HomeMy WebLinkAbout2014-07-16; Library Board of Trustees; MinutesApproved:
ITEM #3
MEETING OF:
DATE OF MEETING:
PLACE OF MEETING:
MINUTES
LIBRARY BOARD OF TRUSTEES
Wednesday, July 16, 2014
Library Learning Center
3368 Eureka Place, Carlsbad CA
CALL TO ORDER:
Chair Hulsart called the meeting to order at 4:02 p.m.
ROLL CALL:
Present: Library Board Trustees Benson, Hulsart, and Parsons
Trustee Bradley arrived at 4:04 p.m.
Absent: Trustee Hinman
Staff Present: Heather Pizzuto, Library & Cultural Arts Director
Suzanne Smithson, Deputy Library Director
Glynn Birdwell, Principal Librarian
Keith Gemmell, Library Programs & Venues Coordinator
Steve Didier, Library & Cultural Arts Management Analyst
Jacqui Petri, Lead Librarian
APPROVAL OF MINUTES:
By proper motion (Benson/Parsons) and vote the minutes of the June 18, 2014 regular meeting
of the Library Board of Trustees were approved as submitted.
MONTHLY LIBRARY REPORTS:
Trustee Hulsart asked for additional information about the Samsung Galaxy tablets available for
patron use and Trustee Bradley was happy to see that Osher Institute classes were continuing
at the Learning Center.
EBOOKS PRESENTATION:
Library & Cultural Arts Director Pizzuto introduced Lead Librarian Jacqui Petri who provided the
board with an overview of the management of the eBook collection. Her presentation included
information on the licensing differences among the publishers as well as the formula for
determining how many copies of any particular title are ordered. She reviewed the current
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Minutes of July 16, 2014 Meeting
budget for eBook acquisitions adding that the library currently divides the orders among new
titles, requested titles from patrons, and additional copies of those that are in high demand
(currently about 20% is spent on additional copies).
Library & Cultural Arts Director Pizzuto then briefed the board on possible changes to the
market and copyright laws and a move towards a state-wide consortium for future purchases.
PREVIEW OF NEW CITY WEBSITE:
Library Programs & Venues Coordinator Gemmell provided a quick look at the City's new
website and screen shots of the Library's pages, still in migration. The Board was most
impressed with the addition of "Google Translate" available for all the content and expressed
interest in volunteering to test the site before the August launch.
Trustee Benson inquired about response time to the "Ask Us" button and Deputy Library
Director Smithson provided a brief explanation of the service. As the service has undergone
some changes since originally provided, Library & Cultural Arts Director Pizzuto suggested that
the topic be added to the agenda for the next meeting for a more in-depth answer to the
inquiry.
CAPITAL IMPROVEMENT PROGRAM PROJECTS UPDATE:
Library Management Analyst Didier reported that Group 4 is the architectural firm selected for
the design phase of the project and a contract was being negotiated. The agenda bill seeking
Council approval is tentatively set for the July 22, 2014 meeting, with the kick off meeting
between Group 4 and City staff to follow the next week to develop a schedule for the project.
The additional scope of work proposed for the Dove Lane facility drew a number of questions
from the Council. The Library is targeting an August council meeting to present the information
requested. Should the Council ultimately choose to expand the scope of the Dove Library
project, the Group 4 contract includes an option for the additional design work.
The Board asked to be informed whenever the Library projects are on the Council agenda.
ELECTION OF CHAIR & VICE -CHAIR:
The Board unanimously decided to postpone this item until next month's meeting.
SELECTION OF REPRESENTATIVES:
Trustee Hulsart volunteered to continue to serve as liaison to the Board of the Carlsbad Library
& Arts Foundation and Trustee Bradley volunteered to continue as a member of the Gallery
Committee. Both offers were immediately accepted by the Board.
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Minutes of July 16, 2014 Meeting
DIRECTOR'S REPORT:
Library & Cultural Arts Director Pizzuto brought the Board up to date on the following:
American Library Association Conference — Three Library staff members attended the
conference in Las Vegas last month where the common theme was the redesigning libraries to
meet community needs into the future. Both Library & Cultural Arts Director Pizzuto and
Deputy Library Director Smithson also toured several libraries in the area that were recent
construction or remodels. Brown Bag sessions to share information from the conference with
staff are being scheduled for later this month.
Deputy Library Director Recruitment - Both an oral board and departmental interviews were
held on Monday for the position of Deputy Library Director; however, no candidate was
selected. The recruitment will continue to remain open until filled and future interview dates
will be scheduled as qualified candidates are identified.
Part time positions - There have been a number of recruitments for part time staff with the
addition of several new Library Techs.
Sr. Circulation Supervisor at Cole — Library Sr. Circulation Supervisor Penny Thompson broke
her leg which required surgery and has been off work for over two months as she continues her
recuperation. During this time her counterpart at the Dove Lane facility and other staff have
been straddling the duties.
Technology - An update is scheduled for the integrated Library System Tuesday which will
require the system to be down. It is hoped that the update will be completed before the 9:00
a.m. opening. The upgrade will further integrate e-content so that "My Account" will display all
the items checked out including eBooks.
A much larger upgrade, which is focused on the staff side of the system, is scheduled for
Columbus Day to take advantage of the holiday closure.
Volunteer Program — There are currently 190 volunteers actively working at the Library and the
interest in volunteering has been so heavy that the orientations had to be capped at 25
attendees. The July session is already filled and registrations are being accepted for the
September session.
FOUNDATION REPORT:
Trustee Hulsart reported that the meeting held yesterday included a presentation from Wells
Fargo bank with regard to the Foundation's investments. There were also two guests attending
as potential board members.
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Minutes of July 16, 2014 Meeting
FRIENDS OF THE LIBRARY REPORT:
Trustee Hulsart also reporting for the Friends that the Old and Interesting Books sale is on -going
at the Dove Lane book store.
NSDC GENEALOGICAL SOCIETY:
Board liaison Marge Kealey reported on the previous month's activities and upcoming programs
for August. She also announced the next Wednesday night sessions of beginning/refresher
genealogy classes begin July 23 and continue through August 13. The Saturday classes will not
begin again until September 8.
LIBRARY BOARD COMMENTS:
Trustee Benson had several questions relating the 2014-15 budget summary, including to some
pro -active measures with regard to maintenance contracts and increases in the future and
Trustees Hulsart and Bradley asked that the item be placed on next month's agenda for
discussion. Trustee Benson agreed to their request.
Trustee Bradley commented that following the meeting last month at the Cole Library she took
a tour of the Genealogy/Local History division and was most impressed with the holdings.
PUBLIC COMMENT:
None.
ADJOURNMENT:
By proper motion (Parsons/Bradley) and vote the meeting was adjourned at 5:18 p.m.
Cissie Sextdn
Recording Secretary
ITEM #4
Monthly LIBRARY Reports
for
J U N E 2014
Systemwide ...
1. The Summer Reading Program began on June 23 and will run through August 8 with this year's
theme, Paws to Read. More than 400 teens were trained by children's staff in early June to
prepare to volunteer at all sites. During the first week of the program, through June 30, staff and
volunteers registered more than 100 adults, 200 teens, 2500 children, and 250 "little ones" (3
and under).
2. New Orleans jazz combo band, Jazzy Ash and the Leaping Lizards, helped to kick off the summer
reading program with full -house performances at all three library locations on June 24. Children
were literally dancing in the aisles to the jazz -style family songs.
3. Volunteer Services placed 15 new volunteers in positions throughout the library. They will be
assisting with book donations, keeping the books in the right places on the shelves and helping
our young patrons get excited about science at our Science Saturday program.
4. Staff participated in presentations from architects on June 19 who had responded to the Request
for Qualifications for the design phase of the Cole and Dove Library remodels. The next step is
for the project team to prepare a contract for council approval
5. Three Library staff members attended the annual American Library Association Conference held
in Las Vegas at the end of June. The conference focused on very timely topics, directly related to
current initiatives in Carlsbad: redesigning libraries for the future, e-learning and staff
development, community engagement, and innovation. Staff toured recently built or remodeled
libraries in the Las Vegas -Henderson area and met with vendors.
6. The Library supported continuing fire recovery processes during June. On June 9 the United States
Small Business Administration began a two week outreach program at the Library Learning
Center. The program offered low -interest federal disaster loans to California residents and
business owners affected by the recent San Diego County wildfires. In addition to this program,
the California State Board of Equalization hosted a small business expo to over 200 local
businesses on Tuesday, June 10 at the Dove Library. Through this exposition, several state and
federal agencies offered assistance to business owners affected by the fires as well as a seminar
on small business strategy.
7. Samsung Galaxy tablets are now available for in -library circulation at the Dove and Cole Libraries.
Learning Center staff are still being trained and the tablets will start circulating at that location in
mid -July.
CCL, Dove Lane ...
8. The library's June film series was themed "Page to Screen" which highlighted movies that were
based on popular books. The movies included "The Secret Life of Walter Mitty," "Philomena," and
Monthly Library Reports for June 2014
"The Great Gatsby" (2013 remake). In addition to these movies, the Academy Award winning film
"Gravity" was shown after being rescheduled due to the Poinsettia fire.
9. The Carlsbad Playreaders' season continued with another sell -out crowd on June 16 to their
production of "Love, Loss and What I Wore." The Schulman Auditorium filled to capacity
approximately 15 minutes prior to curtain and nearly 40 people were turned away. The
popularity was based on the fact that five well-known San Diego actresses starred in this
production and that it was by playwright Nora Ephron, author of Sleepless in Seattle and You've
Got Mail. This performance marks the third sell out for the play readers this year.
10. Local author and illustrator Salina Yoon presented a program based on her most recent children's
picture book, "Found," on June 5 at the Library on Dove Lane. The program featured a lively
scavenger hunt throughout the Children's Library and an opportunity for each child attending to
have a portrait of their favorite stuffed animal done by Ms. Yoon. This program had been
rescheduled from May because of the fires.
11. Young Adults ended the school year with the final Rock the Library concert held on June 5 with
50 attendees and a Pizza and a Movie program on June 19. Teens kicked off the Summer Reading
Program with a Games and Refreshments program on the first day, Monday, June 23, and a
showing of the movie "Clueless" on June 30—complete with summer refreshment of ice cream
sundaes.
Georgina Cole ...
12. The five regular book clubs met at Cole and Dove during June, but Cole's June 12 Thursday
Afternoon Book Club had a special visit by author Laura Corona. Ms. Corona, author of The Four
Seasons: a Novel of Vivaldi's Venice, attended the meeting and shared a presentation about the
book followed by a Q&A session facilitated by Library Assistant Elyse Roy. Twenty-nine people
attended.
13. Children's staff at Cole led tours, read stories, and promoted the SRP to 195 students from Leo
Carrillo Elementary. Additional SRP outreach was provided to assemblies and open houses at
Buena Vista and Hope elementary schools.
14. Teen programs in June included Sugoi Anime Fun Time watching anime and eating Japanese
snacks on June 3 and Ice Cream and a Movie, showing "Catching Fire" to 27 teens on June 25.
15. Cole Library's weekly summer Family Movie Matinee launched the first movie of the summer on
June 26 with a screening of the new release, "The LEGO Movie," with 47 attendees and the second
movie on June 30 with 40 attendees enjoying the modern classic, "The Lion King."
16. Genealogy and Carlsbad History services merged their public service points to a single desk on
the second floor during June. Changes managed by staff to accommodate the adjustment
included moving part of the Carlsbad History book collection to the second floor, moving the
Carlsbad History Collection newspaper microfilm collection to the second floor, arranging for
access to the Extensis Portfolio database, creating user guides for InMagic and Extensis Portfolio,
Monthly Library Reports for June 2014
rearranging the decorative pictures on the second floor to include a historic aerial photograph of
Carlsbad, and most important, providing continued cross -training and support for staff.
17. Genealogy classes taught in June included Library Technician Jan Mongoven leading two sessions
of Focus on Census Records classes with 16 attendees, and Senior Librarian Mary Van Orsdol
presenting "Going Paperless" to the Computer Genealogy Group with 83 attendees. NSDCGS
provided its regular schedule of workshops including two sessions of the Beginning Genealogy
classes.
Learning Center ...
18. Approximately 80 tutors, learners, family and friends enjoyed Literacy Services' annual
celebration held Sunday, June 1, at the Senior Center. This event is held to congratulate our
literacy learners on their accomplishments, recognize our volunteer tutors for their outstanding
dedication (more than 12,000 hours per year) and thank the City and Library leaders for their
support. The program included a slide show of our accomplishments during the year, remarks
from Library & Cultural Arts Director Heather Pizzuto, and comments from tutors and learners
sharing what the program has meant to them. Light refreshments and cake followed the
program.
19. The Learning Center began hosting two new CSUSM Osher Institute classes, "To Your Health" and
"Let's Write!" The classes will run through August 1.
20. Learning Center staff participated in outreach events which included information about the
Summer Reading Program, presenting storytimes and crafts at the Buena Vista Elementary Open
House and the Jefferson Elementary Multicultural Fair, meeting almost 400 members of the
community. Additional outreach included staff participation at the San Diego Food Bank
distribution at the Pilgrim Church in Carlsbad on June 17. During the distribution, 31 families
received Library Learning Center brochures and information on the Summer Reading Program.
21. To get patrons excited for the Summer Reading Program, the Learning Center hosted a Scavenger
Hunt on June 17 in which 51 people enjoyed the morning hunt with prizes and art activities.
22. Jimmy & Enrique performed a lively concert to kick off the Summer Reading Program on the
evening of June 19. In addition, the audience of 46 enjoyed a "petting zoo" of instruments and
explored their own musical talent.
23. The Summer Youth Literacy Program is in progress. Three Learning Center staff members have
worked as a team to select and assess students, train volunteers, and develop a schedule. There
are nine "teams" consisting of a child (grades 2-5) and their parent working with a volunteer tutor
to improve reading skills. The teams will meet twice a week for eight weeks this summer.
LIBRARY BOARD STATISTICS
June 2014
Reference, Circulation, Visitors
Reference Questions
Jun-13
May-14
Jun-14 `.
1
Dove Library
13,603
10,424
11,738
2
Cole Library
11,158
9,379
10,513
3
Library Learning Center
1,035
978
1,024
41
Total
25,796
20,781
23,275
Circulation 1
Jun-13
May-14
Jun-14
5
Dove Library
77,792
67,875
74,951
6
Cole Library
38,996
35,022
37,199
7
Library Learning Center
1,395
1,314
1,337
8
eAudiobook Downloads
516
899
869
9
eBook Downloads
2,427
2,638
2,981
101
Total
121,126
107,748
117,337
People Count
Jun-13 "
May-14
Jun-14
11
Dove Library
39,524
31,854
36,359
12
Cole Library
28,529
25,445
28,769
13
Library Learning Center
4,993
5,148
4,872
141 Total' 73,0461 62,4471 70,000
Programs and Technology
Library -Sponsored Programs
Jun-13
May-14
Jun-14
15
Pre -School Programs
26
75
25
16
Attendance
1,024
3,422
1,180
17
18
School Aged Children's Programs
19
28
15
Attendance
1,553
893
914
19
Young Adult Programs
8
5
6
20
Attendance
160
80
112
21
Adult Programs
40
38
49
22
Attendance
1,257
966
1,325
Technoioev Usaee 2
Jun-13
May-14
Jun-14
23
Computer Use
10,542
9,622
9,957
24
Webpage Views
49,264
46,789
64,505
25
Database Usage
7,806
6,181
5,970
Facility Meeting Room Use
Jun-13
May-14
Jun-14
26
Events
66
81
75
27
Attendance
4,434
5,123
4,016
Volunteer Hours ;;
Jun-13 ?
May-14
Jun-14
28ITotal
Hours
3,921
1,593
3,192
1. eAudiobooks and eBooks added to Circulation July 2013
2. Change in Google Analytics reporting December 2013