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HomeMy WebLinkAbout2009-03-18; Library Board of Trustees; MinutesApproved:ITEM #3 MEETING OF: DATE OF MEETING: PLACE OF MEETING: MINUTES LIBRARY BOARD OF TRUSTEES Wednesday, March 18, 2009 Library Learning Center 3368 Eureka Place CALL TO ORDER: Chair Bill Kamenjarin called the meeting to order at 4:03 p.m. ROLL CALL: Present: Absent: Also Present: Library Board Trustees Benson, Bradley, Kamenjarin, and Lignante Trustee Swette - arriving at 4:08 p.m. Heather Pizzuto, Library Director Dave Curtis, Deputy Library Director Suzanne Smithson, Deputy Library Director Carol Naegele, Principal Librarian Cheryl Mast, Library Management Analyst Jessica Padilla Bowen, Library Community Coordinator Amy Bennett, Library Volunteer Services Marg Kealey, NSDCGS Liaison APPROVAL OF MINUTES: On a motion by Trustees Lignante/Bradley the minutes of the regular meeting held February 18, 2009 were unanimously approved. MONTHLY LIBRARY REPORTS: Library Director Pizzuto advised the Board of the need to provide revised statistics for Media Services, Events Booked, for the months of January and February. Trustee Swette commented on the increase usage at the Library Learning Center and asked about the impact on the staff. Library Director Pizzuto responded that the staff is quite busy and the Library has been able to make some minor changes in FTE allocation but that at some point it will be necessary to look at additional staffing. Trustee Bradley commented on the invitation from Poinsettia School for Community Outreach Coordinator Lizeth Simonson to speak to non-English speaking parents about the importance of reading to their children and the services offered at the Learning Center. Principal Librarian Library Board of Trustees Page 2 Minutes of March 18, 2009 Meeting Carol Naegele responded that the Library is hoping that as the programs offered at the Learning Center are better known, staff will have more opportunities to attend parent meetings at the schools in the area. LIBRARY VOLUNTEER PROGRAMS & RECOGNITION: Library Director Pizzuto introduced the Library's Volunteer Coordinator Amy Bennett who provided information on the Library's various volunteer opportunities and a handout of "fast facts" containing the total number of hours and number of Library volunteers for the past fiscal year. Of particular interest was the estimated dollar value of the volunteers' service for the past two fiscal years: $374,000 in FY06-07; $402,000 in FY07-08. She reminded the Board that the Library's annual volunteer recognition event was scheduled for April 2nd at the Senior Center. Library Director Pizzuto added that in addition to the volunteer event in April each year, the Literacy Program has traditionally held an annual event for their volunteer tutors and the learners and their families. Principal Librarian Carol Naegele stated that the Literacy event this year is scheduled for June 6th, also at the Senior Center, and traditionally is a ( learners as well as a thank you for the volunteer tutors. 6th, also at the Senior Center, and traditionally is a celebration of accomplishments of the Principal Librarian Naegele explained that the Literacy Program is fortunate to also have volunteers provided by AmeriCorp, which is a federally funded program administered by the state, and from the San Diego Council on Literacy, which provides referrals for vision screening, training and a variety of other services. Volunteers from these organizations are included in the Library's volunteer recognition events as well as events hosted by their parent organizations. Library Director Pizzuto concluded this agenda item with information on the two community volunteer organizations that support the Library; the Friends of the Library and the Carlsbad Library and Arts Foundation. The Friends of the Library volunteers have long been responsible for the used book sales at both the Cole and Dove Lane facilities, and the Friends usually recognize volunteers at two events each year, a costume luncheon at Halloween, and their annual meeting in June. The Carlsbad Library and Arts Foundation has traditionally recognized their volunteers from the home tours as well other areas of service by nominating an individual annually for the North County Philanthropy Council regional event. PRELIMINARY BUDGET FY2009-10: Library Director Pizzuto distributed a handout containing the adjusted budget totals for the current fiscal year and the preliminary figures for FY2009-10 as submitted to Finance. She explained the process for this year, including the impacts of the proposed 5% reduction, and Library Board of Trustees Page 3 Minutes of March 18, 2009 Meeting assured the Board that she would bring back information on any adjustments as that information is received. The Board had several questions about the process and impact on services to which Library Director Pizzuto responded and further explained that although each department was asked to submit a plan for a 5% reduction, the City is anticipating an overall reduction of 3.5% for FY2009-10 budget. The Leadership Team will make the recommendations for which departmental reductions will be taken realizing that some departments, such as Police and Fire, have a much smaller margin for reductions that would not significantly impact safety services. PUBLIC LIBRARY FUND (PLF) ALLOCATION: Library Director Pizzuto referred the Board to the information contained in the packet which announced that Carlsbad would receive only $35,000 this year which is a know reduction from last year. Trustee Kamenjarin asked how much staff time was involved in generating the report used to determine the funds and Library Director Pizzuto responded that the information was actually taken from our annual report to the State Library, requiring no additional staff time for PLF specifically. CALTAC MEMBERSHIP & WORKSHOP: Trustee Bradley delivered a report on the workshop she attended with Deputy Library Director Smithson last week, reviewing the highlights from the presentation. Library Director Pizzuto asked if the Board had a preference on continuing their membership in CALTAC and a motion by Trustee Bradley died due to lack of a second. There was no further discussion or decision on the matter. DIRECTOR'S REPORT: Donated artwork for Learning Center - This item is on the agenda for next week's Council Meeting for them to accept the donation and approve its installation at the Learning Center. CORE Cashiering system - The Library is ready to implement the new City's central cashiering system next month which will allow patrons to use debit/credit cards to pay fines and fees at the circulation desks. Envision Carlsbad - The purpose of this effort is to collect input from the residents as the City updates its General Plan, now 15 years old. Various methods are being utilized to collect information to include a resident survey which was distributed with the utility bill last month and a series of Community Workshops. The Library has partnered with Recreation to provide kid- Library Board of Trustees Page 4 Minutes of March 18, 2009 Meeting _^___^_ friendly activities at the workshop at the Senior Center so that families with children may participate. Both Deputy Library Director Smithson and Library Director Pizzuto are participating on the staff component. State Library Grant for "Get Involved" training - The Library has applied for a grant to send five individuals to attend the May training workshop in San Francisco which focuses on increasing volunteer use in the library. FOUNDATION REPORT: Library Director Pizzuto reported that the main topic of discussion was the Castles of Carlsbad home tour on May 16th and the corporate sponsors for this year. Also discussed were bookings for showing the DVD on the Learning Center fundraising campaign. FRIENDS OF THE LIBRARY REPORT: Library Director Pizzuto reported that the Friends have not met since this Board met last. NSDC GENEALOGICAL SOCIETY: Board liaison Marg Kealey reported on the upcoming programs for March and April and announced that Saturday classes in genealogy will begin again on April 18th. LIBRARY BOARD COMMENTS: Trustee Kamenjarin asked for an update on the legal case against a suspected thief of Library DVDs and Deputy Library Director Curtis responded that a court date has been set for next month and Library staff members attended the preliminary hearing where the defendant pled "not guilty". He said there were other witnesses present which leads him to believe that the investigation may have extended beyond the Library. Trustee Kamenjarin asked if the Library had determined the extent of the loss and if any Library materials had been recovered. Deputy Library Director Curtis replied that the Library is not sure how long the theft had been going on but a number of DVDs are missing and none have been recovered. Trustee Benson asked about the status of the new webpage and Community Coordinator Jessica Padilla Bowen responded that staff was attending training on content management this month in preparation for rollout in June. PUBLIC COMMENT: None present. Library Board of Trustees Page 5 Minutes of March 18, 2009 Meeting ADJOURNMENT: By proper motion (Lignante/Kamenjarin), the meeting was adjourned at 5:22 p.m. Cissie Sexton Administrative Secretary ITEM #4 Monthly LIBRARY Reports for FEBRUARY 2009 Systemwide ... 1. Final preparations for Carlsbad Reads Together events came together in February with the release of the Funny in Farsi resource guide, now available at all library locations. 2. Carlsbad City Library hosted the Serra Cooperative Library System's regional Summer Reading Program workshop at the Dove Lane location on February 12. This all-day workshop helps librarians in the region prepare for the thousands of youth that will participate in library reading programs this summer. The theme for the children's program for 2009 is "Be Creative @ Your Library" and the theme for the teens is "Express Yourself @ Your Library." More than 180 participants shared and learned about providing terrific Summer Reading Program activities at their library. 3. The Library has submitted an application for a California State Library Institute in San Francisco entitled "Get Involved: Powered by Your Library." This two-day, grant-funded institute will encourage incorporation of a new force of volunteers into libraries. The Library will know in early April if its application has been accepted. 4. On February 18, Library Director Heather Pizzuto accepted a $2,500 donation to the Carlsbad City Library from Stater Bros. Charities to celebrate the opening of the new Stater Bros, market in Carlsbad. The $2,500 donation will be used to purchase children's books. CCL, Dove Lane ... 5. Four Library staff from the San Diego County Library system came to Circulation to look at our RFID system. They were interested in our Self-Check stations and the conveyor system. 6. As a means of accommodating potentially larger attendance at the Children's Storytime Theater programs due to the fact that area schools were closed for Presidents' Day Weekend, staff offered a screening of a family friendly movie, Charlotte's Web, in the Schulman Auditorium on Friday, February 13. 53 adults and children enjoyed the added opportunity. 7. Staff explored superstitions with school age children on Friday the 13th. Seventeen brave souls tempted fate by spilling salt and opening umbrellas inside! 8. Black History Month was celebrated with a special program by Josiah on February 19 which was attended by 13 adults and children. 9. The Library launched its new partnership with the Museum of Making Music (MoMM), where the MoMM served as producer of two February concerts. The Monthly Library Reports for February 2009 February 6 concert featured International Guitar Night, with four world-renowned guitarists, and February 15 featured local favorite Peter Sprague. Each concert drew an at-capacity crowd of 215. 10. The Library hosted local author Mary Pearson in conjunction with the First Wednesday Book Club. About 30 people attended to hear Pearson discuss her newest book, The Adoration of Jenna Fox, in the Gowland Meeting Room. 11. On February 21, the Library hosted its first local author's event, featuring a panel of seven north county authors and moderator Taffy Cannon. Approximately 60 people attended the one-hour panel discussion in Schulman Auditorium where the authors spoke about their works. Approximately 130 people attended the book sales and signings in the Library's Courtyard later that day. 12. February's "Library Hour" program was Super Science Saturday. Some Library Auditorium programs are recorded and shown on Time Warner's Carlsbad Community Cable TV, KOCT Oceanside and on Del Mar Access TV. 13. On February 3, the Tuesday Investment Club attracted 12 attendees who discussed a variety of financial topics. 14. February's Pizza and a Movie evening, attended by 21 teens, was held on Thursday, February 19. The featured film was The Dark Knight. Georgina Cole ... 15. February was Black History Month and Cole Children's had performer Nikola Clay feature music and dance from West Africa in an interactive program. 16. On February 10, a special program celebrating Abraham Lincoln's 200th birthday was held. Children listened to facts about Honest Abe, played trivia games, and made stove pipe hats. 17. A group of five Girl Scouts visited the Library to earn their Library Merit Badge by putting on a special Saturday Stories session. The Girl Scouts received a tour of the Library, learned tips on how to tell stories to children, selected books to read, and then presented a storytime program to a crowd of fifteen. 18. History Room staff has had the unique opportunity to work with a Trader Joe's representative to select some old Carlsbad photos to hang in their new Carlsbad store. Flyers about the Carlsbad Library History Room will accompany the display and be available for customers. 19. Three new volunteers are working with the History Room collection. They will be working on an archival project and on indexing the Carlsbad Journal and the Carlsbad Magazine. Monthly Library Reports for February 2009 20. Genealogy again had a busy month. The Library Skills for Genealogists finished up with the final two lectures in the series with a total of 97 people attending the two sessions. The Library hosted the all-day Saturday Beginning Genealogy class, the first of the four-Monday-evenings Beginning Library Class series, and the first Focus On workshop for the year. On February 10, Senior Librarian Mary Van Orsdol spoke at the Computer Genealogy Group (97 attendees) on Ancestry.com, which is an online subscription database offered by the Library. Coleen Fitzpatrick spoke to NSDCGS on Forensic Genealogy on February 24 to an audience of 82. 21. The Thursday Afternoon Book Club met on February 12 to discuss The Snow Leopard, by Peter Matthiessen. Librarian Kimiko Morita led the discussion with 12 book club members attending. 22. The Tuesday Evening Book Club met on February 3 and discussed Modern Man in Search of a Soul, by Carl Jung. Reference Library Assistant Elyse Roy led the discussion attended by 15 members. 23. The Cole Library computer classes have moved to the Learning Center's computer lab and are taught on Monday and Wednesday afternoons by Cole Reference staff. These English language computer classes are available to all Library patrons and registration for the classes is available at any Library facility. During February, Librarian Karen Maynor taught two Basic Internet classes with a total of 9 students. Library Technician Sareh Bahreinifar taught one Internet Tips and Tricks class with 5 students. Librarian Jacqui Petri taught one resume writing class with 3 students. Some classes involving Office 2007 applications are on hiatus pending the Library's transition to Office 2007 in late March or early April. Learning Center ... 24. The Carlsbad Library & Arts Foundation gave their first "Lunch & Learn" presentation on February 12 at the Learning Center. The CLAF President introduced their new DVD and fundraising campaign to the Hi-Noon Rotary group and both Library Director Heather Pizzuto and Principal Librarian Carol Naegele answered questions regarding city-wide library services and the Learning Center's unique services after the DVD showing. Heather, Carol, and Deputy Library Director Suzanne Smithson then gave tours of the upstairs and downstairs to the Rotary members. The presentation was deemed an outstanding success. 25. Denise Sugrue, a teacher at Poinsettia Elementary School, invited Community Outreach Supervisor Lizeth Simonson to attend the English Learner Advisory Committee (ELAC) meeting on February 11. During this meeting Lizeth spoke to Spanish-speaking parents about the importance of reading to their children, library services, the Library Learning Center, available literacy services for adults, and the homework assistance program. She gave a second presentation to a group of Iranian parents. The presentation was conducted in English and translated into Farsi by one of the parents. Handouts about the programs and the children's calendars were distributed to all attendees. Monthly Library Reports for February 2009 26. Lizeth Simonson attended the monthly meeting of Carlsbad Youth Enrichment Services (Y.E.S.) on February 18. She announced the new English language computer classes being offered at the Learning Center and passed out flyers with the schedule of classes. 27. Facilities staff have worked with Library staff to help, adjust, and finalize many items: • The RFID security gates were installed at both public entrance doors • Various doors were adjusted • Management of drainage from the roof has been improved (and drainage pipes painted) • CORE cashiering cash drawer was installed • Lighting over the downstairs collection was evaluated with the recommendation that the only way to provide better lighting is to replace the hanging fixtures 28. The 2009 Adult Learner Leadership Institute (ALLI) had its second session on February 21 at the Learning Center. The presentations focused on self-esteem and advocacy. Current learner and former ALLI facilitator Vernon T. was a guest speaker. 29. The Learner book club discussed The Bridges of Madison County in February. Next month's selection is The Short Bus by Jonathan Mooney. 30. Business Systems Specialist Devin Castel has acquired a queue monitor for upstairs by repurposing an available one. Once installation is complete, the queue monitor will allow tutors and learners to locate their tutoring rooms and check in without staff assistance. 31. Literacy learner highlights for February include: mastering telling time on an analog clock, reading a work-related manual, filling out an online job application, and several learners studying for their citizenship exams. CARLSBAD CITY LIBRARY MONTHLY USAGE STATISTICS - JANUARY 2009 REVISED CCL Dove Lane Reference questions Circulation People count In-House Use of Materials Cole Library Reference questions Circulation People count In-House Use of Materials Learning Center (began Aug 2008; formerly Centro/ALP) Reference questions Circulation People count In-House Use of Materials Library-Sponsored Programs Adult programs Adult program attendance Young Adult programs Young Adult program attendance Children's programs Children's program attendance Computer Users All Facilities E-Mail Notification New Users Outbound Notices (Hold, Overdue 1 & 2) New Users Cumulative Total (Began August 2005) Telephone Notification New Users New Users Cumulative Total (Began December 2005) Facility Meeting Room Use Events booked Event attendance Events cancelled Volunteer Hours Total hours Jan-08 14,149 78,628 34,141 12,908 7,001 33,229 21,424 9,085 188/38 881/177 1,8097* 160/* 34 516 8 97 102 2,728 13,462 828 7,469 24,655 268 7,248 92 3,597 26 1,305 Dec-08 12,197 70,336 32,111 8,977 6,718 28,645 15,221 4,717 659 1,310 3,967 528 19 513 10 93 89 2,646 13,134 651 9,662 33,764 201 10,040 62 3,008 18 1,010.25 Jan-09 15,363 76,150 34,468 9,203 9,107 33,385 19,068 6,492 551 1,389 4,183 382 41 734 8 90 116 3,130 15,166 863 8,610 34,627 372 10,412 6579 2,293 14 1,325.05 * Not reported. *** Door counter not working properly for one week. CARLSBAD CITY LIBRARY MONTHLY USAGE STATISTICS - FEBRUARY 2009 REVISED CCL Dove Lane Reference questions Circulation People count In-House Use of Materials Cole Library Reference questions Circulation People count In-House Use of Materials Learning Center (began Aug 2008; formerly Centro/ALP) Reference questions Circulation People count In-House Use of Materials Library-Sponsored Programs Adult programs Adult program attendance Young Adult programs Young Adult program attendance Children's programs Children's program attendance Computer Users All Facilities E-Mail Notification New Users Outbound Notices (Hold, Overdue 1 & 2) New Users Cumulative Total (Began August 2005) Telephone Notification New Users New Users Cumulative Total (Began December 2005) Facility Meeting Room Use Events booked Event attendance Events cancelled Volunteer Hours Total hours Feb-08 13,766 74,380 33,170 11,529 7,359 31,610 19,998 8,077 191/37 577/132 2,1047* 1477* 34 479 11 194 111 2,874 12,930 770 7,275 25,425 220 7,468 102 5,056 26 1,305 Jan-09 15,363 76,150 34,468 9,203 9,107 33,385 19,068 6,492 551 _, 1,389 4,183 382 41 734 8 90 116 3,130 15,166 863 8,610 34,627 372 10,412 65 79 2,293 14 1,325.05 Feb-09 14,480 72,794 33,182 8,667 8,955 31,663 16,503** 5,094 520 1,218 4,369 398 40 515 9 86 109 3,055 13,625 918 8,833 35,545 339 10,751 -H 86 3,854 15 1,462.95 * Not reported. ** Door counter not working properly.