HomeMy WebLinkAbout2006-08-16; Library Board of Trustees; MinutesApproved
'ITEM #2
MINUTES
MEETING OF: LIBRARY BOARD OF TRUSTEES
DATE OF MEETING: August 16, 2006
PLACE OF MEETING: Carlsbad City Library Board Room
1775 Dove Lane
CALL TO ORDER:
Chair Rob Swette called the meeting to order at 4:01 PM.
ROLL CALL:
Present: Library Board Trustees Kamenjarin, Lignante, Swette, and Tarman
Absent: Trustee Bradley
Also Present: Heather Pizzuto, Library Director
Lisa Hildabrand, Assistant City Manager
Dave Curtis, Deputy Library Director
Suzanne Smithson, Deputy Library Director
Cheryl Mast, Library Management Analyst
Jessica Padilla Bowen, Library Community Coordinator
Devin Castel, Library Business Systems Specialist
Children's Librarians Audrey Jones and Barbara Chung
Randal Hopwood, Friends of the Library liaison
Gordon Hoard, NSDCGS liaison
Carolyn Taylor, League of Women Voters observer
APPROVAL OF MINUTES:
The minutes of the May 24, 2006 meeting were approved as submitted.
MONTHLY LIBRARY REPORTS:
Trustee Tarman asked for an update on the RFID tagging project and Library Director
Pizzuto responded that the collection is 75% to 80% done. The majority of the
collection at both the Dove Lane and Cole Libraries has tags and the remaining areas
to be tagged include some audio visual items, the Reference Collection and those items
at Adult Learning and Centre.
Trustee Kamenjarin asked if there were plans for recognizing the service of Sr.
Librarian Lynda Jones as she retires and would her retirement affect the Library
Learning Center project schedule.
Library Board of Trustees Page 2
Minutes of August 16, 2006 Meeting
Library Director Pizzuto responded that Sr. Librarian Jones had requested no formal
retirement event but instead requested anyone wishing to recognize her service to the
Library do so with a donation to the Carlsbad Library and Arts Foundation in support of
the Library Learning Center.
As for the Learning Center project, Library Director Pizzuto announced that the Library
has made an interim appointment of Carrie Scott as the program coordinator for the
Adult Learning Program. Ms. Scott has been with the program for many years, first as
a volunteer and later as an employee and has a strong background in literacy. Director
Pizzuto continued that the Library is working with Human Resources to analyze the
position in relation to the long-range needs of the Learning Center before any
recruitment efforts are initiated.
Deputy Library Director Smithson added that the change in program coordinator will not
create any delays in the construction project.
Chair Swette commented on the relatively small number of teen participants in their
summer programs, averaging about 15, and Deputy Library Director Curtis responded
that the number met expectations and is pretty consistent throughout the year. The
size is a good number for that age group.
Chair Swette asked for clarification on some July statistics which were significantly
lower than last year and in some cases lower than the previous month. Both Library
Director Pizzuto and Deputy Library Director Curtis addressed his concerns noting that
some teen programs had been eliminated due to poorer than average attendance and
the implementation of the PC Management system had impacted the availability of
some of the computers in the Library during the month of July.
Before moving to the next agenda item, Library Director Pizzuto welcomed the
Assistant City Manager to the meeting and confirmed that all the present members of
the Board had been introduced to her. One of the duties of the Assistant City Manager
position is to oversee the operations of the Community Services MSA, which includes
the Library.
SUMMER READING PROGRAM 2007:
Library Director Pizzuto introduced Sr. Librarians Audrey Jones and Barbara Chung,
Children's Division Librarians for Cole and Dove Lane, respectively, who presented an
overview of the Summer Reading Program for this year.
Sr. Librarian Jones explained the planning process for this year's program while Sr.
Librarian Chung discussed the final statistics. The total number of participants signed
up system-wide was 3,415 and they logged more than one million pages read over the
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Minutes of August 16, 2006 Meeting
course of the program. There were a total of 116 programs this summer attended by
6,483 over all.
Trustee Kamenjarin asked how the statistics compared to last year and Sr. Librarian
Chung responded that the number of sign-up was somewhat higher but that the number
of participants coming in to report what they read was significantly higher. Sr. Librarian
Jones added that Cole saw a huge increase in program attendance this year.
Trustee Kamenjarin also asked if the Library tracked participants as to Carlsbad
residents or non-residents and Sr. Librarian Chung responded they did not track this for
program attendance but did keep track of non-residents who signed up to participate in
the program, but she did not have that information with her today.
Trustee Kamenjarin asked if there had been any problems with the recall of the toy
containing too much lead. Both Sr. Librarians responded that a few had been returned
for exchange with another item.
Library Director Pizzuto explained for those who may not have heard the particulars that
there was a nationwide recall of the bendable toys given away as prizes during the
Summer Reading Programs when it was discovered they contained an unacceptable
amount of lead. There have been numerous newspaper stories warning parents about
the toys as well as posters and flyers in all our library locations.
LIBRARY LEARNING CENTER:
Library Director Pizzuto advised that City Council approved the awarding of the contract
and we are currently waiting for the notice to proceed so the contractor can hopefully
begin the estimated 18 months construction period on September 5th.
As part of the communication plan for the Learning Center, the Library will host an open
house on August 23rd. Door hanger invitations have been distributed to the surrounding
neighbors inviting them to stop by and learn about the plans for the facility and the new
Learning Center brochure will be available at that time. She continued that Library staff
and volunteer tutors from the Adult Learning Program will be on hand at the event to
answer questions but there is no formal program planned.
The tentative date for the Hard Hat Ceremony (in lieu of a groundbreaking) is
Wednesday, September 27th at 6:30 pm.
Drawings of the elevation and the floor plan diagrams were available for the Board's
review.
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Minutes of August 16, 2006 Meeting
LIBRARY STAFF DEVELOPMENT DAY:
Library Director Pizzuto reminded the Board that on August 31st the Library will be
closed between the hours of 9:00 am and 1:00 pm. This is only the third year the
Library has closed to bring the entire staff together for training. She explained that the
Library has more than 200 employees, many of whom are part time and have other jobs
or attend school, and the entire staff is never all together except for this once-a-year
event. The focus this year is to bring everyone up to date what we have learned from
our customers about what they are looking for in our Library. Much of the information
gathered through the surveys is fascinating and has caused us to want to take a step
back and consider ways to change library services to align with what our customers
want.
Joan Frye Williams, an internationally renowned consultant in library services and
technology, will be the facilitator for the day helping us connect where we've been, what
we know about our customers, library service trends, and where we go from here as we
enter into our next phase which is our strategic planning process.
STRATEGIC PLANNING PROCESS:
Library Director Pizzuto continued onto this agenda item reminding the Board that the
Library's previous strategic plan only took us through June of this year. The Library
wanted the new strategic plan to reflect the work that's been done around the balanced
scorecard.
Joan Frye Williams has agreed to return and work with a cross-section of staff and
representatives from the Library Board, The Carlsbad Library and Arts Foundation
board and the Friends of the Library to lead us in developing the plan. The workshop is
scheduled for a full day and a half and the tentative dates are November 1 & 2, 2006.
Library Director Pizzuto asked the Trustees to please check their calendars for
availability and get back to her as soon as possible.
Chair Swette commented that he has attended several seminars and workshops in the
past, led by Joan Frye Williams, some at the Carlsbad City Library.
Library Director Pizzuto added that Joan Frye Williams had been the consultant for this
Library's technology strategic planning and more recently had facilitated a workshop
wherein they identified how the balanced scorecard could provoke strategic planning.
Library Board of Trustees Page 5
Minutes of August 16, 2006 Meeting
ELECTION OF BOARD CHAIR & CO-CHAIR:
By proper motion, discussion and vote, current Chair Rob Swette was unanimously
elected to serve as the chair for the next year, and Trustee Kamenjarin agreed to serve
as the Co-chair.
BOARD REPRESENTATIVE FOR THE CARLSBAD LIBRARY AND ARTS
FOUNDATION:
Chair Swette advised the Board that the newest trustee, Marie Bradley, had
volunteered to serve in this capacity and the Board supported her serving in that
manner.
BOARD REPRESENTATIVE FOR THE COMMUNITY GRANTS COMMITTEE:
Trustee Tarman agreed to serve another year on this Committee.
DIRECTOR'S REPORT:
RFID Project - Library Director Pizzuto reported that tagging of the collection at Dove
Lane and Cole is nearly complete with the help of volunteers who have devoted over
2,000 hours towards the project. At the same time, Library staff has been working on
modification plans necessary to accommodate some of the RFID equipment. The
Circulation Division at the Dove Lane Library will be reconfigured for the installation of
the conveyor belt. The plans around that project are much more extensive than those
for the Cole Library but not as complex as originally considered. She explained that
due to rising construction costs and following discussions with several other libraries
that have implemented RFID, they recommended and we have decided to make the
modifications in phases rather than at the onset. Changes in the public areas will be
determined by the actual use of the area after self-check is implemented.
Modifications for the Cole are very limited, mostly changes in the height of the
circulation desk and the configuration of the area behind it. The City Facilities staff will
be able to handle this project eliminating the need for an outside contract. We are
working with Facilities staff to align scheduling of this work with modification at the Dove
Lane location.
Tentative timeline for the construction phase of the project is December to January in
hopes of minimally impacting the public, and based on that date, it is anticipated the
Library will begin using the equipment around March or April of 2007. She said the
additional time is necessary after construction to bring in the equipment and train staff
before the Library can begin using RFID. She added that we still have to go out to bid
for the construction work for the Dove Lane facility and the results of that process will
produce a more definite completion date.
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Minutes of August 16, 2006 Meeting
Trustee Tarman asked the Director to run through the process once the equipment is
fully installed and in operation and Library Director Pizzuto gave the board a brief
explanation of the procedure of the automated check-in and sorting.
Chair Swette asked how the automation would affect staffing and Library Director
Pizzuto explained that part of the plan for implementing RFID included a reduction in
staff of eight FTE and this reduction will occur over the twelve-month period from the
point we being using RFID. This reduction in staff is expected to occur by way of
attrition as the positions involved historically have a steady turn-over. At the outset we
will have staff readily available to assist the public with the self-check equipment to get
the users comfortable with the change.
Library Director Pizzuto asked the Board if they would like to review the construction
drawings and the Board was unanimous in their decision to "wait until it was done" for a
demonstration.
Staff Development day invitation - Library Director Pizzuto reminded the Board that
they are invited to attend the training on August 31st.
Balanced Scorecard - At the last Board meeting the representatives from SBRI were
on hand to present their analysis of the surveys to the Board, and then met with the
Library Division Heads at their next meeting. At that meeting the Division Heads asked
for some additional analysis and questions to be answered. As a result, we now have
what we believe is the final survey results which are being printed for release to the
Board as well as presented to the City Council, probably in September.
Following the release of the survey results, the next step is the revision of the scorecard
based on what was learned and some decisions on the targets for performance
measurement. Library Director Pizzuto added that the Board will be asked to provide
some feedback about how the balanced scorecard has been helpful as a tool in
assessing the performance of the Library over the course of time since it was
implemented.
FY 2006-07 Budget - Library Director Pizzuto confirmed that the budget as submitted
to City Council was approved.
CLAF Naming Opportunities proposal to the City Council - Library Director Pizzuto
reminded the Board that the Foundation had asked that their proposal be considered by
the City for naming opportunities that they might use in the course of their capital
campaign for the Learning Center. Trustee Tarman reported on the proposal at an
earlier meeting of this Board during his routine Foundation report.
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Minutes of August 16, 2006 Meeting
The proposal was submitted to the City Manager and Library Director Pizzuto attended
a City Council workshop today where the proposal was introduced. There was some
preliminary discussion and questions from the Council Members and the next step is to
craft a resolution explaining how naming opportunities could be made available and
seek Council approval of the concept. Library Director Pizzuto advised the Board that
the final proposal and resolution would be brought before this Board as well.
Chair Swette asked for questions and Trustee Kamenjarin asked for some explanation
of the recent e-mail error message identifying overdue materials.
Library Director Pizzuto referenced the recent e-mail sent to the Board which provided a
brief update about the e-mail notification which went out to a number of our e-mail
notification users containing inaccurate information about overdue items on their
account. She asked Business Systems Specialist Devin Castel to give a description of
what occurred and what has been done in response.
BSS Castel explained the notices were sent from the test system which is a static
system used for testing patches, new functions, etc. in a somewhat safe environment.
As part of a new process to refresh the test box, which will update the data to match the
production box (which contains the live data), the vendor accidentally turned on the
report functionality prior to the refresh which caused the e-mail notices to be sent: The
Library has sent out 16,400 e-mails to all e-mail patrons with a statement of apology for
the incident.
Trustee Kamenjarin pointed out that his concern was not that the mistake occurred but
that the Library had kept the data regarding what materials the patrons had checked out
in the past which violates the Library's position on privacy. He added that he had
received several telephone calls from concerned patrons asking why the Library still
had a record of something checked out and returned six months ago.
BSS Castel explained that the information contained in the test box was a snapshot in
time of several records and that the information is actually not in the production box
data and not attached to anyone's record. Because it was necessary to have a test
environment as we implemented the system, the static information was captured and
then as we went live, our focus was on the production box and its operation. Once that
was stable, then we could turn to cleaning up the test box. The new procedure is to
refresh (wipe out the data) in the test box every month.
Library Director Pizzuto reminded the Board that the Library has been working for the
past year on auditing of records retained by the Library containing patron information,
determining what records we keep and the length of time we need to keep them for
business purposes. The Library has been working with an outside consultant and
attorney in developing a Library policy based on library law. Additionally we are working
on the methodology for purging records to be sure we don't have unnecessary data.
Library Board of Trustees Page 8
Minutes of August 16, 2006 Meeting
Chair Swette asked when the policy would be ready for the Board to review and Library
Director Pizzuto responded that the retention list is about 70% complete and referred to
all patron records, not just circulation.
Chair Swette asked if the Library or other Trustees received any calls about the notices
and there were none reported.
FOUNDATION REPORT:
Trustee Tarman reported that the last meeting was in July as the Foundation canceled
the August meeting. The Foundation approved the policy for the use of the Gartner
Endowment Fund.
FRIENDS OF THE LIBRARY:
Friends of the Library Liaison Randall Hopwood reported that the Friends held their
annual meeting in June at which time they approved the latest funding requests from
the Library.
GENEALOGICAL SOCIETY:
NSDGS Liaison Gordon Hoard reported that the lecture series presented by Sr.
Librarian Mary Van Orsdol has been well attended as well as the education sessions
being taught by Marilyn Reed. Their annual pot luck is tonight and the Board was
invited.
LIBRARY BOARD COMMENTS:
Trustee Kamenjarin pointed out the trip potential of the landscape lighting out in front of
the Cole Library and Deputy Library Director Smithson responded that the issue has
already been addressed and the Facilities is looking for a solution.
PUBLIC COMMENT:
None present.
ADJOURNMENT:
By proper motion, the meeting was adjourned at 5:07 PM
/O
Cissie Sexton
Administrative Secretary
ITEM #3
Monthly LIBRARY Reports
for
MAY 2006
Systemwide ...
1. Nearly 350 people attended the May "African Experience" films, scheduled to
complement the Cannon Gallery exhibition of South African art.
2. Thirty people attended the Magee Park Poets poetry reading featuring the work
of local Pulitzer Prize-nominee, Sam Hamod.
3. Audiences enjoyed the May 22 Carlsbad Playreaders' performance of "The
Pavilion." The Playreaders season has wound down for the summer and will
begin again on September 18,2006 with "The Glass Menagerie."
4. The Library's part-time employees were honored at the Hourly Appreciation
Party on May 19th. The evening event was held at the Senior Center where
awards were given to 47 employees and was very well attended. There to
recognize the hourly staff were Mayor Bud Lewis, Library Board Member Bill
Kamenjarin, Friends Board Member Taffy Cannon, and Library and Arts
Foundation President Jim Comstock. Part-time employees were acknowledged
for 3, 5, 7,10,15, and 20 years of service. The Staff Development Committee put
together this annual event.
5. Migration to Sirsi.net (outsourced hosting of our automated system) occurred in
May with staff performing rigorous testing. During the transition, staff did not
have use of the circulation system or a live catalog, but they were able to meet
the public service needs with other tools. Sirsi.net went live on May 18th and
staff is pleased with the results to date.
6. RFID - During May, most of the Cole Children's print collection was tagged
The goal was to complete the Children's collection before the start of the Summer
Reading Program and expiration of the lease on the additional battery-powered
tagging equipment. Many Genealogical Society volunteers were also anxious to
help.
As of the end of May, 30% of the Cole collection and 72% of the Dove collection
had been tagged. Overall, 174,746 items have been tagged to this point, or 53%
of the total collection.
Sr. Librarian Susan Simpson, Deputy Library Director Dave Curtis and Library
Community Coordinator Jessica Padilla worked with students from Carlsbad
High School to create a spot for CHS TV to recruit students to perform RFID
tagging as a way to satisfy their community service requirement. (This news
story aired 6/2/06 on CHSTV and can be viewed at chstv.com.)
Monthly Library Reports for May 2006
Overall, volunteers spent 301 hours doing RFID tagging during May. Those
volunteers working more than 10 hours since the start of the project in January
were given a thank-you letter and a gift certificate to the Friends of the Library
bookstore, donated by the Friends.
7. All public services staff are working toward the installation of the PC
Management system which is scheduled for late July. During May, furniture to
hold the equipment in Cole Reference and Dove Children's was ordered; cabling
and electrical work at Cole was completed.
Adult Learning ...
8. Staff member Helen Lindner was the Team Captain for the Carlsbad City Library
team that participated in the Union-Tribune Race for Literacy on May 7. The 8K
race benefits the San Diego Council on Literacy, of which the Adult Learning
Program was one of the founding Network literacy programs. The team, which
was the largest library team, consisted of 74 members representing Cole, Dove
and Faraday, as well as Adult Learning Program tutors, learners, family, and
friends.
9. The Technology Integration Mentor Academy hosted California Department of
Education representatives and adult educators throughout the state for a
presentation of technology projects. Staff member Carrie Scott presented the
results of a class taught by herself and AmeriCorps member Margaret Bradley,
which integrated learners' writing with Microsoft Publisher. Carrie is the only
technology mentor from a library literacy program selected for the academy.
10. The Adult Learning Program welcomes 2 new part-time Literacy Program
Assistants — one as a replacement for Amanda Bird who just completed her MLIS
program and moved to Oregon. Erin Thomas was a pre-K and K-2 special
education teacher who recently moved to Carlsbad with her husband David.
Susan Empizo began her literacy career as a volunteer in 1995. Since then, she
has been an AmeriCorps volunteer, a computer lab coordinator, and tutor trainer
with the Chula Vista Literacy Team. She is concurrently the assistant to the
literacy program coordinator in Chula Vista.
Centre de Information ...
11. Lizeth Simonson and the Centre staff participated in many outreach activities
during May. On May 9, Lizeth met with and rewarded Head Start parents that
brought their children to the Library and read to them as part of the ongoing
Partnership in Reading Program and informed the parents about Summer
Reading Program 2006. The Centre also participated in the Buena Vista School
Annual Festival on May 13. The Centre had tables with information about the
children's programs at Cole and Centre and the Summer Reading Program.
Buena Vista students participated in the Clifford ABC Bingo game and won
Monthly Library Reports for May 2006
small prizes. Staff also participated in the Jefferson Elementary School
Multicultural Festival on May 20, staffing a booth with information and games.
Parents and children received information about the Summer Reading Program
and other children's programs at the libraries.
12. On May 18th, two computer class series taught in Spanish started at the Centre.
The two groups meet on Thursday mornings before the Centre opens to the
public. The courses being taught this session are Writing on the Computer 2:
Word Processing, and (for) Writing on the Computer 3: Internet and E-mail.
These groups are made up of the adults who already completed the beginning
courses.
13. Regular bilingual story-craft, Puros Cuentos y Pan Dulce, and 2006 All Star
Readers had their last session this month and will resume in the fall.
CCL, Dove Lane ...
14. The Carlsbad City Library Hour's May programming, produced by Media
Services, featured the "An Evening with Ray Bradbury". This event was
recorded live in the Schulman Auditorium, and shown on Adelphia Channel 3.
Library programs are also aired on KOCT Oceanside and Del Mar Access TV.
15. The Children's Division presented two special story times at the City's annual
Public Works Fair held in the north parking lot of the Library on Dove Lane on
May 24th.
16. The 3rd Annual Teen Talent Show was held on May 4th in the Schulman
Auditorium. Nine groups competed for prizes and recognition before an
audience of 80. First place went to a young violinist.
17. The Library held two Rock the Library concerts featuring winning bands from
the City's 2006 Battle of the Bands competition. On 5/11 the second-place band,
Kamchatka, played a concert of eclectic rock with worldwide influences to an
audience of 80. On 5/25, 230 people came to hear the winning band, The Last
Revival, play a concert of hard rock featuring classic covers and original songs.
Georgina Cole ...
18. The Genealogy Division and the North San Diego County Genealogical Society
presented 3 programs during May: two on the software, Family Tree Maker
2006, and one on using information from Lineage Societies in genealogy
research. The NSDCGS also held its annual book sale in the Cole Library
Community Room on Saturday, May 20. Senior Librarian, Mary Van Orsdol,
spoke to 78 members of the Temecula Valley Genealogical Society about the
resources at the Carlsbad City Library.
Monthly Library Reports for May 2006
19. The Reference staff hosted their two regular book clubs, four Basic Internet
classes, two Tips and Tricks classes, and one Email Basics class.
20. The Children's staff presented many programs while preparing for the upcoming
Summer Reading Program. Out of 31 days in the month of May, there were
Children's programs on 25 days. Programs ranged from Toddler and Preschool
Story Times to special events. The Summer Reading program preparations
included recruiting, interviewing and training volunteers, transforming the
Children's area into a park-like setting and ordering supplies.
21. Children's staff also weeded the collection to stay ahead of the RFID tagging. At
the end of May, the Children's Room had been completely weeded.
Monthly LIBRARY Reports
for
June 2006
Systemwide ...
1. Carlsbad City Library was featured in the June/July 2006 issue of the publication
American Libraries, the magazine of the American Library Association. The
Library received national recognition for its community-wide reading program,
"Carlsbad Reads Together" with a photo of Ray Bradbury speaking at the
Library.
2. RFID tagging: At Cole, 72,820 items have been tagged. This is 55% of the Cole
collection. The Cole Children's, Large Print, Spanish and Genealogy collections
have been tagged. At Dove, 146,392 items have been tagged. This is 78% of the
Dove collection. All print circulating materials are now tagged at Dove; only
audio-visual and reference items remain untagged. Overall, 219,212 items have
been tagged, or 66% of the total collection.
Volunteers spent 267.5 hours doing RFID tagging during June. 100 volunteers
have assisted with the RFID tagging project since January, donating a total of 990
hours.
The RFID project has been getting some press. The coverage has outlined the
general project and helped the Library recruit volunteers to assist with the
tagging effort.
3. Reference staffs at Cole and Dove are coordinating and preparing for the
implementation of PC management. The trainers have now been trained and are
scheduling training sessions for all Reference and Children's staff in the "lab
setting" created in a staff area at the Library on Dove Lane. Preparations for the
installation of the new equipment are being finalized at library sites.
Implementation is currently set for the last week in July. Signage and FAQs for
staff and the public are being reviewed and notices have been posted on the
Library web page.
4. The Summer Reading Program began at all facilities on June 19th. The theme this
year is "Paws, Claws, Scales & Tales" for children, ages 3 to 12, and "Creature
Feature" for teens. Staff anticipates another record setting amount of reading!
5. On Thursday, June 15th, approximately 25 people attended a book talk and
signing with local author Tom Morrow, a columnist for North County Times.
The talk was held at Cole Library.
6. On June 15th, Library staff had the opportunity to express great appreciation to
the Friends of the Carlsbad Library for their tremendous support at the Friends'
Monthly Library Reports for June 2006 Page 2
Annual Membership Meeting held in the Dove Library courtyard and Schulman
Auditorium.
7. The Library's free Summer Concert Series kicked off on Sunday, June 25 with
vocal jazz artist Rosemary Watson. 150 people attended the performance.
Additional Sunday afternoon concerts are scheduled for July 23 and August 20.
Adult Learning...
8. On June 26, Senior Librarian Lynda Jones announced her retirement effective
September 1, 2006. Lynda has been with the Library's Adult Learning Program
since it was created 23 years ago and has built one of the finest literacy programs
in the state. She will be greatly missed.
9. Adult Learning staff and 9 volunteer tutors attended READ/San Diego's 16th
annual Tutor Conference. Participants attended workshops focusing on
technology, comprehension, and tutoring strategies.
Participating on a panel at the Conference was Senior Circulation Supervisor,
Penny Thompson. She was on a panel discussing what can be done to influence
the greater library environment so that literacy program coordinators have the
internal support that they need to operate their programs successfully. Other
panelists with Penny were the Deputy Director of the San Diego County Library,
the Head of Orange County Reads, and the Literacy Coordinator for the
Escondido Library.
Learner Dolores B. represented the Adult Learning Program at the California
Library Literacy Adult Learner Leadership meeting held in Sacramento on June
23 and 24. Dolores has been a learner in the program for nearly 3 years and has
been active in our computer and writing classes. The purpose of the meeting
was to develop a mission statement for adult learner leaders throughout the
state, examine their supporting role within their literacy programs, and develop
a strategy for keeping adult learners connected and motivated throughout the
year.
Centre de Informacion ...
10. Nine bilingual students started volunteering at the Centre's Summer Reading
Program enrolling and taking reports from participants. In addition to the
children and teens at the Centre, parents are also participating in the program in
the same manner as their children by reading and then reporting to our
volunteers and staff on what they read.
Monthly Library Reports for June 2006 Page 3
CCL, Dove Lane...
11. The Carlsbad City Library Hour's June programming, produced by Media
Services, featured "The Human Revolution with Raymond Lee Parker", a
popular regional musician. This event was recorded live in the Schulman
Auditorium, and shown on Adelphia Channel 3. Library programs are also
aired on KOCT Oceanside and Del Mar Access TV.
12. June's Pizza and a Movie program was held on June 2nd and featured the anime
film "Spirited Away".
13. On June 8th, two bands, Unchained and Tri-Force, which had appeared in the
City's Battle of the Bands competition, appeared in a Rock the Library concert
playing classic rock covers and original songs.
Georgina Cole ...
14. The Genealogy division sponsored many enriching classes this month. Most
notable was the success of the weeklong "Beginning Genealogy Course for
Young People." This class has been taught for several summers but this year
attendance increased with 12 youth completing the course.
15. The Homework Zone tutor program and the Children's computer tutor
volunteer concluded for the summer after the first week of June.
16. The History Room received requests for information from Carlsbad Magazine,
North County Times, Carlsbad City Communications Department, and the
California Surf Museum.
17. The back issues of periodicals at the Cole Library are now an attractive site in
their new, very visible area. Their old cardboard holders have been replaced
with new green plastic containers.
18. Cole Library had many part-time employees celebrating graduations this month:
five high school graduates all with plans for college both near and far, one
graduate from San Diego State with a B. A., and one employee completing his
MLIS degree from San Jose State's CSU Fullerton extension.
Monthly LIBRARY Reports
for
July 2006
Systemwide ...
1. The Summer Reading Program is in full swing. Thus far at Cole, 1,060 children
and 80 teens have signed up to participate in the program. In July, children have
read over 238,142 pages and the teens have read over 80,273 pages. Regular
storytime programs have continued at Cole as well as several special programs
and "Late Night" programs that have taken place after regular operating hours.
We have had 53 teen volunteers helping with the program logging 702 hours in
July.
2. At Dove, close to 2000 participants have signed up, coming in an average of 1200
times each week of the seven week program. Dove Summer Reading Program
volunteers donated 805 hours during the month of July.
3. Self-service public computer access has come to the Library in the form of PC
Management. The system was implemented the week of July 24 after much
preparation and effort over a number of months. The new service provides for
queued reservations on public access computers in the Adult, and Children's
Computer Labs at the Georgina Cole Library, the Carlsbad City Library at Dove
Lane, and the Centro de Information. There is walk-up access to 16 computers on
the 1st and 2nd floor adult areas of the Dove Library.
4. The Library's free Summer Concert on Sunday, July 23 with jazz group Hot Club
of San Diego was a big hit, with more than 200 people attending the
performance. The Summer Concert series concludes on Sunday, August 20 with
Venezuelan harpist, Carmen Elena Barreiro.
5. Twenty-five people attended the July Magee Park Poets poetry writing
workshop taught by local poet Sylvia Levinson.
6. RFID tagging is making good progress. At Cole, 103,173 items have been
tagged. This is 77 % of the Cole collection. At Cole, all juvenile print materials
and all adult fiction, genre fiction-and adult nonfiction have been tagged. Staff
and volunteers continue to work on oversize nonfiction, large type, and audio
items. Reference items at Cole have not been tagged yet.
7. At Dove, 148,436 items have been tagged. This is 79% of the Dove collection. All
print circulating materials are now tagged at Dove; only audio-visual and
reference items remain untagged.
8. Overall, 251,609 items have been tagged, or 76 % of the total collection.
9. Volunteers spent 312 hours doing RFID tagging during July. 130 volunteers have
assisted with the RFID tagging project since January, 2006, donating a total of
1,342.75 hours.
Monthly Library Reports for June 2006 Page 2
Adult Learning ...
10. With the upcoming retirement of Senior Librarian, Lynda Jones, Carrie Scott has
been appointed Interim Literacy Coordinator for the Adult Learning Program.
Carrie has worked at the Adult Learning Program for 18 years, first as a
volunteer and, for the past five years, as a Library Technician. Carrie earned her
MBA at San Diego State with her final project focusing on workplace literacy.
Carrie has been active with the San Diego Council on Literacy having served on
its Board, as President of the Board, and as Acting Executive Director.
11. The Adult Learning Program's fiscal year-end statistics show that volunteer
tutors contributed 11,903 hours to helping learners improve their literacy skills.
That represents a staggering 43% increase from the previous year and is
attributable to increased participation by tutors in both the high school and adult
programs.
12. Tutors and learners at the Adult Learning Program are taking advantage of
several new programs being offered by the Adult Learning staff. Tutors receive
support and share new ideas at monthly Tutor Brown Bag sessions. Learners
can participate in new classes on topics such as home safety, banking skills, and
correspondence.
Centre de Information ...
13. During the month of July several special programs were presented at the Centre
as part of the Summer Reading Program 2006 ranging from animal programs to
a magic show and a movie night. All the events were well attended by children
and adults.
14. Lizeth Simonson attended a network meeting sponsored by San Dieguito
Alliance for Drug Free Youth. Several youth organizations and libraries from the
city of Del Mar, Encinitas, Solana Beach, and Carlsbad shared information about
their services and programs for children and young adults available in their area.
CCL, Dove Lane...
15. On July 22nd, the Dove Children's Division hosted the 9th Annual Library
Sleepover. 54 parents and children participated in this fun event. In addition to
movies, popcorn, and games, there were special animal guests, including a baby
alligator, a hedgehog, and a chinchilla.
16. The Carlsbad City Library Hour's June programming, produced by Media
Services, featured "Radio Racers", a popular local band, and battle of the bands
finalist. This event was recorded live in the Schulman Auditorium, and shown
on Adelphia Channel 3. Library programs are also aired on KOCT Oceanside
and Del Mar Access TV.
Monthly Library Reports for June 2006 Page 3
17. On July 10th, 15 teens attended "Superman Revealed", a program on the
amazing story of Superman's history, presented by Stephen R. Sanders.
18. On July 13th the Pizza and a Movie program was attended by 15 teens. The
featured movie was The Sisterhood of the Traveling Pants.
19. On July 17th, 17 teens attended an Ice Cream Social.
Georgina Cole ...
20. The decorations in the Children's Room have been so successful that many
patrons and staff have suggested leaving decorations up after summer reading.
Other divisions are also excited about the decorations and have been
brainstorming with Children's Staff as to how to make a more permanent
entrance into the Children's Room.
21. Senior Librarian Mary Van Orsdol presented the first of five monthly lectures for
"Library Skills for Genealogists". The topic was "Online Catalogs" and focused
on the Carlsbad City Library Catalog, the Sutro Library Catalog, and the Family
History Library Catalog. The Genealogy Division also sponsored their regular
Beginning Genealogy Class, a class on Family Websites and Research, and a
lecture entitled "Genealogy: The Chinese Perspective."
22. The History Room received photo donations from the Kelly family documenting
Rancho Los Kiotes and Agua Hedionda and worked with the City
Communications Department on the "State of the City" video.
23. New concrete picnic tables were delivered to the West patio at Cole and have
created a welcome space for staff and public. Four large planters in the area will
soon be blooming with new greenery with assistance from the Parks
Department.
CARLSBAD CITY LIBRARY
MONTHLY USAGE STATISTICS - MAY 2006
CCL Dove Lane
Reference questions
Circulation
People count
In-House Use of Materials
Cole Library
Reference questions
Circulation
People count
In-House Use of Materials
Centro/ALP
Reference questions
Circulation
People count
In-House Use of Materials
Library-Sponsored Programs
Adult programs
Adult program attendance
Young Adult programs
Young Adult program attendance
Children's programs
Children's program attendance
Computer Users
All Facilities
E-Mail Notification
New Users
Outbound Notices (Hold, Overdue 1 & 2)
New Users Cumulative Total (Began August 2005)
Telephone Notification
New Users
New Users Cumulative Total (Began December 2005)
Facility Meeting Room Use
Events booked
Event attendance
Events cancelled
Volunteer Hours
Total hours
May-OS
11,660
70,408
36,821
14,021
6,541
33,957
21,842
5,409
202/56
922/97
2,042/*
173/*
23
400
8
308
90
2,311
8,949
**
**
**
120
4,017
51
1,080.75
Apr-06
11,788
74,041
38,743
13,952
6,199
30,655
20,089
6,785
176/172
905/118
1.828/*
189/*
32
404
10
277
86
2,431
8,318
784
5,533
7,673
258
1,389
120
4,058
45
1,025.15
May-06
11,310
70,997
38,542
13,631
6,761
30,520
20,910
6,604
201/98
717/116
2,004/*
1621*
32
509
12
488
108
3,276
9,052
683
3,041
8,356
165
1,554
113
5,503
25
1,498.6
* ALP not reported.**Email/Telephone Notification not reported last year.
CARLSBAD CITY LIBRARY
MONTHLY USAGE STATISTICS - JUNE 2006
CCL Dove Lane
Reference questions
Circulation
People count
In-House Use of Materials
Cole Library
Reference questions
Circulation
People count
In-House Use of Materials
Centro/ALP
Reference questions
Circulation
People count
In-House Use of Materials
Library-Sponsored Programs
Adult programs
Adult program attendance
Young Adult programs
Young Adult program attendance
Children's programs
Children's program attendance
Computer Users
All Facilities
E-Mail Notification
New Users
Outbound Notices (Hold, Overdue 1 & 2)
New Users Cumulative Total (Began August 2005)
Telephone Notification
New Users
New Users Cumulative Total (Began December 2005)
Facility Meeting Room Use
Events booked
Event attendance
Events cancelled
Volunteer Hours
Total hours
June-OS
11,957
75,158
40,430
16,955
5,905
36,129
22,255
6,641
181/54
1,048/100
2,3 87/*
198/*
21
277
10
371
33
1,167
8,948
**
**
**
90
3,703
21
1,367.9
May-06
11,310
70,997
38,542
13,631
6,761
30,520
20,910
6,604
201/98
717/116
2,004/*
1621*
32
509
12
488
108
3,276
9,052
683
3,041
8,356
165
1,554
113
5,503
25
1,498.6
June-06
8,185
76,335
42,536
14,188
6,121
31,457
21,180
7,173
205/97
821/148
2.159/*
200/*
26
329
6
113
45
2,433
8,596
959
5,414
9,315
193
1,747
76
4,851
11
1,634.15
* ALP not reported.** Email/Telephone Notification not reported last year.
CARLSBAD CITY LIBRARY
MONTHLY USAGE STATISTICS - JULY 2006
CCL Dove Lane
Reference questions
Circulation
People count
In-House Use of Materials
Cole Library
Reference questions
Circulation
People count
In-House Use of Materials
Centro/ALP
Reference questions
Circulation
People count
In-House Use of Materials
Library-Sponsored Programs
Adult programs
Adult program attendance
Young Adult programs
Young Adult program attendance
Children's programs
Children's program attendance
Computer Users
All Facilities
E-Mail Notification
New Users
Outbound Notices (Hold, Overdue 1 & 2)
New Users Cumulative Total (Began August 2005)
Telephone Notification
New Users
New Users Cumulative Total (Began December 2005)
Facility Meeting Room Use
Events booked
Event attendance
Events cancelled
Volunteer Hours
Total hours
July-OS
11,878
77,672
45,385
15,776
5,884
35,300
22,057
6,450
241/42
988/84
2.190/*
233/*
20
253
14
167
73
1,849
8,892
**
**
**
43
2,229
8
1,028.3
June-06
8,185
76,335
42,536
14,188
6,121
31,457
21,180
7,173
205/97
821/148
2.159/*
200/*
26
329
6
113
45
2,433
8,596
959
5,414
9,315
193
1,747
76
4,851
11
1,634.15
July-06
11,859
85,638
49,942
17,494
6,430
34,318
21,053
7,613
171/62
719/88
2,03 8/*
182/*
15
275
6
91
69
3,897
7,036
959
5,719
10,274
238
1,985
56
3,369
10
2,765.25
* ALP not reported.** Email/Telephone Notification not reported last year.
ITEM # 5
Simplified Outline of Learning Center Construction Phases
Construction tentatively scheduled to begin September 5, 2006
Schedule will be finalized by contracto after they receive "notice to proceed" from City
Construction will last approximately 18 months concluding Spring 2008
"Hard-hat" Ceremony tentatively scheduled for September 27 at 6:30 p.m.
MOU between Head Start and City as a formal agreement to work together during this project is
scheduled to be on the City Council Agenda on August 15
Library will update Parks & Recreation Commission regarding Holiday Park usage agreement at
meeting on August 21
Phase 1
• Head Start remains in main building with surrounding fence
o Head Start uses a portion of Holiday Park M-F from 9 -11:30 a.m.
• Demolition of small house on southwest corner of property
• Dismantle Head Start's playground equipment and store for re-installation after construction
• Grade and prepare for installation of modulars on northeast portion of property, including
preliminary parking lot work
• Install modulars
• Head Start moves into modulars
Phase 2
• Head Start operates from modulars
o Head Start uses new parking area south of modular for outdoor activities
• Fencing is moved to surround modulars & play area
• Construction work on main building (bulk of project & time)
Phase 3
No fence around any part of construction area or property
Complete landscaping including re-installation of play equipment
Complete paving and parking lot
Head Start again uses a portion of Holiday Park for outdoor activities
Project completion
Centra de Informaci6n and Adult Learning move into new facility
Grand Opening Celebration!
8/9/2006