HomeMy WebLinkAbout2014-02-19; Library Board of Trustees; MinutesApproved:
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ITEM #3
MEETING OF:
DATE OF MEETING:
PLACE OF MEETING:
MINUTES
LIBRARY BOARD OF TRUSTEES
Wednesday, February 19, 2014
Carlsbad City Library Board Room
1775 Dove Lane, Carlsbad CA
CALL TO ORDER:
Chair Beth Hulsart called the meeting to order at 4:00 p.m.
ROLL CALL:
Present: Library Board Trustees Benson, Bradley, Hinman, Hulsart, and Parsons
Absent: None
Staff Present: Heather Pizzuto, Library & Cultural Arts Director
Dave Curtis, Deputy Library Director
Suzanne Smithson, Deputy Library Director
Glynn Birdwell, Principal Librarian
Jessica Padilla Bowen, Community Relations Manager
Steve Didier, Library & Cultural Arts Management Analyst
James Jones, Library Business Systems Associate
Andrea Hilliard, Technology Librarian
Leila Dooley, Sr. Librarian, Reference Services
APPROVAL OF MINUTES:
By proper motion (Hinman/Parsons) and vote the minutes of the January 15, 2014 regular
meeting of the Library Board of Trustees were approved as submitted.
MONTHLY LIBRARY REPORTS:
The Board reviewed the reports and asked for more information on patron reaction to the
extended hours at the Learning Center. Principal Librarian Birdwell responded that the patrons
were delighted and the evening hours were being used by parents and children doing
homework together.
Library Board of Trustees Page 2
Minutes of February 19, 2014 Meeting
TECHNOLOGY:
Quarterly Report- Library & Cultural Arts Director Pizzuto introduced Library Business Systems
Associate James Jones to deliver the report. Mr. Jones briefed the board on the City's Internet
outage yesterday which affected the staff network and all wireless access. The failed appliance
was replaced and access restored. Mr. Jones then reviewed the technology statistics for the
October to December quarter noting that computer use in the labs continues to decline as use
of the wireless network increases. He also explained that what appears as a decrease in the use
of the early literacy stations at the Learning Center actually is related to one station out of
service for repair for a number of weeks in October.
Mr. Jones also reported on the Windows 7 upgrade for all public computers taking place the
first week in March. The process of updating and re -imagining all computers systemwide is
being staged to try to minimize impact on the public. Both City IT Department and Library
Business Systems staff will be involved in this huge project.
ILS update — Training on the new system began in January with training for the administrators
followed by a large number of staff that served both as refresher training on features already
available as well as introduction to new ones. The training was hands-on at the Learning Center
computer lab and SirsiDynix provided the trainer for the sessions.
Technology Librarian Andrea Hilliard was introduced to the Board and she demonstrated the
new catalog and its upgraded features. The catalog is scheduled to go live to the public on
March 31. Among the new features is the ability to apply for a library card online which allows
immediate access and a period of 14 days following to come into the library to complete
verification of ID and receipt of the physical card.
REFERENCE SERVICES PRESENTATION:
Library & Cultural Arts Director Pizzuto introduced Senior Librarian Leila Dooley who oversees
systemwide reference services. Ms. Dooley provided a detailed overview of this division and
the variety of services offered. Her staff, composed of eight full time librarians, two full time
library assistants and 39 hourly librarians and technicians, covers five service desks; teaches a
number of computer classes and technology gadget workshops, hosts five book clubs in
addition to answering the traditional reference questions (146,000 last year).
The reference division is also involved in a number of library programs such as Carlsbad Reads
Together, Business Workshops, and the adult and teen elements of the Summer Reading
Program.
Ms. Dooley added that this library is fortunate to have seven volunteers who are willing to
Library Board of Trustees Page 3
Minutes of February 19, 2014 Meeting
proctor examinations allowing us to provide a much needed service in the community that
supports both K-12 and college level online learning delivery.
2014-15 BUDGET:
Library Management Analyst Steve Didier reviewed the budget schedule and guidelines adding
that the library would be able to make small positive adjustments in the utilities and
maintenance contracts i its budget for the next fiscal year and has no plans for any fee
increases. He reminded the Board that all library part-time staff received a 3% raise on January
1 of this year and the City's Human Resources Department will be initiating a salary survey for
part-time positions sometime next year.
Library & Cultural Arts Director Pizzuto added that following the Library's meetings with
Finance and the City Manager's office, but before the resident workshop, the proposed budget
will be brought to this board for concurrence.
CAPITAL IMPROVEMENT PROJECTS:
Library & Cultural Arts Director Pizzuto stated that two weeks ago the cost estimates for the
additional scope of work were received but any presentation to Council would probably be
delayed until April. The City's Public Works Department Director has left the city and a new
project manager was assigned to these projects, both occurring within the last month, and the
Library has been working to bring everyone involved up to date. In addition, the recruitment
for a new council member to fill the currently vacant seat has had a significant impact on the
Council's agenda.
Library & Cultural Arts Director Pizzuto added that funding for any of the additional work would
need to be approved by the Council. Trustee Hulsart asked if the projects approved in last
year's CIP budget would be ready to move forward should the additional work not be approved
by Council and Library & Cultural Arts Director Pizzuto said the original projects would then
proceed.
DIRECTOR'S REPORT:
Library & Cultural Arts Director Pizzuto reported on the following items:
City's Mission, Vision and Values Statement- The City's statement was finalized and distributed
across the organization.
Cityweb- The schedule to go live with the new website has been pushed out until early summer
as final decision on the new City logo took longer than anticipated. The new logo has been
finalized and will be incorporated into print material as current supplies are exhausted.
Library Board of Trustees Page 4
Minutes of February 19, 2014 Meeting
General Plan update - A presentation on the new draft general plan will be on the Library
Board agenda in April.
Communications/Graphics - The recruitment for the Library's Programs and Venue
Coordinator closed on February 10 and interviews are tentatively scheduled for the first week
in March. The City's Communications Supervisor position interviews are scheduled for February
25. Beginning next week, Community Relations Manager Jessica Padilla Bowen will be working
out of City Hall every Thursday with the expectation that the total transition of staff will occur
in April.
Library Learning Center - As previously mentioned, the Learning Center is now open to the
public an additional 6 hours per week and the front doors have been retrofitted with a push bar
to meet updated ADA requirements.
Public Art - The rendering of the proposed Coastal Helix for the roundabout is on display at
both locations for public comment through the first week of March.
Staff Training - A new "Go To" guide was recently distributed to staff which contains tools for
everyday situations that occur in overseeing public services. Beginning this month there will be
ongoing monthly training opportunities for staff.
State Library Directors Forum - The State Library will once again be hosting the forum and
Library & Cultural Arts Director Pizzuto will be attending February 24 through the 26 in
Sacramento. Among the items to be discussed is possible statewide funding for broadband
connectivity for libraries and the future of the library cooperative systems.
Library survey - The final draft report from BW Research is due next week for review and a
report on those results will be scheduled for a future Library Board meeting.
Saturday events - This Saturday Mr. Brennert, author of Palisade's Park, will be at the
Schulman Auditorium as part of the Carlsbad Reads Together program and Library staff will also
be involved in the Carlsbad — Love it! event hosted by the City's Housing & Neighborhood
Services division.
FOUNDATION REPORT:
Trustee Hulsart reporting for the foundation announced that vice president Jim Selover
assumed interim leadership of the organization following the resignation of Dr. Rezvani. There
will be a special board meeting on February 28 to elect a president, as required by their by-
laws.
Library Board of Trustees Page 5
Minutes of February 19, 2014 Meeting
FRIENDS OF THE LIBRARY REPORT:
Trustee Hulsart announced the next Better Books Sale will take place in April at the Cole
Library.
NSDC GENEALOGICAL SOCIETY:
Board Liaison Marg Kealey provided the board with information on last month's events and
program and a preview of upcoming events. The spring seminar is scheduled for March 15 at
the Carlsbad Senior Center and the society has 2 new instructors for the beginner and refresher
genealogy classes. The next class is scheduled for March 15 at the Cole and is free to all.
LIBRARY BOARD COMMENTS:
Trustee Benson said he was approached by a resident who was complaining about the noise
associated with some of the children's programs at the Cole. He specifically mentioned
Halloween and the recent Chinese New Year dragon dance and the excessive noise.
PUBLIC COMMENT:
None.
ADJOURNMENT:
By proper motion (Bradley/Hinman) and vote the meeting was adjourned at 5:29 p.m.
Cissie Sefton
Administrative Secretary
ITEM #4
Monthly LIBRARY Reports
for
January 2014
Systemwide ...
1. With the New Year came New Year's Resolutions and 31 attendees at the volunteer
orientation on January 11th. Making a good match between the needs of the department
and the interests and abilities of our volunteers, we have placed 8 volunteers and are
processing another 13 into positions at the Library. We were able to refer 2 to the Friends of
the Library and 1 to the Cultural Arts Division.
2. Representatives from SirsiDynix were on site to train staff in various modules of our soon to
be launched, improved Integrated Library System.
3. Book clubs in January read and discussed Leif Enger's novel Peace Like a River, Quiet: the
Power of Introverts in a World That Can't Stop Talking by Susan Cain, Barbara Kingsolvers'
novel about climate change, Flight Behavior, M.L. Stedman's historical novel The Light
Between the Oceans, and Robert Graves' historical novel, I Claudius.
4. Reference staff taught seven classes at the Library Learning Center and held two eBook
workshops at the Dove and Cole locations; a total of 45 people attended sessions on
improving Internet skills, downloading eBooks, and social networking.
CCL, Dove Lane ...
5. Children's programs during the month of January included a special Winter Family Fun
program on Jan. 2, a Bedtime Math Pajama Party on Jan. 23 and a special screening of Babe
for our young patrons who read the book on Jan. 30.
6. Media staff recorded the International Guitar Night performance in the Schulman
Auditorium on Jan. 28.
7. The Cinema Series on Saturday, Jan. 18 featured "Quartet," directed by Dustin Hoffman. A
full audience of 200 enjoyed the film about retired musicians and many stayed for the post -
film discussion.
8. Your Library Means Business Workshop, Building Business on Facebook, was presented on
Jan. 28. Bridget Ayers of Get Smart Web Consulting made a presentation on establishing a
more personalized and interactive presence on Facebook. Ten entrepreneurs attended this
first workshop of the library's four-part series.
9. Approximately 50 people stopped by the library's Gowland Meeting Room on Saturday Jan.
25 to attend a gadget workshop. They tried out Google Glass, made available by a Carlsbad
resident participating in Google's "Explorer Program," which invites people to experience
Glass and offer input on its continuing development. Library staff also provided assistance to
attendees in downloading free e-books onto their personal devices.
Monthly Library Reports for January 2014
10. Lead Librarian Darin Williamson provided Pizza & a Movie for teens on Thursday, Jan. 16. 8
teens attended and enjoyed the unconventional superhero movie, Chronicle.
11. On Monday, Jan. 27 teens enjoyed a Didgeridoo craft. Teens decorated didgeridoos and
learned how to make the basic drone.
Georgina Cole ...
12. Winter programs for kids and families are back in full swing after the holidays. Mad Science,
which provides entertaining and enriching science programs for children, led a special event
about "forces of nature" at Cole Library on January 7 and at the Library Learning Center on
January 9. The show explored air pressure, states of matter and friction.
13. Children visited the Cole Library on Tuesday, January 14 to learn about the Winter Olympics,
participate in simulated Olympic events, and make their own Olympic torch to take home.
The program helped kids to better understand the upcoming Olympic games.
14. Dr. Jill Watts, history professor from California State University, San Marcos, spoke to the
North San Diego County Genealogical Society and the general public about "Women's
Progress during the Mid-20th Century" to an audience of 78 on January 28. This lecture was
part of the events surrounding the exhibit, Our Lives, Our Stories, at the Cannon Gallery.
15. Genealogy Library Technician Jan Mongoven taught two sessions of the small group "Focus
On" class. January's topic was Cemetery Records and had 25 attendees.
Learning Center ...
16. The Learning Center is on track for opening extended hours on Tuesday, February 18.
17. On January 6, Bilingual Services weekly children's programs resumed after a short winter
break. Toddler Time, Stories and Sweet Bread, Bilingual Story Craft, Preschool Storytime and
All -Star Readers Club were well attended during the month of January.
18. Teens came to the Learning Center for a special showing of "Wreck -it Ralph" on January 24
and enjoyed pizza and hanging out with their friends at the Library.
19. The Cole Library and the Library Learning Center hosted the White Dragon Lion Dance troupe
presentations during the last week of January in celebration of Chinese New Year. The
martial arts group educated and entertained children and families with drums, costumes,
puppets, and traditions.
20. Nine members of Literacy Services' Learner/Tutor Book Club discussed The Last Lecture, by
Randy Pausch.
21. The second and final California State Library 2013-14 California Library Literacy Services grant
disbursement for $21,736 was received.
LIBRARY BOARD STATISTICS
anuary 2014
Reference, Circulation, Visitors
Reference Questions
Jan-13
Dec-13
Jan-14
1
Dove Library
12,720
9,008
11,093
2
Cole Library
10,599
8,384
10,144
3
Library Learning Center
1,503
858
1,031
4
1
Total
24,822
18,250
22,268
Circulation 1
an-13
Dec-13
Jan-14
5
Dove Library
72,865
63,902
71,720
6
Cole Library
37,783
32,820
37,410
7
Library Learning Center
1,496
1,041
1,149
8
eAudiobook Downloads
279
640
804
9
eBook Downloads
1,850
2,347
2,660
101
Total
114,273
100,750
113,743
People Count
Jan-13
Dec-13
Jan-14
11
Dove Library
34,918
28,110
32,985
12
Cole Library
26,672
22,259
25,006
13
Library Learning Center
5,152
4,530
5,426
141
Total) 66,7421 54,8991 63,417
Programs and Technology
Library -Sponsored Programs
Jan-13
Dec-13
Jan-14
15
Pre -School Programs
65
52
68
16
Attendance
2,770
2,365
3,192
17
School Aged Children's Programs
27
21
29
18
Attendance
644
710
667
19
Young Adult Programs
6
4
6
20
Attendance
61
42
34
21
Adult Programs
49
25
46
22
Attendance
1,000
891
1,000
Technology Usage 2
Jan-13
Dec-13
Jan-14
23
Computer Use
12,071
9,411
10,201
24
Webpage Views*
54,822
57,379
70,928
25
Database Usage
9,054
8,335
9,045
acillty Meeting Room Use 3
Jan-13
Dec-13
Jan-14
26 Events
27 Attendance
64
3,713
56
2,438
65
2,882
Volunteer Hours
281Total Hours
Jan-13
1,570
Dec-13
1,395
Jan-14
1,668
1. eAudiobooks and eBooks added to Circulation July 2013
2. Change in Google Analytics reporting December 2013
3. Auditorium closed for two weeks for lighting repairs
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