HomeMy WebLinkAbout2016-01-20; Library Board of Trustees; MinutesMINUTES
MEETING OF:
DATE OF MEETING:
LIBRARY BOARD OF TRUSTEES
VVednesday,Jan.20,2016
Dove Library Boardroom PLACE OF MEETING:
1775 Dove Lane, Carlsbad CA 92011
CALL TO ORDER:
Chair Hulsart called the meeting to order at4:00 p.m.
ROLL CALL:
Present:
Absent:
Staff Present:
Trustees Benson, Bradley, Hinman, Hulsart, and Parsons.
None
Heather Pizzuto, Library & Cultural Arts Director
Suzanne Smithson, Deputy Library Director
Diane Bednarski, Deputy Library Director
Glynn Birdwell, Principal Librarian
Debbie Jo McCool, Associate Analyst
Keith Gemmell, Library Programs & Venues Coordinator
Nancy Blake, Temporary Office Assistant
APPROVAL OF MINUTES:
ITEM #3
ACTION: The Board, by proper motion (Bradley/Parsons) approved the minutes of the
Nov 18, 2015 meeting.
ACTION: The Board, by proper motion (Benson/Hinman) approved the minutes of the
Dec. 16, 2015 meeting.
MONTHLY LIBRARY REPORTS:
The Board received the December 2015 Monthly Library Reports with Trustee Benson
congratulating the literacy program on the record 16 entries to the VVriter to VVriter Challenge.
Trustee Bradley commented positively on staff cross training occurring at both the Library
Learning Center and Dove Library.
CAPITAL IMPROVEMENT PROGRAM PROJECTS UPDATE:
Library & Cultural Arts Director Heather Pizzuto presented a summary of the progress on the
Cole project, noting that the same information would be presented to staff this week. At the
Cole Library, interior work is in the final stages with the critical elevator inspection scheduled
next week. Deputy Director Suzanne Smithson continued the presentation with a more detailed
schedule on the final stages of construction and a tentative move-in timeline for the Cole
Library. The Cole Library's grand reopening celebration event is being planned for Feb. 27 from
Page 2 of 4
Library Board of Trustees
Minutes of the Jan. 20, 2016 Meeting
10:00 a.m. to 2:00 p.m. A soft opening is anticipated prior to the celebration, when the library
is ready.
Deputy Director Diane Bednarski reviewed the milestones and activities related to the Dove
Library project. Early February activities include the delivery and configuration oftemporary
office trailers for staff and the commencement of construction on the Schulman Auditorium. In
late February, the Dove Library will close to the public for approximately one week so that a
range of interim library services can be configured in the current Children's area while staff
relocates to temporary offices, allowing the construction company to commence construction.
Interim library services at Dove will launch in late February and continue through mid-April. The
second phase of construction will require full closure of the facility. The intent is to have the
Dove Library open before the launch of the Summer Reading Program in June. The Library
Learning Center will continue to have extended hours during Dove Library construction.
Communication and outreach efforts for the Dove project will mirror those deployed for the
Cole project, including the use of print materials, banners, website, social media and the phone
and email hotlines.
FY 2016-17 BUDGET TIMELINE & POLICIES:
Library & Cultural Arts Director Heather Pizzuto presented to the Board the FY 2016-17 budget
polices and timelines. A city budget kickoff was held Jan. 13. This year part-time Administrative
Professional Cheryl Gerhardt will be assisting in budget development with Associate Analyst
Debbie Jo McCool while Sr. Analyst Steve Didier is serving full-time as project manager. Budget
materials are due in March and will then be reviewed by Finance. Staff will bring the proposed
budget information to the Library Board at the May meeting.
EXTERIOR CLEARANCE AREAS AT LIBRARY FACILITIES:
Director Pizzuto outlined the proposed interim exterior clearance areas for all City of Carlsbad
Library locations that will be used to guide individuals who would like to engage in expressive
activity and to accommodate traffic flow and provide adequate access to library programs and
services for the community.
ACTION: The board, by proper motion (Benson/Parsons) received and approved the proposed
policy on exterior clearance areas at library facilities
APPOINTMENT OF REPRESENTITIVE FOR CITIZENS REVIEW COMMITTEE FOR COMMUNITY
ACTIVITY GRANTS:
Annually, the City of Carlsbad offers a funding opportunity to residents through Community
Activity Grants (governed by the attached Council Policy 51). This year, $10,000 is available in
community funding. As in previous years an appointed citizen's committee will review and
recommend funding allocations, including a member of the Library Board. The Library Board of
Trustees nominates a representative for a two year assignment on the committee.
Page 3 of 4
Library Board of Trustees
Minutes of the Jan. 20, 2016 Meeting
ACTION: The Board nominated and approved the 2-year appointment of Trustee Wendy
Hinman as the Library Board of Trustee representative for the Citizens Review Committee for
Community Activity Grants.
DIRECTOR'S REPORT:
Library & Cultural Arts Director Heather Pizzuto brought the Board up-to-date on the following
items:
• Reference checks are being conducted for the Genealogy and Local History Division
senior librarian position.
• Consultant Ruth Metz will assist with the department's staffing and succession planning
initiative. She will visit in late January to meet with staff and learn about the change
being experienced and how this will guide future staffing needs.
• Temporary office assistant Nancy Blake has tendered her resignation and her last day
will be Jan. 28.
• The City Council approved the library's application for partial grant funding to purchase
equipment required to participate in the CENIC high speed broadband service
consortium.
• The library had a number of donations in December. Mr. Randy Ziglar donated $2,500,
Mr. Roger Nye donated $2,500 and the Hessel man Family Trust donated $1,500.
• Negotiations have commenced with a prospective coffee cart vendor to provide service
at the Cole Library.
• Staff is now actively marketing the grant opportunities available in partnership with the
California State Library to participate in the Career Online High School Program.
Learners who successfully compete for the grant will complete their High School
diploma online, with mentoring assistance. The Learning Center is also in the final stages
of planning the new ESL program, anticipated to launch in early 2016.
FOUNDATION REPORT:
Representative Dr. Sandy Parsons updated the Board on the Foundation's election of officers
for the upcoming year. Treasurer Gita Nassiri has tendered her resignation from that position
while continuing to serve on the Board, and Frank Ruscetti has assumed the treasurer role. The
Foundation discussed the calculation of funds available for distribution to the Library & Cultural
Arts Department for fiscal year 2016-17 use.
FRIENDS OF THE LIBRARY REPORT:
Representative Hulsart reported that the Friends of the Library Holiday Boutique broke
previous sales records and the Friends remain busy preparing for opening of the new bookstore
at the Cole Library.
Page4 of4
Library Board of Trustees
Minutes of the Jan. 20, 2016 Meeting
NSDC GENEALOGICAL SOCIETY REPORT:
Board Liaison Cindy Goodger shared recent and upcoming activities of the North San Diego
County Genealogical Society.
LIBRARY BOARD COMMENTS/ANNOUNCEMENTS:
None
PUBLIC COMMENTS:
None
ADJOURNMENT:
By proper motion (Parsons/Hinman) and vote the meeting was adjourned at 4:58p.m.
Res~jtfuJiy sub
7{~/
Nancy Blake
Temporary Office Assistant
Systemwide ...
Monthly LIBRARY Reports
for
DECEMBER 2015
ITEM #4
1. The Library renovation projects continue to progress. Based on City Public Works staffing changes,
Senior Management Analyst Steve Didier added the role of Project Manager over the library
renovations to his responsibilities.
2. As part of the new Radio Frequency Identification (RFID) upgrade, the Business Systems group
continues to work with IT on the testing and deployment of PCI-compliant credit card acceptance for
the new self-check kiosks. Schedule coordination is also underway to ensure that power and
network infrastructures are in place at Cole in time for the week of Jan. 11 when the RFID solutions
vendor will be on-site to install the new Automated Materials Handling (AM H) system at Cole. The
vendor will return in February to install remaining RFID solutions at Cole, including new security
gates and self-check kiosks.
3. Cataloging & Technical Services continues to coordinate the testing and replacement of RFID tags for
the Dove Library print collection. December also marked the commencement of retagging of DVDs
to use full disc overlay tags that will simplify the material check in process and offer better
protection for that collection.
4. The Business Systems team worked with renovation project team members to document data,
power and telephone requirements for Dove and Cole, including the temporary needs for Dove
during its construction project. This included the markup offloorplans and the creation of asset lists
to identify each piece of equipment that would be deployed and its precise location.
5. Staff across all locations continued to be busy planning for Cole's new central service desk
functionality, related service model changes, and training and education during the library closures.
Supporting these changes are a number of training opportunities coordinated by Training
Coordinator Amy Jordan, with December offerings including a four-part core series on service desk
essentials and a selection of standalone offerings that go into greater detail on various service
aspects. All staff will eventually attend the core series and all sessions have been designed and are
presented by their colleagues; the core series includes Library 101, Reference and Children's
services, Circulation Services, and Library Systems. Additional sessions offered in December
included training and instruction on patron privacy & confidentiality, unattended children, the
public portal in the new HPRM system, and eResources topics including the catalog, website, and
databases.
6. The Library & Cultural Arts department kicked offtheir 2015 holiday concert series on Thursday,
Dec. 3, at the Library Learning Center with the one-man band Dean Ratzman performing a mixture
of 40's, 60's and holiday music. The concert series continued over the next two weekends with
nationally acclaimed Klezmer artist Yale Strom on Saturday, Dec. 5 and The Teagan Taylor Trio on
Sunday, Dec 13 both in Schulman Auditorium. Each show was well attended and patrons were highly
engaged.
7. Santa Claus made three visits to the two open libraries during December, receiving the holiday
wishes of about 350 children and adults to take to the North Pole. This particular "Santa's helper"
has been visiting the Carlsbad Libraries for a dozen years and this was his last year of greeting the
children and taking photos and sharing his magic due to the long drive from his home.
Monthly Library Reports for December 2015
CCL, Dove Lane ...
8. In planning and preparation for the new Tech Lab at Dove, a team of staff visited San Diego Public
Library's Central Library where Emerging Technologies Librarian Uyen Tran provided a tour of their
makerspaces and background information on their staffing, curriculum, equipment and software.
Tech Lab team members also conducted independent research which included a tour of a San Diego
Fab(rication) Lab, meeting with members of the San Diego Makers Guild, and participation in an on-
site demo of an innovative 3D printing solution.
9. Staff in divisions across the department are working on operational plans for Dove's closure and
two-phased renovation work. Staff are planning and coordinating interim facility services,
collections, and staffing, as well as temporary work locations for displaced staff.
10. The Children's Division at Dove hosted their annual Hanukkah program on Dec. 9 attracting 24
children and adults who enjoyed songs by "Chicken Soup/' stories, a simple craft and refreshments.
The Children's Division also offered a Winter Family Fun program on Dec. 30. Modeled after the
popular program offered during the Thanksgiving school break, 82 participants enjoyed stories and
songs, played "Feed the Snowman" with white paper "snowballs" and made polar bears.
11. In connection with the release of the latest Star Wars movie "Episode VII: The Force Awakens/' the
Carlsbad City Library hosted individual films from the original Star Wars trilogy throughout the
month of December to conclude the 2015 Carlsbad Film Series. Nearly 300 people attended these
three screening events.
12. The Carlsbad Playreaders ended their 2015 season with a sell-out crowd who shared lots of laughter
and tears through a remarkable presentation of the holiday family comedy, "Greetings!" The end of
this season marks the end of the leadership tenure of Co-Artistic Directors Kathy Brombacher and
Doug Smith. They served as Co-Artistic Directors for the 2014 and 2015 seasons and will be replaced
by well-known San Diego actress, director, and educator Dana Case. Dana's 2016 season begins on
Jan. 11 with "VANYA and SONIA and MASHA and SPIKE"-a comedy by Christopher Durang based on
some of Chekov's classic characters.
Georgina Cole ...
13. Cole Children's Division staff presented their regular Tuesday Afternoon Adventures programs at the
Learning Center featuring three fun programs this month. Eat a Red Apple Day Story Craft was held
on Dec. 1. with 28 people in attendance. Kids learned the difference between red, green and yellow
apples and then were able to taste each one. Candy Science was held on Dec. 8 with 51 people in
attendance. Kids had .fun with tasty treats by experimenting to see what candy is really made of
while learning about acid and density. Gift of Giving Story Craft was held on Dec.15. The 25 people in
attendance listened to stories that celebrate the spirit of giving and then kids made a craft to give to
someone special.
14. Interviews and meet & greet sessions for the Genealogy and Carlsbad History Senior Librarian were
held in late December. A final selection is expected soon.
15. The North San Diego County Genealogical Society held its Annual Meeting, Installation of Officers,
and Holiday Party at the Green Dragon Tavern and Museum on Dec. 8. The 2016 officers include
Marguerite Kealey in her second year as President Jeanette Shiel as Vice-President and Sandy
Follmer as Treasurer.
Monthly Library Reports for December 2015
learning Center ...
16. Three of the circulating Samsung tablets were sent to Literacy Services for tutors and learners to
use. Community Outreach Supervisor Carrie Scott and Technology Librarian Andrea Hilliard along
with literacy services staff tested some literacy apps on the devices and found they worked well.
The three devices are the ones that had previously been tethered at the Dove and Cole Reference
Desks and they will be tethered in three of the tutor rooms at the LLC to see if the tutors find them
to be a useful training tool. If so, additional tablets may be sent to the LLC, or Literacy staff may
purchase newer ones with state grant funds. This seems to a good way to deploy these devices
which have experienced limited use by the general patrons.
17. Bilingual Services Library Assistant Mayra Turchiano attended the Guadalajara International Book
Fair in Mexico from Nov. 30 thrbugh Dec. 3. She met with several publishers and distributors and
visited children and adult book vendors who explained the process of selecting materials. She also
networked with librarians from the US and Mexico. Mayra received a scholarship from the American
Library Association to attend the conference.
18. Children of all ages were able to make holiday ornaments at the Learning Center on Dec. 3.
19. Teens enjoyed in a Gift in a Jar holiday program and creative activity on Dec. 18. Fourteen teens
learned how to package gifts in jars and made a hot chocolate kit that they could then give to a
friend or family member.
20. A record 97 entries were received to the Writer to Writer Challenge, a writing contest for adult
learners in regional library literacy programs. The Carlsbad Library Literacy program participants
submitted a record 16 entries.
21. Two literacy learners enrolled in the prerequisite course as part of the application process for
scholarships to the Career Online High School (COHS) from the California State Library.
Outreach and Community Connections ...
22. Bilingual services staff members Tracy Nelson and Mayra Turchiano participated in the Holiday Tree
Lighting event sponsored by the Carlsbad Evening Rotary Club in the Village on Dec. 6. More than
100 children and their parents enjoyed making a reindeer headband and listening to a holiday story.
23. Literacy Services Community Outreach Supervisor Carrie Scott attended the annual San Diego
Council on Literacy's holiday network meeting, where there was a presentation from one of the
affiliate programs on services for refugees. She also attended the Council's Chairman's Circle annual
recognition event.
Systemwide ...
Monthly LIBRARY Reports
for
DECEMBER 2015
ITEM#4
1. The Library renovation projects continue to progress. Based on City Public Works staffing changes,
Senior Management Analyst Steve Didier added the role of Project Manager over the library
renovations to his responsibilities.
2. As part ofthe new Radio Frequency Identification (RFID) upgrade, the Business Systems group
continues to work with IT on the testing and deployment of PCI-compliant credit card acceptance for
the new self-check kiosks. Schedule coordination is also underway to ensure that power and
network infrastructures are in place at Cole in time for the week of Jan. 11 when the RFID solutions
vendor will be on-site to install the new Automated Materials Handling (AMH) system at Cole. The
vendor will return in February to install remaining RFID solutions at Cole, including new security
gates and self-check kiosks.
3. Cataloging & Technical Services continues to coordinate the testing and replacement of RFID tags for
the Dove Library print collection. December also marked the commencement of retagging of DVDs
to use full disc overlay tags that will simplify the material check in process and offer better
protection for that collection.
4. The Business Systems team worked with renovation project team members to document data,
power and telephone requirements for Dove and Cole, including the temporary needs for Dove
during its construction project. This included the markup of floorplans and the creation of asset lists
to identify each piece of equipment that would be deployed and its precise location.
5. Staff across all locations continued to be busy planning for Cole's new central service desk
functionality, related service model changes, and training and education during the library closures.
Supporting these changes are a number oftraining opportunities coordinated by Training
Coordinator Amy Jordan, with December offerings including a four-part core series on service desk
essentials and a selection of standalone offerings that go into greater detail on various service
aspects. All staff will eventually attend the core series and all sessions have been designed and are
presented by their colleagues; the coreseries includes Library 101, Reference and Children's
services, Circulation Services, and Library Systems. Additional sessions offered in December
included training and instruction on patron privacy & confidentiality, unattended children, the
public portal in the new HPRM system, and eResources topics including the catalog, website, and
databases.
6. The Library & Cultural Arts department kicked off their 2015 holiday concert series on Thursday,
Dec. 3, at the Library Learning Center with the one-man band Dean Ratzman performing a mixture
of 40's, 60's and holiday music. The concert series continued over the next two weekends with
nationally acclaimed Klezmer artist Yale Strom on Saturday, Dec. 5 and The Teagan Taylor Trio on
Sunday, Dec 13 both in Schulman Auditorium. Each show was well attended and patrons were highly
engaged.
7. Santa Claus made three visits to the two open libraries during December, receiving the holiday
wishes of about 350 children and adults to take to the North Pole. This particular "Santa's helper"
has been visiting the Carlsbad Libraries for a dozen years and this was his last year of greeting the
children and taking photos and sharing his magic due to the long drive from his home.
Monthly Library Reports for December 2015
CCL, Dove lane ...
8. In planning and preparation for the new Tech Lab at Dove/ a team of staff visited San Diego Public
Libraris Central Library where Emerging Technologies Librarian Uyen Tran provided a tour oftheir
makerspaces and background information on their staffing/ curriculum/ equipment and software.
Tech Lab team members also conducted independent research which included a tour of a San Diego
Fab(rication) Lab/ meeting with members of the San Diego Makers Guild/ and participation in an on-
site demo of an innovative 3D printing solution.
9. Staff in divisions across the department are working on operational plans for Dove/s closure and
two-phased renovation work. Staff are planning and coordinating interim facility services/
collections/ and staffing/ as well as temporary work locations for displaced staff.
10. The Children1s Division at Dove hosted their annual Hanukkah program on Dec. 9 attracting 24
children and adults who enjoyed songs by "Chicken Soup/1 stories/ a simple craft and refreshments.
The Children/s Division also offered a Winter Family Fun program on Dec. 30. Modeled after the
popular program offered during the Thanksgiving school break/ 82 participants enjoyed stories and
songs/ played "Feed the Snowmann with white paper "snowballsn and made polar bears.
11. In connection with the release of the latest Star Wars movie "Episode VII: The Force Awakens/ the
Carlsbad City Library hosted individual films from the original Star Wars trilogy throughout the
month of December to conclude the 2015 Carlsbad Film Series. Nearly 300 people attended these
three screening events.
12. The Carlsbad Playreaders ended their 2015 season with a sell-out crowd who shared lots of laughter
and tears through a remarkable presentation ofthe holiday family comedy/ "Greetings!JJ The end of
this season marks the end of the leadership tenure of Co-Artistic Directors Kathy Brombacher and
Doug Smith. They served as Co-Artistic Directors for the 2014 and 2015 seasons and will be replaced
by well-known San Diego actress/ director/ and educator Dana Case. Dana's 2016 season begins on
Jan. 11 with "VANYA and SONIA and MASHA and SPIKEn-a comedy by Christopher Durang based on
some of Chekov's classic characters.
Georgina Cole ...
13. Cole Children/s Division staff presented their regular Tuesday Afternoon Adventures programs at the
Learning Center featuring three fun programs this month. Eat a Red Apple Day Story Craft was held
on Dec. 1. with 28 people in attendance. Kids learned the difference between red/ green and yellow
apples and then were able to taste each one. Candy Science was held on Dec. 8 with 51 people in
attendance. Kids had fun with tasty treats by experimenting to see what candy is really made of
while learning about acid and density. Gift of Giving Story Craft was held on Dec.lS. The 25 people in
attendance listened to stories that celebrate the spirit of giving and then kids made a craft to give to
someone special.
14. Interviews and meet & greet sessions for the Genealogy and Carlsbad History Senior Librarian were
held in late December. A final selection is expected soon.
'
15. The North San Diego County Genealogical Society held its Annual Meeting/ Installation of Officers/
and Holiday Party at the Green Dragon Tavern and Museum on Dec. 8. The 2016 officers include
Marguerite Kealey in her second year as President Jeanette Shiel as Vice-President and Sandy
Follmer as Treasurer.
Monthly Library Reports for December 2015
Learning Center ...
16. Three of the circulating Samsung tablets were sent to Literacy Services for tutors and learners to
use. Community Outreach Supervisor Carrie Scott and Technology Librarian Andrea Hilliard along
with literacy services staff tested some literacy apps on the devices and found they worked well.
The three devices are the ones that had previously been tethered at the Dove and Cole Reference
Desks and they will be tethered in three of the tutor rooms at the LLC to see if the tutors find them
to be a useful training tool. If so, additional tablets may be sent to the LLC, or Literacy staff may
purchase newer ones with state grant funds. This seems to a good way to deploy these devices
which have experienced limited use by the general patrons.
17. Bilingual Services Library Assistant Mayra Turchiano attended the Guadalajara International Book
Fair in Mexico from Nov. 30 through Dec. 3. She met with several publishers and distributors and
visited children and adult book vendors who explained the process of selecting materials. She also
networked with librarians from the US and Mexico. Mayra received a scholarship from the American
Library Association to attend the conference.
18. Children of all ages were able to make holiday ornaments at the Learning Center on Dec. 3.
19. Teens enjoyed in a Gift in a Jar holiday program and creative activity on Dec. 18. Fourteen teens
learned how to package gifts in jars and made a hot chocolate kit that they could then give to a
friend or family member.
20. A record 97 entries were received to the Writer to Writer Challenge, a writing contest for adult
learners in regional library literacy programs. The Carlsbad Library Literacy program participants
submitted a record 16 entries.
21. Two literacy learners enrolled in the prerequisite course as part ofthe application process for
scholarships to the Career Online High School (COHS) from the California State Library.
Outreach and Community Connections ...
22. Bilingual services staff members Tracy Nelson and Mayra Turchiano participated in the Holiday Tree
Lighting event sponsored by the Carlsbad Evening Rotary Club in the Village on Dec. 6. More than
100 children and their parents enjoyed making a reindeer headband and listening to a holiday story.
23. Literacy Services Community Outreach Supervisor Carrie Scott attended the annual San Diego
Council on Literacy's holiday network meeting, where there was a presentation from one of the
affiliate programs on services for refugees. She also attended the Council's Chairman's Circle annual
recognition event.
LIBRARY BOARD STATISTICS
.. Decernber201$
Reference, Circulation, Visitors
Reference Questions Dec-14 Nov-15 *4 Dec-15 *4
1 Dove Library 9,909 12,231 10,500
2 Cole Library 8,029 0 0
3 Library Learning Center 527 1,895 1,937
4 Total 18,465 14,126 12,437
Circulation Dec-14 Nov-15 *4 Dec-15 *4
5 Dove Library 59,402 63,231 60,979
6 Cole Library 31,525 0 0
7 Library Learning Center 1,190 9,483 10,889
8 eAudiobook Downloads 899 1,464 1,300
9 eBook Downloads 2,959 3,184 3,324
10 eMagazine Downloads 2 486 851 900
11 Total 96,461 78,213 77,392
People Count Dec-14 Nov-15 *4 Dec-15 *4
12 Dove Library 30,049 31,585 31,667
13 Cole Library 23,572 0 0
14 Library Learning Center 3,890 12,132 8,947
15 Total 57,511 43,717 40,614
Programs and Technology
library-Sponsored Programs Dec-14 Nov-15 *4 Dec-15 *4
16 Pre-School Programs 57 50 51
17 Attendance 2,337 1,874 1,738
18 School Aged Children's Programs 21 21 22
19 Attendance 684 509 677
20 Young Adult Programs 7 4 2
21 Attendance 100 49 27
22 Adult Programs 22 34 18
23 Attendance 816 748 1,065
Technology Usage Dec-14 Nov-15 *4 Dec-15 *4
24 Computer Use 8,866 6,167 6,511
25 WiFi Use 1 -6,013 4,347
26 Webpage Views3 -34,402 31A45
27 Database Usage 5,215 5,448 6,535
Facility Meeting Room Use Dec-14 Nov~15 *4 Dec-15 *'~
28 Events 70 59 55
29 Attendance 4,817 3,682 4,558
Volunteer: Hours Dec-14 Oct-15 *4 Dec-15 *4
30 Total Hours 1,327 1,243 1,130
1. WiFi Usage reported begmning January 2015
2. Zinia downloadable magazines launched August 2014
3. Collecting method changed Sept 2014
*4. Cole Library closed Sept. 1, 2015 for CIP modernization project; Genealogy staff relocated to Dove,
Dther staff to LLC. (Expected period: Sept. 2015-Jan. 2016}
Memorandum
January 8, 2016
To:
From:
Re:
Kathy Dodson, Interim City Manager
Heather Pizzuto, Library & Cultural Arts Director
Exterior clearance areas at library facilities
liTEM #7
(Carlsbad
City Library
During August and September, 2015, exterior areas at library entrances were actively used for
expressive activity related to the Agua Hedionda South Shore Specific Plan. Staff spent a
significant amount of time responding to questions and concerns from library users as well as
individuals engaged in expressive activity. These included difficulty accessing library services,
concerns about equity of space, and reports of being aggressively pursued. Throughout this
period, staff worked with individuals engaged in expressive activity in order to accommodate
traffic flow and provide adequate access to library programs and services, often on a daily basis.
At the January 20 Library Board meeting, staff will present diagrams for all three library facilities
identifying exterior areas to keep clear in order to maintain reasonable access to library services
and manage library operations. These are intended to serve on a temporary basis while two
library facilities are affected by construction which will further impact access and ultimately
result in changes to their entrance areas. The Library Learning Center is also currently
experiencing very heavy use resulting from the Cole Library closure, and will continue to be
impacted through the conclusion of construction at the Dove Library in June, 2016. These
diagrams will assist the public and staff in understanding areas to keep clear of expressive activity
and other non-city business.
City of Carlsbad Ordinance 2.16.085 states "The board of library trustees shall further have the
power to promulgate and adopt rules and regulations pertaining to the city library." lfthe Library
Board approves these diagrams they will take effect immediately and will be made available with
other library policies both on-site and on the city's website. A more complete policy guiding the
exterior use of library facilities will be developed for consideration by the Library Board after
construction activities are complete.
Attachments
cc: Celia A. Brewer, City Attorney
Heather L. Stroud, Deputy City Attorney
Carlsbad City Library
1775 Dove Lane I Carlsbad, CA 92011 I 760-602-2011 T
Georgina Cole Library
Stairs to
City Hall
Parking Lot
CIJ > 'i:
0
CIJ
C'l Ia -->
"'C Ia .Q
Ill "i:
Ia u
E I
Keep Area Clear
Tree
N
Georgina Cole Library Site Map
1250 Carlsbad Village Dr.
Carlsbad CA 92008 Version 1/8/16
r~ ..
e ;;:
~ '* '"a·· i!
I :s ·"" ~
.....,.
Carlsbad City tibrarv
1775 OOVI!! lane
carls-bad, CA 92011
Additional Space
Available
Dove Library Courtyard Diagram
Library <ranct~P F~md:s ~t()if@
c::::J r:::=J. r=:1
Cl D CJ
~ Ea:St P<~rk.if"9 lot
D
E I
Gc'W1~nd
~ir~gAQom
.·~
~
~ ·~'<~ r.\•
&
3
= Areas to Keep Clear
Version 1/8/16
Library Learning Center Site Map
3368 Eureka Place
Carlsbad CA 92008
Emergency
~Exit
Exit
0
Main Entrance
Handicap Parking Handicap Parking
E I
@ Keep Area Clear
[!] Book Drop
fj Bike Rack
Tree ~
D Landscaping
@] Utility Rooms
Eureka Place version 1/6/16