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HomeMy WebLinkAbout2013-05-09; Library Board of Trustees; Minutes^pp^oved ITEM #3 MINUTES MEETING OF: DATE OF MEETING: PLACE OF MEETING: LIBRARY BOARD OF TRUSTEES Thursday, May 9, 2013 Carlsbad City Library Board Room 1775 Dove Lane, Carlsbad CA CALL TO ORDER: Chair Bob Benson called the meeting to order at 4:00 p.m. ROLL CALL: Present: Library Board Trustees Benson, Bradley, Hinman, and Hulsart Absent: Library Board Trustee Lignante Staff Present: Heather Pizzuto, Library & Cultural Arts Director Dave Curtis, Deputy Library Director Suzanne Smithson, Deputy Library Director Glynn Birdwell, Principal Librarian Jessica Padilla Bowen, Community Relations Manager Steve Didier, Library Management Analyst Barbara Chung, Sr. Librarian, Children's Division Patrick McGarry, City Public Works Supervisor Joe Garuba, City Municipal Property Manager APPROVAL OF MINUTES: By proper motion (Hulsart/Hinman) and vote, the minutes ofthe April 17, 2013 regular meeting ofthe Library Board of Trustees were approved as submitted. MONTHLY LIBRARY REPORTS: The trustees commented on a number of items in the report Including the success of the Carlsbad Reads Together events, the "Doing Business in Carlsbad" workshops, and the value of the recently acquired Gordon Baker papers for the Local History Room. CIP PROJECTS: Library & Cultural Arts Director Pizzuto introduced Property & Environmental Management staff members, Patrick McGarry and Joe Garuba. Public Works Supervisor McGarry will be the project manager for the Library's CIP projects and was on hand to answer any questions. Library Board of Trustees Page 2 Minutes ofthe May 9, 2013 Meeting Municipal Property Manager Garuba explained the financing for the projects and responded to questions about the refurbishment elements. The Board was unanimous in their support ofthe projects and on a motion by Trustee Hulsart, second by Trustee Bradley, the Board recommended to the City Council approval of the Library & Cultural Arts CIP projects for the FY2013-14 budget. FY2012-14 BUDGET: The submitted budget was presented to this Board at their last meeting but was on today's agenda for any questions from Trustees not present at that meeting. There were none. PREVIEW OF SUMMER READING PROGRAM: Library & Cultural Arts Director Pizzuto introduced Senior Children's Librarian Barbara Chung who announced the theme for this year is "Reading is Delicious" and she shared some of the incentives participants may earn during the June 17 through August 2 program. She added that the teen volunteers are an integral part ofthe program success and they have already received 100 applications. DIRECTOR'S REPORT: Library & Cultural Arts Director Pizzuto brought the board up to date on the following: Libraries of the Future - The Director made a presentation at the April City Council workshop which highlighted the changes in library service delivery and need for updated systems and facilities. She was also asked to make the same presentation to the graduating class of the Citizen's Academy. New Chief Technical Officer - Tina Steffan was selected to lead the City's Information Technology Division. Librarv agenda items - The statistics for April will be presented along with May's at the next meeting as well as the Quarterly Technology Report. ILS Selection- The team has requested additional information from the top two vendors before making a final selection. Citv website redesign- Fifteen proposals have been received and are under review by the selection committee. Librarv recruitments - The recruitment for the three-quarter time Circulation Supervisor position at the Dove Lane location closed and a candidate has been selected. Recruitment for a part-time volunteer coordinator for the Library will be announced soon as the current employee has given her notice for the end of the month. Library Board of Trustees Page 3 Minutes ofthe May 9, 2013 Meeting Cultural Arts recruitment - The national recruitment for the Cultural Arts Manager was announced yesterday and will be open for four weeks. Board vacancies - Both Trustees Hulsart and Lignante have terms ending in June. Trustee Hulsart has requested to be reappointed; however. Trustee Lignante has served the maximum number of years allowed by the municipal code. Appointments to fill the two vacancies are listed as a tentative agenda item for the May 28 council meeting. Osher Institute- The Executive Director of the Institute advised that they are still interested in entering into a partnership with the library and will work with CSUSM Purchasing to try to establish agreement terms acceptable to the University. Upcoming event - The invitations are in the mail for the June 9 Learner/Tutor annual celebration event. FOUNDATION REPORT: Trustee Hulsart reported that the Carlsbad Library & Arts Foundation Board did not meet last month. FRIENDS OF THE LIBRARY REPORT: Trustee Hulsart reported that the Friends made slightly more than $1400 at the book sale at the Cole Library. NSDC GENEALOGICAL SOCIETY: No representative present. LIBRARY BOARD COMMENTS: None. PUBLIC COMMENT: None. ADJOURNMENT: By proper motion (Bradley/Hinman) and vote the meeting was adjourned at 4:54 p.m. Cissie Sexton Administrative Secretary ITEM #4 Monthly LIBRARY Reports for APRIL 2013 Systemwide... 1. Carlsbad Reads Together, a community-wide reading event featuring "Shanghai Girls" by Lisa See, kicked off with three lively book discussions the first week of April. Community members came together to discuss the book's themes of familial love and cultural identity. The library then celebrated the start of National Library Week (April 14-20) with its featured Carlsbad Reads Together on April 13. Nearly 200 people enjoyed a Chinese tea ceremony led by award- winning author, China scholar and health educator Ken Cohen. The celebration continued with a lecture by New York Times bestselling author Lisa See, who shared the story behind her acclaimed novel "Shanghai Girls." Nearly 275 attended Ms. See's talk, with a full auditorium and additional crowd watching via closed circuit in the Gowland Meeting Room. Ms. See stayed for more than an hour after her talk to sign books and take photos with enthusiastic library patrons. Carlsbad Reads Together events continued with a concert in Schulman Auditorium on April 21 featuring nationally-acclaimed musician Wu Man. She performed traditional and contemporary music on the pipa, a Chinese lute. A full house of more than 200 people enjoyed the concert and the rare opportunity to hear from this Grammy-nominated Carlsbad resident who performs nationally more than locally. 2. Library & Cultural Arts and the Parks & Recreation department spoke about their services and programs to approximately 45 people at the April 18 Citizens' Academy. Attendees toured the Senior Center, learned more about Library & Cultural Arts programs provided for all ages, open space, lagoons and Parks & Rec offerings. 3. The Library & Cultural Arts Department honored, celebrated, and showed appreciation for their volunteers at the annual Volunteer Appreciation Tea on Thursday afternoon, April 25. 45 volunteers enjoyed the lovely guitar entertainment and delicious refreshments. 4. Reference hosted 2 eBook Workshops in April, one each at the Dove Lane Library and the Georgina Cole Library. A total of 12 patrons attended - 8 at Dove and 4 at Cole - who brought a variety of devices, including laptop computers, eReaders, and tablets. Patrons were assisted in downloading eBooks and eAudiobooks by Librarian li Kimiko Morita, Karen Maynor, and Maile McKeon and Librarian I Andrea Hilliard as well as two trained volunteers. CCL, Dove Lane... 5. On April 15, Carlsbad Playreaders' season continued with a reading of "Radiance: The Passion of Marie Curie" by actor and writer Alan Alda in the library's Schulman Auditorium. A talented cast brought the play to life for an audience of 115. 6. City of Carlsbad Development Services Manager Mike Peterson and Associate Analyst Christie Marcella led a discussion about "Doing Business in Carlsbad" as the fourth and final workshop in the "Your Library Means Business" series on April 30. A dozen community members attended and had great questions on the topic. Several attendees shared their appreciation for the chance to meet and chat with Mike and Christie, and the program highlighted the city's high quality customer service. Monthly Library Reports for April 2013 7. Teen Services Librarian Darin Williamson engaged 24 teens Thursday April 18 with a showing of The Hunger Games at the Pizza & a Movie program. Darin also drew in teens with Games & Refreshments which was held on Mondays. 8. Childrens Librarian II Julie Conklin read and evaluated Outstanding Educational Awards submissions as part of her work on the Carlsbad Chamber of Commerce Education Committee. She also visited Carlsbad High School and did a book talk for the Literary Club on April 2. 9. The Childrens Division's Science Saturday on April 20 was for the birds, literally, with 58 attendees making pinecone birdfeeders. Their Earth Day Party on April 22 was attended by 24 children who made tote bags out ofthe Sunday comics. On April 28, 28 children enjoyed doing a Make & Take craft. Georgina Cole... 10. On April 28, 17 poets and poetry lovers enjoyed an afternoon of Chinese poetry recitation (English/Mandarin) at the Cole Library. A local educator opened the program with information about the tradition of Chinese poetry and the contemporary poetry scene in China. 11. Librarian Erin Zocco shared her knowledge with two groups in April. She shared information about library resources, events, and programs to 23 residents at La Costa Glen retirement community, and information about the field of Library Science as part of a Career Board for CSU San Marcos speaking to a group of 54 students. 12. To help support the Carlsbad Reads Together program, most of the Tuesday afternoon children's programs had a Chinese theme. At the Dragons of Ancient China Story Craft, approximately 50 children heard stories about, and learned how to draw, a dragon. At the Chinese Folk Tales Story Craft, 38 children listened to folk tales and worked on a craft involving Chinese script and characters. And on April 30 the Blue Ming Chinese Dancers performed four dances in full costume with props. The dance troupe described the history and meaning of each dance and even brought a red lantern craft for the children to make during the Intermission. The children were later taught some of the dance moves. An audience of 107 children and adults were present, including a few local Girl Scout troops earning their cultural badge. 13. The Arts Education and Cole Children's Divisions held a collaborative teen program on April 29 called Teen Open Studios. As a tie-in to Carlsbad Reads Together and the "Vanishing Traditions" exhibit at the William D. Cannon Art Gallery, Brian Patterson from the San Diego Museum of Art talked about the ancient Asian art of paper marbling and weaving. After the presentation, teens were shown how to apply these techniques with a hands-on paper marbling art project. 14. "Saving for the Future" was offered as a Children's program on April 23 to celebrate Money Smart Week. Adrianna Brunner from Point Loma Credit Union spoke to children about the importance of saving money with an educational coloring and activity book. Adrianna also brought piggy banks as a craft for children to decorate so that they can start their own savings bank. The program was repeated two days later at the Library Learning Center. Monthly Library Reports for April 2013 15. Children's staff provided four tours on April 26 as part of the City Stuff for 3rd grade children from local schools. Four 3rd grade classes from Jefferson learned about the upcoming Summer Reading Program, had a short story time, received a tour ofthe library, and had time to explore the children's area to select materials to check out. A total of 96 kids, teachers and adult helpers were part ofthe tour. 16. On April 13, NSCGS and the Genealogy & Carlsbad History Division co-sponsored the annual Spring Seminar. Noted genealogist Thomas MacEntee presented an all-day program, "the Traditional and the Technological." His four presentations were "Successful Collateral and Cluster Research," "Finding Ancestors amid the Rubble of Disaster and Misfortune," "Google for Genealogists," and "Social Networking: New Horizons for Genealogists." 82 people attended. Mr. MacEntee is a very engaging speaker; the NSCGS Board was particularly motivated by his comments on genealogical society use of social networking to attract new members and to publicize programs. 17. The Carlsbad History collection received a donation of Gordon Baker Papers from his daughter, Kathy Tell. Rev. Baker was a pastor at the Pilgrim United Church of Christ in Carlsbad for many years, an active Rotary member, and Carlsbad Citizen of Year in 2005. Learning Center... 18. On April 11, as part of Carlsbad Reads Together, the Learning Center hosted a Chinese Kite Making program for children grades K-5. The children enjoyed constructing and decorating their kites and then flying them across the street in Holiday Park. The program had about 30 participants. 19. The partnership with AARP to provide tax-filing assistance to community residents completed on April 10. Over the 10 weeks 63 tax returns were filed, including some prior-year forms. The AARP volunteers were very pleased with both the facility and the results ofthe partnership and hope to offer tax help at the Learning Center again next year. 20. MAAC Head Start Program Invited Community Outreach Supervisor Lizeth Simonson to present to a group of parents and teachers at the Laurel Tree Center in Carlsbad. She provided information on library services, volunteer opportunities for young adults at the library and Summer Reading program information for all ages. 21. Literacy Technician Judy Widener presented three Public Speaking classes to learners and tutors. 14 people attended. Due to the popularity of the sessions, two more classes are planned. 22. Early Childhood Literacy is blooming this spring at the Learning Center. One hard-working six year old came Into the program with little knowledge of basic reading code and was at risk of being held back a year In school. After his 14 weeks with a volunteer in the program, the young learner doubled his score from the pre-assessment to the post-assessment. He is now able to sound out and read basic words. His progress was acknowledged by his teacher at the parent- teacher conference. The teacher was very happy to hear from the learner's mother that he was receiving extra help through the Library's Early Childhood Literacy Program.