program for distribution. The video
on the Patriot Act is in high demand with Leagues all over the country.
FRIENDS OF THE LIBRARY:
Not present.
GENEALOGICAL SOCIETY:
Carolyn Hoard reported that the Irish Seminar was a success and the society’s profit
share was a little over $1 500. The duplicate book sale is scheduled for May 15, 2004.
Library Board of Trustees
Minutes of April 21, 2004 Meeting
Page 6
LIBRARY BOARD COMMENTS:
Trustee Page reported on her attendance at the CalTac Workshop on March 27'h at the
Fullerton Library, and provided a written report that is attached to these minutes. She
volunteered the Carlsbad City Library as a future site for a CalTac workshop.
PUBLIC COMMENT:
None.
ADJOURNMENT:
By proper motion, the meeting was adjourned at 5:35PM.
Respectfutly submitted, /I
Cissie Sex&
Administrative Secretary
CALTAC Workshop
Saturday, March 27th
Fullerton Public Library
The Workshop was very informative and challenging. Dr. Starr was
unable to give his address, which was to be “Starrship Library - The Next
Generation”. Dr. Diana Pague, California State Librarian, was asked by
Dr. Starr to give his message. She was very informative and interesting.
However, Dr. Starr is a hard act to follow!
Wayne Pearson, Cerritos Public Library Director, gave a Power Point
presentation, which was very exciting. His is a $47 million Library. The
pictures showed a magnificent Library, which included a 15,000 gallon
Salt Water Aquarium. One picture showed someone reading in front of
the Aquarium, surrounded by both children and adults, while inside the
aquarium was a scuba diver! He talked about the Library being a Place
to: Make it fun, have a variety of environments, a place for independent
use. He said some Library traditions and assumptions may be holding us
back. For instance, “mediated service is always better than self service”,
“patrons need to pay better attention and learn how to use the Library
properly” and “If patrons just understood how hard we work, they
wouldn’t be so demanding”, plus “all services must be free of charge”. He
mentioned that they have a “birthday package” at a cost of $90. They also
hold Wedding Receptions there. He said their customer service training is
ongoing and three times a year they have major training! My
understanding is that CALTAC’s next Trustee’s Workshop will be held
on September 24th & 25th at this Library.
The Panel Discussion included Brian Reynolds, the SLO Library Director,
who was the Moderator, Linda Katsouleas, Newport Beach Public Library
Director, Sheila Field, a Trustee from Santa Monica, and Lynn Daucher,
the Assembly Member from the 72nd District, which includes Fullerton,
Linda said we need to work through “shyness” and fight for libraries. She
feels Libraries are magic places. She quoted Mark Twain, “Just because
you can count something, doesn’t mean it counts.” Lynn said we should
know our legislator and their political party affiliation. She said be
proactive, “not me” is NOT a choice, and that a Library bond probably
will not pass. Sheila gave us all a copy of their Outreach and Service
Bookmark, which lists all the activities and benefits of their Library. She
said People and Programs = Success. Some of their programs were a
photography contest, Opera in the Park (5 sessions) and a “Citywide
Reads”, featuring The Berlin Stories by C. Isherwood.
Before we left, we had a chance to network with other Trustees and it was
really uplifting. Also, I volunteered our Library as a future CALTAC
workshop location.
We were given the Friends of Libraries USA. “News Update”, which our
Friends probably get, but I thought was very informative. The feature
story was about the new “Books for Babies” program, which is due to a
$238,000 grant from Verizon SuperPages. This Program gives new
Mothers in the hospital a kit, available in English and in Spanish. The kit
includes a baby faces book called “Peek-a-Boo” a “prescription” urging
parents to read to their baby, a “Baby’s First Library Card” plus
supplementary information with reading tips for new parents. The new
book in the packet is called “Where’s Spot?” by Eric Hill and the packet
also includes a new bookmark which includes a quote from Laura Bush,
The first delivery was made in Phoenix and is forthcoming in San Diego,
Denver and additional cities across the country over the next year.
Also, they had available for us to take a publication called “Experience
Fullerton”, the Dining Issue. This full color publication had all kinds of
information about various restaurants in Fullerton, included a map, and
also included ads about the restaurants and other businesses. I thought
that this was something that Carlsbad might be interested in doing and
perhaps this copy could be given to the appropriate person to pursue.
I purchased from CALTAC, these “Support Your Library” buttons for
each of us. I also purchased the book bag from Fullerton Public Library
because it features the Citrus Label from American Eagle Valencia
Oranges. Golden Eagle is a “Chapman” brand. Charles C. Chapman was
the first mayor of Fullerton and the founder of Chapman College among
other things. He was a Volunteer with a capital “V”. He owned thousands
of acres of citrus, mostly Valencia oranges. Most of this acreage is now
housing, golf courses and shopping centers. He was also the father of
Ernie Chapman, his son by his second wife who was also a mayor of
Fullerton. I worked for Ernie Chapman for 5 years and he was also a
Volunteer with a capital “V”. I have framed in my home an original
“Golden Eagle” citrus label which was signed by Ernie Chapman. Ernie
died 2 years ago at the age of 91. Naturally I had to have this bag!
Monthly LIBRARY Reports
for
March 2004
Centro de Informaci6n . . .
1.
2.
CCL,
3.
On March 9fh, Lizeth attended the monthly parent meeting for the Head Start
program at Laurel Tree Apartments in Carlsbad. Lizeth spoke to the parents
about reading with their children and how the library can help them succeed in
their journey for early literacy.
On March 26*, Lizeth attended the Hispanic Network Breakfast at Mira Costa
College in Cardiff. The Network is composed of Hispanic community members
and service providers who meet twice a year to network about needs and
resources for Hispanic youth and their families in the North San Diego County
region. During the meeting copies of the new and updated Hispanic Network
Directory were distributed to the attendees.
Dove Lane ...
Through March, public services staff continued to adjust to a new automated
system that affected every aspect of library operations. Amazingly few bugs
were discovered during these first few weeks of use. Feedback from patrons on
the Library Catalog has been overwhelmingly positive, although a few
suggestions for change and wishes for the old familiar system have been
received.
4. The 11th annual Multicultural Festival took place March 9-13. Events were
scheduled citywide, with more taking place at other venues around the City this
year than in previous years.
Georgina Cole ...
5. The Santa Margarita Chapter of the Daughters of the American Revolution
(DAR) dedicated their memorial bench in front of the Cole Library on Saturday,
March 20th. The bench is a fitting gift to the Cole Library in appreciation for the
extensive genealogical research collection it houses allowing many prospective
members of the DAR to use the facility to search for ancestors.
6. Along with the NSDCGS, the British Isles Genealogy Research Association
(BIGRA) co-sponsored a Spring Seminar on Irish Genealogy Research. Nora
Hicky, a noted researcher from Ireland spoke at the all-day seminar.
7. The History Room had 69 inquiries this month. Some of these inquiries were
from the Oceanside and Vista Historical Societies, Nebraska State Historical
Society, and the great granddaughter of John Frazier of Mineral Water fame.
Susan Gutierrez, Historian continued collecting papers from the Kelly family
Monthly Library Reports for March 2004
regarding Allan 0. Kelly’s famous ”Letters to the Editor” as well as much of the
correspondence regarding development of his land in the coastal zone and taxes
on that same land.
8. Children’s staff organized ”tutor.com” training on the new online service being
provided to Serra libraries through a grant secured by Randy ”Duke”
Cunningham. Tutor.com is a live homework help service offered online through
a ”chat” session allowing a professional tutor to work with anyone on a 4th
grade to beginning college level. The software has been installed at the Dove
Children’s Lab, installation on the public computers at other Carlsbad library
locations is coming soon. It is accessible remotely through home computers and
home users can download the software directly at that point.
RE VISE1 1
CARLSBAD CITY LIBRARY
MONTHLY USAGE STATISTICS
CCL, Dove Lane
Reference questions
Circulation
People count
In-House Use of Materials
Georgina Cole Library
Reference questions
Circulation
People count
In-House Use of Materials
Centro
Reference questions
Circulation
People count
In-House Use of Materials
Libram-Sponsored Programs
Adult programs
Adult program attendance
Young Adult programs
Young Adult program attendance
Children’s programs
Children’s program attendance
Facility Meeting Room Use
Events booked
Event attendance
Volunteer Hours
MAR 03
8,962
77,508
43,777
16,047
7,211
40,329
27,329
7,026
242
1,08 1
2,083
194
29
559
9
137
139
4,284
95
5,210
MAR 04
7,5 15
75,276
4 1,487
15,958
7,800
40,166
29,580
8,308
203
1,150
2,147
150
40
1,335
6
80
104
3,849
101
4,764
Total hours: 904 948
CARLSBAD CITY LIBRARY
RULES OF CONDUCT
To keep the Library safe and pleasant for everyone, the following
activities and behaviors are PROHIBITED:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
Smoking in the Library (Carlsbad Municipal Code 6.14.030).
Soliciting or panhandling either inside the Library or on surrounding
City property [California Penal Code 647(c)].
Assault on patrons or staff (California Penal Code 242).
Threatening, disturbing, offending, intimidating, or harassing others,
including staff [California Penal Code 602.1 (b)].
Bicycles in the Library and riding skateboards or similar forms of
transportation in the Library or on Library property (Carlsbad
Municipal Code 10.58.030).
Theft, abuse, vandalism, or mutilation of library facilities,
equipment, or materials (California Penal Code 490.5 & 594).
Misusing restrooms for purposes of bathing or washing clothes.
Being in the Library without wearing shoes and a shirt.
Leaving children unattended by a parent or authorized adult.
Bringing animals into the Library except those certified to assist a
patron with a disability.
Lying on the floor or sleeping.
Bringing luggage, bedrolls, or large containers unrelated to
Library use. Any items not prohibited should not block aisles or
seating areas.
Food or drink in the Library.
Use of cell phones that disturbs others.
Bodily hygiene that is offensive and disturbing to others.
Persons who violate these rules will be asked to stop such actions and
may be asked to leave the Library. Persistent violations of these rules
may also result in suspension of Library privileges. Suspensions will be
for a definite time period, not to exceed 12 months. The length of a
suspension will be determined by the Library Director or other
designated staff and will apply at all Library facilities. Police will be
called in cases of criminal or legal violations.
April 13,2004
TO: LIBRARY DIRECTOR
ASSISTANT LIBRARY DIRECTOR
FROM: Division Manager, Library Media Services
Media Division Production Technician
RE: FACILITIES FEES
We were responsible for reviewing the Facility Fees Schedule and associated Policies with focus on the
Library's Schulman auditorium and Gowland meeting rooms. The recommended changes were made based on
amenities and rates of other similar rooms within the City and other comparable facilities and associated
services. This memorandum will address: I) Proposed changes, 2) Justification for
changes, and 3) Estimated increase in revenues. The adjusted rates, group category changes
and updated Policies will bring the Library in parity with other City Facilities managed by the Parks and
Recreation Department. Not only will these changes bring consistency in how facilities are offered to the public
Citywide but more importantly these proposed changes represent a necessary first step in the eventual migration
fiom the existing facilities EMS booking system to the new Citywide online facilities booking system called
CLASS. The proposed fee changes are highlighted in yellow below.
(I) Proposed fee changes
FACILITY FEE SCHEDULE PER CATEGORIES
Fees are based on an hourly rate, with a two-hour minimum.
CATEGORIES
FACILITIES A B C D E F
Carlsbad City Library, Dove Lane
Schulman Auditorium NIC NIC $15 NIC $20 $25 $45 $50$65 $55 $75 Gowhd Meeting Room NIC NIC$15 NIC $15 $20 $30 $40 See also the attached AV Service Fee Schedule for rate break-out
City Parks & Rec cows
Harding Community Center Auditorium NIC $15 $20 $25 $45 $50 $65 $55 $75 Recreation Hall NIC 15 20 $25 $45 $50 $65 $55 $75 Room NIC NIC 15 20 30 35 rn 12 14 A4 Ad 38
Stagecoach/Calavera Community Centers Gymnasium NIC 30 40 50 60 70 Activity Room NIC 15 20 25 50 60 Multi-Purpose Room NIC NK15 15 20 30 40 Kitchen NIC NIC 10 15 25 35
Safety Center Fox Meeting Room NIC 15 20 25 40 50 Palowski Meeting Room N/C 15 20 25 40 50
14 *" e4 50 .. 1c 3n 34 Ail
Auditorium usages after 6pm Mon-Thurs., gam-5pm Saturday and lpm-5pm Sundays an event AV tech is
included at $20 per hour. Special non-city requests for Auditorium use beyond the normal Library opening of
68 hours per week, are subject to after hours staff availability plus additional fees.
2) Justification for changes
Facilities
We are proposing that the Schulman Auditorium with associated service fees be increased to bring rates up to
the same as other comparable City Facilities such as the Harding Recreation HalllTheater and Calavera
Hills/Stagecoach Activity / Meeting Rooms. .
Based on comparable analysis it is recommended that the and Gowland meeting room rental rate be increase to
the pricing level as the Stagecoach Park’s multi-purpose room, and the Harding Center’s community room.
Furthermore staff recommends that Category B be changed from the previous City Departments to Carlsbad
resident not-forpro$t (non-paid management) and move the City Department to now be included in Category
A which will continue to also include Library Divisions. This will bring the Library inline with the defined
categories currently defined in the Recreation Department’s Policies. This change will allow for the necessary
consistency required for the Library’s migration to the new CLASS online facilities booking software system.
Implementation of the CLASS facilities booking system software module is scheduled for this year. A Goal
Team comprised of representatives from I.T., Parks and Recreation and the Library’s Media Division are
currently pursing this effort
Also included is the A V Sewices Fee Schedule, which itemizes these specialized and costly value added
services that are made available to patrons renting the Schulman Auditorium. These additional services include
audio and video recording and associated services. These are offered if staffing and if the necessary outsourced
personnel are available at the time of the requested event.
(3) Estimated increase in revenues
The estimated increase in annual revenue would be:
Facilities Use: increase . . . . . . . $12,150
Specialized AV services .. . . . .. . .16,500
estimated total increase = $28,650
PrupusedCarlsbad City library Facility Fee Schedule
I ,k Applicant Classifications Meetina Room
B (non-paid - Carlsbad management); Resident not resident for profit $15
religious & political et al 'c - Carlsbad Resident not for profit
& political et at i(paid management); resident religious $15
Based on hourly rates occurring during regular Library hours with a twohour minimum, no prorating.
$25 additional charge per cancelled booking.
Cleaning Deposit
remndabh Auditorium
$15 rz7
$20 $200
IF - Non-resident Commercial,
religious, and for profit organizations
business, political, non-resident $40
$200 D - Non-Resident not for profit;
resident religious & political et al
$75
Additional
Services
Audio Visual
Technician
Slide/Overhead Datahideo
Projector Projector &
&Screen Use Screen Use
VCR & Monitor
USe
Booking ahead for the January 1 - June 30 and July I - December 31 periods, submitted
applications are accepted as follows:
Prices apply to all
applicant
blassifications
Carlsbad residents: Written applications accepted only if postmarked after September 1 to book for the
January 1 through June 30 periods. Written applications accepted only if postmarked after April 1 to
book for the July 1 through December 3 1 periods.
"$20 pr hour i $5 $20
Non-residents: Written applications accepted only if postmarked after September 15 to book for the
January 1 through June 30 periods. Written applications accepted only if postmarked after April 15 for
the July 1 through December 3 1 periods.
For complete information see http://www.ci.carlsbad.ca.us/carlsbadmedia
PAGE THREE OF AGENDA BILL NO.
Fire Inspections Interim -This fee is established for inspections that are requested by the
contractor or developer outside of the number of inspections included with the plan review of a
system or building. We often get these requests and have no present mechanism to recover
this cost.
Aqenda and Minutes - The City Council and Planning Commission agendas and minutes are
now available on the City’s web site. Therefore, the agenda and minute subscription fees are
being deleted since these services will no longer be offered. Copies of agendas and minutes,
will be available at the copy cost of .I5 per page plus postage if mailing is required.
Fire Inspections Other - Presently, there is no fee mechanism to recover the cost to conduct fire
inspections. The fire department is inspecting businesses as required by Health and Safety
Code 13146 and has established a new fee to recover the cost of this service. With the
exception of a few detailed and complicated permits associated with hazardous occupancies,
there will be no charge for permits and the former permit processing fee will be absorbed into
this new fee to inspect the business based on the square footage of the building.
Covered Mall Use Permit - The adopted fire code requires events within malls to be reviewed,
inspected and permitted. There is presently no fee mechanism to inspect events conducted
within the common area of the “covered mall”. This does not include the Company Stores, as
this is an uncovered mall. This would only pertain to Plaza Camino Real. There are frequent
events requiring plan review and inspection involving a significant amount of fire prevention’s
time.
Liauefied Petroleum Gas Use Permit - There is presently no fee mechanism to recover the cost
for the fire prevention division to review plans and conduct on site inspection of propane tanks
containing greater than 125 water gallons.
Library Popular Book Rental - Because of wide popularity of select books and the lengthy wait
list for patrons, the book rental idea is an effective way to meet both patron demands while at
the same time generate revenue. A new $3 per week book rental fee is being proposed.
Based on current use patterns it is projected that the annual revenue would be about $16,000.
An added benefit will be the greater availability of these popular titles to those willing to pay the
fee.
Burqlary Alarm Permit Processinq - Several years ago the police department eliminated the
alarm permit fee. The fee served no purpose since the information collected was not used. The
Finance department has since taken over the burglary alarm billing process. Collecting the
permit holder data will aid in the billing process and will provide the police department with a
current data base with information on alarm permit holders. This fee is being set at $25
annually and is expected to generate approximately $150,000 per year in revenue.
Proof of Correction Certification - This is a $1 5 fee to sign-off (proof-of-correction) a mechanical
violation citation. The police department frequently has requests to provide this service from
individuals that indicate a clerk at another agency suggest they go to Carlsbad because they do
not charge for the service. It is recommended this fee not be charged for Carlsbad residents
and for citations issued by Carlsbad Police Department. This is expected to generate an
additional $3,500 in revenue annually.
Special Event Fees - The intent of these fee increases, coupled with a revision of the Special
Event Ordinance, Chapter 8.17 is to identify and recover City costs for all special events. The
City Council may chose to fund a portion or all of the City costs through the Special Event Grant
process. This is expected to generate an additional $140,000 in revenue.
A complete listing of the proposed changes in general service fees and charges are shown in