HomeMy WebLinkAbout2014-12-17; Library Board of Trustees; MinutesMEETING OF:
DATE OF MEETING:
PLACE OF MEETING:
MINUTES
LIBRARY BOARD OF TRUSTEES
Wednesday, Dec. 17, 2014
Dove Library Boardroom
1775 Dove Lane, Carlsbad CA 92011
ITEM #3
CALL TO ORDER:
Chair Hulsart called the meeting to order at 4:00 p.m.
ROLL CALL:
Present: Trustees Bradley, Hulsart, Hinman, Benson and Parsons.
Absent: None
Staff Present: Heather Pizzuto, Library & Cultural Arts Director
Diane Bednarski, Deputy Library Director
Suzanne Smithson, Deputy Library Director
Glynn Birdwell, Principal Librarian
Debbie Jo McCool, Associate Analyst
Keith Gemmel!, Library Programs & Venues Coordinator
Nancy Blake, Temporary Office Assistant
Library & Cultural Arts Director Heather Pizzuto introduced the board to Diane Bednarski, the
new Deputy Library Director.
APPROVAL OF MINUTES:
The Board, by proper motion (Bradley/Hulsart) approved as revised the minutes of the
Oct. 29, 2014 meeting. Also, the Board, by proper motion (Benson/Hinman) approved the
minutes of the Nov. 19, 2014 meeting.
LIBRARY REPORTS:
The Board received the November 2014 Monthly Library Report. Trustees commented on the
Teen workshop's high attendance. Trustee Bradley commented on the Georgina Cole Library's
science -based program held on Nov. 18 and that it was an excellent way to stimulate the
children's curiosity. Trustees requested a staff report at a future meeting on the Serra
Cooperative Youth Services Committee sponsored "Practical Uses of Common Core
Programming at your Library" workshop that was attended by children's staff.
Page 2 of 4
Library Board of Trustees
Minutes of the Dec 18, 2014 Meeting
CAPITAL IMPROVEMENT PROGRAM PROJECT UDPATE:
Library & Cultural Arts Director Pizzuto updated the Board on progress made by Group 4
Architecture (G4) during the most recent planning workshops held Dec. 10-11. The team met
with city staff from the Fire Department and Planning Division for preliminary feedback on the
library redesign plans and specifications prior to completion. A room by room walk through was
conducted in both the Cole and Dove libraries. Carpet selections were discussed by the Interiors
sub -group for Dove Library and selections were reaffirmed for Cole Library. Some accent wall
paint selections have been determined. Trustee Parsons explained the process used to
recommend carpet and color selections for both locations. During January and February the
group will be looking at furniture and fabrics.
Overall, 50 percent completion of final design has been achieved and the project team is on
target to reach 100 percent completion in January. Plans and specifications are expected to be
presented for the City Council's consideration in March.
FY 2013-14 CALIFORNIA PUBLIC LIBRARY SURVEY:
Library & Cultural Arts Director Pizzuto presented the State Library Survey FY 2013-14 Fast Facts
along with details of the survey. Trustee Parsons asked about young adult programs being
added to attract more teens, since the survey indicated a drop in young adult attendance.
Much of the reduction in attendance resulted from fewer programs being held. Library &
Cultural Arts Director Pizzuto mentioned that low attendance may be due to recently added
programs and facilities nearby that are now attracting teens.
According to Deputy Library Director Smithson the Library has seen an increase in teen
attendance subsequent to the survey period, through the use of social media to help raise
awareness of teen programs such as movie nights. Trustee Benson asked about a mentor
program and Deputy Library Director Smithson explained the cycle of teen activity, starting with
teens volunteering through the summer reading program and then returning to participate in
teen book clubs and other programs. The library previously offered teen councils but
participation in these also ebbs and flows.
Trustee Bradley suggested a possible soft opening geared for the teens after construction is
completed. Library & Cultural Arts Director Pizzuto also mentioned that staff is preparing for
the 2015 resident and library user survey, and may use this to learn more about teen interests.
The Board, by proper motion (Benson/Parsons) received and approved the FY 2013-14 California
Public Library Survey.
Page 3 of 4
Library Board of Trustees
Minutes of the Dec 18, 2014 Meeting
DIRECTOR'S REPORT:
Library & Cultural Arts Director Pizzuto brought the Board up to date on the following items:
Staffing/Recruiting updates -
Senior Librarian Mary Van Orsdol and Cultural Arts Community Coordinator Colleen Finnegan
are both retiring in December 2014.
Employee Development —
Lead Librarian Erin Zocco was recently accepted into the 2015 Eureka! Leadership Institute and
Program. Eureka! is a nationally recognized program offered in partnership by the California
State Library and Infopeople, the training arm of the California State Library, to provide
professional development for librarians. The program is offered to only 32 people statewide
each year, and Erin will complete an intensive six -day institute followed by a series of projects,
community assessments and presentations throughout the year.
Technology -
The request for proposals has opened for Radio Frequency Identification (RFID) solutions, with
vendors having until Jan. 14 to respond. Their responses will help refine the library redesign
plans, and implementation of the selected solution will be coordinated with construction.
A conference call was held with the California State Library and CENIC representatives this week
to provide additional detail before pricing is determined for receiving broadband services
through this consortium. A final decision on whether to participate in consortium purchasing in
order to receive public internet service at a discounted rate will be needed in January.
FOUNDATION REPORT:
In December, the Carlsbad Library & Arts Foundation received the final distribution from the
Benson Family Trust, with the total gift now reaching $2 million. The city's communications
office is assisting in preparing a media release that will be distributed next week. The
Foundation applied its recently developed policy to approve a 5 percent distribution from the
fund. As designated by the Benson Family Trust, one-half will be used to purchase items for the
collection for all city libraries, and one-half will be used to support the programs and services of
the Library Learning Center. Funds will become available for use during FY 2015-16.
Representative Hulsart also mentioned that the Board affirmed all officers shall remain in office
for the upcoming year. Additional board members are being sought.
Page 4 of 4
Library Board of Trustees
Minutes of the Dec 18, 2014 Meeting
FRIENDS OF THE LIBRARY REPORT:
Representative Hulsart stated this year's holiday boutique sale was the most successful ever,
with the total amount earned at $10,671.
NSDC GENEALOGICAL SOCIETY:
Liaison to the Board Marg Keely reviewed recent and upcoming activities of the Society. They
have added eight new members, for a total of 368. Scheduled for Jan. 13, the CoGG program
will have a speaker on "Advanced Google Tools for Genealogists". The next DNA meeting is Jan.
15 at the Cole Library. Liaison to the Board Keely announced other changes to the scheduling of
future meetings due to both Society preference as well as the Cole Library renovations
scheduled for the fall.
LIBRARY BOARD COMMENTS/ANNOUNCEMENTS:
None
PUBLIC COMMENTS:
None
ADJOURNEMENT:
By proper motion (Hulsart/ Parsons) and vote the meeting was adjourned at 4:35 p.m.
Respectfully submitted,
�„7 �1
Nancy Blake
Temporary Office Assistant
LIBRARY BOARD STATISTICS
December 2014
Reference, Circulation, Visitors
Reference Questions
Dec-13
Nov-14
Dec-14
1
Dove Library
9,008
10,489
9,909
2
Cole Library
8,384
9,267
8,029
3
Library Learning Center
858
718
527
41 Total
18,250
20,474
18,465
Circulation
Dec-13
Nov-14
Dec-14
5
Dove Library
63,902
61,704
59,402
6
Cole Library
32,820
33,180
31,525
7
Library Learning Center
1,041
1,212
1,190
8
9
eAudiobook Downloads
eBook Downloads
640
2,347
915
2,755
899
2,959
10
eMagazine Downloads 2
I 0
671
486
111 Total
100,750
100,437
96,461
People Count
Dec-13
Nov-14
Dec-14
12
Dove Library
28,110
32,644
30,049
13
Cole Library
22,259
22,655
23,572
14
Library Learning Center
4,530
3,954
3,890
151 Total' 54,8991 59,2531 57,511
Programs and Technology
Library -Sponsored Programs
Dec-13
Nov-14
Dec-14
16
Pre -School Programs
52
57
57
17
Attendance
2,365
1,887
2,337
18
School Aged Children's Programs
21
26
21
19
Attendance
710
522
684
zo
21
Young Adult Programs
4
11
7
Attendance
42
71
100
22
Adult Programs
25
35
22
23
Attendance
891
712
816
Technoloev Usage 1
Dec-13
Nov-14
Dec-14
24
Computer Use
9,411
8,768
8,866
25
Webpage Views3
57,379
-
-
26
Database Usage
8,333
6,399
5,174
Facility Meeting Room Use
Dec-13
Nov-14
Dec-14
27
Events
56
47
70
28
Attendance
2,438
2,968
4,817
Volunteer Hours
Dec-13
Nov-14
Dec-14
29ITotal
Hours
1,395
1,330
1,327
1. Change in Google Analytics reporting December 2013
2. Zinio downloadable magazines launched August 2014
3. Analytics error with the new website launch - October/November/December 2014 no figures
available
ITEM #4
Monthly LIBRARY Reports
for
DECEMBER 2014
Systemwide ...
1. The library's holiday concerts consisted of three concerts and kicked off on Thursday,
Dec. 4 with the Teagan Taylor Trio performing their mixture of new age jazz and holiday
music at the Library Learning Center. The concert series continued the next two Sundays
with singer Perla Batalla on Sunday, Dec. 7 in Schulman Auditorium and pianist
Robert Parker in the Cole Community Room on Sunday, Dec. 14.
2. The library partnered to host an event to celebrate the release of the 26th edition of the
Magee Park Poets Annual Anthology. This year marked the first year that the library did
not publish the anthology. The event was held in the Schulman Auditorium on Dec. 3 and
welcomed many published poets reading their works followed by a reception in the
Gowland meeting room.
3. A Request for Proposals (RFP) was posted for vendors interested in providing an update to
the library's radio frequency identification system (RFID). The proposals are due on
Jan. 14. The upgraded system will be integrated into the building remodel project.
4. All library sites hosted visits from Santa Claus during December. Almost 400 children
were able to share their holiday wishes, take photos, listen to stories, make crafts, and
receive a candy cane treat. The day after Santa visited the Learning Center, the
U-T San Diego newspaper carried a photo of Santa's visit there.
CCL, Dove Lane ...
5. During the month of December the Wednesday film series and Cinema series followed the
theme of "Holiday Films with a Twist" and was focused toward families. These films
included Rise of the Guardians and Arthur Christmas.
6. Children's programs included the musical marionette puppet show, "A Very Beary
Nutcracker" on Dec. 2 and Chanukah Songs & Stories on Dec. 10.
7. Eighteen teens enjoyed eating pizza and watching the dystopian film, Divergent, on
Dec. 18.
Georgina Cole ...
8. Special children's programs included two very different Story Crafts: these story -based
programs highlighted Ninjas on Dec. 2 which included stealth movements and obstacle
course training, and Nutcrackers on Dec. 16 which included ballet and waltz instruction
from the Carlsbad Dance Studio. Additionally, library favorite John Abrams presented his
Animal Magic Holiday Spectacular on Dec. 9. This holiday-themed comedy magic show
exploded with animals and festive music and drew attendance of 96 children and families.
9. On Dec. 10, 26 teens turned out to see the highly -popular movie Guardians of the Galaxy
which is based upon a relatively unknown Marvel comic book series by the same name.
The movie had just been released on home video the day before so it was a very fresh
screening. The majority of viewers were male teens which is a demographic that is
Monthly Library Reports for December 2014
sometimes difficult to reach for a public library. At the end of the movie they eagerly
asked what the next movie would be in January. The teens have been enjoying the pizza
and a movie format at Cole and staff plan to continue it on a monthly basis.
Learning Center...
10. Children's programs included making ornaments to decorate the Learning Center
Christmas tree, and a presentation of the John Abrams' Animal Magic Holiday Spectacular
on Dec. 11 with almost 50 attendees.
11. The Spanish computer class ended the six -week course on Dec. 11. The eight students and
their volunteer instructor marked the occasion with a holiday potluck.
12. Eight teens joined the Learning Center staff on Dec. 19 to celebrate the holiday season
with crafts, holiday music and decorating cookies.
Outreach and community connections...
13. Children's Librarian Julie Conklin participated in the Carlsbad Chamber of Commerce
Education Committee meeting on Dec. 3.
14. Community Outreach Coordinator Lizeth Simonson met with Michelle Luellen, project
coordinator for Circulate San Diego. They discussed a collaboration between Circulate
San Diego and the Library Learning Center on a project called Walk + Bike Carlsbad. The
City -supported project is designed is promote active lifestyles with walking and biking
activities in the Village area.
15. The San Diego County Office of Education -Migrant Program had a meeting with students
enrolled in the program and their parents at the Learning Center on Dec. 15. Students
received instruction on using a math computer program and families were introduced to
library services. They also enjoyed a storytime program.
16. A group of 10 parents and 9 children from the Home -Base Head Start Program attended a
bilingual story -craft program at the Library Learning Center on Dec. 5.
17. On the afternoon of Dec. 4, Cole Library staff from three divisions provided two library
tours to teen participants of the Parks & Recreation program, L.I.T.E. (Leadership in
Training and Education). The teens (21 in the first tour, 19 in the second) received a tour
of the Cole Library facility, an overview of the library's catalog and databases, and a
presentation on the resources in the History & Genealogical collection.
18. Library Learning Center Bilingual Services staff members participated in the Village
Holiday Tree Lighting event sponsored by the Carlsbad Evening Rotary Club on Dec. 7.
Sixty-eight children and adults listened to Christmas stories and made a craft to take
home.
2