HomeMy WebLinkAbout2010-05-19; Library Board of Trustees; MinutesApproved:
ITEM #3
MINUTES
MEETING OF: LIBRARY BOARD OF TRUSTEES
DATE OF MEETING: Wednesday, May 19, 2010
PLACE OF MEETING: Georgina Cole Library Community Room
1250 Carlsbad Village Drive
CALL TO ORDER:
Chair Marie Bradley called the meeting to order at 4:04 p.m.
ROLL CALL:
Present: Library Board Trustees Benson, Bradley, Hulsart, and Swette
Absent: Library Board Trustee Lignante
Staff Present: Heather Pizzuto, Library Director
Suzanne Smithson, Deputy Library Director
Callie Ahrens, Principal Librarian
Jessica Padilla Bowen, Library Community Coordinator
Cheryl Mast, Library Management Analyst
Marg Kealey, Liaison from NSDCGS
Prior to moving to the formal agenda, the Board was introduced to members of the Library
Reference staff who have shifted positions recently. Sr. Librarian Glynn Birdwell transferred to
Dove Lane Reference as the Division Head, Librarian Leila Dooley was promoted to Sr. Librarian
and replaces Glynn as Cole Reference Division Head, and Librarian Maile McKeon was hired to
fill the vacancy in the Dove Lane Division created by Leila's promotion.
APPROVAL OF MINUTES:
By proper motion (Swette/Hulsart) and unanimous vote the minutes of the April 21, 2010
meeting of the Library Board of Trustees were approved as submitted.
MONTHLY LIBRARY REPORTS:
The Board received the report on Library activities that took place during the month of April
and requested additional information on the Public Service Announcement which had been
nominated for a National Association of Television Arts & Sciences Emmy® award.
Library Board of Trustees Page 2
Minutes of May 19, 2010 Meeting
QUARTERLY TECHNOLOGY REPORT:
This agenda item was continued until the meeting next month.
CARLSBAD READS TOGETHER RECAP:
Community Coordinator Jessica Padilla Bowen reported that this year's participation exceeded
one thousand individuals and she provided the Board with information on the book sales at the
author event and comments received from participants.
BUDGET UPDATE:
The Board received information on the public workshop presentation of the budget and the
revised Council date for adoption and Management Analyst Cheryl Mast reviewed the areas
where the Library could make further reduction in costs, should that become necessary.
PROPOSED LIBRARY FINES AND FEES FOR FY 2010-11
The Board reviewed the proposed fines and fees submitted with the budget and chose to
continue their practice of voting on each one separately.
On the increased fee for Interlibrary Loans, on a motion (Hulsart/Benson) the vote was
unanimous in support of the increase.
On the non-pickup fee for items on hold, on a motion (Hulsart/Bradley) the vote was
unanimous in support of the increase.
On the initiation of a fee for No-show renters (Classification B), on a motion (Benson/Hulsart)
the vote was unanimous in support of the fee.
On the initiation of a fee for piano tuning (all classifications), on a motion (Benson/Hulsart) the
vote was unanimous in support of the fee.
On the increased rental fees for both the Gowland Meeting room and the Schulman Auditorium
(all classifications), on a motion (Bradley/Swette) the vote was unanimous in support of the
increases.
The Board requested additional information at a future date on usage of the meeting facility by
the various classifications of users.
Library Board of Trustees Page 3
Minutes of May 19, 2010 Meeting
PREVIEW OF SUMMER READING PROGRAM 2010:
The Board received information from Senior Librarian Marsha Weeks on the theme for this
year's program as well as information on programs scheduled for the various age groups.
DEMONSTRATIONS:
Two members of the Library's New Formats team, Librarians Laura Coleman and Jacqui Petri
demonstrated the two newest services added: downloadable audio books from NetLibrary and
Mango, on-line language instruction.
The demonstration of the new credit/debit card payment at the self-check machines was trailed
until the end of the meeting.
DIRECTOR'S REPORT:
Library Director Pizzuto briefed the Board on the following items:
Dove Lane entrance improvement - The project is nearly complete with the exception of an
issue with the lighting.
Library Technology -
• The netbook for the pilot loan program at Cole has been purchased and is in the process
of being configured.
• On-line donations - a Library team is exploring options for the Library to accept on-line
donations.
City Technology -
• Deputy Library Director Curtis is the leader of the project to implement a Citizen
Response Management System (CRM) which makes it possible for individuals to report
issues in the community, similar to the 311 system in use in San Diego.
• The Library Director is participating on a City-wide steering committee in the planning
and implementation of a human resources system which will manage hiring and
recruiting information, training and development, as well as payroll processing and
budget control of the full time equivalent staffing. Both systems will have major impacts
on the Library.
Learning - A variety of staff participated in two recent webinars, Collaborating Across
Organizational Boundaries and Libraries as a Catalyst for Economic Growth & Community
Development: a Mayor's Summit on Public Libraries. These are among the benefits provided
through the Library's membership in the Urban Libraries Council. Handouts from these
webinars were available to anyone interested.
Twitter - The Library launched its Twitter account under the handle of @carlsbadlibrary.
City's General Plan - The General Plan update is in process. The Library Board will be asked for
feedback and a presentation on the revised plan is scheduled for a future Board agenda.
Library Board of Trustees Page 4
Minutes of May 19, 2010 Meeting _
FOUNDATION REPORT:
Trustee Hulsart, representing this board on the Foundation Board, presented a preliminary
report on the Castles of Carlsbad tour, but final accounting of profit was not yet available. The
Foundation is planning its second Mini-golf event at the Library in the fall.
FRIENDS OF THE LIBRARY REPORT:
Trustee Hulsart also reporting for the Friends of the Library announced that at their Better Book
Sale they made $1700. A Silent Auction is scheduled for July.
NSDC GENEALOGICAL SOCIETY:
Board Liaison Marg Kealey reported the latest membership totals and highlights of recent
programs. She also reviewed the schedule of upcoming programs.
LIBRARY BOARD COMMENTS:
Trustee Sweete announced that he has served the maximum term as a Trustee but does not
plan to submit his resignation and will continue on the Board until the Mayor and Council
appoint his replacement.
PUBLIC COMMENT:
None present.
ADJOURNMENT:
By proper motion (Benson/Sweete) and vote the meeting was adjourned at 5:48 p.m.
Due to the length of the formal meeting, the demonstration of the use of credit/debit cards at
the self-check machine, trailed from agenda item 10, was continued until the next regular
meeting.
Cissie Sexton
Administrative Secretary
ITEM #4
Monthly LIBRARY Reports
for
April 2010
Systemwide ...
1. The Volunteer Appreciation Event held on April 15 at the Senior Center went well with
about 70 people attending. Volunteer Coordinator Amy Bennett organized and spoke at
the event. Council members also gave their brief comments and great thanks to the
volunteers.
2. The new fine/fee payment feature at the self check units went live on the April 29. The
Library has several volunteers and staff assisting patrons with the new self-check screens.
Library users are getting accustomed to idea of using the units for all their check out
transactions.
3. Carlsbad Reads Together events kicked off on April 7 with a special presentation from the
Library's History Room about the travels of early Carlsbad residents. It was followed by a
special screening of the PBS documentary "Horatio's Drive," about the first person to drive
across America. Approximately 80 people attended.
4. Other Carlsbad Reads Together events included book discussions; a John Steinbeck film
series, with lively discussion after each movie; a travel writing workshop, attended by 25
people; and a play reading of "Grapes of Wrath," attended by 200 people.
5. A highlight of Carlsbad Reads Together was the Steinbeck Celebration on April 24.
Approximately 90 people attended the 11 a.m. talk by Steinbeck scholar Dr. Susan
Shillinglaw and 200 people attended the 2 p.m. event featuring Thomas Steinbeck.
6. The April 11 Schulman Auditorium concert produced by the Museum of Making Music
featured acclaimed Blues musician Scott Ainslie. Approximately 100 people attended.
7. A National Poetry Month celebration was held on Sunday, April 25 at Cole Library and
featured a reading by four local poets. Approximately 25 people attended.
8. A new library service, downloadable audiobooks, is now available for Carlsbad library
patrons. Patrons can link to the NetLibrary website through the Carlsbad library webpage
24 hours a day and download audiobooks to their computers and personal listening
devices.
9. April was the first full month of using the library's new door count equipment. April visitor
door counts at Cole (where the most problematic counters had been located) almost
doubled from 2009.
Monthly Library Reports for
April 2010
CCL, Dove Lane...
10. The Children's Division Book Swap in celebration of National Library Week was very
successful, as was the Bingo for Books which took place on April 27 during TV Turnoff
Week. 34 children and parents enjoyed the fun-filled event with children playing bingo for
the chance to win a book of their own. Bingo was played until every child had won a book.
11. April's Science Saturday program was "All that Glitters" and 59 children and parents
enjoyed learning about rocks and minerals. All children in attendance got to take home
their own crystals.
12. Teen Services Librarian Darin Williamson hosted two Games & Refreshments programs. 23
teens enjoyed the food and sharing.
13. On April 8 the Teen Pizza and a Movie program featured Over the Hedge.17 teens enjoyed
the show along with pizza and drinks.
14. April 29 was the kick off program for the Rock the Library Concert Series. Make It Last Kid,
an intricate alternative rock/puck infused trio that is the 2010 Carlsbad Battle of the Bands
winner, drew an enthusiastic audience of 120 in the Ruby G. Schulman Auditorium.
15. Cole Children's library technician Maile McKeon was hired as the new Reference Librarian
in charge of Periodicals in the Dove Reference division. Maile will begin her full-time
position on Monday, May 17.
Georgina Cole...
16. The Cole Children's Division planned several programs and a display that tied-in with
Carlsbad Reads Together's Travels with Charley discussions and programs. Books featuring
dogs and travel were put on display. Presenters from Helen Woodward Animal Center
instructed children on how to properly greet dogs and care for pets. April's StoryCraft
featured a dog theme. A screening of the film Homeward Bound: the Incredible Journey
wrapped up the Travels with Charley—inspired programs.
17. Other children's programs included the San Diego Air & Space Museum presenting a
program on kites. Children were able to make kites from recycled products such as plastic
grocery bags. CultureCraft featured stories and a craft from Germany.
18. The History Room received a donation of 50th reunion memorabilia from Carlsbad High
School's Class of 1960. The History Room also received materials donated from the
Library's Media Services area which included a collection of artwork, scrapbooks, and other
items from past Summer Reading Programs including pieces of original artwork by former
library employee and artist Janell Cannon.
Monthly Library Reports for
April 2010
19. The Genealogy Division received new shelving donated by North San Diego County
Genealogical Society. The genealogy staff is in the process of shifting the whole collection.
20. Genealogy Division and NSDCGS programs in April included a Beginning Genealogy class on
Saturday, April 10, with 23 students, a PowerPoint use demonstration presented to the
Computer Genealogy Group by Senior Librarian Mary Van Orsdol, and "Diseases of Our
Ancestors" presented by Dr. Steven Baird with a standing room only crowd of 109 people.
Learning Center...
21. The Learning Center celebrated the Day of the Child/Day of the Book on April 29 with
"Papel Picado" paper banners, a decoration used in Latin America and Mexico for many
occasions. The children also received a free book donated by the Kiwanis Club. The event
was well attended by children of all ages and adults.
22. Two programs were offered to both literacy tutors and learners in April. Community
Outreach Coordinator Carrie Scott repeated her presentation on "Finding a Book You'll
Love in the Collection" and Library Tech Dennis Osgood presented a workshop on
managing debit and credit cards.
23. Three long-time Homework Zone volunteer tutors resigned allowing the Learning Center to
welcome three new volunteers Mai Than, Lorraine Alexander, and Kristin Bryce. They will
be assisting children with reading and math homework until the end of the school year.
24. Community Outreach Supervisor Lizeth Simonson attended the monthly meeting of the
Carlsbad Youth Enrichment Services (Y.E.S.) at the Harding Community Center on April 21.
Corporal Rick Loefffer, School Resources Officer, Carlsbad Police Department, gave a
presentation to the group about their partnership with the Carlsbad Unified School District
and how they interact with the parents to help their children succeed in school. Lizeth
shared information about services at the Learning Center and invited the agencies to refer
families to the Carlsbad libraries for homework assistance.
25. The National Association of Television Arts and Sciences (San Diego, Pacific Southwest
Chapter) nominated a Time-Warner Cable-produced PSA for an Emmy® under the category
of Best Public Service Announcement. The PSA, developed to promote the San Diego
Council on Literacy, featured learners and tutors from the Council's affiliated programs
(including Carlsbad's) and was filmed at the site of the former Adult Learning Program.
Award winners will be announced on June 26.
CARLSBAD CITY LIBRARY
MONTHLY USAGE STATISTICS - APRIL 2010
CCL Dove Lane
Reference questions
Circulation
People count
Cole Library
Reference questions
Circulation
People count
Learning Center (began Aug 2008)
Reference questions
Circulation
People count
Library-Sponsored Programs
Adult programs
Adult program attendance
Young Adult programs
Young Adult program attendance
Children's programs
Children's program attendance
Computer Users
All Facilities
Facility Meeting Room Use
Events booked
Event attendance
Events cancelled
Volunteer Hours
Total hours
Apr-09
15,604
80,538
35,272
8,678
33,304
17,527*
946
1,547
4,530
37
505
11
117
114
3,765
13,786
96
3,897
18
1,593.7
Mar-10
14,052
82,746
38,606
9,927
36,055
21,355
1,959
1,808
7,253
45
750
12
120
138
4,203
14,986
99
5,144
14
2,056.65
Apr-10
15,094
78,152
40,496
9,696
34,892
30,281
1,530
1,878
6,701
31
521
4
37
77
2,069
13,374
90
3,681
25
1,766.45
*Door counter not working properly.
ITEM # 8
CITY OF CARLSBAD
FEE SCHEDULE
GENERAL CITY FEES AND CHARGES
FY 2009-10
[Fee Description
• Welding
• Compressed Gases
• Dust Production (plus $65 per reinspection)
• Combustible Fiber u«8 and Storage
• Aerosol Use/Storage
• Flammable Finishes
• Haz-Mat Use and Storage
• Dry Cleaning
• Spray Booth (plus $65 per resinspection)
• Motor Vehicle Repair
• Medical Gas Dispensing System
• Industrial Ovens
• Combustible Storage Facility
• High-Piled Combustible Storage
• Refrigeration Equipment
Flammable and Combustible Liquids Dispensing, Use, Storage Tanks
Liquefied Petroteum Qas (p,us $65 per resinspection) ""' *"*•
fire - Initial Occupancy Inspection Fee
Fire Inspection -Interim ($65 - each reinspection)
F.re Inspection - Other ($65 - each reinspection)
Fire - Failed Business Inspectten/Znd Reinsp
Fire • Hydrant Water Flow Test
Fire - Weed Abatement (charge per parcel)
Fire- Weed Abatement Compliance Certificate
Fire- Special Event - per firs personnel per houi
Library Borrowing - Audio Visual Equipment (per item, per day)
Library Borrowins - Audio Visual durance fee - Per Video Tape/DVD
Library Facility Fees (See schedule C) ape'uvu
Library Fines (per day per item)
Library Fines - Juvenile (per day per item)
Library Account Collection Fee
[Library Fines - Video (per day per item)
IfcrarytntertibraryLoan
Library Card Replacement
[Lost/Damaged Videotape/DVD
Lost/Damaged Library Materials
C - Library B^k Non Plcfcup Fee (pef ^
Library Facility Rental - see schedule B
Efijicg
Police • Dispatch Tape Copy
Police - Copy Investigation Tapes (+ cos, of dupiicating the tape,
.P« - False R°b^J^an^^
1
Note
Current
s Fee I
S 11
$ 11
$ 17
$ 17
$ 11
$ 11
S 24
$ \7i
S 11;
S 174
| $ 241
(6)
I
1 1
(6)
(
$
$
$
5) $
5) $
$ 169
$ 164
$ 308
S 174
$ 123
$ 123
$ 310
$ 180
4 180
$ 65
S 72
S 149
$ 110
Actual Cost
$ 5
S — i r.j-r»-ii i_ Q 7C-1
$ 0.25
$ 0.10
$ 10
5 1
J -L
$ 2
20% of list price
-ist price+S40 If out
of print
Variable up to list
price
U.&U" /
Direct Cost
5
50
60
Direct Cost
30
80
3
3
4
4
3
3
3
1
i
Propose
increase
A oo
JC"*t>.*>°
' f\f^» oo
— . i <5) L$ 100 1
the video insurance (A, was dafe d b a u of//!
continued until the May meeting
decided to
ne motion to approved the fee increase for
present. The remaining two (B &C) were
CITY OF CARLSBAD
FEE SCHEDULE
GENERAL CITY FEES AND CHARGES
Changed Fee
NcwFee
MEDIA SERVICES FACILITY FEE SCHEDULE
DEPOSITS B
CATEGORY
C D
Cleaning/ Damage Deposit - All $200 (Categories B - F)
No Show ¥$&%% Reuters
Piano Tuning Fee (Optional)
$25.
$150
FACILITIES
LOCATION
Schulman Auditorium
Gowland Meeting Room
CATEGORY
A B C D E F
N/C
N/C
(15)20
(N/C) 10
(20) 30
(15)20
(55) 65
(20) 30
(75) 90
(30) 40
(100) 120
(40) 50
B Carlsbad resident not-for-profit (non-paid management); example: Boys and Girls Scouts
C Carlsbad resident not-for-profit (paid management); example: Property Management, Home Owners Associations, Boys & Girls Clubs
D Non-resident not-for-profit; resident religious & political et al
E Residential Commercial, for profit et al
F Non-resident Commercial, business, political, non-resident religious, and for profit organizations
ITEM # 6
CARLSBAD
CITY LIBRARY
Community Services Program Review Worksheet
Program Title: Carlsbad Reads Together 2010 featuring John Steinbeck's Travels With Charley: In
Search of America
Dates of programs:
• Book discussions: April 1, 6, 7, 8, 13 and 26 H«rnmpntarv
. History Room presentation on travels of early Carlsbad residents, followed by PBS documentary
Horatio's Drive about first person to drive cross-country
• Travel writing workshop: April 17 «.-ii-n«ia«, and ? o m. Steinbeck Celebration: 11 a.m. presentation by Steinbeck scholar Susan Sh.llmglaw and 2 p.m.
interview of Thomas Steinbeck on April 24
. Steinbeck film series (movies based on Steinbeck books): April 14, 21 and 28
• Carlsbad Playreaders Grapes of Wrath play reading: April 26
• Family film Homeward Bound: April 28
Discussions at the events were lively and several patrons reporting sharing the book with fam.ly
members and friends.
Measurable outcomes:
. Nearly 1,000 people attended the April 2010 Carlsbad Reads Together events.
. Between October 2009, when the Carlsbad Reads Together selection --"^^'^ "
2010, Travels With Charley books were checked out nearly 400 times, with the aud.obooks
. Moig *e cSad History Room Apri, 7 talk, several patrons in attendance made follow-up
visits to learn more about the History Room.
. Thus far, we have received 36 evaluation forms from participants, with mostly pos.t.ve
strong for the author ta.k, with the Friends of the Library receiving more than
$300 donated from a portion of book sales.
were
ad Reads Together committee of 10 staff members and three Friends of the Library
ives met every other month to choose the book and plan events.
ces staff provided technical support for the author talk and movies. They also filmed
the Auditorium talk for archival use.
• Graphics staff worked on marketing materials for the program. Reference staff wrote content
for the resource guide.
• Jessica wrote and sent out press releases for the program and coordinated overall publicity.
• Friends of the Library members staffed the book sale table and Mysterious Galaxy bookstore,
an independent bookstore in San Diego, provided the books.
Marketing efforts:
• Ad in winter Carlsbad Community Services Guide
• Resource guides distributed at the Library locations
• Bi-monthly calendar of events distributed
• Film posters, author event posters/fliers at Library and posted at bookstores locally
• Website included program info, event info, author info and resource guide
• Four ads in North County Times the first week of April
• Press releases distributed to local media outlets
• Proclamation at April 6 City Council meeting
Suggestions for change:
• Continue photo exhibit opportunity to further involve community members.
• Provide stanchions to guide the line for the author events.
• Continue to work on having more students participate.
Opportunities for future collaboration:
• Keep Cal State San Marcos and other local colleges in mind as possible partners.
Other comments:
Carlsbad Reads Together committee has a list of possible book ideas for 2011 and will be reviewing
them over the summer, with a goal to announce a selection by October 2010.
Program review submitted by: Jessica Padilla Bowen Date: May 11, 2010