HomeMy WebLinkAbout2011-10-19; Library Board of Trustees; Minutes^pproved:
ITEM #3
MINUTES
MEETING OF:
DATE OF MEETING:
PLACE OF MEETING:
LIBRARY BOARD OF TRUSTEES
Wednesday, October 19, 2011
Carlsbad City Library Board Room
1775 Dove Lane, Carlsbad CA
CALL TO ORDER:
Chair Bob Benson called the meeting to order at 4:01 p.m.
ROLL CALL:
Present: Library Board Trustees Benson, Bradley, Hulsart, and Lignante
Absent: Trustee Hinman
Staff Present: Heather Pizzuto, Library Director
Dave Curtis, Deputy Library Director
Suzanne Smithson, Deputy Library Director
Gallic Ahrens, Principal Librarian
Jessica Padilla Bowen, Community Relations Manager
Steve Didier, Library Management Analyst
Chris Hazeltine, Parks & Recreation Director
Mick Calarco, Recreation Services Manager
Jacqui Petri, Sr. Librarian, Collection Development & Acquisitions
APPROVAL OF MINUTES:
The minutes of the September 28, 2011 meeting of the Library Board of Trustees were
unanimously approved by proper motion (Lignante/Bradley) and vote.
MONTHLY LIBRARY REPORTS:
Trustee Bradley asked about the weeding of the collection and Library Director asked Sr.
Librarian Petri to respond. Ms. Petri explained the criteria used by the Library to keep the
collection fresh and attractive at all times by removing soiled, damaged and out of date items.
Staff provided additional information on other items of specific interest to the Board including
the recent Bilingual Services outreach efforts, the National Hispanic Heritage month program
and children program participation in general.
Library Board of Trustees Page 2
Minutes of October 19, 2011 Meeting
CITY NAMING RIGHTS POLICY REVIEW:
Library & Cultural Arts Director Pizzuto introduced Parks and Recreation Director Chris
Hazeltine and Recreation Services Manager Mick Calarco who had brought the draft City
Naming Rights Policy for review. Mr. Calarco provided information on the circumstances which
resulted in direction from the City Council to update the existing policy as adopted in 1981. Mr.
Calarco explained the research conducted by staff to identify the various elements of the draft
revised policy. Director Hazeltine concluded the presentation explaining the next steps in the
process was to review the policy with the Senior Commission and then present the policy to the
City Council for approval and adoption.
STRATEGIC PLANNING 2012:
Library & Cultural Arts Director Pizzuto reviewed the Library's current Strategic Directions along
with the timeline for developing strategic initiatives for the next fiscal year. An integral part of
the development of initiatives each year is to seek input from this Board for any changes they
see as needed in the Directions.
Chair Benson suggested that considering the economic situation, looking at the current
community needs and challenges should be an important consideration in the strategic
planning. Trustee Bradley commented that many of the Directions include the support of
education, literacy, and life-long learning, and Trustee Hulsart agreed adding that the Directions
have evolved until they are broad enough to reflect that the Library is concerned with
supporting the wellness of the community.
Library & Cultural Arts Director Pizzuto explained that the Library seeks to align the Strategic
Directions and Initiatives with the Council goals each year as well as the obligations and role of
a public library. She thanked the Board for their input which she will take to the staff as they
work to identify initiatives for the next fiscal year. Results of that workshop, scheduled for early
December, will be brought back to the Board.
E-BOOK DEMONSTRATION:
Sr. Librarian Jacqui Petri demonstrated the e-book download process first on the laptop
computer and then on an ipad and she invited the Board to attend the gadget workshop
scheduled for Saturday at the Dove Lane location for a hands-on experience with a variety of e-
readers.
Library & Cultural Arts Director Pizzuto explained that the delivery of this service will change as
more devices become available and the current funding which is provided by a grant is no
longer available. Decisions about the delivery and size of the collection as well as funding will
be determined based on the usage and demand as the Library continues in the learning curve
by identifying what types of material the patron prefers to read on a device rather than in print.
Library Board of Trustees Page 3
Minutes of October 19, 2011 Meeting
DIRECTOR'S REPORT:
Library & Cultural Arts Director Pizzuto reported to the board on the following items:
Staff Training Dav - The annual staff training day was held yesterday morning, the Library not
opening until 2 p.m. The event was attended by nearly 150 employees and the primary focus
on the training was to provide understanding of the functions of each division in order for every
employee to be an ambassador of the Library with full knowledge of all the services we provide.
Two other important areas were included in the days agenda, an update on the City's Best
Value Services Plan and an introduction and training on the upcoming HR and payroll systems
which will roll out in late November.
Serra Cooperative Library System - he System has been struggling with impacts of the State
budget as the majority of its funding comes from the State. Any state funding will not be
released until January. The System has been operating on reserves which would be exhausted
by mid-October. Serra contacted the State Library and was given the opportunity to apply for
grant funds that were available for specific purposes. They received the grant which will provide
funds for two months and enable Serra to re-structure the system for ongoing sustainability
regardless of state funding.
Halloween on Elm - This event is scheduled for Saturday, October 29'^ and Library staff has
been heavily involved to include providing the storytime at the event.
California Library Association Conference - Several Library staff members will be attending the
conference the weekend of November 11 through 14 in Pasadena.
Coffee cart - The Library has entered into a contract with Cafecito to provide the service. The
vendor is waiting for a county health permit and hopes to be operational by late November or
early December.
Discovery Solution - The contract is in the City Attorney's office for signatures after which the
implementation will be in November with a go-live date in January.
Technology Librarian recruitment - The interviews for the position were delayed while the
status of the recruitment was confirmed. More recently some additional steps were
implemented to determine if filling a vacancy is the best method of procuring that service,
which is in line with the City's Best Value Service plan.
Library & Cultural Arts Director Pizzuto concluded her report with information requested at the
last meeting about the use of the Migrant Education Program mobile unit and the impact on
the Library at the Learning Center. Information about the number of library card holders
participating is not known; however, the County reported that on average 20 people a day
visited the unit while it was onsite and all were required to participate in the Library's Summer
Reading Program.
Library Board of Trustees Page 4
Minutes of October 19, 2011 Meeting
FOUNDATION REPORT:
Trustee Hulsart reported that the Foundation has added two new board members and the last
meeting included a discussion of funding routine operations.
FRIENDS OF THE LIBRARY REPORT:
Trustee Hulsart announced the Friends Better Book Sale will be at the Cole Library on October
29 and 30 together with the Garden Club; and the Holiday Boutique Sale is scheduled for
December 5 at the Library on Dove Lane.
NSDC GENEALOGICAL SOCIETY:
Board liaison Marge Kealey provided the Board with membership numbers as well as a review
of the month's programs and upcoming events. She also extended to the Board an invitation to
attend the Society's annual holiday event on December 13 at the Lake San Marcos Country
Club.
LIBRARY BOARD COMMENTS:
Trustee Bradley asked Trustee Hulsart to compliment the new editor of the Friends Forum for
providing contact information for items in the publication.
PUBLIC COMMENT:
Carlsbad resident Fred Briggs ask the Board to consider a revision to the current Rules of
Conduct to which Library & Cultural Arts Director Pizzuto responded that a review of that policy
was already scheduled for the agenda in November and invited Mr. Briggs to attend that
meeting.
ADJOURNMENT:
By proper motion (Lignante/Bradley) and vote the meeting was adjourned at 5:05 p.m.
Cissie Sexfon
Administrative Secretary
ITEM #4
Monthly LIBRARY Reports
for
SEPTEMBER 2011
Systemwide ...
1. As part of a push to have our patron's bring in their Library cards and preserve privacy,
staff issued free replacement cards during the month of September, which was National
Library Card Sign-up Month. The Circulation division at Dove replaced close to 400 cards
and Cole replaced about 380 cards.
2. Staff is working with Collection Development Librarian Jacqui Petri to be more aggressive
about weeding materials that have not circulated in three years. Staff is also starting a
project to analyze the Reference collection to ensure that it contains only relevant, up to
date material.
3. The Homework Zone resumed in September at all three sites. Volunteers help children
with their school assignments Mondays through Thursdays from 3:30 to 5:30.
4. The Carlsbad Police Department followed up on information provided by Library staff in
recovering stolen materials from all three Carlsbad City Library sites and other North
County libraries. The investigation is ongoing.
CCL, Dove Lane...
5. Dove Reference staff taught five computer classes with a total attendance of 22 students.
6. In September, Teen Services hosted three Games & Refreshments programs with 15 teens
enjoying snacks and games.
7. Teen Services' Pizza & a Movie Night featured "Tangled." 18 teens attended.
8. The Children's Division National Library Card Sign-Up Festival on September 21 was quite
successful with 15 of the 41 attendees getting library cards. Participants enjoyed coloring
bookmarks or pictures of Arthur, listening to stories and having snacks.
9. In the Children's Division, 26 attendees made time for the drop-in Make & Take Craft on
September 29.
10. In September, the Library began its third year of partnering with Carlsbad High School's
Film Academy to show movies about American history that complement the school's
curriculum. The movie series primarily attracts high schools students and is open to
everyone, allowing other film buffs and parents to also attend. Approximately 70 people
attended each of the September screenings and the series concluded with a third film in
October.
Monthly Library Reports for September 2011
11. The 2011-12 Carlsbad Cinema Series featuring foreign and independent films kicked off on
Sept. 17 with the Academy Award and Golden Globe winner. In A Better World. Nearly
125 people attended and many stayed afterwards for a lively post-film discussion.
12. The Carlsbad Library and Arts Foundation's Mini Golf "fore" the Library event took place
on September 18 and featured nine holes of miniature golf, arts activities, face painting,
food from Carlsbad restaurants, a silent auction and live music by City Limits and an Elvis
impersonator. This year's event drew more than 250 golfers, including 155 kids. Final
proceeds from the event are still being tallied.
13. Book Clubs:
• The First Wednesday Book Club read "The Help" by Kathryn Stockett. 16 members
attended.
• The First Thursday Book Club read "The Lotus Eaters" by Tatjana Soli. 8 members
attended.
• The Monday Night Classics Book Club read "Adventures of Augie March" by Saul
Bellow. 4 members attended.
Georgina Cole...
14. Displays in both the Cole Children's and Adult areas included book displays in recognition
of Banned Books Week (September 24-October 1). A month-long display in the Adult
Reading Room featured "Music in the Air" with non-fiction and fiction books on musical
themes were displayed along with DVDs and CDs of musical performances. To
commemorate the 10th anniversary of 9/11, a collection of books and DVDs on the
subject were displayed on the wooden book cart next to the Reference Desk.
15. Regular Children's and Teen programs resumed on Tuesday, September 6. Weekly
storytime programs including Toddler Time, Preschool Storytime, SMART Babies, and
Movers & Shakers had attendance highs of 50-60 participants per session. Tuesday
afternoon programs included a board game day (15 participants), "Roald Dahl's Birthday
Party" (60 participants) which included storytelling and chocolate making, and a visit by
Disneyland's Farley the Fiddler (76 participants) presenting the story of Johnny Appleseed
as told through period musical instruments.
16. Talk Like a Pirate Day was celebrated with a TeenScape pirate-themed program on
Monday and a pirate-themed StoryCraft on Tuesday for school age children.
17. Genealogy Senior Librarian Mary Van Orsdol led two sessions of the small group hands on
workshop "Focus on Digital Books" with 18 attending.
18. North San Diego County Genealogical Society sponsored programs in September included
two sessions of the Beginning Genealogy Class with a total of 28 people attending, the
Computer Genealogy Group's "RootsWeb Message Boards and Mailing Lists" with 72
people attending, the DNA Interest Group with 15 people attending, and the Society's
Monthly Library Reports for September 2011
general meeting with "Family Tradition: How to Separate Fact from Fiction" with 87
people attending.
19. Cole Reference Staff taught six computer classes with a total of 16 students at the Library
Learning Center and led three book club discussions with a total of 28 participants.
20. Four study carrels were installed on the east wall of the Adult Reading Room where un-
needed Reference shelving had been removed. Still forthcoming is the installation of
electrical outlets for each carrel to enable patrons to plug in their laptops and other
devices.
Learning Center...
21. Bilingual Services Outreach efforts included staffing a booth at Jefferson Elementary
School's Back to School night, attendance at the monthly meeting of the Carlsbad Youth
Enrichment Services (Y.E.S.) at the Harding Community Center, and a presentation to
teachers and assistants at the Head Start Program in Carlsbad. Laurel Tree Head Start also
brought three groups of preschoolers to participate in a bilingual story craft program.
22. Regular weekly children's programs resumed in September including Toddler Time,
Bilingual Story-Craft, "Puros Cuentos y Pan Dulce," and the All Star Reading Club at the
Learning Center.
23. In celebration of National Hispanic Heritage Month, the Learning Center had a special
program for children called "Diorama House" on September 29. In this fun workshop
children painted and decorated a wooden shadow box resembling their own house using
small objects and pictures. During the program 12 children and 5 adults shared family
stories.
24. Families enjoyed a fall concert featuring the Mariachi Divas Quartet on September 22.
Mariachi Divas is a unique multicultural, all female group of musicians that play music
with the Latin flavor of Los Angeles. The free event was attended by 85 patrons.
25. On September 15th and 16th, three computer courses in Spanish started at the Learning
Center. A total of sixteen adults are taking these courses which run for six weeks.
26. The Carlsbad High School partnership tutoring resumed on September 6 with 32 students
and 15 tutors, including 4 new tutors.
27. Literacy Services staff welcomed 67 guests to our annual "Each One Reach One" open
house on September 20. Tutors and learners were asked to invite a friend or family
member to come and learn more about Literacy Services. Guests enjoyed refreshments,
software demonstrations, and tours. Those interested in becoming either a tutor or a
learner in the program could speak with staff members to begin the process.
LIBRARY BOARD STATISTICS
SEPTEMBER 2011
Reference, Circulation, Visitors
CCL Dove Lane Sep-10 Aug-11 Sep-11
1 Reference Questions 13,429 12,800 11,424
Circulation 73,030 79,863 75,029
3 People Count 35,230 39,312 34,753
Cole Library Sep-10 Aug-11 Sep-11
4 Reference Questions 9,700 11,011 11,516
5 Circulation 34,172 35,322 34,416
6 People Count 30,200 30,441 28,562
Learning Center Sep-10 Aug-11 Sep-11
7 Reference Questions 2,020 1,522 1,849
8 Circulation 1,444 1,369 1,314
9 People Count 5,956 4,651 5,318
TOTAL LIBRARY Sep-10 Aug-11 Sep-11
10 Reference Questions 25,149 25,333 24,789
11 Circulation 108,646 116,554 110,759
12 People Count 71,386 74,404 68,633
Programs and Technology
Lfbrarv-Sponsored Programs^ Sep-10 Aug-11 Sep-11
13 Pre-School Programs 82 21 86
14 Pre-School Attendance 3,152 988 3,745
15 School Aged Children's Programs 28 11 26
16 School Aged Children's Attndnce 608 955 546
17 Young Adult Programs 7 4 9
18 Young Adit Prgm Attndnce 93 193 69
19 Adult Programs 51 30 47
20 *Adult Prgm Attndnce 1,149 972 1,062
Technology Usage*'*'* Sep-10 Aug-11 Sep-11
21 Computer Use 13,149 13,586 12,692
22 Webpage Views 53,848 68,484 54,481
23 Database Usage 5,996 7,167 6,113
24 Audio Books Downloads 302 1,013 609
25 eBook Downloads 958 583
Facility Meeting Room Use Sep-10 Aug-11 Sep-11
26 # Events Booked 109 71 86
27 Event Attendance 4,613 2,982 2,666
28 # Events Cancelled 26 22 30
Volunteer Hours Sep-10 Aug-11 Sep-11
29| Total Volunteer Hours 1,704 2,202 1,694
1. Library Programs have been restructured to follow the State Report
*Sept 2010 Adult Program Attendance was under reported
2. July 2011 Transistion from NetUbrary to EBSCOhost for Audio Books Download
3. July 2011 eBook Downloads initiated
July = 14 days: 258
Aug = 1st Full Month: 700
4. Sept 2011 Two subscriptions were not renewed and were removed from Datebase usage.