HomeMy WebLinkAbout2012-09-19; Library Board of Trustees; MinutesApproved:
ITEM #3
MINUTES
MEETING OF:
DATE OF MEETING:
PLACE OF MEETING:
UBRARY BOARD OF TRUSTEES
Wednesday, September 19, 2012
Carlsbad City Library Board Room
1775 Dove Lane, Carlsbad CA
CALL TO ORDER:
Vice Chair Beth Hulsart called the meeting to order at 4:15 p.m.
ROLL CALL:
Present: Library Board Trustees Bradley, Hinman, and Hulsart
Absent: Library Board Trustees Benson & Lignante
Staff Present: Heather Pizzuto, Library & Cultural Arts Director
Dave CurtiS; Deputy Library Director
Suzanne Smithson, Deputy Library Director
Glynn Birdwell, Principal Librarian
Jessica Padilla Bowen, Community Relations Manager
Devin Castel, Sr. Business Systems Specialist
Steve Didier, Library Management Analyst
Barbara Chung, Sr. Librarian
APPROVAL OF MINUTES:
By proper motion (Hinman/Hulsart) and vote the Board approved the minutes of the July 18,
2012 meeting of the Library Board of Trustees.
MONTHLY UBRARY REPORTS:
Trustee Hulsart commented that she was pleased to see that the ESL classes at the Learning
Center continued through the summer months and Principal Librarian Birdwell explained that it
was the choice of both the participating tutors and learners to continue.
Also commented on was the large number of volunteers during the month, a result of the
Summer Reading Program's expansion of volunteer opportunities.
Library Board of Trustees Page 2
Minutes of September 19, 2012 Meeting
QUARTERLY TECHNOLOGY REPORT:
Sr. Business Systems Specialist Castel reviewed the statistics on computer usage for the fourth
quarter of the last fiscal year pointing out that the public computer usage continues the
downward trend as the use of wireless continues to increase. He also shared the statistics for
the use of the self-check machines and top Internet categories of use.
TECHNOLOGY PROJECTS UPDATE:
Sr. Business Systems Specialist Devin Castel explained some of the key features in the recent
upgrade to the Library's catalog (e-Library). The upgrade provided improved security for the
users, the ability to retrieve and change your pin number for accessing "My Account", and
made the feature for changing the notification method more visible and automated.
Other technology projects include the upgrade or replacement of the current Integrated Library
System (ILS). The consultant selected to assist with the development of the Request for
Proposals (RFP) will be here for two days this month. She will be collecting current data,
completing the needs assessment drafted by staff and then briefing the team on what options
are available in the market. The finished product (the RFP) should be ready by the end of
October. In the meantime, an upgrade to the current ILS will be installed on October 8 when
the Ubrary is closed for the Columbus Day holiday. This upgrade is to repair some identified
"bugs" in the system and add some minor needed enhancements.
Also underway is the installation of new equipment from Xerox for the PC/Print/Copy
Management systems Library-wide. The new 4-year contract for upgrades to the equipment
and software has been signed and the installation is scheduled for the week of October 22,
2012. The upgrade will position the Library to possibly offer wireless printing to the patrons.
SUMMER READING PROGRAM RECAP:
Sr. Librarian Barbara Chung, head of the Children's Division at the Dove Lane location, reviewed
the statistics provided in the agenda packet, provided added detail, and acknowledged that the
program could not succeed as it has without the support of the Friends of the Library and the
volunteers.
RE-CARPET/REDESIGN UPDATE:
Ubrary & Cultural Arts Director Pizzuto reported that the final revised report from the design
consultants has been received and forwarded to PEM (City Property & Environmental
Management Department) for review. PEM is responsible for Capital Projects and maintenance
to City facilities. They will confirm the cost estimates and provide the project management.
Library Board of Trustees Page 3
Minutes of September 19, 2012 Meeting
Following the review from PEM, a formal proposal will be be presented to the City Manager
before it can be brought to this Board.
DIRECTOR'S REPORT:
Ubrary & Cultural Arts Director Pizzuto brought the Board up to date on the following items:
Care & Shelter Disaster Training Exercise - Twenty Ubrary & Cultural Arts employees
participated in the tabletop training exercise this week as a refresher to their Emergency
Worker responsibilities. A new element to the training was working with neighbors to be more
self-sufficient during emergencies.
Halloween on Elm - The event will be repeated this year on October 27 between 1:00 and 6:00
p.m. This will be a transition year partnering with Urban Place who will manage the event in
the future.
Ubrary Training Coordinator position - The oral board for this position was last week and
departmental interviews are scheduled for later in the month with the expectation that the
position will be filled by the end of October.
Ubrary public speaking engagements - Ubrary & Cultural Arts Director Pizzuto will be
presenting information on library services at the High-Noon Rotary on October 1 and also at a
session of the City's new Business Academy on October 30.
In conclusion Ubrary & Cultural Arts Director Pizzuto polled the Board on their availability for
meetings in October and November with the possibility of combining the two meetings on an
alternative date to ensure the entire Board would be present. The decision will be made after
checking with the two missing Trustees today.
FOUNDATION REPORT:
Trustee Hulsart reporting for the Foundation reminded the Board that the annual Minigolf
"fore" the Ubrary is scheduled for Sunday, September 30.
FRIENDS OF THE UBRARY REPORT:
Trustee Hulsart also reporting for the Friends announced that proceeds from the book sale in
August were $3200 and the next book sale is scheduled for October 20.
Library Board of Trustees Page 4
Minutes of September 19, 2012 Meeting
NSDC GENEALOGICAL SOCIETY:
Reporting for the Society, Board Uaison Marg Kealey brought the Board up to date on past
events and information on those scheduled for the coming month. She also announced that
the free genealogy classes begin again on September 26 at 7:00 p.m. at the Cole Ubrary.
UBRARY BOARD COMMENTS:
Trustee Hulsart welcomed Community Relations Manager Jessica Padilla Bowen back from
leave.
PUBUC COMMENT:
None present.
ADJOURNMENT:
By proper motion (Hinman/Bradley) and vote the meeting was adjourned at 5:06 p.m.
Cissie Sexton
Administrative Secretary
ITEM #4
Monthly LIBRARY Reports
for
July 2012
Systemwide...
1. The Summer Reading Program was in full swing for the entire month of July. Children's
programs at all three sites included visits from Mad Science's Dr. Don and jugglers Michael
Rayner and David Cousin, and make & take craft programs. Special events included Cole's
Late Night program and Dove's Ubrary Sleepover, and NASA's Discovery Dome
planetarium.
2. The Carlsbad City Ubrary joined the Society of American Archivists for support of archival
functions and to receive its professional journals and newsletters. This organization
provides leadership for librarians and archivists working with a wide variety of non-
published collections, such as the Carlsbad History collection. Staff in the Carlsbad History
Room will benefit from the professional reading and contact with others engaged in
maintaining collections similar to the Carlsbad History collection.
3. The volunteer orientation on July 21 brought us 19 new volunteers. All but two of these
individuals have been interviewed and placed in various Ubrary divisions.
CCL, Dove Lane...
4. On July 14,108 were in attendance for Cinema Series of Carlsbad's feature film "Micmacs"
in the Ruby G. Schulman Auditorium. The French film, whose full name literally translates
to "Non-stop Shenanigans," is a whimsical fantasy/comedy about an eccentric band that
cleverly joins forces to get revenge against a weapons manufacturer. The post-film
discussion with film buff Ann Zivotsky reviewed director Jean-Pierre Jeunot's many subtle
references and hidden gems throughout the film.
5. Teen Services Ubrarian Darin Williamson organized 5 programs for teens:
• 2 Ping Pong & Ice Cream Socials with 33 teens attending
• Pizza and a Movie event which featured "X-Men: First Class" with 30 viewers
• Singing competition with 11 acts and 95 audience members
• Dancing competition with 6 acts and 70 audience members
Georgina Cole...
6. The Cole Ubrary offered Family Movie Nights in July encouraging children to wear
pajamas and bring their own pillows, blankets, and snacks. A showing of "Mary Poppins"
was early in the month followed by the original theatrical releases of "Star Wars" (1977),
"The Empire Strikes Back" (1980) and "Return of the Jedi" (1983). These shows attracted
audiences of both children and adults with requests for more movie nights at Cole during
the school year.
Monthly Ubrary Reports for July 2012
7. Computer classes taught by Cole Reference Staff at the Ubrary Learning Center continue
to be an important component of developing a technologically literate community.
Internet, email, word processing, and social networking classes continued to be taught at
lab capacity.
8. Georgina Cole Ubrary hosted an overflowing crowd of 100 for its Summer Concert on July
15. Patrick Berrogain's Hot Club Combo featuring Tripp Sprague on saxophone and
Berrogain on guitar performed lively originals in the Gypsy Jazz style. The duo was a big hit
with the standing room only audience and many requested that he return to the larger
Ruby G. Schulman Auditorium very soon.
9. Teen Summer Reading Program events included viewings of films "The Dark Night" and
"Disturbia," a "Go" game program, an Animanga Hour, and Teen Late Night at Cole.
10. Genealogy staff presented their "Focus On" small group instruction on July 3 and 17
discussing the Ubrary of Congress Digital Maps collection.
11. The North San Diego County Genealogical Society, in partnership with the Ubrary,
presented their Beginning Genealogy Class with 33 participants, a class on "Finding
Images on the World Wide Web" with 72 participants, and a presentation on "Writing
About Our Ancestors" with 95 participants.
12. Senior Ubrarian Mary Van Orsdol is now supervising the Carlsbad History Room and
Collection in addition to Genealogy. She is working on several projects in relation to
developing that collection and related services.
Learning Center...
13. The ESL dass led by volunteer tutors from the Carlsbad Laubach Literacy Center
continued. Ubrary staff and patrons appreciate that Laubach decided to continue the
class during the summer though they usually go on hiatus during the summer.
14. Bilingual Services and Literacy Services are working together on the Early Childhood
Uteracy initiative. Five adult literacy tutors who work with the high school program
during the school year are participating in the program this summer. They are meeting at
least once per week with an elementary-age student and the student's parent to focus on
remedial reading skills. In addition, one pre-school student continues to work with a
volunteer tutor in the A-to-Z reading program.
15. The Carlsbad City Council approved acceptance of a check for almost $800 that was
received as a result of a Union-Tribune fundraiser benefitting the affiliate programs of the
San Diego Council on Literacy.
UBRARY BOARD STATISTICS
JULY 2012
Reference, Circulation, Visitors
CCL Dove Lane Jui-11 Jun-12 Jul-12
1 Reference Questions 14,718 13,027 14,713
2 Circulation 86,330 78,538 87,875
3 People Count 45,465 42,246 46,765
Cole Ubrary Jul-11 Jun-12 Jui-12
4 Reference Questions 12,546 10,964 11,146
5 Circulation 38,831 37,920 41,347
6 People Count 33,288 29,699 34,478
Learning Center Jul-11 Jun-12 Jul-12
7 Reference Questions 1,589 1,499 1,722
8 Circulation 1,472 1,284 1,879
9 People Count 6,360 5,477 6,034
TOTAL LIBRARY Jul-11 Jun-12 Jul-12
10 Reference Questions 28,853 25,490 27,581
11 Circulation 126,633 117,742 131,101
12 People Count 85,113 77,422 87,277
Programs and Technology
Library-Sponsored Programs Jul-11 Jun-12 Jul-12
13 Pre-School Programs 59 37 70
14 Pre-School Attendance 2,607 1,465 3,098
15 School Aged Children's Programs 26 21 26
16 School Aged Children's Attendance 2,116 1,553 2,400
17 Young Adult Programs 15 7 14
18 Young Adult Program! Attendance 298 124 327
19 Adult Programs 25 36 30
20 Adult Program Attendance 553 1,466 572
Technology Usage Jul-11 Jun-12 Jul-12
21 Computer Use 12,068 11,517 11,986
22 Webpage Views 71,223 53,925 54,115
23 Database Usage 5,373 8,879 8,760
24 Audio Books Downloads 487 166 215
25 eBook Downloads 1,495 1,526
Facility Meeting Room Use Jul-11 Jun-12 Jul-12
26 U Events 81 73 68
27 Event Attendance 3,327 4,522 3,534
Volunteer Hours Jui-11 Jun-12 Jul-12
28 Total Volunteer Hours 3,992 3,567 5,319
ITEM #4
Monthly LIBRARY Reports
for
AUGUST 2012
Systemwide...
1. The beginning of August marked the end of the Summer Reading Program. Celebrations
of a fun summer were held on August 6 at all three sites with music, refreshments, crafts,
and activities.
2. Summer Reading Program volunteers were thanked for their hours of assistance over the
summer at events held on August 6 and 7. Volunteer Coordinator Tammy Atherton
promoted opportunities for teen volunteers during the school year.
3. The Ubrary added the following three enhancements to eUbrary over the last month:
• A security certificate to eUbrary that improves the security of the connection
between the patron and the catalog.
• A new forgotten pin retrieval system that allows a patron to automatically
retrieve a forgotten pin.
• An updated tell us how to notify you form that automatically updates a patron
record with their preferred notification method. Circulation no longer is required
to change these requests when submitted via eUbray.
4. The Ubrary received new stock of library cards with the additional patron option of
receiving a small keychain card for added convenience.
CCL, Dove Lane...
5. In August, the Carlsbad Film Series paid tribute to renowned American actor Tom Hanks
by featuring his broad acting range. 182 people were in attendance at Carlsbad City
Ubrary's Ruby G. Schulman Auditorium for Penny Marshall's 1992 comedy A League of
Their Own, Hanks' Academy award-winning performance in the drama Philadelphia and
the 2009 Ron Howard thriller/Ange/s & Demons.
6. On August 20, the Carlsbad Playreaders presented Craig Lucas' Reckless in the Ruby G.
Schulman Auditorium. The audience of 156 thoroughly enjoyed director D.J. Sullivan's
rendition of this darkly comic tale of a modern-day Alice in a perilous winter wonderland.
7. Dove Reference Staff taught 42 students in 8 classes. Included were a class on ebooks for
the Ipad and one on ebooks for the Kindle
8. Book Clubs:
• The First Wednesday Book Club met on August 1 to discuss Tatiana de Rosnay's
holocaust novel, Sarah's Key. Reference Ubrarian Heidi Wyner led the discussion
with 17 members present.
Monthly Ubrary Reports for August 2012
• The First Thursday Book Club met on August 2 for a discussion of Crime and
Punishment by Fyodor Dostoevsky. 3 members attended with Senior Reference
Ubrarian Leila Dooley facilitating the conversation.
• The Monday Night Classics Book Club had a discussion of E.L. Doctorow's
historical novel Ragtime. Senior Reference Ubrarian Leila Dooley led the
discussion and 10 members attended.
9. Teen Services Ubrarian Darin Williamson organized 2 programs for teens; 8 teens
attended the Pizza and a Movie event which featured a screening of Minority Report, and
the Teen Talent Show featured 9 different non-singing/non-dancing acts with 95 people in
the audience.
Georgina Cole...
10. Cole Reference Staff taught 34 students in seven classes at the Ubrary Learning Center.
Th ree of the classes this month focused on eBooks (one each for Kindle, iPad, and Nook).
11. Ubrary Technician Margaret Read taught the Focus on Distant Cousin classes on August 7
and 21. Distant Cousin is a website that provides search capability and digital images of
city directories and other primary source materials. A total of 18 people attended the two
classes.
12. The NSDCGS Computer Genealogy Group learned about various software programs,
websites, and groups that are involved with collecting and publishing (whether in print, in
audio-visual formats, or on the web) oral histories. 72 people attended the August 14
program.
13. The Carlsbad History Room received two photographic donations. One was a donation of
exceptional quality photographs of the Kelly barn and farm implements. The other was a
collection of slides of the "old Carlsbad" business area transferred from the City's Housing
and Neighborhood Services. The slides document the development of the downtown
area.
Learning Center...
14. Carlsbad City Ubrary was the host of the Adult Learner Leadership Institute (ALLI) on
August 10-12. This Leadership Institute is funded by the California State Ubrary Literacy
Services and is presented annually to train adult learners in leadership, advocacy,
networking, and public speaking skills. Sixteen learners participated from six Southern
California library literacy programs.
15. The Carlsbad City Ubrary was notified that it will receive approximately $35,000 in
California Ubrary Literacy Services grant funds in 2012-13.
LIBRARY BOARD STATISTICS
AUGUST 2012
Reference, Circulation, Visitors
CCL Dove Lane Aug-11 Jul-12 Aug-12
1 Reference Questions 12,800 14,713 11,419
2 Circulation 79,863 87,875 75,843
3 People Count 39,312 46,765 39,058
Cole Library Aug-11 Jul-12 Aug-12
4 Reference Questions 11,011 11,146 10,232
5 Circulation 35,322 41,347 34,702
6 People Count 30,441 34,478 28,627
Learning Center Aug-11 Jul-12 Aug-12
7 Reference Questions 1,522 1,722 1,742
8 Circulation 1,369 1,879 1,280
9 People Count 4,651 6,034 4,583
TOTAL UBRARY Aug-11 Jui-12 Aug-12
10 Reference Questions 25,333 27,581 23,393
11 Circulation 116,554 131,101 111,825
12 People Count 74,404 87,277 72,268
Programs and Technology
Library-Sponsored Programs Aug-11 Jul-12 Aug-12
13 Pre-School Programs 21 70 14
14 Pre-School Attendance 988 3,098 584
15 School Aged Children's Programs 11 26 10
16 School Aged Children's Attendance 955 2,400 1,294
17 Young Adult Programs 4 14 7
18 Young Adult Program Attendance 193 327 196
19 Adult Programs 30 30 30
20 Adult Program Attendance 972 572 676
Technology Usage Aug-11 Jui-12 Aug-12
21 Computer Use 13,586 11,986 12,447
22 Webpage Views 68,484 54,115 54,905
23 Database Usage 7,167 8,760 9,632
24 Audio Books Downloads 1,013 215 235
25 eBook Downloads 958 1,526 1,513
Facility Meeting Room Use Aug-11 Jul-12 Aug-12
26 # Events 71 68 59
27 Event Attendance 2,982 3,534 3,454
Volunteer Hours Aug-11 Jul-12 Aug-12
28 Total Volunteer Hours 2,202 5,319 1,720
CARLSBAD
CITY LIBRARY
Carlsbad City Library - Technology Report
Apr - Jun 2012
PC Management Sessions
Quarterly Comparison Year Comparison
Location Total
Computers Jan-Mar 2012 Apr-Jun 2012 Change Apr-Jun 2011 Apr-Jun 2012 Change
Dove Adult Lab 20 8,419 7,116 -15% 9,030 7,116 -21%
Dove Adult Lab 2 3 1,272 1,160 -9% 1,412 1,160 -18%
*Dove Express 2 2,291 2,193 -4% 4,708 2,193 *n/a
*Dove Walk-up 8 6,897 6,866 0% 3,432 6,866 *n/a
Dove Children's 7 947 1,059 12% 1,152 1,059 -8%
Cole Adult 12 9,138 9,398 3% 9,788 9,398 -4%
Cole Express 1 1,066 1,268 19% 1,284 1,268 -1%
Cole Children's 8 1,705 1,385 -19% 2,329 1,385 -41%
Learning Center Children's Lab 7 1,233 1,111 -10% 1,124 1,111 -1%
Learning Center Adult Lab 7 1,205 1,132 -6% 1,535 1,132 -26%
"April through June 2011 % change is unavailable due to a configuration change for this location
Wireless User Sessions
Quartorly Comparison Year Comparison
Location Jan-Mar 2012 Apr-Jun 2012 Change Apr-Jun 2011 Apr-Jun 2012 Change
Dove 11,331 11,220 -1% 8,611 11,220 30%
Cole 7,902 7,659 -3% 6,253 7,659 22%
Library Learning Center 960 1082 13% 610 1082 77%
Total 20,193 19,961 -1% 15,474 19,961 29%
H w
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CARLSBAD
CITY LIBRARY
Carlsbad City Library - Technology Report
Apr - Jun 2012
Self-Check vs Staffed User Sessions
Quarterly Comparison Year Comparison
Jan-Mar 2012 Apr-Jun 2012 Apr-Jun 2011 Apr-Jun 2012
Self-Check Staffed Station Self-Check staffed Station Change Self-Check Staffed Station Self-Check Staffed Station Change
57% 43% 58% 42% 1% 56% 44% 58% 42% 2%
Self-Check vs Staffed Item Transactions
Quarterly Comparison Year Comparison
Jan-Mar 2012 Apr-Jun 2012 Apr-Jun 2011 Apr-Jun 2012
Self-Check staffed Station Self-Check Staffed station Change Self-Check Staffed Station Self-Check Staffed Station Change
54% 46% 54% 46% 0% 53% 47% 54% 46% 1%
Top Internet Categories
Quarterly Comparison
Jan-Mar 2012 Category Pet Apr-Jun 2012 Category Pet
Audio/Video Clips 17% Audio/Video Clips 20%
Search Engines/Portals 11% Search Engines/Portals 10%
Social Networking 9% Social Networking 8%
Reference 8% Content Servers 6%
Computers/Internet 5% Computers/Internet 5%
Content Servers 5% Reference 5%
Email 4% Business/Economy 4%
Business/Economy 4% Email 3%
Shopping 3% Open/IVIixed Content 3%
Open/IVIixed Content 3% Shopping 3%
8/3/2012
, ITEM #7
CARLSBAD """^
CITY LIBRARY
2012 Summer Reading Program Highlights
Over 2.2 million pages read!
Systemwide Program Participants
Babies (under 3 years old) 438 (up 14% from 2011)
Children's (ages 3 - 6^'' grade) 4,354 (up 2% from 2011)
Teens 496 (up 15% from 2011)
Adult (ages 18 and up) 219 (down 6% from 2011)
Total 5,507
SRP Volunteer hours 6,618 (up 33% from 2011)
(teens in grades 7-12 assisting with Children's program)
Noteworthy items for 2012:
• Nearly 4,000 donated books in pristine condition were given to babies, children, and teens who
signed up during June by the Friends of the Carlsbad Library.
• There were 81 programs of all varieties (storytimes, crafts, movies, late nights, etc.) offered
over the seven weeks with almost 11,000 participants.
• SRP teen volunteer hours increased by 74% at Cole with a related SRP teen participation
increase of 46% at Cole. This unexpected increase in volunteers provided an opportunity to use
the teen volunteers for tasks they had not previously done.
• Total teen volunteer hours across all sites equate to approximately 1.25 hours of volunteer time
for every youth participant.
• Literacy Services made a special effort to encourage participation in the SRP by their learners
and tutors. This effort translated into a 63% increase in participants and a 33% increase in the
number of reports made in Literacy Services.