HomeMy WebLinkAbout2010-03-17; Library Board of Trustees; MinutesApproved ITEM #3
MINUTES
MEETING OF: LIBRARY BOARD OF TRUSTEES
DATE OF MEETING: Wednesday, March 17, 2010
PLACE OF MEETING: Library Learning Center - 3368 Eureka Place, Carlsbad, CA 92008
CALL TO ORDER:
Chair Marie Bradley called the meeting to order at 3:59 p.m.
ROLL CALL:
Present: Library Board Trustees Benson, Bradley, Hulsart, and Lignante
Absent: Trustee Sweete
Staff Present: Heather Pizzuto, Library Director
Suzanne Smithson, Deputy Library Director
Callie Ahrens, Principal Librarian
Cheryl Mast, Library Management Analyst
Jessica Padilla Bowen, Library Community Coordinator
Marg Kealey, Liaison from NSDCGS
APPROVAL OF MINUTES:
By proper motion (Benson/Lignante) and vote the minutes of the February 17, 2010 meeting of
the Library Board of Trustees were unanimously approved with a minor change.
MONTHLY LIBRARY REPORTS:
The Trustees reviewed the information in the monthly report of Library activities with favorable
comments on the ongoing outreach to seniors and numerous and unique programs for
children.
CARLSBAD READS TOGETHER:
Community Coordinator Jessica Padilla Bowen distributed copies of the resource guide,
pointing out that the centerfold contained the schedule of events for the Carlsbad Reads
Together program. The signature event will be a visit from Thomas Steinbeck, who holds the
rights to this year's selection, Travels with Charley, and who will share some memories of his
father. Following the event there will be copies of Travels with Charley as well as books by
Thomas Steinbeck available for purchase.
Library Board of Trustees Page 2
Minutes of March 17, 2010 Meeting
Also scheduled during the month are a Steinbeck film series, a travel writing workshop, a
number of book discussion groups and on display at all library locations are US travel photos
submitted by members of the community.
PUBLIC LIBRARY FUND (PLFl ALLOCATION:
Library Director Pizzuto explained that the Library annually receives notice of the amount of the
Public Library Fund that will be provided and that information was attached to the agenda
packet. She further explained that the amount is based on a formula and the Library's budget,
but that the PLF program is not fully funded and therefore instead of $310,000 the Library only
receives $37,000.
MERGED LIBRARY DIVISIONS:
Library Director Pizzuto explained that over a year ago, based on the retirement of the Media
Services Manager, the Library proposed to the City Manager a restructuring that would bring
two divisions of the Library together. Since that time the Library has been working with the
Human Resources Department to best determine how to staff the merged divisions to function
as one.
Community Coordinator Jessica Padilla Bowen reviewed the steps taken thus far, to include
moving the graphics operation from the Cole back down to the Dove Lane location to share
space with Media Services, cross training existing staff in the two divisions, and conducting a
comprehensive review of the current practices, policies and fees for renting the facilities.
Community Coordinator Padilla Bowen referenced the video production previously undertaken
by Media Services and explained that future videos would be shorter than the 1-hour format
and more closely aligned with other City videos for the City channel as well as on the City's
YouTube account and accessible from the web pages.
Library Director Pizzuto added that the primary manager position of the merged division will
continue to be Community Coordinator Padilla Bowen but that Human Resources has been
reviewing the classification for the full time positions and analyzing job titles and how they fit
into the overall classifications within the Library and the City. The vacated position will be re-
titled and used in a different manner, most likely to further support programs but also to
accomplish the website work that has become such a major part of the activities of marketing
and communication. Both of the changes in job titles require City Council approval and the
Human Resources Department will be bringing those recommendations to Council before the
end of the fiscal year.
Library Board of Trustees Page 3
Minutes of March 17, 2010 Meeting
PROPOSED LIBRARY BUDGET FY2010/11:
Library Director Pizzuto distributed an overview of the Library's budget as submitted, adding
that the Library has not met with Finance for the initial review. In addition, each City
Department has been asked to be prepared a 5% reduction plan should circumstances change.
Management Analyst Mast reviewed the figures with the Board.
By proper motion (Hulsart/Bradley) the Board unanimously voted its concurrence with the
budget as submitted.
STRATEGIC INITIATIVES FOR FY2010/11:
A list of Strategic Initiatives was included in the agenda packet and Library Director Pizzuto
explained that these are the ones the Library staff has elected to move forward on for the
coming year.
The Board had questions about some of the more general statements and members of the staff
responded with additional information, following which the Board expressed their general
support of the initiatives.
DIRECTOR'S REPORT:
Library Director Pizzuto brought the Board up to date on the following:
Librarian l/ll recruitment - The internal recruitment has closed and following the oral board
and departmental interviews, the position should be filled sometime in April.
Curb work at Dove Lane - The project is on schedule and should be completed in April.
Debit/Credit cards use at the self-check stations - The software is expected to arrive tomorrow
and following the installation and testing, the Library anticipates offering the service in mid-
April.
Director's vacation - Deputy Library Director Smithson will be acting Director between March
26 and April 2 while the Director is on vacation and Deputy Library Director Curtis is attending
the Public Library Association Bi-Annual Conference.
FOUNDATION REPORT:
Trustee Hulsart reported that the Foundation held their annual retreat on March 27th during
which they reaffirmed their mission statement and recommitment to fund raising.
Library Board of Trustees Page 4
Minutes of March 17, 2010 Meeting
In response to a question raised at the last Library Board meeting, Trustee Hulsart reported that
there are still six seats without plaques in the Ruby G. Schulman Auditorium available at $250
each.
She also reminded the Board that this year's Castles of Carlsbad is on May 1st with tickets
available for purchase at the Library.
FRIENDS OF THE LIBRARY REPORT:
Trustee Hulsart also reporting for the Friends of the Library announced the opportunity drawing
for the quilt on display in the lobby of the Dove Lane location and their Better Book Sale on May
1st at the Cole Library. Castles of Carlsbad tickets will also be available at the Better Book Sale.
NSDC GENEALOGICAL SOCIETY:
Marge Kealey reported membership has reached 521 and announced the upcoming programs
including the annual Spring Seminar for which 140 tickets have already been sold, to be held at
the Carlsbad Senior Center. She also announced the Monday night beginner and refresher
genealogy classes began on March 1st and the Saturday classes will start on April 10th. She
concluded her report with the announcement that the Society had received a donation of 500
books from a former member, some of which they will sell on eBay.
LIBRARY BOARD COMMENTS:
Trustee Bradley gave a brief report on the recent CALTAC workshop she and Library Director
Pizzuto attended last week.
PUBLIC COMMENT:
None present.
ADJOURNMENT:
By proper motion (Lignante/ Benson) the meeting was adjourned at 5:05 p.m.
Cissie Se/ton
Administrative Secretary
ITEM #4
Monthly LIBRARY Reports
for
FEBRUARY 2010
Systemwide...
1. VHS tapes and audio cassette tapes were officially withdrawn from the collection at all
levels and locations. These collections were not holding up well with age, were not being
well utilized, and new and replacement tapes were unavailable for purchase. This action
created room for the expanding DVD collections and for expansion of the newer audio
book formats (MP3CD and digital players).
2. Two Carlsbad City Library librarians are serving as mentors in the Serra Cooperative
Library System's "Preparing Librarians to Serve Diverse Communities Along our Nation's
Border." This IMLS funded program encourages and support students currently enrolled
in a master's degree program in library science. Jacqui Petri (Cole Reference) and Laura
Coleman (Technical Services) are each working with a current student.
CCL, Dove Lane...
3. The Library screened romantic screwball comedies in the month of February in honor of
Valentine's Day. Approximately 250 attended the films "The Philadelphia Story," "His Girl
Friday" and "The Lady Eve." A lively discussion followed each film.
4. The Library's concert series, produced in partnership with the Museum of Making Music,
kicked off on February 3 with International Guitar Night. Approximately 200 people
attended. The series continued on February 21 with a Latin jazz concert which drew just
over 200 people.
5. The second annual Local Authors' Festival was held February 27 in the Ruby G. Schulman
Auditorium. Despite the rain, approximately 45 people attended the panel discussion and
book signing featuring seven north county authors. The panel was moderated by author
and Friends of the Library President Taffy Cannon.
6. Volunteer Barbara Murray started regular Monday morning work at the Dove location
helping with the task of sorting donations. She is a very big help and the processing of
materials has been greatly improved.
7. The DVD display at the Dove location for February and March, 2010, is titled "The Golden
Years", and features films about older people.
8. Librarian Darin Williamson led a tour of 19 La Costa Glen residents, highlighting collection
areas of particular interest including large type audio books, and DVDs, as well as our
programs and events. It is anticipated that there will be another visit from La Costa Glen in
April.
9. Teen Services Librarian Darin Williamson hosted three Gaming Monday events. 33 teens
enjoyed the after school activities.
Monthly Library Reports for February 2010
10. On February 18, 20 appreciative teens saw the movie "Up" while enjoying pizza and drinks
at the Pizza & a Movie program.
11. The First Wednesday Book Club read The Omnivore's Dilemma by Michael Pollan.
Reference Librarian Heidi Wyner led the discussion attended by 12 members.
12. The First Thursday Book Club read The Uncommon Reader by Alan Bennett. Seven
members attended the meeting, led by Substitute Librarian Cathy Janovitz.
13. The Monday Night Classics group discussed Around the World in Eighty Days, by Jules
Verne. Cole Reference Senior Librarian Leila Dooley led the group often.
14. Children's staff conducted tours for three 1st grade classes and two Kindergarten classes in
February.
15. The Children's Division celebrated Mardi Gras on February 16 with 20 adults and children
who learned about Mardi Gras, made their own Mardi Gras necklaces, marched in a
parade around the Gowland Meeting Room, and enjoyed refreshments.
16. On February 25, 47 adults and children joined Children's staff in celebrating Chinese New
Year. Children's Librarian Julie Conklin read Lin Po Po (the story of the Chinese Red Riding
Hood), the children made a Year of the Tiger photo frame and enjoyed traditional Chinese
almond cookies.
17. Science Saturday was held on February 20. The topic was dinosaurs, which proved
popular. 162 adults and children come out on the rainy Saturday. They learned how big
the dinosaurs were and how they digested food. They all enjoyed the opportunity to draw
a dinosaur, make their own fossil and take a closer look at a real fossil with a special
microscope. Staff received many compliments from the attendees
Georgina Cole ...
18. On February 28, 21 people attended a poetry reading featuring poet and CSUSM professor
Brandon Cesmat in the Georgina Cole Library Community Room.
19. The two Cole Library book clubs read and discussed Moral Disorder: Stories by Margaret
Atwood and Elegance of the Hedgehog by Muriel Barbery.
20. Children's Services celebrated the Chinese New Year by presenting March's Culture Craft
featuring stories and a craft from China. Aubrey Kuan Roderick, Chinese language
instructor at MiraCosta College, was a guest presenter.
21. The twice-a-year Book Bingo program was hosted by Children's Services with a total of 57
participants playing for a chance to win a children's book. Book prizes come from the
library's book donations that are in good condition. Book Bingo play continues until each
Monthly Library Reports for February 2010
child wins at least one book. Book Bingo is one of Cole Children's most popular in-house
programs and the division continues to receive very favorable comments about it.
22. Genealogy and the North San Diego County Genealogical Society hosted two standing-
room only programs: Finding Ancestors in the Old Country and Placing Images in Word
documents. Their two hands-on "Focus On" workshops were also filled to capacity with
the topic being Family Search Pilot.
Learning Center...
23. During the month of February the Library Learning Center celebrated "Library Lovers'
Month." Adults and children of all ages expressed in writing what they love about the
library and received a chocolate kiss in return. Their comments were displayed on
valentine hearts in the Learning Center.
24. New lights were installed in the collection area downstairs. The new lights were installed
in addition to the existing lighting in order to improve the visibility in this area. Staff have
received compliments from patrons about the brightness in the area.
25. Cole Reference staff taught nine computer classes at the Library Learning Center: Basic
Word, Computer Basics, Basic Internet (4 sessions), Internet Tips and Tricks, and Email
Basics.
26. Literacy staff presented three in-service training sessions and one brown bag session for
current tutors as well as two tutor orientations and one tutor training for prospective
tutors.
27. Literacy Services' Learner Book Club shared The Witch of Blackbird Pond. The next
selection is The Outsiders.
28. Literacy Services staff have begun check-in meetings with every active tutor/learner pair.
The purpose of the check-in meeting is to update the learner's goals, report on progress
on those goals, and identify any new materials or training that the tutor may need.
Literacy Services' goal is to meet with every pair by the end of May.
29. The Mid-Year California Library Literacy Services (CLLS) Report was completed and
submitted to the State Library. Statistics were very similar to last year. The check for the
final installment of the CLLS grant was received, bringing the total to $41,812 for the fiscal
year.
CARLSBAD CITY LIBRARY
MONTHLY USAGE STATISTICS - FEBRUARY 2010
CCL Dove Lane
Reference questions
Circulation
People count
Cole Library
Reference questions
Circulation
People count
Learning Center (began Aug 2008)
Reference questions
Circulation
People count
Library-Sponsored Programs
Adult programs
Adult program attendance
Young Adult programs
Young Adult program attendance
Children's programs
Children's program attendance
Computer Users
All Facilities
Facility Meeting Room Use
Events booked
Event attendance
Events cancelled
Volunteer Hours
Total hours
Feb-09
14,480
72,794
33,182
8,955
31,663
16,503
520
1,218
4,369
40
515
9
86
109
3,055
13,625
86
3,854
15
1,462.95
Jan-10
13,701
76,026
34,352
7,797
32,479
16,082
1,344
1,312
3,620
37
504
7
74
108
3,313
12,111
83
3,585
6
1,598.65
Feb-10
13,386
73,563
32,857
9,156
32,199
16,772
1,825
1,367
5,419
37
417
8
108
113
3,455
13,261
87
3,858
15
1,698.85
I ITEM # 9
CARLSBAD W^
CITY LIBRARY
2010-11 STRATEGIC INITIATIVES
Position the Library as an active partner with other agencies in the areas of economic
development and public safety.
• Partnering for economic development
Offer convenient, personalized and responsive library service.
• Learning Center open hours
Build community by connecting Carlsbad residents with the City, the Library, and one
another.
• Under-recognized services
• Engage community virtually
Develop and diversify library collections, programs and services to sustain/satisfy a
broadening range of residents' needs and interests and engage all segments of the
community.
• E-books
• ESL partnerships
Ensure safe, comfortable and inviting library facilities
• Cole Reference Reading Area redesign/install
Position the Library as a leader in the preservation of Carlsbad History.
• Oral histories of City's outgoing leaders
Ensure that library information technology systems support community needs to create
an optimal customer experience.
• Bandwidth optimization
• Next generation library automation solution
• Library public computing environment
• Netbook loans
Develop and retain effective Library staff.
• Succession planning
• Staff training
Update and improve staff tools, technology and internal processes to optimize use of
staff resources.
• Knowledge management intranet
Assist City departments to leverage library resources to improve citywide performance.
• City staff awareness and use of Library services and programs.
Deliver value to the community by optimizing efficiency and providing cost-effective
services.
• Performance measures
F:\Strategic Planning\Strategic linitiatives 2010-11 final cut.docx