HomeMy WebLinkAbout2010-06-16; Library Board of Trustees; MinutesITEM #3Approved:
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MINUTES
MEETING OF: LIBRARY BOARD OF TRUSTEES
DATE OF MEETING: Wednesday, June 16, 2010
PLACE OF MEETING: Carlsbad City Library Board Room
1775 Dove Lane - Carlsbad, CA
CALL TO ORDER:
Chair Marie Bradley called the meeting to order at 3:59 p.m.
ROLL CALL:
Present: Library Board Trustees Benson, Bradley, and Hulsart
Absent: Trustees Lignante and Swette
Staff Present: Heather Pizzuto, Library Director
Dave Curtis, Deputy Library Director
Suzanne Smithson, Deputy Library Director
Callie Ahrens, Principal Librarian
Jessica Padilla Bowen, Library Community Coordinator
Devin Castel, Library Business Systems Specialist
APPROVAL OF MINUTES:
By proper motion (Benson/Hulsart) and vote the minutes of the May 19, 2010 meeting of the
Library Board of Trustees were approved as submitted.
MONTHLY LIBRARY REPORTS:
Trustees Benson and Hulsart commented on the use statistics for the downloadable audio
books and asked if there had been any issues.
Trustee Benson also commented on the significant increase in children's program attendance
over the previous year.
QUARTERLY TECHNOLOGY REPORT:
Business Systems Specialist Devin Castel presented the technology report covering the period
January through March 2010 and pointed out the reduction in the PC Management sessions at
the Cole location. He reminded the Board that the lab at Cole had been experiencing some
Library Board of Trustees Page 2
Minutes of June 16, 2010 Meeting _^_____
hardware difficulties that continued into that quarter, and that in comparison the increased
usage at the Learning Center could very well be related to patrons being directed to the
Learning Center when there was difficulty at Cole.
Also included in the report were top Internet categories and the number of wireless users at
each site.
LIBRARY STRATEGIC STAFFING PLAN:
Library Director Pizzuto explained that this staffing plan became a priority once the Human
Resources Department identified the number of potential retirees from Library staff within the
next five years. Together with HR Manager, Donna Hernandez, the Library took this opportunity
to step back and look at overall library staffing and the Library's strategic directions moving
forward.
Library Director Pizzuto explained the process used to identify six priorities to be addressed:
the September retirement of the Sr. Librarian position in Collection Development and
Acquisitions; Technology oversight due to an increasingly complex and integrated technology
environment; coordinating recruiting, hiring, and training personnel; increasing staffing for the
Learning Center; coordination of virtual services, or the e-branch; and systemic oversight of
delivery of library services.
Library Director Pizzuto further explained that the staffing plan has been reviewed at a number
of levels and will next be submitted to the City Manager.
LIBRARY RENTAL SPACES USAGE REPORT:
Library Director Pizzuto reminded the Board that they requested this information at the last
meeting and Community Coordinator Jessica Padilla Bowen reviewed the yearly report of group
bookings from January 2007 through June 2010, according to their respective categories.
ELECTION OF CHAIR AND VICE CHAIR FOR FY2010-11:
At the suggestion of Trustee Bradley, the Board agreed to continue this item and the following
appointments until the entire board is present.
CLAF AND GALLERY COMMITTEE REPRESENTATION FOR FY2010-11
See note above.
Library Board of Trustees Page 3
Minutes of June 16, 2010 Meeting
DIRECTOR'S REPORT:
Library Director Pizzuto brought the board up to date on the following matters:
Facilities improvements - At the Cole Library, new lighting have been installed beginning with
the mezzanine in the Genealogy Division and new energy efficient lights will be installed out in
the parking lot.
A new memorial bench has been installed at the Dove Lane facility, adjacent to the flag pole.
The bench is part of a memorial program offered through the City's Parks & Recreation
Department. The donation was made in honor of longtime patron Robert Simon Pakula by his
daughter.
Staffing - The reclassification for Community Coordinator Jessica Padilla Bowen to Community
Relations Manager is expected to be approved at the next City Council Meeting along with
approval for a new non-management position. She has been acting in this role as the Library
has undertaken the merging of two divisions, previously media services and programs, graphics
and exhibits. The new general employee position is one that will report directly to the
Community Relations Manager, and the Library hopes to fill that position in August.
The Library's Management Analyst position is vacant and the request to fill it has been
submitted for approval. In the interim, other departments are assisting with the year-end
process.
The Learning Center will not have the benefit of AmeriCorp volunteers next year as this
federally funded program was not awarded to the California State Library this year.
Budget for FY2010-11 - There have been no questions from Council or the public with regard to
the Library budget as submitted and it is anticipated that Council will adopt the budget and
proposed fines and fees at the June 29 council meeting.
Video game cartridges - The video game cartridges have been moved to the shelves behind the
circulation desks in an effort to curtail further loss.
Revised linking policy - The Library is seeking some changes to the linking policy for the
website, and the request is being reviewed by both the City Communications office and the City
Attorney's office. Once approved, the changes will be brought to this Board for final approval.
November Board meeting - The date for Mayor Lewis' retirement event has been announced
as November 17th, and as a late afternoon to early evening event. As that is the third
Wednesday in November, it would be the routine date for this Board to meet and may create a
conflict for Trustees and staff. Due to the two holidays in November, it may be difficult to find
another suitable date and the Board will be asked to make a final determination at a future
meeting.
Library Board of Trustees Page 4
Minutes of June 16, 2010 Meeting
FOUNDATION REPORT:
Trustee Hulsart reported that the majority of the last meeting was devoted to a training session
on effective capital campaigns. The Foundation has decided to hold another mini-golf event in
November but has not decided whether to continue the Castles of Carlsbad home tours.
Although they don't have all the final figures, it appears the event brought in about $10,000 this
year.
FRIENDS OF THE LIBRARY REPORT:
Trustee Hulsart, also reporting for the Friends, announced that the next silent auction is
scheduled for July 16 & 17, and they will no longer provide plastic bags for purchases in the
book store.
NSDC GENEALOGICAL SOCIETY:
Liaison Marg Kealey reported their membership has reached 465. She provided highlights of
recent programs and topics for the upcoming ones. The beginner genealogy classes began
again June 17th and will continue until July 7th. A new program being offered on July 19th is for
children between the ages of 6 and 8, during which they will make a scrapbook based on their
family. The program is free and includes all the materials which are being supplied by the
Society.
LIBRARY BOARD COMMENTS:
None.
PUBLIC COMMENT;
None.
ADJOURNMENT:
By proper motion (Hulsart/Bradley) and vote the meeting was adjourned at 4:58 p.m.
Following the adjournment, Trustees moved to the first floor for a demonstration of the
credit/debit card payment option now offered at the self-check stations.
•^
Cissie Sexton
Administrative Secretary
ITEM #4
Monthly LIBRARY Reports
for
May 2010
Systemwide ...
1. The Library held its 15th Annual Hourly Employee Recognition Party on Friday evening, May
14. The service milestones of 51 part-time employees were recognized at the event.
Sixteen of these employees received their 10-year service award being hired in 2000—
shortly after Dove Lane location opened and the year the Georgina Cole Library re-opened
after 7 months of renovation.
2. On May 8, filmmaker Dave Banks, an Emmy Award-winning documentarian, shared some
of his films and led a question-and-answer with the audience. Approximately 50 people
attended.
3. On May 23, professor and poet Brandon Cesmat led a poetry writing workshop at Cole
Library attended by 24 people. The workshop was sponsored by the Friends of the Library.
4. The May film series featured Audrey Hepburn movies. Approximately 250 people attended
the films, and enjoyed pre- and post-film discussions.
5. On May 10, the Library launched its Twitter channel, www.twitter.com/carlsbadlibrary. A
team of three Library employees monitors comments and send out short messages called
"tweets." This communication and social networking tool provides another way for the
Library to share information with the community.
6. The Netbook downloadable audiobooks service was launched in May. The public has
enthusiastically started checking them out - 227 checkouts in the first two weeks!
7. The City participated in Golden Guardian, a statewide emergency scenario drill, on May 18.
Library participation supported the work of the City's Communications Department,
gathering information about the emergency to help with the preparation of press releases
and communications to City Departments.
8. Volunteer Coordinator Amy Bennett had 9 people attend the May orientation with 8
interviews completed. The next orientation is planned for August 21 at the Dove Location.
CCL, Dove Lane ...
9. The May Science Saturday on Endangered Species attracted 60 children and adults.
10. The xeriscape demonstration garden in the Childrens' garden is complete. The large sign
was installed on MaylS and looks terrific. Nirav Mehta's Eagle Scout project has been a
success and will be a lasting contribution to the community at the Dove location.
11. In the Children's garden, the gazebo painting/maintenance project was completed and the
gazebo looks as good as new.
Monthly Library Reports for May 2010
12. Computer tutors Saxon Metzger and Austin Christopher volunteered 20 hours tutoring
patrons. Austin is off to college after 2 years of dedicated service and many accolades from
the computer learners he helped.
13. Volunteer Larry Geller proctored 4 exams, volunteering 12 hours.
14. In May, the Dove location had 2 successful "Rock the Library" concerts. On May 13,
Armadawn, an edgy rock cover and originals band, performed for 110 fans. On May 27 Best
Regret, an acoustic trio with two guitars and a bass entertained 45 people with their
original music.
15. The movie Star Trek was featured on Pizza and a Movie Night. 17 teens enjoyed the show.
Georgina Cole...
16. History Room Librarian Amy Davis worked in conjunction with the City's CityStuff program
and made two presentations on Carlsbad history to third grade classes at Carrillo
Elementary School. She will make a total of five presentations before CityStuff is complete.
17. Genealogy programs included Dorothy Miller's presentation to the Computer Genealogy
Group about Family Tree Maker with 87 people in attendance/and Joel Weintraub's
presentation to the NSDCGS about the upcoming release of the 1940 federal census with
107 people attending (standing room only). The hands on Focus On class, led by Library
Technician Judy Michaels, explored digital books. A total of 20 people attended the two
sessions. Volunteers Margaret Read and Marti Meiners taught a beginning genealogy class
with 26 people in attendance.
18. The Genealogy Staff completed a major shift of the collection during which every book was
touched and moved. This shift should allow for another five years of growth.
19. In celebration of Children's Book Week, the Children's Services division offered a special
"Make Your Own Book" program to budding authors and illustrators. This program was
done two years ago and was again a successful program. Youngsters read different stories
for inspiration and were given crayons, markers, stickers and other items along with a
blank booklet to make their story and illustrations come alive.
20. Other special children's programs included a visit by Carlsbad Flower Fields gardeners to
talk about plants and the Flower Fields (giving each child their own pot to plant a
sunflower) and Culture Craft featuring an Australian theme and offering a kangaroo craft.
21. Cole Circulation Clerk Ellie Henderson completed her master's degree in library and
information science (MLIS) from San Jose State University.
Learning Center...
22. The Library Learning Center was invited to participate in the Jefferson Elementary School's
Multicultural Festival on May 15. Bilingual Services Outreach Supervisor Lizeth Simonson,
Monthly Library Reports for May 2010
along with part-time staff Virginia Velati and Melisa Garcia hosted a booth with
information and give away prizes. Parents and children received information about the
2010 Summer Reading Program, children's calendars and general library programs and
services.
23. On May 19, Lizeth Simonson attended the meeting of the Carlsbad Youth Enrichment
Services (Y.E.S.) at the Harding Community Center. During this meeting each different
community organization in attendance made a short presentation about their organization.
Lizeth discussed the services at the Learning Center and promoted the Summer Reading
Program. Youth Enrichment Services will take a break during the summer and resume their
regular meetings in the fall.
24. Literacy services hosted a writing workshop for learners and tutors from the Carlsbad and
Oceanside Libraries. Donna Jones, an adult learner with the San Francisco Public Library
and previous winner of the Writer to Writer Challenge, presented the workshop which was
funded by California Library Literacy Services. Library Technician Helen Lindner presented
a brown bag session on the Writer to Writer Challenge for those who were unable to
attend Donna Jones' workshop.
25. The fifth and final session of the 2010 Adult Learner Leadership Institute was held on May
15. The focus of the day was on networking skills. The scheduled guest speaker had a
death in the family that morning, so Community Outreach Supervisor Carrie Scott
presented the material. Twelve learners will graduate on Saturday, June 19.
26. On May 20, Carlsbad Flower Fields presented a program for kids of all ages. Children
enjoyed an afternoon learning about flowers and the history of the, Flower Fields in
Carlsbad. They also each planted sunflower seeds in a small pot to take home.
27. Library Assistant Fred Vrabel from Dove's Children's division, began a 3 week PowerPoint
session for children in 3rd, 4th and 5th grades. In this class children will learn how to
collect information to make a power point presentation about their family.
28. Literacy Services hosted an in-service training session for staff featuring Marcia Tungate,
former Literacy Coordinator of Read/OC (Orange County), on scotopic sensitivity
syndrome, a visual perceptual disorder affecting primarily reading and writing based
activities.
29. Penny Hineline and Cathy Crosthwaite from Roseville Public Library visited the Learning
Center on May 6. Roseville recently received CLLS funding to start an adult literacy
program. Penny and Cathy were visiting four San Diego-area literacy programs to learn
best practices.
CARLSBAD CITY LIBRARY
MONTHLY USAGE STATISTICS - MAY 2010
CCL Dove Lane
Reference questions
Circulation
People count
Cole Library
Reference questions
Circulation
People count
Learning Center (began Aug 2008)
Reference questions
Circulation
People count
Library-Sponsored Programs
Adult programs
Adult program attendance
Young Adult programs
Young Adult program attendance
Children's programs
Children's program attendance
Computer Users
All Facilities
Facility Meeting Room Use
Events booked
Event attendance
Events cancelled
Volunteer Hours
Total hours
May-09
14,251
78,817
34,763
9,133
31,763
18,226*
953
1,186
4,477
37
436
11
243
99
2,353
13,963
101
4,979
27
1,460.05
Apr-10
15,094
78,152
40,496
9,696
34,892
30,281
1,530
1,878
6,701
31
521
4
37
77
2,069
13,374
90
3,681
25
1,766.45
May-10
14,076
75,659
35,587
8,570
33,216
28,261
1,699
1,389
5,651
39
504
13
261
127
4,066
13,122
86
3,966
20
1,845.7
*Door counter not working properly.
CARLSBAD
Carlsbad City Library - Technology Report
Jan - Mar 2010
CITY LIBRARY
PC Management Sessions
Location
Dove Adult Lab
Dove Adult Lab 2
Dove E-mail
Dove Walk-up
Dove Children's
Cole Adult
Cole E-mail
Cole Children's
Learning Center Children's Lab
Learning Center Adult Lab
Computers Oct -
Dec 2009
20
3
4
4
9
12
1
8
7
7
Sessions Oct -
Dec 2009
8,345
1,012
5,267
3,696
1,689
10,218
1,389
2,702
1,173
1,752
Computers Jan •
Mar 2010
20
3
4
4
9
12
1
8
7
7
Sessions Jan
Mar 2010
8,869
1,106
5,772
3,717
1,684
9,989
1,211
2,448
1,312
2,098
Pet of
Change
6%
9%
10%
1%
0%
-2%
-13%
-9%
12%
20%
PC Utilization Averages
Location
Dove Adult Lab
Dove Adult Lab 2
Dove E-mail
Dove Walk-up
Dove Children's
Cole Adult
Cole E-mail
Cole Children's
Learning Center Children's Lab
Learning Center Adult Lab
Computers Oct -
Dec 2009
20
3
4
4
9
12
1
8
7
7
Utilization Oct
-Dec 2009
69%
72%
27%
57%
22%
84%
27%
37%
27%
54%
Computers Jan
Mar 2010
20
3
4
4
9
12
1
8
7
7
Utlization Jan
-Mar 2010
71%
77%
28%
59%
20%
79%
26%
35%
29%
62%
Pet of
Change
2%
5%
1%
2%
-2%
-5%
-1%
-2%
2%
8%Htn
CARLSBAD
Carlsbad City Library - Technology Report
Jan - Mar 2010
CITY LIBRARY
Top Public Internet Categories
Oct - Dec 2009 Jan - Mar 2010
Category
Audio/Video
Social Networking
Search Engines/Portals
Reference
Computers/Internet
Shopping
Business/Economy
E-mail
Content servers
Percentage of
use
14%
12%
10%
5%
5%
5%
4%
4%
3%
Category
Social Networking
Search Engines/Portals
Audio/Video
Entertainment
Reference
Computers/Internet
E-mail
Business/Economy
Games
Percentage of
use
12%
10%
9%
8%
8%
5%
4%
4%
3%
Wireless Users
Location
*Learning Center
*Cole
*Dove
Users
93
1598
2743
'January's data is unavailable
Carlsbad City Library
Yearly Report of Group Bookings from January 1, 2007 - June 30, 2010
Organizational Category
A) Library/City Sponsored
B) Carlsbad Not for Profit Non Paid Management
C) Carlsbad Not for Profit Paid Management
D) Non-Resident Not for Profit
E) Residential Commercial/Private
F) Non Resident Commercial/Private
Total
1/1-12/31/07 1/1-12/31/08 1/1-12/31/09 1/1-6/30/10
641
66
43
31
172
64
1017
646
45
74
47
172
45
1029
617
75
67
59
123
38
979
295
44
41
29
87
37
533
• A) Library/City Sponsored
• B) Carlsbad Not for Profit Non Paid
Management
— « C) Carlsbad Not for Profit Paid
Management
• D) Non-Resident Not for Profit
• E) Residential Commercial/Private
., * F) Non Resident Commercial/Private
1/1-12/31/07 1/1-12/31/08 1/1-12/31/09 1/1-6/30/10
Location
Schulman Auditorium
Gowland Meeting Room
Category
A B C D E F
N/C
N/C
(15) 20
(N/C) 10
(20) 30
(15) 20
(55) 65
(20) 30
(75) 90
(30) 40
(100) 120
(40) 50
(numbers) represent current fee - verses proposed fee in FY10-11 budget If
ITEM # 9
I ',
CARLSBAD
LIBRARY & ARTS
FOUNDATION
Carlsbad Library & Arts Foundation and
the Library Board of Trustees
The Carlsbad Library & Arts Foundation is a
private 501(c)3 not-for-profit organization whose By-
laws provide for a representative from the City of
Carlsbad's Library Board of Trustees as an ex officio
non-voting member (CLAF Resolution No. 2004-02.) The
Library Board of Trustees annually selects its
representative to the Foundation Board usually at the
beginning of the City's fiscal year.
The Library Board representative's duties are:
• to attend the Foundation's monthly
meetings and events when appropriate,
• to report back to the Library Board on the
general activities of the Foundation
F:\LIBRARY BOARD\CLAF liaison responsibilities.docx
f - - — - -• -1
OF
CARLSBAD
William D. Cannon Art Gallery
Committee
The Gallery Committee meets three times
annually to discuss past and future exhibitions and
related programs of the William D. Cannon Art
Gallery. This is an advisory committee that gives
feedback on past exhibitions, gives input and makes
suggestions for possible future exhibition ideas and
reviews the upcoming exhibition schedule.
Committee members are not voting members - the
committee is advisory only.
The Library Board representative's duties are:
• to attend the three meetings,
• to give feedback and discuss the community's
response to exhibitions,
• to report back to the Library Board on
upcoming exhibitions and gallery related
programs, including three-part-art and
Family Open Studios.
F:\LIBRARY BOA«D\G*llerv Committee responsibilities.docx