HomeMy WebLinkAbout2011-02-23; Library Board of Trustees; MinutesApproved:
MINUTES
ITEM #3
MEETING OF: LIBRARY BOARD OF TRUSTEES
DATE OF MEETING: Wednesday, February 23, 2011
PLACE OF MEETING: Carlsbad City Library Board Room
1775 Dove Lane, Carlsbad CA
CALL TO ORDER:
Chair Marie Bradley called the meeting to order at 4:02 p.m.
ROLL CALL:
Present: Library Board Trustees Benson, Bradley, Hulsart, and Lignante
Absent: Trustee Hinman
Staff Present: Heather Pizzuto, Library Director
Dave Curtis, Deputy Library Director
Suzanne Smithson, Deputy Library Director
Callie Ahrens, Principal Librarian
Steve Didier, Library Management Analyst
Jessica Padilla Bowen, Community Relations Manager
APPROVAL OF MINUTES:
By proper motion (Bradley/Hulsart) and vote, the minutes of the January 19, 2011 meeting of
the Library Board of Trustees were approved as submitted.
MONTHLY LIBRARY REPORTS:
Trustee Hulsart commented on the programs held last month at the Library in partnership with
the Ruben H. Fleet Science Center and the San Diego Natural History Museum, and asked if the
Board could have a list of the other area organizations who partner with the Library.
Trustee Bradley asked for some additional information on the Adult Learner Leadership
Institute which was hosted by the Library Learning Center last month. Deputy Library Director
Smithson responded that the program is in its fourth or fifth year and is sponsored by the State
Library. The Learning Center has been the host program for the last four years.
Library Board of Trustees Page 2
Minutes of February 23, 2011 Meeting
Trustee Hulsart commented on the large jump in the statistics for Cole and Deputy Library
Director Smithson reminded the Board that last year's numbers were collected before the new
door counters were installed.
Trustee Hulsart suggested these numbers would be helpful for those who are contacting the
State representatives to support the need for library funding. Library & Cultural Arts Director
Pizzuto offered to provide annual numbers as well, contained in the State Library Annual Survey
for last fiscal year. Chair Bradley requested that all the Board receive the information.
CITY BUDGET CALENDAR FOR FY2011-12:
Library & Cultural Arts Director Pizzuto referenced the schedule for the departmental budgets
which was included in their packet. She added that the budget submittal goes through a
number of reviews before it is final, and the budget will be brought back to the Board when it is
firm for concurrence.
Library & Cultural Arts Director Pizzuto also advised the Board that all City departments are
responding to a request to identify three million dollars in the City's budget as possible
efficiencies, savings, and revenue generating opportunities.
STATE BUDGET IMPACTS:
Library & Cultural Arts Director Pizzuto advised the Board about the hearings on reductions to
library services if the Governor's proposed budget is passed. Currently the Budget Conference
Committee, in meetings this week and next, is addressing the issues not resolved between the
Senate and Assembly budget subcommittees.
Library & Cultural Arts Director Pizzuto offered talking points from the California Library
Association as well as contact information for members of the Budget Conference Committee
for anyone who wanted them.
Library & Cultural Arts Director Pizzuto added that a secondary impact that was not known last
month was that the State has to achieve a maintenance of effort requirement in order to be
eligible for federal funds to be distributed by the Institute of Museum and Library Services
(IMLS). IMLS supplies a good portion of the funds that are passed through the state libraries to
local jurisdictions and used to fund state-wide programs. Therefore, in addition to the $30.4
million that would be lost directly if the proposed budget is passed, the indirect loss of federal
funds after about 18 months would be about $16 million if that maintenance of effort is not
sustained at the state level.
Library Board of Trustees Page 3
Minutes of February 23, 2011 Meeting
STRATEGIC INITIATIVES FOR 2011-12:
Library & Cultural Arts Director Pizzuto reported that the staff has met several times to review
potential initiatives for next year's work. Beginning with a list of twenty-four possible
initiatives, the staff utilized a number of methods to prioritize them, to include surveys and
concept mapping. The results of the analysis and rating allowed the staff to pare down the list
to sixteen initiatives to be considered as the Library develops the budget for next year. Library
& Cultural Arts Director Pizzuto explained that the final determination has not been made and
the finalized list would be brought back to the Board.
DIRECTOR'S REPORT;
Library & Cultural Arts Director Pizzuto brought the Board up to date on the following items:
CALTAC workshop - Registration for the workshop is due this week and Library staff is happy to
make the reservation for anyone who wishes to attend.
Library Automation System - The Library is working with the current provider, SirsiDynix, to
extend the contract, which expires in May, for three years to allow for more time to explore
options for future delivery of library automation solutions.
Discovery service - A Request for Information (RFI) document is being finalized to be sent to
vendors for a different add-on service, called Discovery. Additional information on this item
will be presented at the next Board meeting with the technology report.
Staffing - Two full time positions that support technology are now open with the resignation of
Business Systems Associate Stacy Wile. The Library will be asking for that position to be
unfrozen immediately, especially in view of the current number of technology projects and the
vacant and frozen Technology Librarian position. The Library's Volunteer Coordinator Amy
Bennett has also announced she will be leaving within the next month but as this position is
hourly, the Library is free to recruit for her replacement immediately.
BEE - The event which is a replacement fundraiser for the discontinued Walk for Literacy will be
held on February 24, at the Sheraton Four Points and tickets are available.
SRP - In preparation for the annual Summer Reading Program (SRP) the Library has received
the order form for the standard tee-shirts but also available this year is a canvas tote bag as an
option.
Library Board of Trustees Page 4
Minutes of February 23, 201 1 Meeting ___
FOUNDATION REPORT:
Trustee Hulsart reported that the Foundation's annual retreat is scheduled for this weekend
and the focus will be on strategic planning and their future direction.
FRIENDS OF THE LIBRARY REPORT:
Trustee Hulsart announced the Friend's Better Book sale will take place on April 15th and 16th at
the Cole Library and the garden club will join them on the 16th with plants for sale. A second
quilt drawing will also take place on that Sunday. Tickets for the quilt drawing will be available
in the book store beginning on March 1st.
NSDC GENEALOGICAL SOCIETY:
Board Liaison Marge Kealey reported on the recent trip to Salt Lake City by 15 of the members.
She also provided information on recent programs and a preview of those scheduled for the
next month, including the Spring Seminar on March 26th at the Carlsbad Sr. Center. The
beginning and refresher genealogy classes begin again tonight for the four-week series.
LIBRARY BOARD COMMENTS:
Trustee Benson relayed a greeting from previous Trustee Sweete and Deputy Library Director
Curtis had a similar message from previous Trustee Tarman.
Chair Bradley reminded the Board that there were some questions presented last month with
regard to state funding for libraries both school and public. She asked Library & Cultural Arts
Director Pizzuto to review her response to those questions.
Library & Cultural Arts Director Pizzuto explained the structure of public libraries and sources of
funding for libraries in California.
PUBLIC COMMENT:
None.
ADJOURNMENT:
By proper motion,(Bradley/Lignante) and vote the meeting was adjourned at 4:55 p.m.
Cissie Sexton
Administrative Secretary
ITEM #4
Monthly LIBRARY Reports
for
JANUARY 2011
Systemwide...
1. Carlsbad City Library staff had the unique opportunity to attend the American Library
Association Mid-winter Conference held at the San Diego Convention Center from January
7-11. As the Mid-winter Conference is the time for ALA business and committee meetings,
the primary focus of staff participation was visiting with vendors and suppliers in the
exhibits area. The exhibits provided insight into new technologies, publishers'
information, author talks, and library products.
2. Library support and education organizations Califa and InfoPeople co-sponsored a webinar,
The Edgy Librarian, on January 27. The webinar incorporated five 1-hour segments: Library
technology trends, reference chat, e-books, integrated library systems, children's services
and local history. Over 30 staff members from all three locations participated in the
webinar broadcast at both the Library on Dove Lane and the Library Learning Center.
3. Library staff members Barbara Chung, Lizeth Simonson, and Marsha Weeks attended the
Santiago Library System Performer's Showcase in Yorba Linda on January 27. The
showcase presented auditions from 38 performers who perform in libraries and schools
throughout Southern California. During the event several performers were booked for our
2011Summer Reading Program.
4. The Library's e-newsletter subscriber list is approaching 3,000 while the Library's Twitter
followers (twitter.com/carlsbadlibrary) are close to 280.
CCL, Dove Lane...
5. The Cinema Society of Carlsbad on Saturday, January 22 had 150 attendees for a screening
of the award-winning foreign film "Gloomy Sunday." Many audience members stayed after
to share their thoughts about in the film in the post-discussion.
6. Thirty two pajama-clad children listened to stories, did a craft and enjoyed cookies and
milk at the Children's Division's Pajama Party on January 20.
7. Science Saturday was held on January 22. The dinosaurs topic attracted 89 children and
parents.
Georgina Cole...
8. The January 23 poetry writing workshop at the Georgina Cole Library was hosted by local
poet and teacher Sylvia Levinson and attended by 32 people.
Monthly Library Reports for January 2011
9. The Ruben H. Fleet Science Center presented a special program on January 18, Fantastic
Forces, with 82 young people in attendance. This hands-on program introduced
participants to friction, forces, and the laws of motion. Children experimented,
designed, built, and played with roller coasters.
10. Cole Reference staff taught several computer classes at the Library Learning Center,
including a new class on the Career Transitions database. This successful class will be
repeated in February to accommodate interested participants.
11. Genealogy classes in January included the topics How to Get Your Family Interested in
Genealogy, Linkpendium, English Research, and a beginning genealogy class.
Learning Center...
12. The San Diego Natural History Museum presented the educational program, Ms. Frizzle
and the Dinosaur's Dinner on January 27. Children of all ages explored with Ms. Frizzle (of
Magic School Bus fame) the wild world of dinosaurs including their habitats and habits.
13. Volunteer literacy tutor Ricki D. presented Healthy Living in the New Year, a successful
workshop attended by 21 tutors and learners enrolled in our program.
14. The 2011 Adult Learner Leadership Institute, sponsored by the State Library, had its first
session on January 22 at the Learning Center. This 6-session program facilitated by
learners for learners focuses on teaching leadership, advocacy, and presentation skills. The
main facilitator is a current Carlsbad learner and graduate of last year's Institute. She will
be joined by other facilitators and guest speakers for the various sessions. Twelve other
learners representing three programs (Carlsbad, Oceanside, and Escondido) are
participating. '
15. Community Outreach Supervisor Lizeth Simonson attended the monthly meeting of the
Carlsbad Youth Enrichment Services (Y.E.S.) at the Harding Community Center. Susan
Golding, former Mayor of San Diego and CEO of Promises 2 Kids, gave a presentation about
the importance of continued collaboration with community agencies to better serve our
communities. She commended Carlsbad Youth Enrichment Services for helping families
and their children by providing information on the many resources available in San Diego
County.
16. The literacy learner waiting list has started to lengthen since the loss of the AmeriCorps
program. The Literacy Services Division, with the assistance of City Volunteer Coordinator
Sue Irey and Library Volunteer Coordinator Amy Bennett, has increased recruitment
efforts, including outreach presentations, advertising, re-establishing a presence on
VolunteerMatch, and sending out a letter to current tutors asking if they are able to take a
second learner. Literacy Services has received a very good response from these efforts.
LIBRARY BOARD STATISTICS
JANUARY 2011
lifaraf 3ii«[=iMif«iiiF:i4 MI AnniuTgf |
i
2
3
Reference Questions
Circulation
People Count
13,701
76,026
34,352
4
5
6
Reference Questions
Circulation
People Count
7,797
32,479
16,082
7
8
9
Reference Questions
Circulation
People Count
1,344
1,312
3,620
10
11
12
Reference questions
Circulation
People Count
22,842
109,817
54,054
10,380
67,806
31,748
7,750
29,639
25,194
1,421
1,381
4,269
19,551
98,826
61,211
_
12,695
74,927
34,600
11,051
34,350
28,871
2,145
1,494
4,984
25,891
110,771
68,455
Programs and Technology
13
14
15
16
17
18
Adult Programs
Adult Prgm Attndnce
Young Adult Programs
Young Adit Prgm Attndnce
Children's Programs
Children's Prgm Attndnce
37
504
7
74
108
3,313
19
20
21
22
23
Computer Use
Webpage Views
Website Unique Users
Database Usage
Audio Books Downloads
12,111
..•••••*
..•••
.••"""""*.••«•*""*
24
25
26
# Events Booked
Event Attendance
# Events Cancelled
83
3,585
6
27 Total Volunteer Hours 1599
25
898
6
94
77
2,470
12,178
54,171
21,480
4,707
342
105
3,711
29
1357
43
1119
8
56
113
4,177
12,639
57,086
n/a
5,808
390
95
2,849
25
1679
1. Webiste unique user data unavailable due to change in reporting system
2. Shaded area indicates data that staff began collecting in July 2010