HomeMy WebLinkAbout2015-12-16; Library Board of Trustees; MinutesMEETING OF:
DATE OF MEETING:
PLACE OF MEETING:
MINUTES
LIBRARY BOARD OF TRUSTEES
Wednesday, Dec. 16, 2015
Dove Library Boardroom
1775 Dove Lane, Carlsbad CA 92011
ITEM #3 B
ApPrOve z>--
CALL TO ORDER:
Chair Hulsart called the meeting to order at 4:00 p.m.
ROLL CALL:
Present: Trustees Benson, Hinman, and Hulsart
Absent: Trustee Bradley and Parsons
Staff Present: Heather Pizzuto, Library & Cultural Arts Director
Suzanne Smithson, Deputy Library Director
Diane Bednarski, Deputy Library Director
Glynn Birdwell, Principal Librarian
Debbie Jo McCool, Associate Analyst
Keith Gemmell, Library Programs & Venues Coordinator
Nancy Blake, Temporary Office Assistant
APPROVAL OF MINUTES:
The Board was unable to approve the Nov. 18, 2015 minutes at the meeting due to lack of
quorum of members who attended the Nov. 18 meeting. This agenda item will be presented at
the next meeting for approval.
MONTHLY LIBRARY REPORTS:
The Board received the November 2015 Monthly Library Reports with Chair Hulsart
commenting positively on staff distribution of door hangers to the Cole Library neighborhood
informing the community about library remodel progress and construction related noise.
Trustee Benson noted his support of the continuing Osher Institute classes at the Library
Learning Center through a partnership with California State University San Marcos.
CAPITAL IMPROVEMENT PROGRAM PROJECTS UPDATE:
Library & Cultural Arts Director Heather Pizzuto updated the board on the Capital Improvement
Project current status. The Board was informed that Sr. Management Analyst Steve Didier will
now serve a dual project management role with both the library and public works departments
due to the departure of the Public Works Department's project manager in December.
Director Pizzuto shared a presentation summarizing the progress on both projects, which had
been received by the City Council the day prior. At the Cole Library, the focus is now on the final
stages of window installation, finishes, carpet installation and paint. Some RFID equipment has
Page 2 of 4
Library Board of Trustees
Minutes of the Dec. 16, 2015 Meeting
been received and will be securely stored until installation. The Cole Library's grand reopening
event is tentatively being planned for late February, with a possible soft opening as move -in is
completed and systems are fully tested. The Board will be informed as soon as an official date
is set.
Staff is currently working on the Dove Library construction phasing plan. The first phase
includes the major portion of the building that shares one HVAC unit. During this time, limited
service will be offered in the Children's area with the Cannon Art Gallery and Gowland Meeting
Room serving as support areas. The second phase will require full closure including these areas.
Final plans and specifications are now complete for the exterior areas of the Dove Library and
approved by the City Council for release for bid. Also approved by the City Council this week
was an application for partial grant funding to support the purchase of equipment needed for
the library's participation in the statewide consortium CENIC which will bring high speed public
Internet service in 2016.
Communication and outreach efforts continues on interim services during the Cole Library
closure and upcoming Dove Library closure, including the use of print materials, banners,
website, social media and the phone and email hotlines . No complaints have been received
despite the disruption to regular services; the public's patience and understanding has been
greatly appreciated.
Deputy Library Director Diane Bednarski then provided a preliminary overview of interim
services planned during Dove Library construction. Trustee Hulsart asked about the status of
identifying a Cafe service provider and was informed we are working with the City's new real
estate manager to continue outreach for both the Cole Library coffee cart and Dove Library cafe
vendors.
FY 2014-15 CALIFORNIA PUBLIC LIBRARY SURVEY:
Library & Cultural Arts Director Pizzuto presented the FY 2014-15 State Library Survey and
reviewed data highlights. The Board did not have any further questions about the report.
The Board, by proper motion (Benson/Hinman) received and approved the FY 2014-15
California Public Library Survey.
DOVE LIBRARY NAMING OPPORTUNITIES:
Library & Cultural Arts Director Heather Pizzuto invited any remaining questions from the board
on the naming opportunities recommendations presented at the November 18 meeting by
consultant David Baker. Chair Hulsart inquired about the amount of signage that would be
needed throughout the new spaces for naming opportunities, and whether the quantity would
be overwhelming. She was assured that David Baker's suggestion of a larger lead gift model was
more appropriate for the Dove project. The goal is to offer selective naming opportunities and
the architect has been consulted on tastefully incorporating these into the signage design while
appropriately acknowledging major gifts.
Page 3 of 4
Library Board of Trustees
Minutes of the Dec. 16, 2015 Meeting
The Board, by proper motion (Benson/Hinman) received and supported the proposed Dove
Library Naming Opportunities, and recommends city council approval. The Library will now seek
a date for presentation to the City Council.
2016 LIBRARY BOARD OF TRUSTEES CALENDAR:
The Board, by proper motion (Hinman/Benson) approved the 2016 Library Board of Trustees
Calendar.
DIRECTOR'S REPORT:
Library & Cultural Arts Director Heather Pizzuto brought the Board up-to-date on the following
items:
• Second interview recently began for the Genealogy and Local History Division senior
librarian position. Some additional interviews will occur next week and a hiring decision
is expected in early January.
• Staff is in discussion with one RFP respondent to assist with staffing and succession
planning. The project will be scheduled into the work plan for 2016.
• The department received authorization to apply for the CENIC grant by City Council,
which could bring as much as $20, 000.00 in support through the California State Library
for new equipment to enable the library to access high speed service at a discounted
price.
• Staff continues to focus on technology development, with a visit to the San Diego Public
Library Idea Lab next week in an ongoing effort to observe emerging trends in the
delivering of technology services.
• Staff has begun preparation for the Dove Library move out by emptying shelving
destined for the Cole Library and removing materials from the bottom shelves to
prepare for re -carpeting.
FOUNDATION REPORT:
As Representative Parsons was not in attendance, Library & Cultural Arts Director Heather
Pizzuto updated the Board on the Foundation's election of officers for the upcoming year. One
change took place, with Trustee John Lucas assuming the role of Secretary. The Foundation had
no new financial information to report. The naming opportunities were reviewed again at their
last meeting, and all new questions answered.
FRIENDS OF THE LIBRARY REPORT:
Representative Hulsart reported that the Friends of the Library Holiday Boutique netted
$10,000.00 in the first week with revenue anticipated to break last year's sales record.
Page4of4
Library Board of Trustees
Minutes of the Dec. 16, 2015 Meeting
NSDC GENEALOGICAL SOCIETY REPORT:
Board Liaison Cindy Goodger shared recent and upcoming activities of the North San Diego
County Genealogical Society.
LIBRARY BOARD COMMENTS/ANNOUNCEMENTS:
None
PUBLIC COMMENTS:
None
ADJOURNMENT:
By proper motion (Hinman/Benson) and vote the meeting was adjourned at 5:00 p.m.
Respectfully submitted,
Nancy Blake
Temporary Office Assistant
ITEM #4
Monthly LIBRARY Reports
for
NOVEMBER 2015
Systemwide ...
1. Cole Library renovations are continuing on schedule. Staff are preparing for logistical and service
model details for moving back in to Cole and moving out of Dove. On Nov. 12, two Cole staff
members walked the neighborhood around Cole and distributed updated door hangers with
construction progress information for nearby residences and businesses.
2. The In-N-Out "Cover to Cover" reading incentive program ended Nov. 14. More than 1,000 children
ages 4 to 12 earned a free burger certificate by reading five books.
3. Nine staff members attended the annual California Library Association Conference Nov. 5 to 7 in
Pasadena. Community Outreach Coordinator for Literacy Services Carrie Scott and Training
Coordinator Amy Jordan participated as panelists in sessions at the conference. Ms. Jordan also led
a session as a solo presenter.
4. The new patron self -check kiosk was successfully deployed at the Learning Center and is being used
by patrons. Testing and issue resolution has been handled by business systems staff. New radio
frequency identification device (RFID) equipment has been scheduled for installation at Cole in
January.
5. City I.T. staff are completing installation of new staff multifunction printing units across all city
facilities. Staff participated in training sessions and are adapting to the new services.
6. Training and development sessions are being offered for staff on a variety of topics during the Cole
closures. In November, Training Coordinator Amy Jordan planned and initiated the launch of core
training groups to prepare for the new service models being implemented when Cole Library opens.
The four 1.5 hour modules taught by lead library staff include: Library 101, Reference/Children
overview, Circulation overview, and Systems overview. Each group will complete the four sessions
and then continue with cross -training and "shadowing" for additional hands-on knowledge. The
initial four groups which total 60 to 70 staff participants will complete the training before Cole
reopens.
CCL, Dove Lane ...
7. The new business mid -weekday workshop series, Let's Do Lunch, concluded on Wednesday, Nov. 18,
with a workshop on motivation and leadership in the workplace led by Joseph Molina from San
Diego's Small Business Sector Navigator's Program.
8. This month the Community Relations division hosted two Author Talk events featuring two well-
known San Diego County writers, Janice Steinberg and Taffy Cannon. On Sunday, Nov. 8 Janice
Steinberg spoke about her book "The Tine Horse" (a story about Jewish immigrant communities in
Los Angeles and the relationship of sisters) and Jewish culture especially as it relates to holidays in
the fall season. On Friday, Nov. 13, the library hosted Taffy Cannon as she debuted her newest book
"Beat, Slay, Love" - a mystery thriller about celebrity chefs being killed across the United States. Her
event focused on how her latest work was created within a collaboration of four other authors who
wrote under the pseudonym of Thalia Filbert.
9. Nearly 80 film lovers attended a Cinema Series event at the Dove Library on Nov. 14 featuring the
Noir mystery film "Chinatown." California State University San Marcos Humanities Professor
Brandon Cesmat led the audience in pre- and post -show discussions about this film explaining why it
was so notable, what noir film styles to look for, and the unique aspect the story has when a villain
gets away with crimes.
Monthly Library Reports for November 2015
10. A new six -part lecture series called "Good Life" about health and wellness concluded during the
month of November. With topics covering holistic support plans for ADD and ADHD, managing stress
during the holidays, and a talk on overcoming PTSD by WWII veteran and former POW Lester
Tenney. Dr. Tenney spoke on Tuesday, Nov. 17, to nearly 100 participants. His lecture covered
dealing with post -traumatic stress disorder, what it was like to be a POW during WWII, surviving the
Bataan Death March, overcoming adversity, and the importance of forgiveness.
11. Local children's book author, Shelley Moore Thomas presented a program based on her latest book,
"No, No, Kitten" in celebration of the Children's Book Council's Picture Book Month. The 23 children
and adults who attended the Nov. 10 program enjoyed her book reading along with her
presentation of an interactive puppet show.
12. Dove Children's annual "Thanksgiving Family Fun" program attracted 120 children and adults who
listened to Thanksgiving stories, colored and made a simple turkey craft.
13. Lead Librarian Darin Williamson hosted a teen writing workshop on Nov. 2 with local writer Caitlin
Rother. Sixteen aspiring teen writers attended this valuable and inspirational session.
Georgina Cole (staff)...
14. The Cole Children's staff continued to present their Tuesday Afternoon Adventures programs on
Tuesdays at the Learning Center. Two programs to highlight include a medieval program and a
music program. "Storm the Castle Story Craft" was held on Nov. 3 with 40 people in attendance.
Participants traveled back in time and learned how to defend their castle. They built a catapult and
found out if they had what it takes to capture a medieval castle. Children's staff built a castle and
then defended it with knightly valor against catapults loaded with marshmallow goodness. Carlsbad
Strings Education Association Presents Scott Joplin's Ragtime" was held on Nov. 10 with 24 people in
attendance. Kids celebrated Scott Joplin's birthday by listening to a book about his life and listening
to the music he made famous. They got to try out different string instruments and attempted to play
their own ragtime.
15. Genealogy staff continue to offer drop -in Ask -a -Genealogist assistance at the Dove Library with
participation and interest exceeding their expectations; 31 patrons came for specialized assistance
in November. They have also presented their regular hands-on small group Focus On Workshops in
the Dove computer lab with good attendance; 12 patrons attended the Access Newspaper Archives
session on Nov. 17.
16. The North San Diego County Genealogical Society continued to offer its classes and programs at
alternate sites while Cole Library is closed with excellent attendance. These included the Beginning
and Refresher class, the Computer Genealogy Group, the Legacy Family Tree Users Group, the DNA
Group, and the memoir writing group.
17. On Nov. 10, Cole Lead Librarian Erin Zocco hosted a library talk with Andy Weir, author of the
bestselling novel, The Martian, online via Google Hangouts. Nine people attended the program at
the Library Learning Center and were very pleased with the interview and were happy when one of
the questions they had submitted to the author was answered first.
Learning Center ...
18. The Learning Center hosted an Anime Drawing Workshop with artist Carlos Nieto on Nov. 6. He
demonstrated drawing techniques to a group of 12 teens who were excited to learn animation
fundamentals.
Monthly Library Reports for November 2015
19. Teen Movie and a Treat was held the afternoon of Nov. 19 and featured a screening of "When
Marnie Was There." Thirteen teens attended the program.
20. Carlsbad City Library's application for scholarships to the Career Online High School (CONS) from the
California State Library was approved. Carlsbad is one of 33 libraries in the state to receive funding
to allow adults to pursue their high school diploma with a career certificate through an online
program. There will be six scholarships available during this pilot phase; three funded by the state,
and three matching scholarships funded by the Benson Family Trust. Carlsbad was one of the first
three libraries to receive training to launch the program. (The other two are Yolo County and
Oakland Public Library.) Lead staff attended three training sessions focused on the management
aspects of the program, followed by student interview training, which included Literacy staff
members. Our first potential student, a literacy learner, has started the process of applying for a
scholarship. Literacy staff are meeting with other learners who have a goal of getting a GED or a high
school diploma to encourage them to enroll in the program. Information about the program is
available on the Library's website.
Community Connections and Outreach...
21. The Osher Institute completed its two classes at the Learning Center on Nov. 20, one on modern
political philosophers and one on art history. The next Osher classes are scheduled to start in
February.
22. Children's Librarian Julie Conklin presented book talks for two 6th grade classes at Aviara Oaks
Middle School on Nov. 18.
23. On Saturday, Nov. 7, Lead Librarian Darin Williamson and Technology Librarian Andrea Hilliard and
Children's Library Assistant Fred Vrabel volunteered at the SDCUE Tech Fair at La Costa Canyon High
School. They were able to attend a number of sessions including Shortcuts, Hacks and Timesavers
and Maker Movement; Design Thinking and Gamification; Breaking Out! — Breakout EDU and the
Power of Cooperative Games; How to be an Inspirational Leader. They also had an opportunity to
interact with Sketch and Sphero and watch a 3-D printer in action. The information they gained will
help with the planning for the Dove Library Tech Lab.
24. Community Outreach Coordinator for Bilingual Services Lizeth Simonson attended two community
meetings in November: the Y.E.S. meeting at the New Village Arts Theatre in Carlsbad in which
Kristianne Kurner, co-founder and Executive Artistic Director, welcomed the group and provided
information on the upcoming season and the Hispanic Network Breakfast at MiraCosta College San
Elijo Campus.
25. Children's Librarian Julie Conklin joined the Carlsbad Unified School District's library staff meeting on
Nov. 12 to continue our partnership and support in working together to provide library services to
Carlsbad youth.
LIBRARY BOARD STATISTICS
November 2015
Reference, Circulation, Visitors
Reference Questions
Nov-14
Oct-15 •4
Nov-15 *4
1
Dove Library
10,489
12,906
12,231
2
Cole Library
9,267
0
0
3
Library Learning Center
718
2,824
1,895
4
I Total
20,474
15,730
14,126
Circulation
Nov-14
Oct-15 .4
Nov-15 •4
5
Dove Library
61,704
70,909
63,231
6
Cole Library
33,180
0
0
7
Library Learning Center
1,212
10,663*5
9,483
8
eAudiobook Downloads
915
1,423
1,464
9
eBook Downloads
2,755
3,312
3,184
10
eMagazine Downloads 2
671
897
851
111 Total
100,437
83,066
78,213
People Count
Nov-14
Oct-15 04
Nov-15 •4
12
Dove Library
32,644
39,458
31,585
13
Cole Library
22,655
0
0
14
Library Learning Center
3,954
15,367
12,132
151 Total' 59,2531
54,8251 43,717
Programs and Technology
Library -Sponsored Programs
Nov-14
Oct-15 *4
Nov-15 *4
16
Pre -School Programs
57
71
50
17
Attendance
1,887
3,002
1,874
18
School Aged Children's Programs
26
38
21
19
Attendance
522
919
509
20
Young Adult Programs
11
4
4
21
Attendance
71
70
49
22
Adult Programs
35
35
34
23
Attendance
712
1,262
748
Technology Usage
Nov-14
Oct-15 4
Nov-15 '4
24
Computer Use
8,768
7,628
6,167
25
WiFi Use 1
-
7,255
6,013
26
Webpage Views3
-
38,454
34,402
27
Database Usage
6,399
5,304
5,448
Facility Meeting Room Use
Nov-14
Oct-15 *4
Nov-15 *4
28
Events
47
100
59
29
Attendance
2,968
5,798
3,682
Volunteer Hours
Nov-14
Oct-15 "4
Nov-15 •4
3olTotal
Hours
1,330
1,335
1,243
1. WiFi Usage reported beginning January 2015
2. Zinio downloadable magazines launched August 2014
3. Collecting method changed Sept 2014
*4. Cole Library closed Sept. 1, 2015 for CIP modernization project; Genealogy staff relocated to Dove,
Other staff to LLC. (Expected period: Sept. 2015 - Jan. 2016)
'5 October circulation number correction (12.9.15:
(Carlsbad
City Library Annual Public State Library Survey
Fiscal Year 2014-15
FAST FACTS
ITEM #6
1. Population (#201): The population number calculated by the State for the City's service
area increased by 484 or .44% from 110,169 in 2014 to 110,653 in 2015.
2. Library Visits (#801): Library reported visits increased by 12,470 or 1.58% from 791,533 in
FY 2013-14 to 804,003 in FY 14-15.
3. Operating Expenditures (#411): Increased by roughly $219K or 2.25% from $9.76M to
$9.98M.
4. Per Capita Spending: Increased from $89 to $90 due to ongoing utility expenditures and
additional expenditures in preparation for library remodel project.
5. Program Activity (#822 & #823): During the last reporting period the total programs
offered increased by 77 or 5% from 1,530 to 1,607, and the total program attendance
increased 2,075 or 4% from 56,869 to 58,945 in FY 2014-15.
6. Wireless Sessions per Year (#861): This category was introduced last year to the survey.
During the first year of reporting the sessions have increased by 142 or .15% from 93,115 to
93,257.
7. Collection Changes (#608 & #609):
Total print material held (#608) - Decreased by 12,012 or 4.7% from 268,530 to 256,518
Total number of electronic books in collection (#609) - Increased by 974 or 30.1% from
3,158 to 4,132.
The print material collection changes occurred as a result of collection weeding in
preparation for the Dove and Cole Library remodels scheduled from Sept. 2015 to June
2016. The increase in electronic books demonstrates staff providing material selection
alternatives to the community.
8. Other:
Six new categories were added this year to the survey.
• #619 — Equipment collection o #819 — Offsite Attendance
• #802a — Technology Assistance o #818 — Offsite Programs
• #805a — Equipment circulation • Outlet #31— LEED Certification
Six category definitions were updated and reviewed by staff on Nov. 9.
• #259 — Volunteers
• #609 — Electronic Books (E-Books)
• #611— Audio — Downloadable Units
• #613 — Video — Downloadable Units
• #614 - Electronic Collections
• #806 — Circulation of Electronic Materials
Updated 12.8.15
1
790
0
o 740
1-
690
640 -
350
300
-o
250
VI
'o
~ 200
150
100
Total Library Visits
859k 859k
2144
792k
*New door counters
installed April 2010
�670k
804k
FY09 FY10 FY11 FY12 FY13 FY14 FY15
Reference Questions
301k 305k 299k
283k
284k
3%4
272k 263k
FY09 FY10 FY11 FY12 FY13 FY14 FY15
Circulation
.24% T
1.33m
1.38m 1.36m 1.36m 1.37m
� 1.33m 1.33m
\♦ ♦
FY09 FY10 FY11 FY12 FY13 FY14 FY15
800
600
400
200
0
FY09 FY10 FY11 FY12 FY13 FY14 FY15
Materials Expenditures
$648k
$598k
— 0— Print Materials
—*—Electronic Materials
— —Databases
$471k c447k $441k $428k $444k
$1
$
$204k $201k $184k $190k $171k $160k
$137k $143k $145k $175k $193k $159k
2014-15 California Public Library Survey
Directory Update #1-45
THE FIELDS (IN GREEN) BELOW ARE FOR CSL USE ONLY
1 LIBRARY IDa
2 FSCS_ID
3 ShortName
4 Name
M616
CA0020
Carlsbad
CARLSBAD CITY LIBRARY
Director (If position is not filled, enter "VACANT" in 6 and leave 7 & 8 blank)
5 Courtesy Title (Ms., Mr., Dr.)
6 First Name
7 Middle Name or Initial (only if used)
8 Last Name
9 Title
10 Street Address
11 City
12 Zip
13 Zip4
14 Mailing Address
15 Mail City
16 Mail Zip
17 Mail Zip4
18 Public Phone Number- Administration
19 Reference Phone Number
20 FAX
Ms.
Heather
-1
Pizzuto
Director
1775 DOVE LANE
CARLSBAD
92011
4048
1775 DOVE LANE
CARLSBAD
92011
4048
(760) 602-2011
(760) 602-2038
(760) 602-7942
21 TDD for Deaf.
22 Library Director's Email address
23 Library's Public Email address
24 Library's Web Address
25 ILL Period: # of Weeks
26 ILL Photocopy free up to 10 pages?
27 Copy fee. ONLY if answer to #26 is No;
otherwise, leave blank.
28 Name of person completing this survey.
29 Phone # of person completing this survey.
30 Email address of person completing this
survey.
(760) 434-8113
Heather.pizzuto@carlsbadca.gov
librarian@carlsbadca.gov
http://www.carlsbadlibrary.org
3
Yes
Steve Didier
(760) 602-2014
steven.didier®carlsbadca.gov
THE FIELDS (IN GREEN) BELOW ARE FOR CSL USE ONLY
40.00
31 Size Sq. Miles
32 Interlibrary Relationship Code
33 Legal Basis Code
34 Administrative Structure Code
35 FSCS Public Library Definition
36 Geographic Code
37 Legal Service Area Boundary Change
38 LIBR_TYPE
39 MSA_NAME
40 COUNTY
41 CLSASYSTEM
42 TABLE
Member of a Federation or Cooperative
Municipal Government (city, town or village)
Administrative Entity with Multiple Direct Servic
Yes
Municipal Government (city, town or village) (ex
No
Municipal Library
San Diego
San Diego
Serra Cooperative Library System
3
43 STATE
44 FISCAL_YR
45 INST_CODE
Population and Outlets #201-212
201 Population of the Legal Service Area
202 Population of Children under 5 Years
203 Population of Children Age 5-14
204 Registered Users as of June 30
205 Children Borrowers Age 0-14
206 Main Library (Enter 1 if there is a main or
central library, leave blank if not)
207 Branches (See Instructions)
208 Stations (See Instructions. Must have staff
& separate quarters).
209 Total Branches + Stations (#207 + #208)
210 Bookmobiles. Vehicle count.
211 TOT_OUTLET(11206 + #207 + #208 +
#210)
212 TOT_SQFEET (SUM #31 ALL
OUTLETS)
California
Public
FY 2014-15
110,653
FY 2013-14
110,169
104,075
1
2
0
2
0
3
99,993
106,313
1
2
0
2
0
3
99,993
3
Library Staff #251-259
FY 2014-15
251 Total count of persons employed - full and 191 _00
part time.
252 ALA Librarians (FTE) who have accredited 26.50
ALA Masters
253 FTE Total Librarians (ALA or other)
254 FTE Special Professionals
255 FTE Lib. Tech. Assistants
256 FTE Other
257 ALL SUPPRT (#254 + #255 + #256)
258 TOTAL_STAF (#253 + #257)
259 FTE Volunteers (Average FTE per week -
not hours)
26.50
7.00
39.50
29.98
76.48
102.98
11.60
Income - for Operational Expenses #301-307
301 Local Government (all sources - see Help)
302 State Funds (e.g. CLSA, PLF, ELLI, etc.)
303 Federal Funds (e.g. LSTA or other)
304 All Other Operating Income
305 Total Operating Income (#301 + #302 +
#303 + #304)
$10,065,240
$47,100
$0
$462,185
FY 2013-14
202.00
26.00
26.00
6.00
38.41
34.17
78.58
104.58
12.07
$9,361,300
$34,736
$0
$439,062
$10,574,525 $9,835,098
THE FIELDS (IN GREEN) BELOW ARE FOR CSL USE ONLY
307 CA Library Literacy Services
4
309 Local Government (taxes and allocations -
see Help)
310 State Funds
311 Federal Funds
312 Other Income
313 Total Capital Outlay Income
CAPOUT_INC (#309 + #310 + #311 +
#312)
Income - for Capital Outlay #309-313
FY 2014-15
$0
FY 2013-14
$0
$0 $0
$0 $0
$0 $0
$0 $0
Standard Operating Expenditures #401-411
401 Salaries & Wages Expenditures
402 Employee Benefits Expenditures
403 Total Staff Expenditures (#401 + #402)
404 Print Materials Expenditures (except
Serials)
405 Print Serial Subscription Expenditures
$4,753,005
$1,498,237
$6,251,242
$329,319
$114,482
406 Total Print Materials Expenditures (#404 + $443,801
#405)
407 Electronic Materials Expenditures
408 Other Materials Expenditures
$159,743
$159,230
$762,774
409 Total Collection Expenditures (#406 + #407
+ #408)
410 All Other Operating Expenditures
411 Total Operating Expenditures (#403 + #409
+ #410)
$2,969,910
$9,983,926
$4,837,074
$1,473,395
$6,310,469
$325,132
$102,917
$428,049
$170,729
$193,185
$791,963
$2,662,311
$9,764,743
5
Capital Expenditures #500
500 Capital Expenditures
Specific Expenditures #501-503
501 Preservation
502 Expenditure for Children's Materials
503 Adult Literacy Program
Collections #601-619
601 Children's Books Added
602 Books Children Held as ofJune 30
603 Books Young Adult Held as ofJune 30
604 Book Volumes Added
605 Book Titles Added
606 Books Total Held as ofJune 30
607 Government Documents in separate
Collections
608 Total Print Materials Held (#606 + #607)
609 Electronic Books
610 Total Physical Audio Materials
611 Total Online Audio Materials
612 Total Physical Video Materials
613 Total Online Video Materials
FY 2014-15 FY 2013-14
$0 $0
$4,700
$104,307
$537,830
8,502
104,748
7,603
20,114
9,831
256,518
0
256,518
4,132
38,967
1,696
24,821
$3,248
$161,690
$487,776
9,924
105,318
5,604
22,251
11,892
268,530
0
268,530
3,158
42,439
1,208
25,995
0 0
6
FY 2014-15 FY 2013-14
614a Databases - Local/Coops & Other
614b Databases - State
614c Databases - Total (#614a + #614b)
615 Number of Current Print Serial
Subscriptions
616 Number of records in library catalog as of
June 30
617 Children's Audio Materials held as of June
30
618 Children's Video Materials held as of June
30
619 Equipment that Circulates held as of June
30
Library Services, Annual #801-823
800 Total Public Service Hours (SUM #21 +
#23) from Bookmobiles & Outlets
respectively
801 Library Visits
802 Reference Questions (omit directional)
802a Technology Assistance
803 Circulation of Children's Materials
804 Circulation Non -English
805 Circulation Non -Book
805a Circulation of Equipment
806 Circulation of Electronic Materials
807 Total Circulation
808 ILL loans to others
809 ILL loans received
810 Pre -School Programs - Number
38 29
0 0
38 29
539 555
357,862 361,576
3,817 4,903
9,888 6,162
28
9,776 9,776
804,003 791,533
262,798 271,855
-1
635,910
13,494
278,004
89
56,816
1,331,921
237
653,630
15,075
296,797
38,968
1,328,734
291
120 220
704 682
7
811 Pre -School Programs - Attendance
812 School Age Programs - Number
813 School Age Programs - Attendance
814 Young Adult Programs - Number
815 Young Adult Programs - Attendance
816 Adult Programs - Number
817 Adult Programs - Attendance
818 Offsite Programs — Number
819 Offsite Programs — Attendance
820 Children's Programs - Number (#810 +
#812)
821 Children's Programs — Attendance (#811 +
#813)
822 Total Programs - Number (#810 + #812 +
#814 + #816)
823 Total Programs - Attendance (#811 + #813
+ #815 + #817)
Salary Survey #901-918
901 Director (monthly rate) - Begin
902 Director (monthly rate) - Final
903 Assistant Dir. - Begin
904 Assistant Dir. - Final
905 Chief Lib. Div. - Begin
906 Chief Lib. Div. - Final
907 Branch Libn - Begin
908 Branch Libn - Final
909 Entry Level Librarian - Begin
FY 2014-15
31,818
FY 2013-14
31,960
336
13,089
66
1,051
303
11,101
72
1,116
501 473
12,987 12,692
-1
1,040
44,907
1,607
58,945
$9,458.00
S13,525.00
$7,058.00
$9,717.00
$5,192.00
$7,117.00
$5,264.00
$6,887.00
$4,401.00
985
43,061
1,530
56,869
$9,458.00
$13,525.00
$7,058.00
$9,717.00
$5,192.00
$7,117.00
$5,264.00
$6,887.00
$4,401.00
8
FY 2014-15
FY 2013-14
910 Entry Level Librarian - Final
911 Journeyman Librarian - Begin
912 Journeyman Librarian - Final
913 Lib. Tech. Asst. - Begin
914 Lib. Tech. Asst. - Final
915 Clerk Non -Pro. (see Help) - Begin
916 Clerk Non -Pro. (see Help) - Final
917 Mgr. Of Spec. Services (non-MLS) - Begin
918 Mgr. Of Spec. Services (non-MLS) - Final
Electronic Services #856-863
856 Took advantage of CA Teleconnect
subsidies during this report year.
857 Took advantage of federal E-RATE
subsidies during this report year.
858 Does your library meet CIPA compliance
requirements? Y/N (see Help for Children's
Internet Protection Act requirements)
Electronic Resources Usage
859 Uses (sessions) of Public Internet
Computers (per year)
860 Virtual Visits to Library Website
861 Wireless Sessions per year
862 Does your library use the Radio Frequency
Identification (RFID) system for
circulation? Y/N
863 GPTERMS (#28 + #39) from Bookmobiles
and Outlets respectively.
$5,757.00
$4,765.00
$6,234.00
$3,679.00
$4,813.00
$2,703.00
$3,536.00
$5,264.00
$6,887.00
Yes
No
No
114,946
93,257
Yes
81
$5,757.00
$4,765.00
$6,234.00
$3,679.00
$4,813.00
$2,703.00
$3,536.00
$5,264.00
$6,887.00
Yes
No
No
125,185
93,115
Yes
81
9
Referenda #870-877
Please leave blank if no referenda occurred during the report year. Do not report referenda from prior years.
870 Referenda Election Date (MM/DD/YYYY)
871 Local Agency Authorizing Election
872 Funding Purpose
873 Type of Tax
874 Percentage of "Yes" Vote (Ex.: 66.5)
875 Vote Requirement to Pass
876 Vote Outcome
877 Notes
10
Library Outlet #1-44
FY 2014-15
THE FIELDS (IN GREEN) BELOW ARE FOR CSL USE ONLY
CA0020.005
1 FSCSID
2 LIBRARY_ID
3 LIB_Code
4 Short Name
5 Outlet Name:
6 Street Address:
7 City:
8 ZIP:
9 ZIP+4:
10 Mail Address:
11 Mail City:
12 Mail ZIP:
13 Mail ZIP+4:
14 County:
15 FAX:
16 Phone:
17 Type of Outlet:
18 This Facility is Owned by:
19 This Facility is in need of:
20 Population Served By Outlet.
21 Total Outlet Staff, in FTE.
22 Hours Open, Weekly.
• FY 2013-14
M616
M616.004
Carlsbad
DOVE LIBRARY
1775 DOVE LANE
CARLSBAD
92011
8516
1775 Dove Lane
Carlsbad
92011
8516
San Diego
(760) 602-7942
(760) 602-2038
Central
City
Remodel
70,822
62.47
68.00
60,593
62.00
68.00
11
FY 2014-15 FY 2013-14
23 Hours Open, Annually.
24 Weeks Open, Annually.
25 Total Number of Volumes Held by Outlet.
26 Total Annual Circulation by Outlet.
27 Total Outlet Operating Expenditures.
28 Year in which Outlet was Originally Built.
29 Month and Year outlet opened (i. e.,
06/2008)
30 Year in which Outlet was Remodeled.
31 LEED Certification?
32 Size of Outlet, sq. ft.
33 Number of Reader Seats in Outlet
34 Days per week outlet is open to the public.
35 Staffed when open to public by at least 1
paid librarian & 1 paid clerical?
36 Housed in separate quarters?
37 Established schedule of hours for public
service?
38 Degree of Adequacy of this Facility.
39 Number of Internet Terminals --General
Public.
40 Internet Connection. What is your library's
highest connection speed to the Internet?
41 Wi-Fi. Is Wireless available at this
3,536
52
221,324
830,110
$5,491,159
1999
08/1999
3,536
52
228,545
871,419
$5,370,609
1999
08/1999
N/A N/A
No
64,000
248
7
Yes
Yes
Yes
10
44
40.1 Mbps - 1.0 Gbps (gigabips/second)
True
location? (Y/N) Central City
42 MSA (Metropolitan Statistical Area) Status:
43 FISCAL_YR CODE
44 OUTLET TYPE SORT CODE
2014-15
1
64,000
248
7
Yes
Yes
Yes
10
44
40.1 Mbps - 1.0 Gbps (gig
True
Central City
2013-14
1
12
Library Outlet #1-44
FY 2014-15 FY 2013-14
THE FIELDS (IN GREEN) BELOW ARE FOR CSL USE ONLY
1 FSCS_ID
2 LIBRARY ID
3 LIB_Code
4 Short Name
5 Outlet Name:
6 Street Address:
7 City:
8 ZIP:
9 ZIP+4:
10 Mail Address:
11 Mail City:
12 Mail ZIP:
13 Mail Z1P+4:
14 County:
15 FAX:
16 Phone:
17 Type of Outlet:
18 This Facility is Owned by:
19 This Facility is in need of:
20 Population Served By Outlet.
21 Total Outlet Staff, in FTE.
22 . Hours Open, Weekly.
CA0020.004
M616
M616.003
Carlsbad
CARLSBAD CITY LIBRARY LEARNING CEi`
3368 EUREKA PLACE
CARLSBAD
92008
2424
3368 Eureka Place
Carlsbad
92008
2424
San Diego
(760) 729-8150
(760) 931-4500
Branch
City
12,609
9.40
52.00
13,220
9.00
52.00
13
42 MSA (Metropolitan Statistical Area) Status:
43 FISCAL_YR CODE
44 OUTLET TYPE_SORT CODE
23 Hours Open, Annually.
24 Weeks Open, Annually.
25 Total Number of Volumes Held by Outlet.
26 Total Annual Circulation by Outlet.
27 Total Outlet Operating Expenditures.
28 Year in which Outlet was Originally Built.
29 Month and Year outlet opened (i.e.,
06/2008)
30 Year in which Outlet was Remodeled.
31 LEED Certification?
32 Size of Outlet, sq. ft.
33 Number of Reader Seats in Outlet
34 Days per week outlet is open to the public.
35 Staffed when open to public by at least 1
paid librarian & 1 paid clerical?
36 Housed in separate quarters?
37 Established schedule of hours for public
service?
38 Degree of Adequacy of this Facility.
39 Number of Internet Terminals --General
Public.
40 Internet Connection. What is your library's
highest connection speed to the Internet?
41 Wi-Fi. Is Wireless available at this
FY 2014-15
3,536
FY 2013-14
3,536
52
324,581
428,506
$3,294,696
1967
11/1967
1999
No
24,600
131
7
Yes
Yes
Yes
7
23
40.1 Mbps - 1.0 Gbps (gigabips/second)
True
location? (Y/N)
Central City
52
329,431
441,602
$3,222,365 ,
1967
11/1967
1999
24,600
131
7
Yes
Yes
Yes
7
23
40.1 Mbps - 1.0 Gbps (gig
True
Central City
2014-15 2013-14
14
Library Outlet #1-44
FY 2014-1.5 FY 2013-14
• THE FIELDS (IN GREEN) BELOW ARE FOR CSL USE ONLY
CA0020.004
1 FSCS_ID
2 LIBRARY ID
3 LIB Code
4 Short Name
5 Outlet Name:
6 Street Address:
7 City:
8 ZIP:
9 ZIP-1-4:
10 Mail Address:
11 Mail City:
12 Mail ZIP:
13 Mail ZIP+4:
14 County:
15 FAX:
16 Phone:
17 Type of Outlet:
18 This Facility is Owned by:
19 This Facility is in need of:
20 Population Served By Outlet.
21 Total Outlet Staff, in FTE.
22 • Hours Open, Weekly.
M616
M616.003
Carlsbad
CARLSBAD CITY LIBRARY LEARNING CEP
3368 EUREKA PLACE
CARLSBAD
92008
2424
3368 Eureka Place
Carlsbad
92008
2424
San Diego
(760) 729-8150
(760) 931-4500
Branch
City
12,609
9.40
52.00
13,220 •
9.00
52.00
15
42 MSA (Metropolitan Statistical Area) Status:
43 FISCAL YR CODE
44 OUTLET TYPE SORT CODE
23 Hours Open, Annually.
24 Weeks Open, Annually.
25 Total Number of Volumes Held by Outlet.
26 Total Annual Circulation by Outlet.
27 Total Outlet Operating Expenditures.
28 Year in which Outlet was Originally Built.
29 Month and Year outlet opened (i.e.,
06/2008)
30 Year in which Outlet was Remodeled.
31 LEED Certification?
32 Size of Outlet, sq. ft.
33 Number of Reader Seats in Outlet
34 Days per week outlet is open to the public.
35 Staffed when open to public by at least 1
paid librarian & 1 paid clerical?
36 Housed in separate quarters?
37 Established schedule of hours for public
service?
38 Degree of Adequacy •of this Facility.
39 Number of Internet Terminals --General
Public.
40 Internet Connection. What is your library's
highest connection speed to the Internet?
41 Wi-Fi. Is Wireless available at this
FY 2014-15
2,704
52
17,676
16,489
$1,198,071
2008
8/2008
FY 2013-14
2,704
52
16,799
15,573
$1,171,769
2008
8/2008
N/A N/A
No
11,393
56
5
Yes
Yes
Yes
10
14
10.1 Mbps - 40 Mbps
True
location? (Y/N)
Central City
11,393
56
5
Yes
Yes
Yes
10
14
10.1 Mbps - 40 Mbps
True
Central City
2014-15 2013-14
16
ITEM #7
GIVING DESIGN
Forging eamectioas. Building /P,ntio
Dove Library Naming Opportunities
Market Valuation Report
November 2015
This work was commissioned to meet the requirements of the City of Carlsbad's Naming
Rights Policy. The results will provide the Carlsbad Library & Arts Foundation with a framework
for major gift cultivation and solicitation. The opportunities presented are tied primarily to
major spaces, rooms and features. With the exception of a few strategic "furniture
groupings," this focus intentionally excludes the naming of individual furniture/fixture items.
While a revaluation of past opportunities was beyond the scope of this commissioned work,
the review of the past naming opportunities revealed four (4) spaces that Giving Design
believes should be reconsidered as part of this effort. Those areas include: Children's Library,
Great Hall, Children's Storytime Circle and Auditorium Stage.
Suggested Naming Opportunities are based on a thorough review of:
O All Architect and Library Provided Renovation Program Planning Documents and
Drawings
M National Chart of Standards for a $6,400,000 capital campaign (attachment A)
0 Cost per Square Analysis - Insured Value and Improved Value
0 Recent Local and Regional Campaign Naming Opportunities1
0 Similar Library Campaign Naming Opportunities Across the Country2
0 Past Carlsbad City Library Naming Opportunities
Three assumptions were also considered:
i The naming opportunities are permanent i.e. for the life of the building;
The foundation will encourage and allow multi -year pledges to secure the level of
funding sought for the opportunities; and
0 The naming opportunities will persist as a major gift opportunity beyond the life of any
organized campaign around the Dove renovations.
I Reviewed naming opportunities for the following projects:
✓ San Diego Central Library
d UC San. Diego Geisel Library Revitalization Initiative
▪ San Diego Parks and Recreation Campaign
O Ronald McDonald House Charities of San Diego
• Helen Woodward Animal Center (Rancho Santa Fe)
O St. Elizabeth Seton Catholic Church (Carlsbad)
O Army & Navy Academy Duffield Sports Center (Carlsbad)
2Similar library campaigns:
O Gwinnett County Public Library (Suburban Atlanta)
• St. Louis County Library
O Hyrum Library & Museum (Utah)
* Fargo Public Library
1
National Chart of Standards
$6.4 Million Capital Campaign
Campaign
Investment
Level
$1,280,000
$640,000
$320,000
$160,000
$96,000
$64,000
$32,000
$16,000
$8,000
Small Gifts
Totals
Larger Lead Gift Results
Number of Number of
Gifts Prospects
Required Required
1
1
2
3
5
10
15
20
40
Many
4
4
8
9
15
30
45
40
80
Many
Smaller Lead Gift Results
Campaign
Investment
Level
$640,000
$320,000
$160,000
$96,000
$64,000
$32,000
$16,000
$8,000
$4,800
Small Gifts
Total
Number of Number of
Gifts Prospects
Required Required
1
2
3
6
12
25
50
75
100
Many
4
8
12
18
36
75
150
150
200
Many
Attachment A
Total Giving
At This Level
$1,280,000
$640,000
$640,000
$480,000
$480,000
$640,000
$480,000
$320,000
$320,000
$1,120,000
$6,400,000
Total Giving
At This Level
$640,000
$640,000
$480,000
$576,000
$768,000
$800,000
$800,000
$600,000
$480,000
$616,000
$6,400,000
2
Carlsbad City Library I Proposed Naming Opportunities
Dove Library
Total
Standing
Naming
Inventory
Value of
Standing
Naming
Inventory
Family & Corporate Legacy Gifts
1
Grande Courtyard & Entrance
$1,000,000
$1,000,000
2
The Great Hall
$1,000,000
$1,000,000
3
Children's Library
$1,000,000
$1,000,000
Prominent First Level & Outdoor Spaces
4
Community Living Room
$400,000
$400,000
5
Large Study Room
$60,000
$60,000
6
Small Study Room
$40,000
$40,000
7
Marketplace
$20,000
$20,000
8
Conversational Groupings (2 avail.)
$15,000
ea
$30,000
9
Community Patio & Hearth (West Patio)
$350,000
$350,000
10
Reading Wall/Hearth
$100,000
$100,000
11
Fireplace
$100,000
$100,000
12
Schulman Auditorium Stage
$150,000
$150,000
13
Children's Storytime Circle
$100,000
$100,000
14
Memorial Tree-Scape
$15,000
$15,000
Prominent Second Level Spaces
15
Teen Space
$250,000
$250,000
16
Teen Team Rooms (2 available)
$15,000
ea
$30,000
17
Teen Tech Grouping
$15,000
$15,000
18
Teen Den
$8,000
$8,000
19
Study Alcoves (2 available)
$5,000
ea
$10,000
20
Tech Lab
$100,000
$100,000
21
Large Group Study Room
$30,000
$30,000
22
General Access Computer Grouping
$15,000
$15,000
$4,823,000
First Floor & Outdoor
A
B
D
D.5
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FURNITURE IS $NOW FOR CLAIRITV.
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C.
ALL MI LABELED SHELWN0 ASSEMBLY
INCLUDING UPRIGHTS SHALL BE
REMOVED OV CONTRACTOR
ALL (RL) LABELED SHELVNG ASSEMBLY
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REMOVED ANO REINSTALLED LW OWNER.
CUN1RACTUR SHALL PATCH AND REPAIR
WALLS AT SINGLE FACED SHELVING
D. ALL IE) LABELED DOUBLE FACED
SHELVING ASSEMBLY SHALL REMAIN IN
PLACE. OWNER SHALL REMOVE AND
RESNSTALL BASE SHELVES FOR NEW
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KEYNOTES
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Children's
Storytime
Circle
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711 r1NOIN AMA).
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670 13 1 9709
CARLSBAD
DOVE
LIBRARY
FIREPLACE
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RENOVATIONS
I pCOYt IAW.
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REFERENCE
IMAGES
A0.1
10
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. •
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Fil
P
man Auditorium Stage
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12
(Carlsbad
City Library
2016
MEETING DATES AND LOCATIONS
City of Carlsbad
LIBRARY BOARD OF TRUSTEES
Meets the 3rd Wednesday of each month @ 4PM
ITEM #8
Date
Location
Jan. 20
CCL Board Room - Dove Lane
Feb. 17
City Council Chambers
March 16
Library Learning Center — Room 14
April 20
City Council Chambers
May 18
Library Learning Center — Room 14
June 15
CCL Board Room - Dove Lane
July 20
CCL Board Room - Dove Lane
Aug. 17
CCL Board Room - Dove Lane
Sept. 21
CCL Board Room - Dove Lane
Oct. 19
Cole Library Community Room
Nov. 16
CCL Board Room - Dove Lane
Dec. 21
CCL Board Room - Dove Lane
Please note: location subject to change depending on CIP remodel.
I:\LIBRARY BOARD\Agendas - Library Board\2015\2015-11 \8 - 2016 Meeting dates and locations - Carlsbad Library Board of Trustees (11.9.15).docx
11/12/2015