HomeMy WebLinkAbout2006-11-15; Library Board of Trustees; MinutesApproved:
MINUTES
ITEM #2
MEETING OF: LIBRARY BOARD OF TRUSTEES
DATE OF MEETING: November 15, 2006
PLACE OF MEETING: Adult Learning Program Conference Room
Colonial Mall - Suite "O" - 1207 Carlsbad Village Drive
CALL TO ORDER:
Chair Rob Swette called the meeting to order at 4:00 PM.
ROLL CALL:
Present: Library Board Trustees Bradley, Kamenjarin, Lignante, Swette, and
Tarman
Absent: None
Also Present: Heather Pizzuto, Library Director
Dave Curtis, Deputy Library Director
Suzanne Smithson, Deputy Library Director
Cheryl Mast, Library Management Analyst
Jessica Padilla Bowen, Library Community Coordinator
Carrie Scott, Adult Learning Program Interim Coordinator
Randal Hopwood, Friends of the Library liaison
Gordon Hoard, NSDCGS liaison
Carolyn Taylor, League of Women Voters observer
APPROVAL OF MINUTES:
The minutes of the September 20, 2006 meeting were approved as submitted.
MONTHLY LIBRARY REPORTS:
Trustee Kamenjarin asked about the status of a Citywide policy on naming
opportunities and Library Director responded that currently there is a group working on
a policy to go to City Council. She added that the reason the Carlsbad Library and Arts
Foundation moved forward with their proposal for naming opportunities for the Learning
Center capital campaign was that there was no current policy in place.
Trustee Tarman asked to call attention to the item about the Adult Learning Program
Volunteer, Betty Groves, who recently received an award from the North County
Philanthropy Council for her fourteen years of service in the City of Carlsbad.
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Minutes of November 15, 2006 Meeting
Chair Swette commented on the large number of programs provided and asked for
some additional information on the "Food for Thought" program and the Internet
Librarian Conference.
Deputy Library Director Smithson responded that the "Food for Thought" program is
sponsored by In-N-Out Burger through the Serra Cooperative Library System. The
sponsor provides all the supplies (sign up cards and stamps) and children receive
vouchers for food in exchange for books read. The Library has been participating in the
program for about six years and it has proved very popular with the children.
Library Director Pizzuto responded to his request for information about the Internet
Librarian Conference explaining that it is the leading technology conference for
librarians which several Library staff members attend each year. She added that she
will cover the conference in some detail under the Director's Report.
Chairman Swette also asked about the statistics report in which the number of e-mail
notifications has significantly increased along with the number of outbound notices
(holds and overdue) and asked if there was any recognized correlation between the
two?
STATE LIBRARY REPORT:
Library Director Pizzuto referred the Board to the previously distributed copy of this
year's report and asked if there were any questions about the content.
Several Trustees had questions ranging from changes in some numbers between last
year and this year to the methodology for collecting some of the data.
Library Director Pizzuto and Library Management Analyst Mast addressed each
question with explanations containing specific details for each question posed.
Chair Swette asked about the purpose and use of the State Library report and Library
Director Pizzuto responded that the statistics are submitted by public libraries
throughout the state and then grouped according to population ranges. The State and
some libraries use the information to analyze how public libraries are delivering service
and this Library uses our ranking with comparable population-serving libraries as part of
our Performance Measurement each year.
Chair Swette pointed out that there are no demographics divided by age group and
Library Director Pizzuto responded that the Library only captures "adult" or "child" in the
patron database.
Chair Swette suggested that capturing more age-specific statistics might provide a
valuable tool in determining programming content and frequency based on the numbers
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Minutes of November 15, 2006 Meeting
in each age group we serve, and Library Director Pizzuto offered to look into the
possibility as well as current practices at other libraries.
ADULT LEARNING PROGRAM;
Interim Program Coordinator, Carrie Scott, gave the board a brief overview of the
current program which is serving 57 adult matched pairs (tutors and learners) as well as
the 32 students from Carlsbad High School's Special Education classes.
She explained that in addition to the one-on-one tutoring, the program also includes
small groups learning sessions on various topics. More recently they held sessions on
public speaking, taking & leaving telephone messages, and voting in the recent
election.
In response to some questions about the partnership between the Adult Learning
Program and the Carlsbad High School special education students, Ms. Scott explained
that the Special Education teacher identifies who is appropriate for the program and the
high school and student's parents establish individualized "success" measures.
Chair Swette commented that he is the Literacy chair on the CALTAC Board and that
Carlsbad has the reputation of having a great literacy program.
LIBRARY STRATEGIC PLANNING PROCESS - STEERING COMMITTEE REPORT:
Library Director Pizzuto reviewed the structure of the workshop and shared the agenda
with the members of the Board who could not attend. She explained that the purpose
of this workshop, representing Phase I of the three-part process, was to begin by
comparing the Library's direction in relation to the City's strategic goals, in a very broad
sense, and identify the Library's role with respect to each. The group identified and
developed a broad range of possibilities from which we will begin to look at which
should have our focus.
Library Director Pizzuto asked Trustees Tarman and Bradley, who attended the
workshop, to comment on their experience.
Trustee Tarman commented on the diversity of the group attending the workshop, and
the value of having lots of ideas from different perspectives. He said he was most
impressed with the way in which the consultant tied it all to the City's goals so we are all
moving in the same direction.
Trustee Bradley agreed and added that the focus on new technologies was most
informative as well as the information on changes in the age of our population and the
impact on the services we provide now and in the future.
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Minutes of November 15, 2006 Meeting
Library Director Pizzuto added that the notes from the brainstorming session were
transcribed and sent to Joan Frye Williams, the consultant, who will collapse them into
a manageable format for endorsement by the Steering Committee and then shared with
the Board.
The next phase from that very broad discussion of strategic directions is to compare
those directions to the Balanced Scorecard so we are assured that how we measure
our performance and success is aligned with our directions.
The third phase will be to take those focus areas on the broad list and translate them
into activity and work and to determine our priorities in how we resource services.
RFID UPDATE:
Library Director Pizzuto reported that the contract has been awarded for the remodel
work at Dove Lane with the construction tentatively scheduled for mid-December.
She added that the RFID vendor, Integrated Technologies, will be on site tomorrow to
take a look at how the conveyor belt will fit in that area and go over the final details of
the installation. In preparation for the transition, the Library has received a self-check
unit and initial tests have been satisfactory. Still to be scheduled is the installation of
the security gates at both locations. Plans are to take advantage of that time to perform
some additional work at the Dove Lane facility on the overhead lights. It is necessary to
bring in a lift to get to the light fixtures and that requires removal of the gates so every
effort is being made to try to coordinate that work for the period that the gates are out.
DIRECTOR'S REPORT:
Library Learning Center - The modular facility to be occupied by Head Start is
scheduled for delivery within the next few weeks which will allow Head Start to move
during the holiday break.
The project schedule has been updated and there has been a small amount of slippage
in the first phase and some minor budget adjustment but neither is significant.
Internet Librarian Conference - The conference was held in Monterey, October 23-
26, and three staff members attended this year. They came back with a lot of good
information about upcoming technology and its impact on the Library. The Library will
need to look at how we will use that technology and provide access to our patrons in
the Library now and in the future.
California Library Association Annual Conference - The CLA conference was last
weekend and three staff members attend this conference as well. The theme of the
conference was "Raise Our Voice" and the topic was advocacy, how to get the word out
about how libraries impact lives. There was a lot of discussion about changes in the
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Minutes of November 15, 2006 Meeting
library environment and leadership and Library Director Pizzuto presented a workshop
"Preparing for Leadership Change" which was about our experience here at the
Carlsbad City Library over the past several years and how we have transitioned as a
result of significant retirements in our organization.
Library Director Pizzuto announced that she is the incoming president of the
Management Services Section of the California Library Association and she will be
leading that organization next year.
Carlsbad Reads Together- The committee met and decided on the book, Night by Elie
Wiesel, for the 2007 program. The group was unanimous in its decision on the book
and is now looking at what programs and activities will be offered. Elie Wiesel is a
survivor of the Holocaust and the book is the story of his experience. The program is
scheduled for National Library Week, and will overlap with the exhibit in the Cannon
Gallery, called "Never Forget," a collection of photographs of the camps fifty years
later.
State Literacy Grant - The Library has received notice of the second installment of the
grant for this year which raises our total for the year to $36,815, an increase over last
year.
Event Management System - The upgrade to the software used by our Media
Services division to schedule events in the Auditorium and Meeting Room has been
successfully completed and will allow on-line reservations. Public access through the
website should be available by next week.
Centre de Informacion - The Centre has been on notice that there may be some
interruptions in their power due to the installation of underground utility lines for Pine
Park. It has been tentatively scheduled for over a month, now confirmed for November
20. The Library does not anticipate any significant interruption in services although
there may be a short period of time that the public computers are not accessible.
FOUNDATION REPORT:
Trustee Bradley reported that the Foundation has scheduled its annual retreat for
December 5 and will discuss the capital campaign.
Plans for the home tour, Castles of Carlsbad, continue with the date set for May 5,
2007.
Members were selected for the nominating committee for the new officers.
Library Board of Trustees Page 6
Minutes of November 1 5, 2006 Meeting _
FRIENDS OF THE LIBRARY:
Friends Liaison Randy Hopwood reported that the Friends' last meeting was in
September where they spent the majority of the time reviewing the treasurer's report,
which indicated they were in good shape.
GENEALOGICAL SOCIETY:
No report.
LIBRARY BOARD COMMENTS:
Trustee Tarman reported that the Community Grants Committee will be meeting within
the next two weeks to review proposals.
PUBLIC COMMENT:
None.
ADJOURNMENT:
By proper motion, the meeting was adjourned at 5:06 PM
Cissie Sexton
Administrative Secretary
ITEM #3
Monthly LIBRARY Reports
for
October 2006
Systemwide ...
1. The poetry writing workshop led by Pulitzer Prize-nominee Sam Hamod attracted 40 writers at
Cole Library on Sunday, October 15.
2. The Library's Fall Concert Series kicked off on Sunday, October 29 with the Irish-American band
Skelpin'. They played to an enthusiastic audience of nearly 220 people in Schulman Auditorium.
3. Approximately 120 people attended the Carlsbad Playreaders' "Boy Gets Girl" on Monday,
October 30 at 7:30pm in Schulman Auditorium.
4. The Library's call for entries for its seventeenth annual Magee Park Poets Anthology resulted in
more than 50 submissions from around the county. The Anthology will be released on
Wednesday, December 6.i\
5. The volunteer-based Homebound book delivery program delivered 89 items to patrons unable to
visit the Library.
6. October 15-21 marked the 9th Annual Teen Read Week (sponsored by YALSA, a division of the
American Library Association). Forty teens participated in the Library's Read for Chocolate
program at Dove by writing a book review in exchange for a candy bar. Also at Dove, Pizza and a
Movie was held October 20 and featured a screening of The Ring with 29 teens in attendance. At
the Cole Library, a Teen Read Week contest had 46 teens turning in 72 reviews of books they had
read. Cole also sponsored an exciting Battle of the Books program in which four teams of
students competed to see who knew the most about the 12 books selected for the competition.
The teams were so good that the contest ended in a tie, despite three tie-breaker rounds.
7. All Carlsbad City Library locations are participating in a reading program called "Food for
Thought" or in Spanish, "Alimento para el pensamiento". Carlsbad City Library and many other
Serra Library System libraries have participated in this program for many years. The program is
for children ages 4-12, runs from October 14th to November 25th, and is sponsored by In-N-Out
Burger.
8. Three Library staff members Devin Castel (Business Systems Specialist), Karen Maynor (Cole
Reference), and Dione Sobin (Dove Reference) participated in the Internet Librarian Conference in
Monterey October 23-25.
9. RFID:
• At Cole, the circulation staff workstations were moved two feet forward as a first step in
the renovation of the circulation work area. At Dove, a pre-bid meeting was held with
contractors. Bids for the Dove circulation area renovation will be opened on November
2nd.
• RFID tagging continues at the Centre de Information, and should be completed by mid-
November.
Monthly Library Reports for October 2006
Carlsbad City Library, Dove Lane ...
10. The 7th Annual Library Information Fair for Educators (L.I.F.E.), took place on Saturday, October
14. An estimated 400 adults and children attended the event which featured a number of
outstanding exhibitors, ranging from the Batiquitos Lagoon Foundation to Mission San Luis Key.
11. October brought the return of the Children's Division's All Star Readers program (reading club
for 1st - 3rd graders) and the launch of two new programs for 4th - 6th graders: Book Explorers
Book Club and Library Research Skills Workshop (for parents and kids in those grades).
12. Darin Williamson participated in Carlsbad High School's College Night on October 10 and spoke
with 80-100 students and parents. He promoted Library and Internet resources for college
information including the online database College Source.
13. Teen programming (in addition to Teen Read Week) included a Day of the Dead sugar skull
program on October 23 and a Halloween pumpkin carving program on October 30 with about
two dozen teens attending each program.
Georgina Cole Library...
14. The Cole Reference Division sponsors two monthly book clubs for adults and attendance at the
clubs is increasing, maintaining about 15-20 participants per meeting.
15. Children's Services presented 26 preschool, 6 teen and 13 school-age programs this month, with
over 1200 people attending the events. Highlights included the Knit-n-Needles program, teen
karaoke, and Passport to Australia. The popular trees from our Summer Reading Program
decorations are turning colors for Fall and one now has a large "spider", complete with web,
inhabiting it.
16. The Genealogy Division hosted several programs in October including the following: Senior
Librarian Mary Van Orsdol presented the 4th in the Library Skills for Genealogists series with the
topic for October being Reference Sources for Genealogy. John Carpenter spoke to the
Computer Genealogy Group on "Family Tree DNA" and had 87 people in attendance. A panel
of NSDCGS members (Dan Fults, Fred Spong, Floyd Smith, Dorothy Miller and Mary Van
Orsdol) spoke to the NSDCGS on "Preparing for Salt Lake City." Sixty-three people attended
this discussion which prepares genealogists for research trips to the Family History Library in
Utah.
Learning Center ...
17. The Hard Hat Ceremony for the Learning Center to celebrate the kick-off of construction took
place on Wednesday, October 4, 2006. The event included speeches from the mayor and council
members, Board of Trustees and Foundation representatives, and inspiring comments from an
ALP learner and a teen user of the Centre.
Adult Learning ...
18. Fourteen-year tutor Betty Groves was selected for the North County Philanthropy Council's
volunteer award from all nominees in the City of Carlsbad. She will receive her award at a
luncheon to be held November 2.
Monthly Library Reports for October 2006
19. AmeriCorps Member Margaret Bradley held an Easy Voter Guide workshop on October 11.
20. Volunteer Bin Dawson developed a new Public Speaking course, which she is currently teaching
to learners.
21. Stacey Wiegleb and Carrie Scott presented at the 10th annual Adult Learner Conference
sponsored by the San Diego Council on Literacy.
Centre de Informacion ...
22. On October 14th, Centro staff Gisela Rivera and Lizeth Simonson (and Helen Lindner from Adult
Learning) participated in the seventh annual Library and Information Fair for Educator (L.I.F.E.)
at the Carlsbad City Library on Dove Lane. Information about children's programs at Centro,
literacy programs, and the Learning Center were distributed to the public.
23. Programs presented at the Centro included a bilingual show called "Mariachi Magic of Reading"
for children and adults celebrating National Hispanic Heritage Month and a special Halloween
puppet program called "Goblins Night Out" on October 26.
CARLSBAD CITY LIBRARY
MONTHLY USAGE STATISTICS - OCTOBER 2006
CCL Dove Lane
Reference questions
Circulation
People count
In-House Use of Materials
Cole Library
Reference questions
Circulation
People count
In-House Use of Materials
Centro/ALP
Reference questions
Circulation
People count
In-House Use of Materials
Library-Sponsored Programs
Adult programs
Adult program attendance
Young Adult programs
Young Adult program attendance
Children's programs
Children's program attendance
Computer Users
All Facilities
E-Mail Notification
New Users
Outbound Notices (Hold, Overdue 1 & 2)
New Users Cumulative Total (Began August 2005)
Telephone Notification
New Users
New Users Cumulative Total (Began December 2005)
Facility Meeting Room Use
Events booked
Event attendance
Events cancelled
Volunteer Hours
Total hours
Oct-05
11,424
73,217
39,386
13,710
5,754
33,440
20,450
6,738
185/210
721/195
1,8857*
147/*
20
475
11
369
93
3,446
8,596
820
3,244
2,835
**
**
106
4,196
23
1,189.25
Sept-06
11,166
72,405
38,618
13,953
6,263
31,360
19,303
6,975
137/50
745/1 1 1
2,045/*
141/*
27
541
8
197
76
2,435
12,502
930
5,567
12,061
398
2,640
105
4,030
16
1010.6
Oct-06
11,509
73,301
39,967
13,235
5,945
30,932
21,252
5,854
189/74
1,049/123
2,225/*
145/*
30
452
11
233
87
3,446
13,429
701
6,084
12,762
345
2,985
99
4,631
22
904
* ALP not reported.
* * Telephone Notification not reported last year.
ITEM # 6
2006 Library Strategic Planning Process
Steering Committee Members
Member Special Perspective
Lisa Hildabrand, Assistant City Manager
Marie Bradley, Library Board Trustee
Jerry Tarman, Library Board Trustee
Heather Pizzuto, Library Director
Dave Curtis, Deputy Library Director
Suzanne Smithson, Deputy Library Director
Peter Gordon, Arts Office Manager
Cheryl Mast, Management Analyst
Jessica Padilla, Community Coordinator
Devin Castel, Business Systems Specialist
Glynn Birdwell, Senior Librarian
Carrie Scott, Interim Literacy Coordinator
Greg MacLellan, Production Technician
Elyse Roy, Library Assistant
Ayesha Lewellen, Carlsbad Library and Arts Foundation
Beth Hulsart, Friends of the Library
City direction
Library direction/community
Library direction/community
Library direction
Library direction
Library direction
Arts Office/City direction
Financial management
Communications/marketing
Technology
Library staff
Library staff
Library staff
Library staff
Community/support group
Community/support group
Support Staff:
Dan Wood, LibraryTechnician MLIS Student
Carlsbad City Library
Strategic Planning Process - Phase I
Steering Committee Initial Workshop
November 1-2, 2006
Public Works Maintenance & Operations Board Room
5950 El Camino Real
Joan Frye Williams, Consultant
Agenda
Wednesday. 2:00-5:30 pm
• Welcome and introductions
• The strategic planning process
• Expectations for this session
• Planning context
o Carlsbad's "personality" as a city
o Review of City mission, vision, values
o Review of City Council goals and priorities
o Review of library's mission, vision, values
• The library's assets
o Facilities
o Collections
o Technology and other resources
o People - staff, volunteers
o Intangibles - traditions, reputation, brand
• Current library service mix and resource allocation
Carlsbad City Library
Strategic Planning Process - Phase I
Steering Committee Initial Workshop
November 1-2, 2006
Public Works Maintenance & Operations Board Room
5950 El Camino Real
Joan Frye Williams, Consultant
Agenda
Thursday. 9:00am-4:00pm
• Looking to the future
o Demographic trends
o Technology trends
o Staffing trends
o Demand for existing services
o Demand for emerging services
o Upcoming challenges
• Strategic positioning - lead, collaborate, supplement, or defer?
o Re: city goals and priorities
o Re: quality of life issues
o Re: other public and private sector service providers
o Re: comparable communities and their libraries
• Priority setting
o Which library services to emphasize
o Where to build capacity
• Next steps