HomeMy WebLinkAbout2009-02-18; Library Board of Trustees; MinutesMEETING OF:
DATE OF MEETING:
PLACE OF MEETING:
Approved:
MINUTES
ITEM #3
LIBRARY BOARD OF TRUSTEES
Wednesday, February 18, 2009
Board Room - Carlsbad City Library
1775 Dove Lane
CALL TO ORDER:
Vice-chair Marie Bradley called the meeting to order at 4:05 p.m.
ROLL CALL:
Present:
Absent:
Also Present:
Library Board Trustees Benson, Bradley, and Lignante
Trustees Kamenjarin and Swette
Heather Pizzuto, Library Director
Dave Curtis, Deputy Library Director
Suzanne Smithson, Deputy Library Director
Peter Gordon, Arts Office Manager
Carol Naegele, Principal Librarian
Cheryl Mast, Library Management Analyst
Jessica Padilla Bowen, Library Community Coordinator
Devin Castel, Library Business Systems Specialist
Marg Kealey, NSDCGS Liaison
Carolyn Taylor, League of Women Voters observer
APPROVAL OF MINUTES:
On a motion by Trustees Benson/Bradley the minutes of the regular meeting held
January 21, 2009 were unanimously approved as submitted.
MONTHLY LIBRARY REPORTS:
Both Trustees Benson and Bradley commented on how pleased they were with the
addition of the computer classes at the Learning Center and asked if the schedule had
been finalized.
Trustee Bradley had questions about the new RFID tags and Business Systems
Specialist responded that the old tag had been phased out and the new tag is more
durable. He added that the Library does not anticipate having to replace the old tags in
the current collection.
Library Board of Trustees Page 2
Minutes of February 18, 2009 Meeting
Trustee Bradley asked about the title selection for the Literacy book club and Principal
Librarian Naegele responded that the book club participants actually select the title and
the book must be available in paperback and in audio format in order to meet the needs
of the various levels of the learners participating.
LEARNING CENTER DONATED ARTWORK:
Arts Office Manager Peter Gordon reminded the Board that this item was brought to
them back in August of 2008 at the beginning of the City's process for donated artwork.
Having gone through the process of Arts Commission and public review, he advised
that the Arts Office had received 100% approval of the piece and for its installation at
the Library Learning Center. The item has been on loan during the process and on
display in the Learning Center; however, Arts Office Manager Gordon added that the
exact installation point within the Learning Center has not been determined. The lobby
area has some interior design elements not yet completed which need to be considered
in determining the best location for the piece. The agenda bill for the formal
acceptance and approval for installation of the artwork is tentatively scheduled for the
City Council meeting of March 24th
BUDGET GUIDELINES & SCHEDULE FOR FY2009-10:
Library Director Pizzuto advised the Board that the Library had been directed to submit
a budget reduced by 5% over the mid-year expenditure reduction resulting in an overall
reduction of 10% less than what was submitted last year.
Library Management Analyst Cheryl Mast reviewed the guidelines and timeline for
submittal of the Library's budget for FY2009-10.
The Trustees expressed concern over possible reductions in services and Library
Director Pizzuto responded to their questions but emphasized that the Library was in
the middle of putting the figures together and would have a better idea of the impacts of
the reduction later in the month. She added that the preliminary budget would be
submitted by the next regular meeting of this Board.
The Board also discussed possible sources for additional funding such as community
partnering and applying for grants and increasing facility use fees.
TECHNOLOGY REPORT:
Library Business Systems Specialist Devin Castel reviewed the highlights of the
Quarterly Technology Report which was included in their agenda packet. He pointed
out that eight of the walk-up computers at the Dove Lane facility had been added to the
PC Management system requiring the user to sign up for a session and limiting their
session when there are patrons waiting for an available computer. He also called the
Library Board of Trustees Page 3
Minutes of February 18, 2009 Meeting
Board's attention to the usage statistics at the Learning Center which have doubled
since his last report.
Trustee Benson requested that future reports include the statistics from the previous
quarter for comparison.
CARLSBAD READS TOGETHER:
Library Community Coordinator Jessica Padilla Bowen distributed a list of events
planned for this year's program and emphasized that the author event had been
expanded to two appearances this year, one in the afternoon at the Cole Library and
another at the Schulman Auditorium in the evening. Tickets will be required for these
events and will be reserved for the Board if requested. The resource guide will be
available next week and both the resource guide and schedule of events will be
available on the Library's webpage.
She added that the title is not available in Spanish but that the Library Learning Center
Bilingual Book Club will be reading a book with a similar theme.
FACILITIES IMPROVEMENTS UPDATE:
Library Director Pizzuto advised the Board that there were a few facility improvements
completed this year as they are necessary for either safety or to correct existing
conditions. Those include the following:
• At the Dove Lane facility, the first phase of the parking lot improvement, the
drive-through book drop, is moving ahead through the contract process.
• At the Cole Library there are several areas of the sidewalk that are being either
replaced or leveled to eliminate a tripping hazard and the atrium is being
reworked due to flooding problems which are causing water to seep into the
Library. Parks is also trimming several trees and shrubs on the west side of the
building.
• At the Learning Center the RFID gates have been installed as well as the silent
alarm buttons at the public service desks.
PROPOSED CHANGE IN LOAN PERIOD:
Library Director Pizzuto explained that there has been strong patron feedback on the
loan periods for CD-ROMs and the larger DVD and video sets. Currently neither of
these item types can be renewed and it is difficult to get the benefit from an instructional
CD-ROM or view multiple discs or tapes within a week's time and therefore staff is
Library Board of Trustees Page 4
Minutes of February 18, 2009 Meeting
recommending changing the loan period for these two item types from one week to
three weeks, with no renewal.
By proper motion and vote (Benson/Lignante) the Board unanimously approved the
change in loan periods from one week to three weeks for both CD-ROMs and DVD and
video sets containing more than three discs or tapes.
Library Director Pizzuto thanked the Board for their approval and advised that it would
take time to implement the changes in the catalog, anticipating that the new loan period
would become effective within the next sixty days.
DIRECTOR'S REPORT:
Media Services - Library Director Pizzuto announced the retirement of Media Services
Specialist Bill Richmond, effective this June, and reminded the Board that there is a
managed hiring freeze in effect for the City. She continued that the Library will take this
opportunity to review the manner and level of services being offered and consider
alternatives for providing these services more efficiently. Deputy Library Director Curtis
will be overseeing the operation during this period with no disruption in services planned
or anticipated.
Board preferences for receiving materials - Library Director Pizzuto explained this is
a follow-on to the discussion held at the last meeting offering the Board the option to
receive information electronically in lieu of mailed packets. She asked that each
Trustee decide on their preferred method and let the Library staff know of their decision
at the next meeting. Of the three members present, Trustees Benson and Bradley
asked for the information to be sent electronically and Trustee Lignante asked for his to
be sent in the mail.
Public Library Staff Education Program (PLSEP) - Library Director Pizzuto
announced that the City Council has given approval for the Library to apply for these
grant funds from the State Library which provides tuition assistance for library school
students. This Library has applied for these funds on behalf of our hourly employees
every year since the program's inception and many of our staff members have
benefited from receiving the grant funds. It is anticipated that we will again have a
number of applicants for the grant.
Debit/Credit cards at self-checks - Library Director Pizzuto reported that testing for
debit/credit card acceptance at the self-check locations has continued over the past
month and the systems are working successfully but the current software applications
do not have sufficient reporting functionality. The Library's RFID vendor has agreed to
do additional development of custom reporting to capture transaction information.
Library Board of Trustees Page 5
Minutes of February 18, 2009 Meeting
Sirsi-Dynix - Library Director Pizzuto advised that the planned installation of the
upgrade scheduled for late summer has been postponed in consideration of installing a
later version of the upgrade. The Library is considering offering to become a beta test
site for testing the later version.
Video games - Library Director Pizzuto announced the addition of video games to the
collection. The games will circulate using the same policies as videos and DVDs
including the 75 cent insurance fee. It is hoped that the addition of this medium to the
collection will increase library usage by the teens and young adult population.
FOUNDATION REPORT:
Trustee Benson reported that the Foundation is investigating the possibility of a "mini-
golf fundraiser which has been very successful for other Libraries. The Castles of
Carlsbad committee is looking for one more house to add to this year's tour as well as
sponsors of the event.
Trustee Benson also reported that the Albertson's Preferred Community Partners cards
for the Foundation have expired and cardholders need to go online or obtain a
replacement card to re-establish their donor recipient preference.
Other items of discussion included adding information to their webpage on where to
send donations and the availability of the DVD for in-home gatherings. This suggestion
had been raised at a previous Library Board meeting and the Foundation agreed to
make the DVD available to small groups provided a member of the Foundation could
also be present to give the accompanying presentation.
FRIENDS OF THE LIBRARY REPORT:
Library Director Pizzuto announced that the Friends had not held a meeting since this
Board last met.
NSDC GENEALOGICAL SOCIETY:
Board liaison Marg Kealey reviewed upcoming events planned and added that this
year's spring seminar on researching adoption records ties in with Carlsbad Reads
Together and is listed in the resource guide. She also mentioned that the genealogy
classes will begin again in February.
LIBRARY BOARD COMMENTS:
Trustee Bradley asked for an update on the recent theft of Library DVD 's and Library
Director Pizzuto responded that an arrest had been made but the Library has no further
information.
Library Board of Trustees Page 6
Minutes of February 18, 2009 Meeting _
PUBLIC COMMENT:
None present.
ADJOURNMENT:
By proper motion (Benson/Lignante) the meeting was adjourned at 5:23 p.m.
Cissie Sexton
Administrative Secretary
ITEM #4
Monthly LIBRARY Reports
for
JANUARY 2009
Systemwide ...
1. Staff computers at all Library locations have been upgraded to Microsoft Office 2007.
Public machines will be upgraded in the very near future. This will allow staff to be prepared
to instruct and assist the patrons with the changes.
2. January's volunteer orientation provided an exciting group of applicants with many talents—
several have advanced science, computer, and professional degrees and experience. Most
have been interviewed and several have been placed.
3. Library supervisors Lizeth Simonson, Barbara Chung, and Marsha Weeks attended the
Santiago Library System Performer's Showcase in Yorba Linda. The showcase presented
auditions from performers who book appearances in libraries and schools throughout
southern California.
4. January's "Library Hour" program was Los Pinguos. Library Auditorium programs are
sometimes recorded and aired on Time Warner Cable channel 19, KOCT Oceanside and on
Del Mar Access TV.
5. Approximately 30 people attended the first Magee Park Poets poetry writing workshop of the
year, held at Cole Library on January 11.
6. The first Cinema Society film screening of the year featured Academy Award-winning film
The Counterfeiters on January 11. Nearly 180 people attended and many stayed after the
film for the post-discussion.
CCL, Dove Lane ...
7. After the tagging equipment was modified, Technical Services began using the new module
370 RFID tags. A comprehensive test using the new tags on all new books for two weeks is
under way.
8. January saw the return of regular preschool and school-age programming, as well as two
special programs. The Pajama Party on January 15 was a big hit with all 22 attendees, one
of whom wanted to know if we did it every week! The Chinese New Year program on
January 30 was attended by 26 enthusiastic children and adults, who danced, did crafts and
learned about the holiday.
9. On January 24, Librarian Darin Williamson assisted Recreation staff with the City's annual
Teen Scene & Battle of the Bands. The winning band, Tan Sister Radio, will perform in a
concert in the Ruby G. Schulman Auditorium in the spring.
10. January's Pizza and a Movie evening for teens was held on Thursday, January 29. 16
teens enjoyed the Academy Award nominated, animated film Wall-E.
Monthly Library Reports for January 2009
Georgina Cole ...
11. The Genealogy Division was very busy in January with many well-attended programs.
Topics included Websites for Immigration/Naturalization Research and "Grandpa Was in
Jail?" (covering lesser used genealogy record groups including prison records). Senior
Librarian Mary Van Orsdol presented the first three of the five session series, "Library Skills
for Genealogists" The first three session topics were "Evidence: What Is It and Where Do I
Get It?" "Source Citation for Genealogists," and "Library Catalogs and Digital Books" and
had attendance of 146 people for the three classes.
12. The Genealogy Division received a large donation of genealogy books from long-time
NSDCGS member Ruth Buman. The books focus on early California and early San Diego.
13. Computer classes that have been taught at Cole will now be taught at the Learning Center
by Cole Reference staff at a variety of times. A schedule will be forthcoming. These
classes include Internet Basics, Internet Tips and Tricks, E-mail, and Microsoft Word. In
addition, once a month Librarian Jacqui Petri will teach a special topics class such as
resume writing, job hunting, holiday letter writing, etc.
14. Library Technician Amy Davis conducted two presentations for 26 participants of a Carlsbad
High School architecture class on the history of the area, the Library's History Room and
Carlsbad architectural history.
15. Thursday is early release day for Carlsbad Unified School District. The Cole Children's
Division has added an additional volunteer-staffed Homework Zone session from 1-3 p.m.
to accommodate the students' needs.
16. Cole Children's has added the services of an additional volunteer—a "Marketing Assistant."
She has been assisting Library staff in decorating the picture book area and maintaining our
various book displays. The Children's area now has a fantastic castle scene featuring
literary characters that would not have been possible without assistance from our
volunteers.
17. The Children's StoryCraft program in January featured a Chinese New Year theme. The
highlight of the month was a visit from the Magic School Bus' Ms. Frizzle who talked about
dinosaurs and entertained an audience of 118.
Learning Center ...
18. The North County Times interviewed one of the learners in the Literacy program. The
resulting article featured a front-page photo of the learner with her tutor.
19. Three levels of computer classes in Spanish began, including Keyboarding, Word, and
Internet/Email.
20. The 2009 Adult Learner Leadership Institute had its first session on January 24 at the
Learning Center. This 6-session program is facilitated by learners for learners. It focuses on
teaching leadership, advocacy, and presentation skills. The two facilitators are current
Carlsbad learners and graduates of last year's Institute. Fourteen other learners from four
literacy programs (Carlsbad, Oceanside, Escondido, and Newport Beach) are participating.
Monthly Library Reports for January 2009
21. The Learner book club discussed Holes in January. Next month's book is The Bridges of
Madison County. Literacy Assistant Deanna Bougher is facilitating the book club with
AmeriCorps member Deb Fernau.
22. A variety of building issues were addressed this month including carpet cleaning, repairs on
several doors, and pest management. In addition, the final set of community room tables
were delivered and the window shades were installed in the staff lounge and program area
restroom.
23. Learners continue to strive to meet their literacy goals. This month saw several significant
accomplishments, including learning how to read medicine labels, using a recipe to make a
meal, using a calculator to add whole numbers and dollar amounts, and writing a letter to a
mother and grandmother. One learner is halfway through a fourteen chapter book—when
finished, it will be the first time he has ever read an entire book.
CARLSBAD CITY LIBRARY
MONTHLY USAGE STATISTICS - JANUARY 2009
CCL Dove Lane
Reference questions
Circulation
People count
In-House Use of Materials
Cole Library
Reference questions
Circulation
People count
In-House Use of Materials
Learning Center (began Aug 2008; formerly Centro/ALP)
Reference questions
Circulation
People count
In-House Use of Materials
Library-Sponsored Programs
Adult programs
Adult program attendance
Young Adult programs
Young Adult program attendance
Children's programs
Children's program attendance
Computer Users
All Facilities
E-Mail Notification
New Users
Outbound Notices (Hold, Overdue 1 & 2)
New Users Cumulative Total (Began August 2005)
Telephone Notification
New Users
New Users Cumulative Total (Began December 2005)
Facility Meeting Room Use
Events booked
Event attendance
Events cancelled
Volunteer Hours
Total hours
Jan-08
14,149
78,628
34,141
12,908
7,001
33,229
21,424
9,085
188/38
881/177
1,809/*
160/*
34
516
8
97
102
2,728
13,462
828
7,469
24,655
268
7,248
92
3,597
26
1,305
Dec-08
12,197
70,336
32,111
8,977
6,718
28,645
15,221
4,717
659
1,310
3,967
528
19
513
10
93
89
2,646
13,134
651
9,662
33,764
201
10,040
62
3,008
18
1,010.25
Jan-09
15,363
76,150
34,468
9,203
9,107
33,385
19,068
6,492
551
1,389
4,183
382
41
734
8
90
116
3,130
15,166
863
8,610
34,627
372
10,412
65
2,293
14
1,325.05
* Not reported.
*** Door counter not working properly for one week.
ITEM # 7
Carlsbad City Library
Technology Report
About this report
The following report covers information between the months of
October - December. The data that is contained in this report, is
meant to provide an overview of use and performance regarding
the Library's various technologies. Below you will find the con-
tents for the last three months.
Contents
Public Computer Sessions pg. 2
Public Computer Utilization pg. 2
Website pg. 2
Top Internet Categories pg. 3
Monthly Wireless Use pg. 3
Public Bandwidth Utilization pg. 3
Ectober - December 2008 Summary
PC Management Sessions
Location
Dove Adult Lab
Dove Career Center
Dove E-mail
Dove Walk-up
Dove Children's
Cole Adult
Cole E-mail
Cole Children's
Learning Center Children's Lab
Learning Center Adult Lab
*This table does not reflect offline use.
Computers
12
2
4
12
9
11
1
8
7
7
Sessions
5,010
729
5,569
10,360
1,403
9,070
1,335
2,197
1,022
1,377
PC Utilization Average
Computer Type
Dove Adult Lab
Dove Career Center
Dove E-mail
Dove Walk-up
Dove Children's Lab
Cole Adult Lab
Cole E-mail
Cole Children's
Learning Center Children's Lab
Learning Center Adult Lab
This table does not reflect offline use.
Computers
12
2
4
12
9
11
1
8
7
7
Utilization
60%
46%
27%
66%
16%
75%
26%
29%
58%
40%
Carlsbadlibrary.org/Arts/Media Usage Statistics
Location
Carlsbad library .org
Arts
Media Services
Total Page Views
164,089
10,617
4,135
October - December 2008 Summary
Top Public Internet Categories
Category
Web Advertisements
Social Networking
Search Engines/Portals
Reference
Streaming Media/MP3s
E-mail
Computers/Internet
Business/Economy
Shopping
Arts/Entertainment
Percentage of use
15%
11%
1%
7%
7%
6%
4%
4%
4%
4%
Wireless Location Totals
Dove Public Bandwidth Utilization
*Not including wireless
July 2008 — December 2008
Location
Cole
Dove
Users
2,171
1,629
January 2008 — December 2008
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