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Home My WebLink About2013-10-16; Library Board of Trustees; MinutesApproved: /1- a4 -: /3 ITEM #3 MEETING OF: DATE OF MEETING: PLACE OF MEETING: MINUTES LIBRARY BOARD OF TRUSTEES Wednesday, October 16, 2013 Georgina Cole Library Community Room 1250 Carlsbad Village Drive, Carlsbad CA CALL TO ORDER: Chair Hulsart called the meeting to order at 4:00 p.m. ROLL CALL: Present: Library Board Trustees Bradley, Hinman, Hulsart, and Parsons Absent: Trustee Benson Staff Present: Heather Pizzuto, Library & Cultural Arts Director Dave Curtis, Deputy Library Director Suzanne Smithson, Deputy Library Director Glynn Birdwell, Principal Librarian Jessica Padilla Bowen, Community Relations Manager Vincent Kitch, Cultural Arts Manager Steve Didier, Library Management Analyst Carrie Scott, Community Outreach Supervisor Lizeth Simonson, Community Outreach Supervisor APPROVAL OF MINUTES: By proper motion (Bradley/Hinman) and vote the minutes of the September 18, 2013 regular meeting of the Library Board of Trustees were approved as submitted. MONTHLY LIBRARY REPORTS: The Board reviewed the monthly reports and Trustee Hulsart asked how the information about the closing of the library facilities during the renovations next year would be handled and if the Gallery would be open during the period that the work was underway at the Dove Lane location. Library & Cultural Arts Director Pizzuto responded that during the period the complex is under construction the gallery would not be accessible and that every effort was being made to work Library Board of Trustees Page 2 Minutes of October 16, 2013 Meeting around the already scheduled exhibitions as well as other programs. She added that plans for keeping the public advised are being developed. At this time Library & Cultural Arts Director Pizzuto introduced the new Cultural Arts Manager, Vincent Kitch to the Board and provided some information on his past experience. CAPITAL IMPROVEMENT PROGRAM PROJECTS UPDATE: Library & Cultural Arts Director Pizzuto introduced Management Analyst Didier who brought the Board up to date on the status of the projects and responded to questions from the Trustees. LIBRARY LEARNING CENTER PRESENTATION: Library & Cultural Arts Director Pizzuto introduced Principal Librarian Glynn Birdwell for this agenda item. Ms. Birdwell introduced Community Outreach Supervisors Carrie Scott and Lizeth Simonson who provided a PowerPoint presentation on the Library Learning Center as it celebrates its five-year anniversary. The information covered services provided both in the bilingual and literacy divisions. DIRECTOR'S REPORT: Library & Cultural Arts Director Pizzuto briefed the Board on the following items: California State Library Survey - The survey was received last week and has a November 15 deadline for submittal, which is before the next Board meeting. The survey will be on the next agenda. Training & Development - All supervisors are receiving 16 hours of coaching and development training in preparation for the pay for performance system being implemented in January. Citywide Customer Service Training - Library & Cultural Arts staff participated in the test and design of a new training course. California Library Association - Twenty Library staff will attend the annual conference for professional development held this year in Long Beach, November 2-5. City's General Plan revision draft - The draft is anticipated to be released to the public sometime in October and a presentation on the plan will be scheduled for this Board's November meeting. Library & Cultural Arts Stratigic Directions — The annual review of our Strategic Directions is being delayed until the results of the City-wide strategic planning is known. If the City's planning effort identifies significant changes, the department's strategic directions would be revisited accordingly. California Shakeout exercise — Staff will be participating in an exercise on October 17th before the facilities are open to the public. Library Board of Trustees Page 3 Minutes of October 16, 2013 Meeting Technology - • A system upgrade is scheduled for Columbus Day and the larger ILS project is on schedule with training on the new modules in November. • New software for event management, ActiveNet, is being implemented for class registration by the Parks & Recreation Department as well as Cultural Arts. The Library is expected to begin using the product initially for room reservations in early spring. • Plans for the website redesign are moving forward in earnest with a March go -live date. Dove Lane — Some shelving has been removed behind the Reference Desk as a result of balancing the electronic and print collections. This makes more space available for public use. A number of resources are now available electronically and other sources are being moved into the circulating collection. Recruitments — The remaining Lead Librarians have been selected for the Reference Division and will be announced soon. The Business Systems Technician part-time position has also been filled. Surveys — Initial testing for the telephone survey determined that it was too long and was reworked; it will be completed by October 31. The intercept survey should be completed by November 15. FOUNDATION REPORT: Trustee Hulsart reported that at the meeting yesterday the Treasurer reviewed the investments and discussed the recent donation received from the Benson estate, valued at $1.6 million. Long-time Board member Alan Marblestone was honored at the meeting and the invitation list was reviewed for a reception to be held on December 10th recognizing past Board members. FRIENDS OF THE LIBRARY REPORT: The Friends are holding their annual volunteer luncheon on Halloween in the Gowland Meeting room and the Holiday Book Boutique is scheduled for December 9-11. NSDC GENEALOGICAL SOCIETY: Board Liaison Marg Kealey presented highlights of the past months programs and previewed upcoming ones. She also announced that the genealogy classes have been suspended until after the beginning of the year. LIBRARY BOARD COMMENTS: Trustee Bradley distributed copies of a U-T San Diego Sunday September 29th article by Richard Lederer in which he shared his "favorite passionate quotations about libraries" on the occasion of the grand opening of the San Diego Central Library. Library Board of Trustees Page 4 Minutes of October 16, 2013 Meeting PUBLIC COMMENT: None. ADJOURNMENT: By proper motion (Bradley/Hinman) and vote the meeting was adjourned at 4:56 p.m. Cissie Se on Administrative Secretary ITEM #4 Monthly LIBRARY Reports for September 2013 Systemwide ... 1. September is Library Card Sign-up Month, sponsored by the American Library Association. Hundreds of children and teens who signed up for library cards or showed their library cards at a service desk at any Carlsbad Library site received a small prize. 2. The after -school Homework Zone re -launched for the new school year on September 9. Volunteers are available at all three library sites Monday through Thursday afternoons to assist students with their school assignments. 3. The library accepted more than 70 entries from San Diego county poets for the 25th annual Magee Park Poets Anthology, which is published with support from the Friends of the Library. A local poet and teacher serves as the editor and will spend October selecting poems to include in the anthology, which will be released on Dec. 4. 4. Complementary Library & Cultural Arts programs continued around the very popular "Elliott Erwitt: Dog Dogs" photography exhibition in the Cannon Art Gallery. More than 400 people participated in Family Open Studios Plus on September 7 and enjoyed activities such as making a dog mask, mural painting and agility performances featuring local dog trainers with their favorite canines. The dog-themed mural is current on display behind the Dove Circulation Desk. Additionally, the library screened three dog -related movies in September and on September 21, the library hosted two acclaimed authors as well as two therapy dogs for a talk about the comfort provided by our furry friends. 5. On September 12, Volunteer Services hosted an orientation for 17 new potential volunteers. Killian Metzger, Volunteer Services volunteer, gave a short personal story on his own experience volunteering with Library & Cultural Arts. He shared about how he has grown as a person and the skills he has had the opportunity to develop. 6. Volunteer services has placed 16 new volunteers, enhancing the work of the Department by organizing and building our paperback book collection, serving our students through the Homework Zone, handling the book donations we receive daily, keeping our shelves in order and by bringing the library home to those who can't make it to our buildings through our Homebound program. 7. On September 25, Library & Cultural Arts staff joined staff from Parks & Recreation and Carlsbad CERT team members at Stagecoach Community Park for important care and shelter training. Emergency Preparedness Manager David Harrison provided instruction on standing up care and shelter facilities should Carlsbad have a need during an emergency. Monthly Library Reports for September 2013 8. Librarian Erin Zocco provided library outreach and training on databases to Calavera Middle School, teaching 170 sixth graders how to use Science in Context and Student Resources in Context. 9. Book clubs in September read and discussed Cheryl Strayed's memoir, Wild: From Lost to Found on the Pacific Crest Trail; The Man in the High Castle by Philip K. Dick; The Art Forger by B.A. Shapiro; and Frenchman's Creek by Daphne DuMaurier. 10. Reference staff taught several classes at the Library on Dove Lane and the Library Learning Center; a total of 31 students attended classes on improving Internet skills, downloading ebooks, using email, and social networking. There were also two e-book classes held with three attendees at each. CCL, Dove Lane ... 11. The Dove Lane Library was closed on September 3 and 4 for major repairs to its air conditioning system. During the closure, staff continued to provide service to the community from other library locations, as well as assisting several hundred patrons from the front door and via phone. 12. On September 14, best-selling authors David Brin and Alan Russell talked to an audience of 40 at Dove Library about their science fiction and murder -mystery books. They provided writing tips to the aspiring authors and signed their books for fans. 13. Johnny Appleseed paid a visit on his actual birthday, September 26. Farley the Fiddler (of Disneyland fame) entertained 49 children and adults with music and stories of Johnny Appleseed's life. Georgina Cole ... 14. On September 22, 20 people attended a poetry reading at Cole Library featuring Carlsbad - based poet Shadab Zeest Hashmi and Joseph Milosch. 15. Genealogy Library Technician Margaret Read presented the two Focus on PerSI classes to a total of 17 people on September 3 and 17. PerSl is the online index to articles in genealogy journals and magazines and is part of the Library's subscription to Heritage Quest. 16. Genealogy programs co -sponsored by the Library and the North San Diego County Genealogical Society included instruction on MyHeritage Family Tree Builder (63 attendees), the Beginning Genealogy Class (27 attendees), and "How We Developed our Chromosomes" (50 attendees). 17. The Carlsbad History Room is currently located below a portion of the Library's HVAC equipment. There has been a recurring leak from the equipment and staff are in the process of temporarily shifting materials and moving a portion of that collection to a more protected staff area at the Cole Library. The permanent fix of the leaking equipment and Monthly Library Reports for September 2013 the location of the History collection will be addressed with the upcoming renovation work. 18. Regular children's programs resumed on September 3 including all early childhood morning programs and Tuesday's afternoon programming for grades K-5. Afternoon programs in September included back -to -school storytime, talk -like -a -pirate day, and Disneyland's "Farley the Fiddler" portraying Johnny Appleseed. 19. Library Assistant Angie Manderfeld shared tours of the library and resources for upcoming school projects to 72 students from St. Patrick's School. Learning Center ... 20. On September 3, regular children's programming resumed with Bilingual Story -Craft, "Puros Cuentos y Pan Dulce," and Preschool Story Time. Afternoon program highlights included 20 participants making traditional pinwheels. 21. Teens gathered on September 27 and learned how to make loteria cards and pinatas to celebrate Hispanic Heritage month. They also enjoyed hot chocolate and Mexican sweet bread. 22. Community Outreach Supervisor Lizeth Simonson and Librarian Missy Shaw (from Cole Children's) were invited to be part of Jefferson Elementary to School night. Information on library cards, programs, and services was distributed to parents. 23. The Literacy Learner book club discussed The Outsiders. The November selection is The Witch of Blackbird Pond. 24. The first $10,000 portion of the 2013-14 California Library Literacy Services (CLLS) grant has been received. The final grant report for 2012-13 was submitted. 25. Community Outreach Supervisor Carrie Scott celebrated her 25 years of service in literacy programming by making her first sky dive. Her "Leap for Literacy" took place on September 8, International Literacy Day, with a goal to raise $13,000 for the San Diego Council on Literacy. Carlsbad City Library's literacy program was one of five founding affiliate programs of the Council on Literacy, which supports the city's Literacy Services program with referrals, professional development, materials, eye care assistance for learners, and advocacy. LIBRARY BOARD STATISTICS SEPTEMBER 2013 2 Reference, Circulation, Visitors Reference Questions Sep-12! Aug-13 Sep-13 1 Dove Library 11,542 11,280 11,924 2 Cole Library 9,019 9,586 10,978 3 Library Learning Center 1,844 1,017 1,286 4 Total 22,405 21,883 24,188 Circulation 1 Sep-12 Aug-1; Sep-13 5 Dove Library 72,545 75,117 69,688 6 Cole Library 35,037 36,674 38,182 7 Library Learning Center 1,519 1,140 1,255 8 Audio Book Downloads 219 646 612 9 eBooks Downloads 1,392 2,576 2,503 101 Total 110,712 116,153 112,240 People Count Sep-12 Aug-13 Sep-13 11 Dove Library 35,086 35,858 33,553 12 Cole Library 27,216 25,117 26,708 13 Library Learning Center 5,601 4,151 4,906 141 Total' 67,9031 65,1261 65,167 Programs and Technology Library -Sponsored Programs Sep-12 Aug-13 Sep-13 ;. 15 *Pre -School Programs 88 11 61 16 *Attendance 3,921 378 2,935 17 School Aged Children's Programs 23 11 22 18 Attendance 614 264 617 19 Young Adult Programs 9 3 4 20 Attendance 93 99 22 21 Adult Programs 41 39 37 22 Attendance 945 1,059 975 Technology Usage Sep-12 Aug-13 Sep-13 23 Computer Use 12,119 11,600 10,805 24 Webpage Views 52,297 43,457 42,592 25 Database Usage 8,634 10,971 8,974 cillty Meeting Room Use Sep-12 Aug-13 Sep-13 26 Events 65 50 71 27 Attendance 3,576 2,673 3,435 Volunteer Hours Sep-12 Aug-13 Sep-13 28JTotal Hours 1,505 1,540 1,535 * Cole Children's program count adjustment began January 2013. 1. Audio Books and eBooks added to Circulation July 2013 2. Dove Library closed 2 days for building maintenance Sept 2013 Learning Center 2012/13 People count •is Reference questions Co ipu e- use Opened August 2008 62,898 45,782 17,779 16,697 17,176 7,960 16,864 10,916 Since opening: nearly 300,000 visitors and nearly 90,000 items borrowed from collection 2008/09 68,000+ hours volunteered to help students reach goals % change 650+ adults have improved their literacy skills CARLSBAD CITY LIBRARY 5 f vvF�vvJC: s�"1��:3�:�iCEFo9C3V P otooraTrsw/ Ismcko'm:o com. Sn..tterst ck.com