HomeMy WebLinkAbout2013-07-24; Library Board of Trustees; MinutesApproved ITEM #3
MINUTES
MEETING OF
DATE OF MEETING
PLACE OF MEETING
LIBRARY BOARD OF TRUSTEES
Wednesday July 24 2013
Carlsbad Library Learning Center
3358 Eureka Place Carlsbad CA
CALL TO ORDER
Chair Bob Benson called the meeting to order at 4 00 p m
ROLL CALL
Present Library Board Trustees Benson Bradley Hinman Hulsart and Parsons
Absent None
Staff Present Heather Pizzuto Library & Cultural Arts Director
Dave Curtis Deputy Library Director
Glynn Birdwell Principal Librarian
Jessica Padilla Bowen Community Relations Manager
Steve Didier Library Management Analyst
APPROVAL OF MINUTES
By proper motion (Hulsart/Bradley) and vote the minutes of the June 19 2013 regular meeting
of the Library Board of Trustees were approved
MONTHLY LIBRARY REPORTS
Trustee Hulsart commented on the increased use of e books and the convenience it will offer
patrons when a building is closed during the remodel projects Both Trustees Bradley and
Hulsart asked for information about the acquisitions budget portioning between print material
and electronic
Trustee Benson remarked that he had heard great comments from the community about the
Summer Reading Program seemingly more than in past years
LIBRARY CIP PROJECT UPDATE
Library Management Analyst Steve Didier reported that the Public Works Director approved the
design/build concept for the projects and an RFP for a consultant to assist with writing the bid
Library Board of Trustees Page 2
Minutes of July 24 2013 Meeting
documents was being developed Mr Didier estimated the actual RFP for the project would not
be ready until the spring of 2014 anticipating work to begin no sooner than the fall of 2014
The Board expressed concerns about the interruption of services and Mr Didier said those
issues would be addressed in the RFP to minimize the impact on the public as much as possible
Library & Cultural Arts Director Pizzuto added that Library staff and this board are encouraged
to visit other newer library facilities looking for models of innovation and design elements to
bring back for final design consideration
SELECTION OF CHAIR AND VICE CHAIR OF THE BOARD
By proper motion (Bradley/Hinman) Trustee Hulsart accepted the nomination and selection as
the chair for this Board and Trustee Bradley by the same process (Benson/Hinman) accepted
the nomination and selection as the vice chair
APPOINTMENTS TO CLAF BOARD & GALLERY COMMITTEE
Trustee Hulsart volunteered to serve another term as liaison to the Carlsbad Library & Arts
Foundation and Trustee Bradley volunteered to serve on the Gallery Committee The Board
accepted both of their offers
DIRECTOR S REPORT
Library & Cultural Arts Director Pizzuto briefed the board on the following
Technologv update The Library is concluding negotiations with SirsiDynix for the upgraded
Integrated Library System in preparation for the very complex contract documents to be
prepared The contract will then need review
City Website The City has selected a vendor for the website redesign and the project is in the
contract phase The Library may once again ask for volunteers from this board to test the
changes before the anticipated go live date in early 2014
Library Programs & Services As in previous years one of the Library divisions will be
scheduled on the agenda each month to provide an overview of the programs and services they
provide The Collections and Technical Services Division which includes acquisitions will be on
the September agenda
Recruitments The Library recently hired Tammy Enete as the new volunteer coordinator
The recruitment for the Cultural Arts Manager position closed last month and preliminary
Library Board of Trustees Page 3
Minutes of July 24 2013 Meeting
boards were held earlier this month The next phase is an interview for the fit with the
organization in hopes of having the position filled by the end of August
Library staff restructure During the past year the Library has been working with Human
Resources to restructure the Librarian classification Previously the series included Librarian I
and 11 Senior Librarian and Principal Librarian A revised classification combines the Librarian I
and II and adds Lead Librarian which will report to a Senior Librarian This new classification
will be important in the structure of system wide services The internal recruitment for three
positions IS underway and open only to those full time Librarians previously classified as
Librarian I or II
Lunar samples The Library was privileged to obtain an exhibit of lunar samples which were on
display for the public on July 20*^ and will be part of the Science Saturday program this
weekend
Osher Institute Some progress has been made in the language of the agreement between the
City Attorney and the purchasing office at Cal State San Marcos
Library Bi annual survey The Library received eight responses to the RFP for a firm to design
and manage the bi annual resident/user survey Every effort is being made to have the survey
completed during the summer so as not to compete with the City s survey routinely conducted
in the fall Final report and results of the Library survey will be shared with this Board as in
years past
Previous Board Trustee Lignante The Mayor and City Council recognized Bill Lignante s service
to the City and this board at the Council meeting Tuesday night
State of the City video The screening for the public of the State of the City video will be on
August 26 in the Schulman Auditorium
Foreign language DVD location The Library tn response to a patron suggestion about the
arrangement of foreign film DVDs conducted a survey of 400 DVD users and received 168
responses Many of the responses included additional suggestions and ideas on the DVD
collection and the Board will receive more information once the results are tabulated
FOUNDATION REPORT
Trustee Hulsart reported that a celebration is being planned for Alan Marblestone who has
resigned as the treasurer a position he has filled for many years The new treasurer was
introduced Mike Williams and a major portion of the meeting was devoted to procedural
review The Foundation is also considering a major fundraiser to purchase badly needed
Library Board of Trustees Page 4
Minutes of July 24 2013 Meeting
replacement seats in the Ruby G Schulman Auditorium Also discussed was the recent offer
received of the donation of a Rodin sculpture
FRIENDS OF THE LIBRARY REPORT
Trustee Hulsart reported that the Friends have donated over 4 000 books to children
participating in the Summer Reading Program this year Other news included the election of
new officers Pat Roberts as their new President and the ability to accept credit cards at the
Book Store in the Dove Lane facility She added that their on line book sales have been
extremely successful
NSDC GENEALOGICAL SOCIETY
Society Liaison to the Board Marg Kealey provided highlights from the July programs and
information on upcoming events in August Their annual Summer Social is scheduled for
August 21 * and the next Saturday genealogy class will be on October 12*^ at the Cole
LIBRARY BOARD COMMENTS
Newly selected Chair Hulsart thanked outgoing Chair Benson for his leadership and especially
for his well written letter of support for the Library s CIP projects which Trustee Hulsart read
into the record at the Council meeting She also welcomed newest Trustee Parsons to the
Board
PUBLIC COMMENT
City resident Mehdi Sarram addressed the Board on a number of issues dealing primarily with
the math and science print collection and asked that the printed statement he provided be
included in the official minutes of this meeting That statement is attached
ADJOURNMENT
By proper motion (Bradley/Hulsart) and vote the meeting was adjourned at 5 48 p m
Cissie Sexton
Administrative Secretary
July 24 2013
City Library Board ol'Trustees
From Mehdi Sarram Carlsbad Resident
Subject Questions
I am concerned that our city libraries in particular Dove hbrary do not adequate number of
science and math books I had mentioned this lo Dove library management a few years ago I
had provided them with a massive list of science and math books form the city of San Diageo
library system
I understand our city hbrary budget is limited however when they purchase thousands of books
of all sort I recommend that at least 20% be math and science books
While buying math an d science books does not guarantee that the young generation will pursue
these fields but it can help as today America is somewhere in the 20^*^ ranking below other
countnes in math and science
Suggestions
1 Library management tells us what is the average percent of math and science books they
have purchased in the past 5 years
2 They should also tell us how many books are checked per year out of thousands of books
already in the library The point being that they have purchased thousands of books
which have not been checked out in a typical year or seldom they are cheeked out I do
not know hence I ask to learn
3 What IS the oversight for purchasing books'? At least I do not know
4 Books o^climate change global warming energy and environment etc should be
considered by the committee when purchasing books in 2013 and 2014 etc
Presented to the Library Board of Trustees at the July 24 2013 regular meeting and attached herewith to
the minutes of that meeting os requested by the presenter Dr Mehdi Sarram
ITEM #4
Monthly LIBRARY Reports
for
June 2013
System wide
Library & Cultural Arts partnered with Park & Recreation to cross promote a new Parks &
Rec Meditation Basics and Stress Management class by offering free preview workshops
at the library 22 people attended the June 5 workshop at Dove Library and 10 people
attended the Cole Library workshop on June 12 The class previews allowed community
members to try out the class to see if they d like to register for the full seven week
session to be held at Calavera Hills Community Center These preview classes were a pilot
for a plan to partner with other City departments resulting from the work of the 50+
programs and services initiative Staff attendees and the instructor all feel that it was a
successful effort worth duplicating with other Parks & Recreation course offerings
After the first weeks of June began with preparation volunteer training and decorating
the Summer Reading Program started on June 17 with a bangi By the end of June there
were over 4000 babies children and teens registered which also means that the Friends
of the Library placed over 4000 like new books in the hands of each of those participants
Over 200 adults participated in the Summer Reading Program in June by submitting book
reviews and thus entering into the weekly bookstore gift card drawings
The Friends of the Library held their annual meeting on June 27 at the Georgina Cole
Library Library & Cultural Arts Director Pizzuto Deputy Library Directors Curtis and
Smithson and Children s Senior Librarian Chung attended and shared the Department s
appreciation for all of the Friends efforts and contributions
Book clubs hosted June read and discussed The Snowman by Jo Nesbo Tender is the
Night by F Scott Fitzgerald The Gargoyle by Andrew Davidson The Time in Between by
Maria Duenas and The Killer Angels by Michael Shaara
Reference staff taught several classes at the Dove Lane Library and the Library Learning
Center a total of 26 students attended classes on improving internet skills downloading
ebooks using email and social networking Reference also hosted 2 eBook Workshops
with a total of 12 patron learners in June one each at the Dove Lane Library and the
Georgina Cole Library
Carlsbad City library staff from all three sites attended a Library Services and Technology
Act (LSTA) funded workshop being presented at several libraries entitled Teen Digital
Literacy for VA Librarians presented by librarian and teen advocate Linda Braun We
were fortunate that the Southern California session was held in the Schulman
Auditorium The workshop provided an overview for content creation and connection
with teens in the digital world the support of teens acquisition of digital literacy skills
the impact of mobile devices on teen digital literacy and how digital literacy fits into the
Monthly Library Reports for June 2013
mission and philosophy of a public library Attendees were also given an opportunity to
try out a variety of tablets eReaders and other devices
CGL, Dove Lane
7 As part of the launch of the Summer Reading Program the library screened movies based
on books for its Wednesday evening film series Each of the films - Les Miserables Life of
PI and Lincoln - had packed crowds of 200 in the library s Schulman Auditorium and
many audience members stayed after the films for a post discussion
8 On June 29 75 community members attended a book talk and signing with seven award
winning female San Diego authors This Summer Reading Program event featured the
authors speaking in the Schulman Auditorium about the impact libraries have had on
their lives their writing habits and their books After the talk attendees enjoyed talking
one on one with the authors in the library s courtyard
9 The lure of home made ice cream attracted 102 children and adults to our first Summer
Science Saturday on June 22
10 Teen Services Librarian Darin Williamson hosted teen programs which included two
Monday Games & Refreshments with 18 teens attending one Pizza & a Movie on June 20
where 22 teens enjoyed Wreck It Ralph, and an Ice Cream Social on June 24 with 12
teens enjoying the cool sweet treat On June 6 Out to Sea the winner of this year s
Carlsbad Battle of the Bands played for 60 people 36 of whom were teens in the
Schulman Auditorium
Georgina Cole
11 Teens at Cole participated in the library s version of Iron Chef pitting three teams of
teens against each other in the ultinnate culinary battery featuring the secret ingredient
of Fruit Loops This program brought in 16 teens to test their skills
12 Children s staff presented tours and information about the library with a special
emphasis on the Summer Reading Program to almost 200 2nd and 3rd grade students
from local schools
13 June Genealogy programs included two sessions of the small group Focus On series with
the topic for June being Focus On Google Search for Genealogists 22 people attended
the sessions presented by Library Technician Jan Mongoven
14 The North County Genealogical Society presented workshops on using digital newspaper
collections periodicals the regular beginning genealogy instruction and the DNA
interest group
Monthly Library Reports for June 2013
Learning Center
15 The community enjoyed a summer concert on June 20 presented by Besos de Coco a trio
featuring a classical guitarist a bassist and a tap dancer An enthusiastic audience of all
ages enjoyed their eclectic mix of musical styles
16 Literacy Services annual Tutor/Learner Celebration was held on Sunday June 9 at the
Senior Center Eighty one attendees including City Council member Lorraine Wood
enjoyed the North County premier of the San Diego Council on Literacy s documentary
Voices and Faces Literacy in San Diego The documentary features three of our learners
and one of our graduates Tutor Em Dawson and Carrie Scott received the President s
Volunteer Service Award Two tutors and five learners shared their personal success
stories with the guests After the program attendees enjoyed a cake and punch
reception
17 The Learning Center received 100 bilingual books as a part of the United Way Day of
Action a virtual book drive that distributes books to local agencies The books will be
distributed at the end of the Summer Reading Program to babies and children as well as
to adults in the literacy program who have a goal of reading to their young children
18 The Head Start program which leases space at the Learning Center site closed for the
summer in mid May This program usually runs through the summer on a reduced
schedule but due to the federal sequester it will be completely closed until the fall
Partnership opportunities with participating families have effectively been reduced and
this appears to be impacting Learning Center use
LIBRARY BOARD STATISTICS
JUNE 2013
Reference, Circulation, Visitors
CCL Dove Lane Jun 12 May 13 Jun 13
1 Reference Questions 13 027 11 495 13 603
2 Circulation 78 538 74 018 77 792
3 People Count 42 246 33 821 39 524
Cole Library Jun-12 May 13 Jun 13
4 Reference Questions 10 964 9 845 11 158
5 Orculation 37 920 37 090 38 996
6 People Count 29 699 25 149 28 529
Learning Center Jun 12 May 13 Jun 13
7 Reference Questions 1499 996 1035
8 Circulation 1 284 1084 1 395
9 People Count 5 477 4 830 4 993
TOTAL UBRARY Jun 12 May 13 Jun 13
10 Reference Questions 25 490 22,336 25,796
11 Circulation 117 742 112 192 118,183
12 People Count 77,422 63 800 73 046
Programs and Technology
Library Sponsored Programs Jun 12 May 13 Jun-13
13 *Pre School Programs 37 59 26
14 *Pre School Attendance 1465 3 188 1024
15 School Aged Children s Programs 21 27 19
16 School Aged Children s Attendance 1 553 578 1553
17 Young Adult Programs 7 8 8
18 Young Adult Program Attendance 124 149 160
19 Adult Progranns 36 46 40
20 Adult Program Attendance 1 466 1 295 1 257
Technology Usage Jun 12 May 13 Jun 13
21 Computer Use 11 517 11454 10 542
22 Webpage Views 53 925 55 157 49 264
23 Database Usage 8 879 8 035 7 806
24 Audio Books Downloads 166 505 516
25 eBook Downloads 1495 2 238 2 427
Facility Meeting Room Use Jun 12 May 13 Jun 13
26 U Events 73 84 66
27 Event Attendance 4 522 4 497 4 434
Volunteer Hours Jun 12 May 13 Jun 13
Total Volunteer Hours 3 567 1695 3 921
ColG Children s program count adjustment began ianusry 2013