HomeMy WebLinkAbout2014-09-17; Library Board of Trustees; MinutesITEM #3
MEETING OF:
DATE OF MEETING:
PLACE OF MEETING:
MINUTES
LIBRARY BOARD OF TRUSTEES
Wednesday, September 17, 2014
Carlsbad City Library Board Room
1775 Dove Lane, Carlsbad CA
CALL TO ORDER:
Chair Hulsart called the meeting to order at 4:01 p.m.
ROLL CALL:
Present: Library Board Trustees Bradley, Hinman, Hulsart, and Parsons
Absent: Trustee Benson
Staff Present: Heather Pizzuto, Library & Cultural Arts Director
Suzanne Smithson, Deputy Library Director
Glynn Birdwell, Principal Librarian
Keith Gemmell, Library Programs & Venues Coordinator
Steve Didier, Library & Cultural Arts Sr. Management Analyst
Barbara Chung, Sr. Children's Librarian
Marsha Weeks, Sr. Children's Librarian
APPROVAL OF MINUTES:
By proper motion (Bradley/Parsons) and vote the minutes of the August 7, 2014 regular
meeting of the Library Board of Trustees were approved as submitted.
MONTHLY LIBRARY REPORTS:
The Board discussed the reports and commented on some of the events and book club
selections.
CIP PROJECTS UPDATE:
Library & Cultural Arts Director Pizzuto introduced Jonathan Hartman and Andrea Gifford from
Group 4 Architecture (G4) who updated the Board on the process and timeline for the projects
and shared some of the discussion which took place today with the project team and the
Friends of the Library representatives.
Library Board of Trustees Page 2
Minutes of the September 17, 2014 Meeting
Mr. Hartman explained that they would return in a couple of weeks to solidify the general
layout while Ms. Gifford used the PowerPoint presentation to demonstrate some of the design
concepts being considered.
Sr. Management Analyst Steve Didier distributed copies of a presentation recently viewed by
library staff members which identified the various elements of the projects and the timeline
and advised that the Library's webpage will contain updated information on the projects on a
regular basis.
The architects and staff then answered a number of questions from the Board about specifics of
some design elements and the availability of the entire collection during building closings.
CHILDREN'S SERVICES:
Library & Cultural Arts Director Pizzuto introduced Sr. Children's Librarian Barbara Chung from
the Dove Lane facility and Sr. Children's Librarian Marsha Weeks from the Cole Library. They
provided the Board with an overview of the many services provided, which include readers
advisory and reference assistance for both parents and children, and 1200 programs this year.
They referenced the Summer Reading Program Highlights included in the agenda packet,
explaining that the Carlsbad City Library's summer reading program is non-competitive as there
is no set number of pages to read, etc. and is aimed at avoiding the summer learning loss
experienced by most children.
DIRECTOR'S REPORT:
Library & Cultural Arts Director Pizzuto brought the Board up to date on the following:
Staffing updates - The updated Deputy Library Director position was reopened at a national
level 20 days ago and applications are being screened as they arrive.
• Administrative staff is meeting with Human Resources tomorrow to explore possibilities
including a recruitment for the vacant Sr. Circulation Supervisor position at Cole
resulting from the retirement of Penny Thompson.
• Interviews for the open Librarian position in Collections & Technical Services are
scheduled for tomorrow.
• Cole Children's Library Assistant Angie Stava has submitted her resignation to accept a
Librarian position with the county.
• Learning Center Library Assistant Velati-Tirona is currently on maternity leave.
Library Board of Trustees Page 3
Minutes of the September 17, 2014 Meeting
Staff Development Day - All Library & Cultural Arts facilities will be closed until 2 p.m. on
Tuesday October 21st for the annual in-service training to allow as many staff members as
possible to attend. National speaker, author, and Executive Director of the Northeast Ohio
Regional Library System Catherine Hakala-Ausperk will be the presenter on the topic of change.
Ms. Hakala-Ausperk will also meet with smaller staff teams during her visit.
Conferences — Next month one staff member will be attending the Internet Librarian
Conference in Monterey and in early November three staff members including the Library &
Cultural Arts Director will be attending the California Library Association conference in Oakland.
While there she also plans to join G4 staff to tour several of their projects in the area.
Eureka Library Leadership Institute — At least two staff members will be participating in the
competitive application process for this institute.
Strategic Directions - Review of the Strategic Directions for the coming year is usually on the
agenda at this time but Council has not established their priorities for the year which provides
guidance for the department's focus so we will delay the annual planning process slightly.
Many of the initiatives from the current year will continue into the next with the redesign work
being the major focus.
Technology - Zinio, which provides the full text downloadable magazine issues, was launched
on September 2nd
• The new website is in the final stages of review before it goes public.
• On Oct. 7 & 8 the RFID consultant will be on site to assist with the decisions on replacing
the current systems. Although the actual date for replacement of the system has not
been established, activities will be coordinated with the building closings.
• The ILS upgrade is still planned to take place over the Columbus Day holiday.
Learning Center Literacy Open House — Council proclaimed this month as adult literacy
awareness month in acknowledgement of the 30-year anniversary of the California State
Library Literacy Services program and the Carlsbad City Library's participation. A Literacy Open
House was held September 16. This is an annual event giving community members an
opportunity to learn about literacy services in an informal setting which also helped celebrate
the program's 30 anniversary.
Citizens' Academy - The Library facility on Dove Lane will host the Citizens' Academy on
Thursday, September 25tn
Business Academy - The next business academy has been delayed until early 2015 and will be a
one -day event.
Library Board of Trustees Page 4
Minutes of the September 17, 2014 Meeting
Boards & Commissions dinner - The date for this event has been announced as November 13th
but invitations have not been mailed.
FOUNDATION REPORT:
Trustee Hulsart announced that the Foundation has not had a meeting since her last report.
FRIENDS OF THE LIBRARY REPORT:
Trustee Hulsart reported the Friends are meeting tomorrow and also announced a book sale of
arts and crafts books will take place on October 20th.
NSDC GENEALOGICAL SOCIETY:
Board Liaison Marg Kealey provided highlights of the programs and meetings in September and
information on upcoming ones in October. The fall seminar will be on October 4th and the
beginner/refresher Saturday class will be on October 18th at the Cole Library. The class is free
and reservations are suggested.
LIBRARY BOARD COMMENTS:
Trustee Bradley distributed information on the current exhibition in the gallery that features
the works of children's book illustrators.
PUBLIC COMMENT:
None.
ADJOURNMENT:
By proper motion (Bradley/Parsons) and vote the meeting was adjourned at 5:09 p.m.
Cissie Seon
Recording Secretary
ITEM #4
Monthly LIBRARY Reports
for
SEPTEMBER 2014
Systemwide ...
1. The month of September was National Library Card Sign -Up Month (your best school
supply). Children who showed their library card at any children's desk received a prize.
Many children received their very first library card as part of this promotional period.
2. The new City website was launched. A team from the Library & Cultural Arts Department
participated in the decisions and layout of applicable portions of the site and also received
training in order to keep the site updated. Staff tested the databases and links after the
website launched to verify that everything was compatible with the patron and staff
networks; problems identified were resolved and the AskUs knowledge base was
updated.
3. The library launched Zinio on September 2, a service that allows users to download
current and back issues full -text magazine issues in their original layout. Over 100 popular
magazine titles are offered and all are accessible through a web browser, tablet, or smart
phone. Most titles can be downloaded by an unlimited number of simultaneous readers
and kept indefinitely. The service is available to anyone with a Carlsbad City Library Card.
4. The afterschool homework help program, Homework Zone, restarted for the school year.
Volunteers help students in grades K-12 navigate their homework assignments at all three
libraries on Monday through Thursday afternoons.
5. Reference staff taught several classes at the Dove Lane Library and at the Library Learning
Center; a total of 39 students attended classes to assist on using the Internet, email, MS
Word, various apps for mobile devices, social networking, and using eBooks.
6. Volunteer Services hosted an orientation with 23 potential volunteers in attendance.
These community members are now in the process of being placed within the
department.
7. Staff members continue to work in various teams and subgroups in preparing for the
library remodel projects. Staff reviewed, prepared, and discussed to be ready for the first
all -staff workshops with the architectural team on October 1 and 2.
8. Department staff attended the Hoaders: Library Edition program offered in the Schulman
Auditorium on September 11. This workshop came highly recommended from several
fellow staff members who saw the presentation given by colleagues from other libraries
at the most recent California Library Association conference. The program launched an
effort by staff to clean out before the remodel projects.
Monthly Library Reports for September 2014
CCL, Dove Lane ...
9. Local author, Edith Fine, made a special guest appearance at the Dove library for the
Family Bedtime Stories program. The ongoing program is geared toward families with
young children and encourages participates to attend in their pajamas and bring their
favorite stuffed animal. Ms. Fine read her most recent book, "Sleepytime Me," illustrated
by Christopher Denise. Mr. Denise's illustrations are currently featured in the current
Canon Art Gallery exhibit, The Original Art: Celebrating the Fine Art of Children's Book
Illustraton on display through Nov. 23. In keeping with the bedtime theme, Ms. Fine wore
her flannel nightgown and piggy slippers!
10. The Library hosted a Pizza and a Movie program on September 18 for teens. The eighteen
teens who attended enjoyed the pizza while watching the Marvel superhero movie,
"Thor: The Dark World."
Georgina Cole ...
11. Three story and activity programs were hosted for children at the Cole Library. Forty kids
and their families attended "The Buzz on Honey Bees" which celebrated National Honey
Month by reading stories about bees, a presentation of bee facts, the Waggle Dance, and
a honeybee craft. Seventy children and their families attended "Slimy Science at the
Library" with a reading of Slimy Sliders by Lynn Huggins, a discussion of how different
animals use and produce slime (including slugs, worms, salamanders, etc.), and an
opportunity to make three kinds of their own slime to take home. About 50 children with
their families participated in "Talk Like a Pirate Day" story craft on September 16.
Children got to put on fake mustaches, eye patches, and head scarves and were treated
to some corny pirate jokes. They listened the story It's Amazing: Pirates by Annabel
Savery. Children also had a chance to use an online pirate translator and concluded their
visit by making their own treasure maps.
12. Farley the Fiddler —the fabulous fiddler from Disneyland —chronicled the life of Johnny
Appleseed to celebrate his 240th birthday with humor and music on September 23.
Nearly 80 children with their families heard about early pioneer life and music through
songs played on the fiddle, banjo, guitar, and harmonica. Several children were chosen to
form a band to play "Turkey in the Straw" using the washboard, spoons, clap board,
bones, wash tub bass, and shakers.
Learning Center ...
13. City Council issued a proclamation recognizing September as Adult Literacy Awareness
month in honor of the 30th anniversary of the California Library Literacy
Services. Carlsbad City Library, as one of the original literacy programs, celebrated the
anniversary with an open house on Tuesday, Sept. 16, at the Carlsbad City Library Learning
Center. Activities included a book signing, a showing of a video entitled Voices and Faces
of Literacy, refreshments, and children's crafts.
Monthly Library Reports for September 2014
14. The Library Learning Center re -introduced its computer classes for beginners taught in
Spanish after an extended break in this service. The class is offered in the evenings, taught
by volunteer Giovani Galicia, and has six students participating in the 8-session series.
15. Staff from the Dove Children's Division came on loan to the Learning Center and taught
the Research Rangers three -class series. Four children in grades 3-5 learned about the
resources the library offers.
16. On September 5, seventeen teens launched the new school year by meeting new friends,
playing games and enjoying ice cream sundaes at the Learning Center.
17. Literacy Services staff offered mini -demo sessions to encourage use of the new Playaway
Bookpacks. The bookpacks feature a paperback book paired with an audio recording. 33
tutors and learners participated in these sessions.
18. Local partnerships resumed at the Learning Center with the launch of the school year:
• The Carlsbad High School literacy partnership with 26 students and nine tutors
• The Carlsbad Laubach Literacy Center ESL conversation class with seven participants.
• Osher Institute classes began on September 12 with two series: The Manhattan
Project, and Cave Paintings to Cathedrals. A third series will begin in October, A
Retrospective of the Cold War.
Outreach and community connections...
Carlsbad City Library children's staff presented a special storytime event to a group of youngsters
and their parents on September 16 as part of the City's weeklong Pop-up Plaza pilot program in
the Village.
Children's staff represented the Carlsbad City Library and shared library opportunities and
resources at
• the Aviara Oaks Elementary School open house on September 9
• the Aviara Oaks Middle School open house on September 11
• the Jefferson Elementary School open house on September 9
• the Calavera Hills Middle School open house on September 11
The Library hosted visits from a troop of Boy Scouts as part of a merit badge assignment and from
four first grade classes from La Costa Meadows Elementary on September 22 and 29.
Library staff participated in the regular monthly meeting of the Carlsbad Chamber of Commerce
Education Committee on September 24, the first Y.E.S. meeting of the 2014-15 school year on
September 18, and a Head Start staff meeting and orientation on September 26.
The City of Carlsbad and the Barrio Association hosted the Fiesta del Barrio at Pine Avenue
Community Park on September 14. The Learning Center participated by hosting an
informational booth to share information about library services. Children received free books,
crayons and a coloring page.
Reference, Circulation, Visitors
Reference Questions
Sep-13;
Aug-14
Sep-14
1
Dove Library
11,924
11,621
12,236
2
Cole Library
10,978
9,901
10,604
3
Library Learning Center
1,286
770
933
41
Total
24,188
22,292
23,773
Circulation
Sep-13
Aug-14
Sep-14
5
Dove Library
69,688
72,071
67,792
6
Cole Library
38,182
36,876
34,971
7
Library Learning Center
1,255
1,182
1,282
8
eAudiobook Downloads
612
964
931
9
eBook Downloads
2,503
2,995
3,085
10
I Total
112,240
114,088
108,061
People Count
Sep-13
Aug-14
Sep-14
11
Dove Library
33,553
37,837
36,708
12
Cole Library
26,708
26,634
27,235
13
Library Learning Center
4,906
4,107
5,604
141 Total'
65,1671
68,5781 69,547
Programs and Technology
Library -Sponsored Programs
Sep-13
Aug-14
Sep-14
15
Pre -School Programs
61
19
77
16
Attendance
2,935
844
3,323
17
School Aged Children's Programs
22
16
33
1s
Attendance
617
987
697
19
Young Adult Programs
4
2
5
20
Attendance
22
26
104
21
Adult Programs
37
38
45
22
Attendance
975
1,049
990
Technoloev Usaee 1
Sep-13
Aug-14
Sep-14
23
Computer Use
10,805
10,351
10,956
24
Webpage Views
42,592
66,248
58,665
25
Database Usage
9,165
6,435
6,820
Facility Meeting Room Use
Sep-13
Aug-14
Sep-14
26
Events
71
49
87
27
Attendance
3,435
3,083
3,723
Volunteer Hours
Sep-13
Aug-14
Sep-14
28lTotal
Hours
1,535
2,062
1,531
1. Change in Google Analytics reporting December 2013