HomeMy WebLinkAbout2008-08-20; Library Board of Trustees; MinutesApproved ^
' ITEM #2
MINUTES
MEETING OF: LIBRARY BOARD OF TRUSTEES
DATE OF MEETING: Wednesday, August 20, 2008
PLACE OF MEETING: Library Learning Center - 3369 Eureka Place
CALL TO ORDER:
Chair Bill Kamenjarin called the meeting to order at 4:02 PM.
ROLL CALL:
Present: Library Board Trustees Bradley, Kamenjarin, Lignante, Swette and
Tarman
Absent: None
Also Present: Heather Pizzuto, Library Director
Dave Curtis, Deputy Library Director
Suzanne Smithson, Deputy Library Director
Carol Naegele, Principal Librarian
Cheryl Mast, Library Management Analyst
Jessica Padilla Bowen, Library Community Coordinator
Peter Gordon, Arts Office Manager
Phyllis Johnston for NSDCGS
Carolyn Taylor, League of Women Voters observer
Following the roll call the Trustees took a quick tour of the completed Learning Center
facility to familiarize themselves with the layout prior to the Grand Opening on Saturday,
August 23, 2008.
Following the tour the Board celebrated retiring Trustee Jerry Tarman's ten years of
service on this board.
APPROVAL OF MINUTES:
On motion by Trustee Tarman, the minutes of the regular meeting held June 18, 2008
were unanimously approved as submitted.
MONTHLY LIBRARY REPORTS:
Trustee Kamenjarin asked if the "Cool Picks" favorites reads submitted in July were
being compiled into a resource document for patrons and Deputy Library Director
Smithson responded that a list was being prepared and would be available at the
Reference desks.
Library Board of Trustees Page 2
Minutes of August 20, 2008 Meeting
SUMMER READING PROGRAM RECAP:
Sr. Librarians Barbara Chung and Marsha Weeks joined the meeting to provide an
overview of the program including comparison statistics between last year and this year
participation numbers and responded to the Trustees questions.
Sr. Librarian Weeks suggested that the increase in numbers was partially due to the
changes in the Library Rules of Conduct, allowing food and drink in the facilities. She
also contemplated that the Library had become a destination for many moms and
children instead of just a place to drop off or pick up books, given the economic
environment.
Sr. Librarian Chung shared a thank you letter and card received from one family who
participated in all aspects of the program.
Library Director Pizzuto took this opportunity to introduce the two newest Children's
Librarians, Julie Conklin and Terry Kling.
Trustee Swette asked about services to children other than the Summer Reading
Program and Sr. Librarian Chung explained that there are programs all year long for all
ages. Sr. Librarian Weeks added information about Teen Read Week sponsored by
the American Library Association and our own "Chapters for Chocolate" program,
appealing to the middle school patrons.
Library Director Pizzuto suggested that as the Library redesigns our website we have
new opportunities to reach out electronically to stay in touch with our patrons.
LIBRARY GOALS FOR FY2008-09:
Library Director Pizzuto directed the Board's attention to the list of goals and desired
outcomes provided in their agenda packet.
Members of the staff then presented a brief overview of each of the goals and
responded to any questions from the Trustees.
Library Director Pizzuto completed the presentation with the assurance that the Library
will keep the Board updated on the individual projects.
DONATED ART WORK FOR THE LEARNING CENTER:
Arts Office Manager Peter Gordon distributed a copy of the Policies and Procedures in
place for accepting artwork donated to the City of Carlsbad. He reviewed the steps
involved as related to the art piece currently on loan and displayed in the lobby of the
Learning Center and responded to questions from the Trustees.
Library Board of Trustees Page 3
Minutes of August 20, 2008 Meeting ^^^^^
Library Director Pizzuto explained that no action was requested from the Board at this
time but that after public review and comment, the Board would be asked for their
support for the item to go forward to City Council to accept the piece for display at the
Learning Center.
SELECTION OF CHAIR. VICE CHAIR AND FOUNDATION REPRESENTATIVE:
Library Director Pizzuto explained that this item had been postponed from the previous
meeting until the two open positions on the Board were filled; however, at this time the
Library has not heard that an appointment is imminent. Trustee Tarman may not serve
another term, having served the maximum allowed under the municipal code but
Trustee Bradley has asked to be reappointed to serve another term.
Following some discussion, Trustee and current Chair Kamenjarin agreed to serve
another term as the Chair and Trustee Bradley was nominated and accepted the
position of Vice Chair. Trustee Lignante agreed to serve as liaison to the Carlsbad
Library and Arts Foundation Board.
DIRECTOR'S REPORT:
Audio Upgrade in the Ruby G. Schulman Auditorium - The project has been
completed to include the new assisted listening devices for patrons.
Library Surveys - B. W. Research has completed the surveys and the Library has
received the preliminary results and findings. The complete report is due in the next
few weeks and will be shared in a presentation to this Board probably at the October
meeting. The results of the surveys is critical to determining whether the strategic
initiatives are still on track or adjustment are indicated as a result of changes in the
community.
American Library Association Conference - The conference was held the last
weekend in June and fifteen of the Library staff attended. As is customary, the Library
scheduled a series of "brown-bag" luncheon seminars to share material and information
with those who did not attend. A schedule of the sessions was provided to the Board.
Learning Center Grand Opening and Foundation event - A reminder was providedof
the Saturday special ribbon cutting event for the public and the invitation to the
barbecue sponsored by the Foundation that evening. The formal program Saturday
morning is expected to last only about 30 minutes.
FOUNDATION REPORT:
Library Director Pizzuto reported that the meeting was primarily focused on the final
plans for the barbecue on Saturday, the purpose of which is to provide an opportunity to
Library Board of Trustees Page 4
Minutes of August 20, 2008 Meeting
network with various civic organizations in the community; to encourage them to
endorse the campaign and provide the opportunity for the Foundation to address their
memberships. The Foundation will also have a staffed information table at the Grand
Opening event.
FRIENDS OF THE LIBRARY REPORT:
Library Director Pizzuto announced the Friends held their annual meeting on June 26th
at the Library on Dove Lane. The program consisted of highlights of Library programs
funded by the Friends this past year and also honored several of their long-time
volunteers.
NSDC GENEALOGICAL SOCIETY:
Phyllis Johnston reporting for the Society provided an overview of last month's
programs and a preview of topics for up-coming events. She extended an invitation to
the Board to attend the annual pot luck dinner being held tonight at the Senior Center at
5:30 p.m.
LIBRARY BOARD COMMENTS:
Trustee Bradley praised the new handout containing information on all the Library book
clubs.
Trustee Tarman spoke about his long involvement with the Board and his appreciation
for having been given the opportunity to serve.
Library Director Pizzuto announced that the Mayor and City Council will honor Trustee
Tarman at the Counci
PUBLIC COMMENT:
Tarman at the Council Meeting on September 16th.
None.
ADJOURNMENT:
By proper motion, the meeting was adjourned at 5:24 p.m.
Cissie Se'xton
Administrative Secretary
ITEM #3
Monthly LIBRARY Reports
for
June 2008
Systemwide ...
1. In June, the Library's Carlsbad Film Series featured a "Page to Screen" theme for
movies based on books. This popular program had a full house for the screening of
The Kite Runner and audiences of about 150 each for Atonement and The Golden
Compass.
2. In June, the Library's summer concert series kicked off with Los Angeles-based
musicians Quetzal. Nearly 200 people enjoyed songs performed in English and
Spanish by these popular performers.
3. Twelve people attended the June poetry reading featuring San Diego poet and
teacher Jim Moreno.
4. The American Library Association Annual Conference was held in Anaheim over
the last week of June. A number of staff attended the conference including Deputy
Library Director, Suzanne Smithson and Library Director, Heather Pizzuto.
5. The Friends' Annual Meeting was held on June 26. Staff enjoys this opportunity to
thanks the Friends for their work, contributions, and the great impact they have on
the Library.
6. The newly organized library web pages went live on June 27.
7. The Summer Reading Program was launched at all Library sites on Monday, June
16. All locations are reporting high levels of participation.
CCL, Dove Lane ...
8. Children's programs started up again the week of June 16 and were uniformly well-
attended. Regular programs included Book Babies, Step Up to Storytime,
Storytime Theater and Saturday Stories, as well as a special Make and Take Craft.
In addition, there were two special programs in the Auditorium: Swazzle
Puppeteers on June 20, which attracted an audience of over 200 and the
Patchwork Players on June 25 which was attended by over 100 children and adults.
9. Collection Development and Acquisitions Librarian Susan Simpson was the guest
speaker at a meeting of the Publishers and Writers of San Diego on June 28. She
addressed 59 attendees about how libraries select and order books and other
materials. There was a lively Q&A following the talk.
Monthly Library Reports for June 2008
10. On June 26, YA Librarian Darin Williamson hosted "Carlsbad Idol: A Singing Talent
Show" for 7th through 12th graders. A total of nine acts performed before an
audience of 120. The winner sang "Yesterday" by the Beatles.
11. On June 30, the summer programs kicked off with an Ice Cream Social for teens.
27 attendees enjoyed a variety of delectable treats.
12. June's TV programming featured "Bolga Zohdoomah", recorded at a live concert
held in the Schulman Auditorium. Library programs are regularly shown on Time
Warner's community cable channel 19, KOCT Oceanside and on Del Mar Access
TV.
13. The authority control project, the loading of corrected bibliographic records and
matching authority records from Marcive has been completed. On Friday, June 20,
the records were loaded; on Saturday, June 21, the database was reindexed. The
process went smoothly.
Georgina Cole ...
14. Reference Librarian Karen Maynor spoke to Women's Heart, a group of women
with heart disease, about the type of health resources they can find at the library.
She also spoke at the San Diego African-American Genealogy Society focusing her
talk on the Library's genealogy resources.
15. Amy Davis conducted the first of two History Room presentations for students of the
architecture and design class at Carlsbad High School. The hour long presentation
included general information regarding the History Room and its resources as well
as the history of local buildings.
16. Beginning on June 2 and running four consecutive Monday evenings, Margaret
Read taught the Beginning Genealogy Class. Between 12 and 15 people attended
each evening.
17. The Summer Reading Program is once again proving to be quite popular. Cole
Children's Services has trained and is scheduling 87 middle and high school ages
student as Summer Reading Program Volunteers. During June these volunteers
logged 524 hours of service and support to the Summer Reading Program.
18. Special SRP performances were very well attended in June. Kick-off performer,
Swazzle, drew 105 people and Patchwork Players performed the following week
with 92 in attendance.
19. A trial run of a new concept for storytime for the very young is being tested out this
summer. Senior Librarian Marsha Weeks has wanted to offer a "Book Babies"
program (similar to the one at Dove) since she started but wanted a program that
would accommodate all caregivers, even those with older siblings. To address this
issue, staff decided to offer two storytimes at the same time in the Community
Room: one for babies and one for 18 months through age 5. This "Side-by-Side
Monthly Library Reports for June 2008
Storytime" is comprised of "Movers & Shakers" (presented by Library Assistant Amy
Jordan) for the older kids and "Book Babies" (presented by Marsha) for the 6-18
month-old crowd. This way, the caregiver can have special bonding time with baby
while the older child participates in a fun program just for them, feeling secure that
the caregiver is in the same room. Feedback has been very positive for the "Book
Babies" program and we are considering incorporating the concept into our line-up
of regular programs for youth.
Adult Learning ...
20. Tutors, learners, staff, dignitaries, and friends of the Adult Learning Program
attended the Annual Celebration held on June 1. The 141-seat Senior Center was
filled to capacity. The highlight of the event was the presentation of the President's
Volunteer Service Award to long-time tutor Betty Groves. Five learners shared their
moving stories, and AmeriCorps member Geoff Armour wrote amusing limericks for
the staff. Since we are outgrowing the Senior Center, we are considering holding
next year's event (25th anniversary!) at another venue.
21. Two learners have completed reading a book—one for the first time ever; another
for the first time following a stroke 4 years ago.
Centra de Inf ormacion ...
22. On June 16, the Centra de Information began Summer Reading Program 2008.
Parents, children, teens, and babies are participating in the program which will be
four weeks instead of the usual seven with the Centra's move to the Learning
Center. Families are reading in the library or at home and then reporting to our
volunteers what they read. By June 30, volunteers enrolled 126 children, 30
babies, 25 teens, and 33 adults.
23. Twelve bilingual Junior High and High School students are volunteering at the
Centra enrolling and taking reports from children, babies, teens, and adults who are
participating in the Summer Reading Program.
24. During the month of June two programs were presented at the Centra as part of the
Summer Reading Program: "Swazzle," a puppet show, on Friday, June 20, and
"Mad Science," on Tuesday, June 24. These programs were well attended by
adults and children of all ages.
CARLSBAD CITY LIBRARY
MONTHLY USAGE STATISTICS - JUNE 2008
CCL Dove Lane
Reference questions
Circulation
People count
In-House Use of Materials
Cole Library
Reference questions
Circulation
People count
In-House Use of Materials
Centro/ALP
Reference questions
Circulation
People count
In-House Use of Materials
Library-Sponsored Programs
Adult programs
Adult program attendance
Young Adult programs
Young Adult program attendance
Children's programs
Children's program attendance
Computer Users
All Facilities
E-Mail Notification
New Users
Outbound Notices (Hold, Overdue 1 & 2)
New Users Cumulative Total (Began August 2005)
Telephone Notification
New Users
New Users Cumulative Total (Began December 2005)
Facility Meeting Room Use
Events booked
Event attendance
Events cancelled
Volunteer Hours
Total hours
June-07
12,485
77,631
36,782
16,254
6,880
32,111
22,019
9,474
205/43
1,047/119
2,375/*
278/*
29
385
10
237
41
1,845
13,598
883
7,285
18,893
307
5,303
108
5,639
29
1,918.7
May-08
12,423
71,027
32,905
10,279
7,342
31,340
15,006***
9,023
259/71
850/120
2,4157*
285/*
27
428
13
490
106
2,465
12,965
699
7,863
27,772
223
8,227
104
4,838
17
1,326.03
June-08
13,118
75,600
35,946
13,370
7,079
34,203
12,954***
8,238
321/62
1,292/84
3,545/*
350/*
26
397
10
231
45
1,190
12,869
878
7,508
28,650
254
8,481
85
4,232
18
2,390.25
* Not reported.
*** Back door counter blocked, location to be changed.
ITEM #3
Monthly LIBRARY Reports
for
July 2008
Systemwide ...
1. The Library partnered with the Arts Office for a Family Open Studio Plus event on
Saturday, July 26 from 11am to 2pm in the Library's Courtyard and Schulman
Auditorium. To complement the industrial-themed work of Kenneth Capps: Metered,
featured in the Cannon Art Gallery, percussionists and teaching artists Ross Karre
and Fabio Oliveira helped kids make their own soundtrack for the film "The Red
Balloon." After the 30-minute film screening, kids took turns playing Ross and
Fabio's many instruments, which included a gong and numerous drums.
2. The Cole Library summer concert on Sunday, July 27 featured Django Mussette, a
guitar and accordion duo playing French music. Nearly 70 people attended the
event.
3. Thirty people attended the July poetry writing workshop led by San Diego poet and
teacher Jill Moses. The group included a mix of experienced and new poets of all
ages.
4. The Reference Divisions' summer display "Cool Picks" highlighting favorite reads of
staff and patrons has been very popular with most of the books checked out and
more recommendations coming in.
CCL, Dove Lane ...
5. Children's programs were well attended. In fact, three programs reached capacity
in the Schulman Auditorium. These three programs were: Juggler David Cousin,
John Abrams' Animal Magic and Joe Mystic's Harry Potter themed Magic Show.
6. Throughout July, teens enrolled in the Young Adult Summer Reading Program
reported on their reading to the Reference Librarians and received prizes and
entries for the weekly raffles. Raffle prizes ranged from movie tickets to a
skateboard.
7. YA Librarian Darin Williamson hosted two talent shows in July. The first, on July 6
was a dance competition that featured nine acts; the winner was an Irish Step
Dancer. That was followed by a general talent contest on July 24 which also had
nine entrants; the winner was a juggler.
8. July's Pizza and a Movie Night was held on July 17 and featured a screening of the
2002 release Spider-Man. 21 teens attended.
Monthly Library Reports for July 2008
9. July's TV programming featured "Gabriella" recorded at a live concert held in the
Schulman Auditorium. Library programs are regularly shown on Time Warner's
community cable channel 19, KOCT Oceanside and on Del Mar Access TV.
Georgina Cole ...
10. The Summer Reading Program was still going strong in July. Final statistics will
be included in the August report. At Cole there were over 1300 participants in all
age groups with over 400,000 pages read. These numbers reflect a 29.3%
increase in SRP sign-ups at Cole over last year (includes total sign-ups for Kids,
Teen and Baby SRP programs). For the children's program at Cole (not including
teens or babies), there was an 11.75% increase in sign-ups, a 26.34% increase in
reporting and 13.39% increase in the number of pages read over last year. Staff
felt the increase in reporting as prizes ran out every week and leftover prizes from
2007 were used to fill in the gaps.
11. The Summer Reading special events were very popular this year with most all
programs attracting well over 100 participants. Most popular programs included
Dr. Sue's Traveling Insect Zoo, David Cousin-Juggler, John Abrams Animal Magic,
Mad Science, and the Harry Potter Birthday Bash complete with live music from
wizard rocker, "Marked As His Equal."
12. With Cole Library's inclusion of a reading program for children under 3 this summer,
a new storytime for babies program was given a trial run this summer. The SMART
Babies program (Sing Move Animate Rhyme Touch) started with 8 people on its
first day in mid-June and grew to 55 people by the end of July.
13. History Room Library Tech Amy Davis conducted a History Room presentation for
20 students of the Architecture and Design class at Carlsbad High School on July
16.
14. There were 130 out-of-area visitors in the Cole Computer Lab in July. Reference
staff created a map of the United States which shows the home states of our
visitors.
15. July had several successful Genealogy programs including Joan Lowrey's
presentation on July 8 to 84 participants of the Computer Genealogy Group on
"Finding Living Relatives." On July 22, Barbara Renick spoke to the NSDCS on
"11 Layers of Research on the Internet" with 104 people in attendance.
Adult Learning ...
16. The Adult Learning Program closed on Friday, July 18. With this closure, all
volunteer tutors and learners are "on vacation" with the exception of AmeriCorps
members who may meet their learners and groups at pre-arranged times in the
Cole Community Room. Headed into the break, there are 2 tutors and 6 learners
waiting. In addition, many other tutors and learners were on hold for scheduling
Monthly Library Reports for July 2008
reasons other than the closure. All of these tutors and learners will be treated with
high priority as the Library Learning Center comes online.
17. Small group classes are on hiatus for the move with the exception of the Book Club
and Writing and Communication. Both small groups will be meeting at Cole during
the break.
18. AmeriCorps member Geoff Armour and volunteer Bastien Atterbury organized and
staffed a booth at the Carlsbad Heath Expo on July 12. The purpose was to
distribute information to the community about the new Library Learning Center.
19. Packing was completed the week of July 14 - July 18 thanks to the staff and 16
volunteers. Adult Learning continued to be "open for business," during final packing
which allowed pairs to accomplish over 60 instructional hours during the week.
Centre de Information ...
20. A very successful Summer Reading Program concluded on July 11 at the Centre de
Informacion. Program participants totaled 32 babies, 131 children, 28 teens, and
38 adults. Together they read 59,118 pages in the four-week reading program.
Twelve bilingual volunteers dedicated 178 hours to the Summer Reading Program
and listened to a total of 1,436 reports from participants.
21. During the month of July two programs were presented at the Centra as part of the
Summer Reading Program: Insects and Their Arthropod Relatives on Wednesday,
July 2, and Getting Buggy with Sparkles the Clown on Thursday, July 10.
22. The Centra de Informacion closed its doors on Friday, July 11, to spend the next
week packing and preparing for moving day on July 22.
Learning Center...
23. The move from the Adult Learning Program and the Centra de Informacion officially
took place on Tuesday, July 22. The last week of the month was spent unpacking,
relabeling, sorting, and organizing in preparation for furniture and equipment
arriving in the following weeks.
24. Plans for the August 23 Grand Opening celebration were finalized and invitations
were sent.
CARLSBAD CITY LIBRARY
MONTHLY USAGE STATISTICS - JULY 2008
CCL Dove Lane
Reference questions
Circulation
People count
In-House Use of Materials
Cole Library
Reference questions
Circulation
People count
In-House Use of Materials
Centro/ALP
Reference questions
Circulation
People count
In-House Use of Materials
Library-Sponsored Programs
Adult programs
Adult program attendance
Young Adult programs
Young Adult program attendance
Children's programs
Children's program attendance
Computer Users
All Facilities
E-Mail Notification
New Users
Outbound Notices (Hold, Overdue 1 & 2)
New Users Cumulative Total (Began August 2005)
Telephone Notification
New Users
New Users Cumulative Total (Began December 2005)
Facility Meeting Room Use
Events booked
Event attendance
Events cancelled
Volunteer Hours
Total hours
July-07
14,097
86,647
43,058
18,561
7,080
35,877
23,106
9,369
178/63
1,226/123
2,364/*
282/*
28
375
8
340
49
1,885
12,085**
959
5,719
10,274
238
1,985
56
3,369
10
2,765.25
June-OS
13,118
75,600
35,946
13,370
7,079
34,203
12,954***
8,238
321/62
1,292/84
3,545/*
350/*
26
397
10
231
45
1,190
12,869
878
7,508
28,650
254
8,481
85
4,232
18
2,390.25
July-08
16,461
85,208
41,780
14,532
9,106
39,281
18,032***
9,417
163/42
755/31
2,050/*
315/*
25
468
10
363
98
3,126
12,842
1,091
8,792
29,741
289
8,770
70
3,819
10
2,671
* Not reported.
** Dove Lane stats are off due to a PC upgrade in the adult lab.
*** Back door counter blocked, location to be changed.
ITEM # 6
the Reading
Summer Reading Program Statistics 2008
Participants
Centre*
*4 weeks
only
Cole
Cole Dnvp TaneTeens Dove Lane Do^ne
229 1,218 118 2,174 191
Reports
1,436 5,991 466 11,787 795
Pages Read
59,118 338,298 80,206 828,026 126,157
Programs
99 57 14
Program
Attendance
190 3,034 93 3,917 516
F \LIBRARY BOARD\Monthly Reports\Summer Reading Statistics 2008.doc
2008 SRP TOTALS
(with percentages)
Participants 3930 (up 9% from 2007)
Reports 20,475 (up 10% from 2007)
Pages Read 1,431,805 (up 16% from 2007)
Programs 181 (up 38% from 2007)
Program Attendance 7,750 (up 8% from 2007)
Looks like our patrons "Caught the Reading Bug!"
i ITEM # 7
Library Goals for FY2008-09
Goal Short Name: Library Branding: Phase II
GOAL OUTCOME STATEMENT:
Coordinated rollout of new Library logo in conjunction with design and printing of new library
materials and Library web site redesign.
Goal Short Name: Dove Lane Parking Lot Improvements - Design & Construction
GOAL OUTCOME STATEMENT:
Book drop service island created in the front parking lot at Dove Library along with possible
handicapped parking relocation and ramp improvements; and delivery accessibility provided
between north parking lot and back of Gallery.
Goal Short Name: Maximizing Library Partnership with City Departments
GOAL OUTCOME STATEMENT:
The Library's resources - both staff and materials - are well utilized by City departments. The
Library is integrally involved in City service delivery and contributes effectively to citywide
initiatives.
Goal Short Name: Non-book Library Assets Management
GOAL OUTCOME STATEMENT:
A Collections Management Policy for the Library's "non-book" materials
Goal Short Name: Library & Arts Part-time Staff Recruiting Practice Review
GOAL OUTCOME STATEMENT:
Part time recruiting efforts in the Library and Arts Office are effectively and legally executed
by well-trained staff.
Goal Short Name: Performance Contracts
GOAL OUTCOME STATEMENT:
Increased volume of performance contracts resulting from new endowment funds are
efficiently processed for both City Attorney's Office and Library Department.
Goal Short Name: Revenue Opportunities
GOAL OUTCOME STATEMENT:
Viable revenue generating opportunities are explored through new Library services and/or re-
evaluated existing services.
Goal Short Name: Library Strategic Initiatives Workplan
GOAL OUTCOME STATEMENT:
The Library's strategic plan is revisited and communicated to staff and stakeholders.
Prioritized initiatives are incorporated into the Library's workplan over subsequent years, and
reflect current and future directions.
Goal Short Name: Technology-based Meeting Methodology
GOAL OUTCOME STATEMENT:
Recommend a solution allowing virtual meeting attendance from remote locations for Library
Department that meets staff needs while maximizing efficiencies. Strive to ensure the
recommended solution is scalable for citywide use.
F:\GOALS\2008-2009Y2008-09 Final forms\For the Library Board.doc
POLICIES AND PROCEDURES RELATED TO THE DONATION
OF WORKS OF ART TO THE CITY OF CARLSBAD
Background
Ordinance No. 1279, Chapter 2.18 of the Carlsbad Municipal Code states that the Arts
Commission shall have power to "review and make recommendations upon all works of
art to be acquired by the City, either by purchase, gift or otherwise, and their proposed
locations."
As the City of Carlsbad grows, more and more people are interested in contributing to the
cultural life of the City through the donation of one or more works of art. Carlsbad City
Library and Leo Carrillo Ranch are two examples of sites to which artworks of cultural
significance have been donated. There are instances, however, where work may be
significant but not appropriate to accept: the work may be too costly for the City to
install, or no appropriate site can be found, to list just two examples. The City wishes to
encourage donations of works of art, but at the same time it must be sensitive to its
fiduciary and stewardship responsibilities as well.
Objectives
• To provide uniform procedures for review and acceptance of gifts (or long-term
loans) of works of art or works of cultural or historic significance to the City of
Carlsbad.
• To vest in a single city agency the responsibility for ensuring management and
maintenance of the City's public art collection
• To facilitate placement of works of art in City facilities or on City land
• To maintain works of art displayed by the City of Carlsbad
• To provide appropriate recognition of donors of works of art to the City of
Carlsbad
Procedures for Consideration of a Donation Offer
The Donor notifies the Arts Office in writing of his/her desire to donate an artwork or a
work of cultural or historic significance to the City, providing as many details as possible
about the proposed gift.
Information regarding the proposed gift is then presented to the Acquisitions Committee,
which develops a recommendation on the acceptability of the gift of artwork based on
criteria which may include:
• Its aesthetic quality
" The professional credentials of the artist
• Its suitability for public display in terms of vulnerability to vandalism, safety,
costs of site preparation, installation, maintenance and insurance, and technical
feasibility
Revised 4/3/08
• The most appropriate site for its installation and the ability of the recipient
department to maintain the site and the work
• Monetary value of artwork through a bona fide appraisal provided by the donor
The recommendation of the Acquisitions Committee is then brought forward to the Arts
Commission.
If the Arts Commission rejects the donation offer, it is returned to the donor.
If the Arts Commission decides to move forward on the donation offer, the work (a model
and/or drawings) is put on public display for review and comments from the public.
The public's comments are brought back to the Arts Commission, which considers the
matter for a second time.
If the Arts Commission rejects the donation offer at this point, it is returned to the donor.
If the Arts Commission approves again, the Arts Office writes an agenda bill for City
Council and includes the Arts Commission's recommendation to accept the donation
offer.
City Council makes the final decision whether to accept the gift or not.
Acquisitions Committee
The Acquisitions Committee will be appointed by the Arts Manager and the Arts
Commission and will generally have five to seven members, consisting of:
• One or two Arts Commissioner, one serving as Chair
• Two or three regional artists/art professionals
• One community representative at large
• One representative of City Department whose locale is a potential site for
installation of artwork
Documentation of Donation
Once the donation is accepted by City Council, the artwork becomes part of the City's Art
in Public Places Collection. Upon acceptance of the art donation/gift, the Arts Office will
complete an accession report along with a conservation record.
Revised 4/3/08
ALA Brown Bag Lunch Chats
Bring your lunch and discuss what
Library staff learned @ ALA
Thursday July 31st 12:00-1:00, Dove Board Room Tech Services & Reference Topics
*t» KamlingTsang
E-Book selection, acquisition, and access
*J» Laura Coleman
E-Content solutions for public libraries; RDA (resource description and access)
<• Kimiko Morita
Business reference resources
<• Jacqui Petri
Charlotte and Mecklenberg Counties service award
Open source software in public libraries
<• Karen Maynor
Library connectivity for public access, bandwidth issues, and potential resolutions
<• Suzanne Smithson
Urban Libraries Council; mystery shopping; customer service; library space; programming...
Tuesday August 5th 12:30-1:30, Cole Community Room Children's & Reference Topics
•> Marsha Weeks
Children's services and programming, emphasis on early literacy
<* Barbara Chung
Children's services; services to Spanish speakers
•> Glynn Birdwell
Redesigning and repurposing library spaces; collection development ideas
«> Elyse Roy
"Google to the Next Level"; "Black Belt Librarian"
Wednesday August 6th 12:30-1:30, Dove Board Room Children's & Tech Services Topics
*J» Marsha Weeks
Children's services and programming, emphasis on early literacy
<• Barbara Chung
Children's services; services to Spanish speakers
* KamlingTsang
E-Book selection, acquisition, and access
*J* Laura Coleman
E-Content solutions for public libraries; RDA (resource description and access)
Heather may attend one or more of the sessions depending upon her schedule