HomeMy WebLinkAbout2010-07-21; Library Board of Trustees; MinutesApproved ITEM #3
MINUTES
MEETING OF: LIBRARY BOARD OF TRUSTEES
DATE OF MEETING: Wednesday, July 21, 2010
PLACE OF MEETING: Carlsbad City Library Board Room
1775 Dove Lane, Carlsbad CA
CALL TO ORDER:
Chair Marie Bradley called the meeting to order at 4:00 p.m.
ROLL CALL:
Present: Library Board Trustees Benson, Bradley, Hulsart, Lignante and Swette
Absent: None
Staff Present: Heath'er Pizzuto, Library & Cultural Arts Director
Dave Curtis, Deputy Library Director
Jessica Padilla Bowen, Library Community Coordinator
APPROVAL OF MINUTES:
By proper motion (Benson/Lignante) and vote the minutes of the June 16, 2010 meeting of the
Library Board of Trustees were approved as submitted.
MONTHLY LIBRARY REPORTS:
The Board had some questions about the leaner laptop program at the Cole library and how it
would be evaluated.
They also discussed the computer training offered at the Learning Center and the favorable
response. These classes which were previously taught at the Cole Library are in addition to the
classes routinely taught in Spanish at the Learning Center.
Library & Cultural Arts Director Pizzuto provided an update on participation in the Summer
Reading Program announcing that nearly 5,000 individuals had signed up by the fourth week. A
full report will be provided at the next Library Board meeting when the 2010 program will have
ended.
Library Board of Trustees Page 2
Minutes of July 21, 2010 Meeting
ADDITION TO COLLECTION DEVELOPMENT STATEMENT:
Library & Cultural Arts Director Pizzuto explained that the Library has made an addition to the
Collection Development Statement to expand the section on alternative formats. The
expansion relates to web based resources. In the past the Library followed the City's linking
policy as to what was allowed on the website but the Library identified a need for a broader
selection than the City's policy based on its role as an information provider. The new policy will
allow the Library to deliver information on the website consistent with how materials are
selected for the print collection, with an emphasis on websites that will complement the
library's print collection. The revised policy was reviewed by the City's Communications Office
and the City Attorney.
The Board was unanimously supportive of the action and by proper motion (Bradley/Lignante)
approved (5-0) the expanded addition to the Collection Development Statement.
LIBRARY MEETING FACILITIES POLICY:
Library & Cultural Arts Director Pizzuto announced that the Library recently received a letter
from the Alliance Defense Fund challenging the current meeting facility fees as discriminating
against religious organizations. The letter was forwarded to the City Attorney's office for
response, but on initial review of the Library's practice it was evident that the Library is not
discriminatory. The City Attorney has responded to the letter and has recommended that the
Library review the current fee schedule language to provide more clarity. The Library has
contracted with Mary Minow, librarian and attorney, to review the current policy as well as the
Library's policy on distribution and display of materials. Both of these policies were written
over ten years ago and may benefit from updating. Any suggested changes will be brought
back to this Board for approval.
NON-FICTION DVDs AND VIDEO GAMES:
Library & Cultural Arts Director Pizzuto explained that several months ago that in implementing
the debit/credit payment at the self-check, we discovered that renewals of non-fiction DVDs
and video games would trigger a renewal fee, which was not the current practice.
Temporary measures were put into place to restrict use of the self-check machine or online to
renew items in those two categories in order to prevent a renewal fee from posting. Since that
time the Library staff has been looking at alternatives and has recommended that instead of
allowing for these items to be renewed, we extended the loan period for nonfiction DVDs and
video games to 3 weeks. Currently none of the entertainment DVDs can be renewed and some
containing multiple discs have a 3 week loan period.
Library Board of Trustees Page 3
Minutes of July 21, 2010 Meeting
After some discussion the Board unanimously (Hulsart/Bradley) (5-0) approved the staff
recommendation to change the loan period for the non-fiction DVDs and video games to 3
weeks and to remove the option to renew the items.
ELECTION OF CHAIR AND VICE CHAIR FOR FY2010-11:
By proper motion and vote, the Board selected Trustee Bradley (Lignante/Benson) and Trustee
Benson (Bradley/Hulsart) to serve additional terms as the Chair and Vice-Chair respectively.
OTHER BOARD APPOINTMENTS
Trustee Lignante agreed to serve another term as the Board's representative to the Gallery
Committee and Trustee Hulsart agreed to continue to serve as liaison to the Carlsbad Library
and Arts Foundation board.
DIRECTOR'S REPORT:
Library & Cultural Arts Director Pizzuto advised the Board that John Coates, Parks and
Recreation Department Director, had been announced as the new Assistant City Manager.
Other City news included the decision made by the City Council not to appoint an interim City
Treasurer to serve out Mac McSherry's term but to allow the Assistant City Treasurer to serve
until the general election in November of this year.
In updating the Board on the Library's Strategic Staffing plan she announced the reclassification
of the Library's Business Systems Specialist, Devin Castel, to the Senior level and the creation of
a new position for Community Coordinator Jessica Padilla Bowen, that of Community Relations
Manager, as she supervises the Library's Community Relations Division. In addition, the Library
received permission to recruit for the vacant full time management analyst position and to fill a
newly approved full time position in the Community Relations Division.
Other staffing news included the approval to hire a provisional or temporary librarian to fill the
vacancy created by Susan Simpson's retirement and an interim replacement to fill the vacant
management analyst position until the full time recruitment and interview process was
concluded.
Also included in her report:
• The new fines approved in the FY2010-11 budget by the City Council at their meeting on
June 28, will go into effect on August 2nd.
Library Board of Trustees Page 4
Minutes of July 21, 2010 Meeting
• The Library is partnering with the neighboring shopping center in presenting a movie
night, outside in the courtyard of the Dove Lane Library location, on July 31st. The management
company for the shopping center has provided $1,000 towards the cost of the event.
• The State of the City video will be shown in the Ruby G. Schulman Auditorium on August
30th for anyone interested. There is no fee to attend the showing.
• The date announced for Mayor Lewis' retirement event is November 17th, the same
date as this Board's regularly scheduled monthly meeting. The Board will need to make a
decision about postponing or canceling their meeting scheduled for that date to avoid any
conflicts.
• The Library & Cultural Arts Director will be on vacation the week of August 2-6, and
Deputy Library Director Dave Curtis will be the acting director during her absence.
FOUNDATION REPORT:
Trustee Hulsart reported that at the Foundation's last meeting there was much discussion
about the Castles of Carlsbad event, possible restructuring the event or discontinuing the tours
but no decision was made.
Also on the agenda was the discussion of the mini-golf event to be held on November 14th at
the Dove Lane location.
FRIENDS OF THE LIBRARY REPORT:
Trustee Hulsart also representing the Friends of the Library, reported that the silent auction
proceeds were disappointing this year although the event was well attended. At the annual
meeting last month they had a special tribute for long-time Friend of the Library Maureen
Tracy. In conclusion, the coupons redeemable for a free book, given as incentives to children
participating in the Summer Reading Program, seem to be well received.
NSDC GENEALOGICAL SOCIETY:
Marg Kealey provided an overview of the programs held in June and previewed the ones
coming up in July. She also reminded the Board that they are invited to the annual ethnic pot
luck luncheon scheduled for August 18th. The Monday class for children has been well attended
and there are plans to schedule one on Saturday mornings in the fall.
Library Board of Trustees Page 5
Minutes of July 21, 2010 Meeting _
LIBRARY BOARD COMMENTS;
Trustee Lignante expressed his concerns about the Gallery committee and exhibits in the
Gallery and the possibility of this Board's involvement. Library & Cultural Arts Director Pizzuto
reminded the Board that the Gallery Committee falls under the direction of the Arts
Commission, not the Library Board, and offered to have the Gallery Curator and/or the Arts
Office Manager attend a future Library Board meeting to present an overview of the process for
selecting exhibits for the Gallery.
PUBLIC COMMENT:
None.
ADJOURNMENT:
By proper motion (Bradley/Lignante) and vote (5-0) the meeting was adjourned at 5:25 p.m.
Cissie Sexton
Administrative Secretary
ITEM #4
Monthly LIBRARY Reports
for
JUNE 2010
Systemwide...
1. June 21 marked the beginning of the annual seven-week Summer Reading Program. The
program provides for summer reading encouragement and fun for readers of all ages:
babies, children, teens, and adults. Participants may report on their reading all hours the
library is open at all three library locations. Registrations during June (the first ten days of
the program) were up from the same period last year—totals will be prepared at the end
of the program in August.
2. Themes for this year's summer fun revolve around water:
• Babies Splish—Splash Read!
• Children Make a Splash: Read
• Teens Make Waves@Your Library
• Adults MyTreasures
3. John Abrams kicked off the Summer Reading Program on June 22 with his Animal Magic
show presented to overflow audiences at each of the three library sites. On Saturday, June
26, Cole Library hosted a screening of "Pirates of Penzance" to kick off the adult Summer
Reading Program.
4. June films at the Schulman Auditorium featured the "Page to Screen" theme.
Approximately 400 people attended the three films for the month: Sherlock Holmes,
Where the Wild Things Are and Cloudy With a Chance of Meatballs.
5. The Carlsbad Playreaders' performance of "Macbeth" hosted approximately 140 people on
June 28. About 30 of those in attendance were students from MiraCosta College.
6. In June, the Library's e-newsletter subscription list grew to approximately 1,600 people and
Twitter followers to about 50.
7. Library staff at all three libraries and the Arts Office presented a tour for new members of
the Carlsbad Library and Arts Foundation.
CCL, Dove Lane...
8. The First Wednesday Book Club read "The Book Thief by Markus Zusak.
9. The First Thursday Book Club read "The Gathering" by Anne Enright.
10. The Monday Night Classics group read "Three Men in a Boat" by Jerome K. Jerome.
11. A second self check station was installed in the Children's area, just in time for the Summer
Reading Program. Patrons are grateful for the additional self-check convenience.
Monthly Library Reports for June 2010
12. The first Summer Science Saturday program in Children's had 95 attendees who learned
about "Water, Water, Everywhere."
13. Computer Classes (Word, Browser Essentials, Internet Searching, Email Basics, and Internet
Basics) were provided to 18 eager computer users.
14. Teen Services Librarian Darin Williamson provided three Games and Refreshments
programs in June with 23 teens attending.
15. The movie "Serenity" was featured on Pizza and a Movie Night. 21 teens enjoyed the show.
Georgina Cole...
16. A pilot program designed to test the feasibility of loaning Netbook computers for use in the
Library was launched on June 29. Data will be collected throughout the summer to
determine if patrons will be willing to use the smaller computers and if the program will be
a way to help alleviate the long wait times to use the Cole Library adult computer lab.
17. History Room Librarian Amy Davis responded to a request from the Mayor's office for
information about Bud Lewis' tenure as mayor. The information request was made in
anticipation of the mayor's retirement. Amy provided the office with a timeline of events
from 1970 to the present.
18. Cole Library Book Clubs in June hosted discussions of Gabriel Garcia Marquez' novel Love in
the Time of Cholera and The Housekeeper and the Professor by Yoko Ogawa.
19. Genealogy Senior Librarian Mary Van Orsdol led the two "Focus On" sessions this month.
The topic was the subscription database, New England Ancestors. A total of 20 people
attended the two sessions.
20. Kelly Bartels, from the National Archives and Records Administration, Southern California
Facility (in Perris, CA) was the speaker at the Genealogy Computer Group. He talked about
little known or little used federal records and their uses in genealogy research. 102 people
attended.
21. Volunteers Margaret Read and Marianne Meth taught the Beginning Genealogy Class on
three consecutive Wednesday evenings. Approximately 20 people attended each of the
classes.
Learning Center...
22. On June 24, the Learning Center hosted a summer concert with Latin jazz violinist Diego
Mondragon, a keyboardist and percussionist. Approximately 45 adults and children
enjoyed the evening of music.
Monthly Library Reports for June 2010
23. Several computer classes were taught at the Library Learning Center by Cole Reference
Staff during June: Basic Word, Word Beyond the Basics, Basic Internet, and Internet Tips &
Tricks.
24. Library Assistant Fred Vrabel (from Dove Children's) taught a second three-week session of
PowerPoint instruction to children in 3rd, 4th and 5th grades. Eight children filled the
computer instruction room and learned how to create a PowerPoint presentation. Each
child presented their slide show, which highlighted their family and favorite books and
activities to the group.
25. The Literacy book club discussed "The Children of Willesden Lane." Next month's selection
is "Island of the Blue Dolphins."
26. The Carlsbad High School partnership completed another year at the Learning Center.
Four high school program participants graduated this year. CHS Special Education teacher
Judy Gaitan praised the tutors, facility, and staff as "phenomenal."
27. Literacy Services hosted its 26th annual Tutor/Learner Celebration. Over 125 program
participants, guests, and dignitaries enjoyed the buffet luncheon from Daphne's. Following
the lunch, attendees heard success stories from learners and tutors in the program.
28. Twelve learners graduated from the third Adult Learner Leadership Institute (ALLI) on
Saturday, June 19. Over 40 friends, family members, and staff from the participating
library literacy programs attended the event.
29. Eleven tutors and three staff members attended the 20th annual Tutor Conference hosted
by READ/San Diego.
30. Community Outreach Supervisor Lizeth Simonson met with Alejandra Estrada from the San
Diego County Office of Education - Migrant Education and provided Library Learning Center
services brochures and Summer Reading Program children's calendars. The information
will be distributed to families with children enrolled in the Carlsbad Unified School District
Migrant Program.
31. Community Outreach Supervisor Carrie Scott (along with literacy providers from other
agencies) presented at a regional Educator's Resource Fair at Balboa Elementary in San
Diego.
32. Community Outreach Supervisor Carrie Scott and Library Technician Sandra Riggins
represented the library at the North County Youth One-Stop Resource and Career Fair
presented by the San Diego County Office of Education and the Juvenile Court and
Community Schools.
CARLSBAD CITY LIBRARY
MONTHLY USAGE STATISTICS
JUNE 2010
CCL Dove Lane
Reference questions
Circulation
People count
Cole Library
Reference questions
Circulation
People count
Learning Center
Reference questions
Circulation
People count
Library-Sponsored Programs
Adult programs
Adult program attendance
Young Adult programs
Young Adult program attendance
Children's programs
Children's program attendance
Computer Users
All Facilities
Facility Meeting Room Use
Events booked
Event attendance
Events cancelled
Volunteer Hours
Total hours
Jun-09
15,429
84,715
38,381
10,438
36,173
*21,808
942
1,519
4,239
34
585
6
53
38
1,352
14,028
74
4,616
10
2,230.3
May-10
14,076
75,659
35,587
8,570
33,216
28,261
1,699
1,389
5,651
39
504
13
261
127
4,066
13,122
86
3,966
20
1,845.7
Jun-10
. 14,741
82,357
41,333
9,956
36,871
31,293
2,188
1,922
5,904
34
703
6
64
63
2,205
13,014
91
4,206
27
2,931.45
*New door counters installed in late March of 2010.
ITEM # 5
Excerpt from the current Collection Development Policy as posted on the web page.
(http://www.car1sbadca.gov/services/departments/library/Documents/About%20Us/CollectionDe
velopmentPolicy.pdf)
Alternative Formats
The library will collect materials in alternative formats, including audio tapes, CDs,
MPSCDs, DVDs, CDROMs, electronic formats and others. All of these formats
enhance, enrich and complement the print materials.
Audio tapes and CDs include a wide range of music and spoken word materials. DVDs
focus on educational and documentary content, but also cover literature on film, award-
winning movies and popular entertainment. Circulating CDROMs focus on educational
topics.
Reference electronic resources include directories, indexes, full-text databases of
magazines and newspapers, encyclopedias, medical information, state and country
information, and related materials. These are available at computer workstations in the
library, and most are available remotely via the library's website.
Not all materials and information found via the Internet are part of the Library's
collection. Only web-based resources accessed over the Internet that are specifically
selected using the criteria outlined in this policy are part of the collection. Sites selected
from the Internet and linked from the library's website are subject to the same selection
criteria as other materials and are also subject to the policies and procedures of the City
Information Technology department.
Internet access is available at computer workstations throughout the library. Separate
policies address Internet access for adults and children.
F:\LIBRARY BOARD\Agenda -LB\Excerpt from the current Collection Development Policy- bkground 2010
JOL mtg.docx
Carlsbad City Library
COLLECTION SCOPE STATEMENT
Subject: World Wide Web (WWW) links collection
Dewey numbers considered: not tied to Dewey classification
Anticipated user group(s): adults and children seeking information
Format of present collection: public websites available via any Internet-connected
computer
Narrative description of present collection:
The City of Carlsbad's libraries (CCL) in furtherance of its Collection Development
Policy (CDP) will provide links from its website to other non-CCL websites to support
the library's goal of providing a wide range of information to the public. The WWW links
are selected to enrich, broaden, and complement the print, audiovisual and online library
materials. Staff librarians will recommend websites, consistent with the CDP, to the
library Web Team for their informational and/or educational value. Government, non-
profit, and commercial websites free from excessive marketing may be included. When
commercial sites are listed, it is not for the purpose of promoting or endorsing those
businesses or products, but rather because they offer useful information.
Since non-CCL website content may change or disappear entirely without notice, the City
of Carlsbad's libraries are not responsible for the content or accuracy of any material
found on any of these non-CCL websites. Library staff will use its best efforts to keep
links current, but will encourage website visitors to inform the city webmaster or Library
staff if they find a link that no longer functions or that is inconsistent with the above
stated criteria. CCL Web Team members may remove links, without notice, consistent
with this policy and the CDP.
Narrative description of optimum collection for this subject:
The collection will include a range of topics that address the information needs of patrons
of all ages in the most user-friendly and authoritative manner. Useful, accurate and
informative websites for both children and adults, and sites in English and Spanish may
be included.
Other community resources in this subject area:
Many libraries, universities and similar organizations offer a list of selected links on their
websites to guide people's online research.
Four year plan to develop the collection:
Sources for appropriate web resources include reference selectors, standard library
professional publications, and professional review sites on the web. Website selection is
based on authority, currency, content, design, and usefulness to library patrons and/or
library staff.
To be selected, websites must meet the following criteria:
• The site should contain information of use to library patrons and/or staff.
• Sites should provide content at no charge.
• Sites should originate from the creating or responsible institution, not a third
party.
• The person or organization responsible for the site should be clearly identified
and should be a reliable, unbiased source; and contact information should be
provided.
• Material should be up-to-date.
• The site should be well organized and easy to use.
• Advertising should not be inappropriate or intrusive.
• The site does not promote or exhibit hate, bias, discrimination, pornography,
nudity as defined by the Carlsbad Municipal Code § 11.28.020, alcohol,
firearms, tobacco, or libelous or otherwise defamatory content
• The site does not promote a specific religious, political or social agenda.
Sites will be examined and reevaluated regularly for the quality and validity of
information, access, design, and currency of content. The subject selectors will evaluate
whether a website is needed, or if there is a better alternative. When a website no longer
satisfies the criteria, it will be removed immediately.
2009/10: Create and organize a links collection for adults to complement our current
subscription databases.
2010/11: Create and organize a links collection for children and Spanish-speakers to
complement our current subscription databases.
2011/12: Re-evaluate all existing links and make changes if recommended. If desired,
expand the topics beyond those covered by our subscription databases.
2012/13: Re-evaluate all existing links and make changes if recommended. If desired,
expand the topics covered.
7/10
Current Loan Periods for Library Materials
Lending policies Other fees Other resources Other Library material
Resource Type Loan Renew? Fees
Period
Books 3 weeks yes no
Audiobooks 3 weeks yes
Overdue Fines
Adult collection: 25? per
day per item
Children's collection: 10s
per day per item
Adult collection: 25? per
day per item
Children's collection: 100
per day per Kern
Downloadable
audiobooks
Compact discs
DVDs:
entertainment
DVDs:
documentary and
instructional
CD-ROMS
DVD sets
(4 or more in one
case)
Video games
Overhead
projectors,
slide projectors
and screens
3 weeks
3 weeks
7 days
7 days
3 weeks
3 weeks
7 days
1day
yes, at no
NetU'brarv
yes no
no 75c
insurance
fee
yes 756
insurance
fee
yes no
no 75f!
insurance
fee
yes 75e
insurance
fee
yes $5
None: file expires
Adult collection: 25? per
day per item
Children's collection: 10s
per day per item
$1 per day per item
S1 per day per item
^•4 —
S1 per day per item
$1 per day per item
S1 per day per item
•^
$5 per day per item
Proposed Changes:
Resource Type
DVDs:
Documentary
and instructional
Loan
Period
weeks
Renew?
No
Fees
$1.00*
Overdue
Fines
$1 per day
per item
Video Games
weeks No $1.00*
$1 per day
per item
Renevv by phone at 76G-6Q3-9563 in person or via the online catalog Videos must be
returned to a Carlsbad City Library location
*$1.00 fee increase already approved by the City Council in Budget for FY2010/11 in June. To
become effective August 2, 2010.
F:\Policies & Procedures\POLICY & PROCEDURES MANUAL - F-ALL\Loan Period change - DVDs and video games.docx