HomeMy WebLinkAbout2016-10-19; Library Board of Trustees; MinutesMINUTES
MEETING OF:
DATE OF MEETING:
LIBRARY BOARD OF TRUSTEES
Wednesday, October 19, 2016
Carlsbad City Library Board Room
1775 Dove Lane, Carlsbad, CA 92011
PLACE OF MEETING:
CALL TO ORDER:
Chair Hulsart called the meeting to order at 4:01 p.m.
ROLL CALL:
Present:
Absent:
Staff Present:
Trustees DeForest, Cannon, Hulsart, Parsons, Hinman
None
Heather Pizzuto, Library & Cultural Arts Director
Diane Bednarski, Deputy Library Director
Suzanne Smithson, Deputy Library Director
Fiona Everett, Sr. Management Analyst
Glynn Birdwell, Principal Librarian
Debbie Jo McCool, Associate Analyst
Megan VanZandt, Senior Office Specialist
APPROVAL OF MINUTES:
Amended
ITEM #3
By proper motion, the Minutes of the Library Board of Trustees meeting of Sept. 21, 2016, were
approved as amended. Approved 5-0-0-0.
MONTHLY LIBRARY REPORTS:
The Board received the September 2016 Monthly Library Report with Chair Hulsart commenting on the
pilot sewing class and Trustee Cannon requesting further information. Deputy Library Director Diane
Bednarski explained piloting of class content and presentation approaches with staff members. Once
the curriculum is finalized, and staff is prepared to instruct, the class will be offered to the public.
Deputy Library Director Suzanne Smithson clarified staff was participating on their own time.
FY 2015-16 CALIFORNIA PUBLIC LIBRARY SURVEY:
Library & Cultural Arts Director Heather Pizzuto presented the FY 2015-16 California Public Library
Survey and explained this year's survey results are unusual due to many anomalies from the
renovations. When the survey is published, it will indicate the significant construction projects were
occurring that impacted the data. The Board was also presented Fast Facts which focused on key
survey results.
Trustee Cannon inquired about the possibility of increasing Library Learning Center hours to be open
on Saturdays, which occurred during the Cole and Dove renovation closures. Director Pizzuto
Page 2 of4
Library Board of Trustees
Minutes of the October 19, 2016 Meeting
explained that the question is still open to increase hours at the Learning Center. Principal Librarian,
Glynn Birdwell confirmed that the Learning Center was relatively quiet on weekends during the Cole
and Dove closures. The staff has not had a significant response from the public since regular hours had
been restored.
Chair Hulsart expressed surprise that the city's population has remained the same for two years and
out of that population there are 106,000 registered borrowers. She complimented the level of
sustained use this indicates. Director Pizzuto explained that the population numbers are established by
the state. Director Pizzuto clarified that the 106,000 library_ card holders also includes non-resident
users.
By proper motion, the California Public Library Survey for FY 2015-16 was approved. Approved 5-0-0-0.
POLICIES & PROCEDURES REVIEW:
The Board reviewed technical updates to certain library policies with no change to the policy
statement. Director Pizzuto advised the Board that this review was to inform them of minor
adjustments to either formatting or terminology. All major policies are posted on the library's website
under the tab called "About Us" with a header "Library Policies."
Trustee DeForest suggested consideration, under the "Confidentiality of Library Users Records" policy,
of a reference in the purpose statement to clarify that the referenced legislation is state, county and
local, rather than federal. Director Pizzuto explained that another policy titled "Law Enforcement and
Other Requests for User Records" addresses Federal laws pertaining to user records.
Trustee Parsons asked for clarification with regard to responding to search warrant requests from law
enforcement. Director Pizzuto explained that the nature ofthe request from law enforcement would
determine what is required. Appropriate library staff would immediately seek advice from the city
attorney to ensure proper handling of the request.
Director Pizzuto added that case law and legislation is regularly monitored to guide policy updates.
DIRECTOR'S REPORT:
Director Pizzuto updated the Board on the following:
Programs and events-
• The Community Services evening of the Citizens Academy will be held Oct. 20 at Dove Library.
Dinner will be served to participants on the west patio and tours will be offered to showcase the
renovated facility.
• All libraries will close the morning of Oct. 27 for a staff development event re-opening at
2 p.m.
• A staff celebration recognizing the completion of the library redesign projects and the significant
efforts of staff to achieve this will be held Oct. 28 at the Dove Library. Director Pizzuto extended an
invitation to the Trustees to attend the event.
Page 3 of4
Library Board of Trustees
Minutes of the October 19, 2016 Meeting
• Director Pizzuto will be attending the State Library Director's Forum and California Library
Association (CLA) conference scheduled for Nov. 2 to 6. Other library staff will also be attending the
CLA conference portion.
Career Online High School Scholarships-
• Three more scholarships were awarded since the last Library Board meeting, bringing the total to
eight. One of the awards resulted from outreach using lnstagram.
Personnel and staff development-
• The Cultural Arts Manager selection has been narrowed to the top candidates who will be invited
to Carlsbad for additional interviews and interactions with stakeholders.
• Recruitment is now closed for the Training Coordinator position. Interviews are scheduled to occur
during the month of November.
• Programs & Venues Coordinator Keith Gemmell is participating in the Fall 2016 Public Management
Academy offered by the Centre for Organizational Effectiveness. Two members of our Cultural Arts
Staff are attending the Centre's Supervisors Academy.
Technology-
• Transition to the CENIC, the high-speed internet service, began with the Dove Library this week.
Both the Cole Library and Library Learning Center are anticipated to transition Oct. 26.
Board and Commission workshop-
• Director Pizzuto discussed replacing the regular November Board meeting time with a special
meeting to allow both the Library Board and the Arts Commission members to receive an
orientation covering topics important to both. The joint special meeting would be tentatively
scheduled for Nov. 17 at 11 a.m.
• It was proposed that the regular December Board meeting of Dec. 21 be adjusted earlier in the
month, possibly Dec. 14.
• Director Pizzuto requested feedback from each Board member after they have had the opportunity
to check their calendars for both the proposed Nov. 17 joint special meeting and Dec. 14 for the
special meeting for December.
FOUNDATION REPORT:
Representative Parsons reported that the Foundation is taking a look at the theme for the next "Night
at the Library," possibly celebrating the soth year of the Georgina Cole Library's opening.
Page 4 of4
Library Board of Trustees
Minutes of the October 19, 2016 Meeting
FRIENDS OF THE LIBRARY REPORT:
It was announced that the Holiday Boutique would begin December 5. Also, after today's meeting the
Friends are having a get together in the Gowland Room to thank their volunteers.
Representative Cannon reported that the Old & Interesting sale raised $1,500, reducing more than 100
boxes of book inventory.
NSDC GENEALOGICAL SOCIETY REPORT:
Board Liaison Cindy Goodger summarized recent and upcoming programs and events. Membership
was reported at 368 members.
LIBRARY BOARD COMMENTS/ANNOUNCEMENTS:
None.
PUBLIC COMMENTS:
None.
ADJOURNMENT:
By proper motion (DeForest/Parsons) and vote the meeting was adjourned at 4:42p.m.
Respectfully submitted, ~~~~t
Megan VanZandt
Senior Office Specialist
Systemwide ...
Monthly LIBRARY Reports
for
SEPTEMBER 2016
ITEM #4
1. Several updates were made to the public computer network in September. They include replacing the
BlueCoat appliance, installing Google Chrome on all the public access computers, and placing limits on
the amount of bandwidth individuals can utilize for streaming content. These changes seem to have
helped alleviate the internet slowness that library patrons have been experiencing over the past few
months. The staff is continuing efforts related to the implementation ofthe new high-speed CENIC
network.
2. JAWS screen reading software, used by patrons with visual limitations, was deployed to five machines
divided between the three library locations. JAWS is an acronym for Job Access With Speech.
3. The month of September was National Library Card Sign-Up Month. Children showed library staff the
most valuable card in their backpack-their library card-to receive prizes. If they did not have a library
card, they were encouraged to obtain one to get their prize.
CCL, Dove Lane ...
4. American long-distance open-water swimmer Lynne Cox, best known for her 1987 swim across the
Bering Strait, visited the Dove Library on Monday, Sept. 12, to discuss and sign copies of her newly
released book, Swimming in the Sink.
5. The Carlsbad City Library resumed its Cinema Series on Saturday, Sept. 17, with a screening of The Big
Short, the 2016 Academy Award Winner for Best Adapted Screenplay. The event featured a lively
discussion of the film's cinematic features and socio-political topic led by Cal State San Marcos Professor
Brandon Cesmat. The Cinema Series occurs the third Saturday of every other month and is dedicated to
screening independent and critically acclaimed films. The series continues on Nov. 19 with a special visit
by director Ryan Pyle as he screens his travel documentary entitled Tough Rides: Brazil.
6. The First Wednesday Book Club met on Sept. 7 with seventeen members attending the discussion of
Dava Sobel's scientific biography of John Harris, Longitude. The author joined the group via Skype for a
20-minute question and answer session at the end of the meeting facilitated by Reference Librarian Liza
Blue.
7. The staff at Dove are preparing in a variety of ways to open the Exploration HUB in October. Staff has
been receiving and participating in extensive training on hardware and software in addition to
scheduling and planning for the launch.
8. Tuesday afternoon kids programs included a "Roald Dahl Birthday Bash" on Sept. 13 (complete with
whimsical nametags, games, and chocolate) and "Use the Force of your Library Card" Star Wars themed
program on Sept. 20 (with six different Star Wars and library card activity stations).
Monthly Library Reports for September 2016
9. Teens at Dove had three programs specifically for them: "Pizza and a Movie Night" on Sept. 15 to watch
the recent Marvel superhero release, Captain America: Civil War; "Open Mic Night" on Sept. 27 in the
Courtyard with musical performances by teens Joel Gomez and Olivia & Abigail Hodges shared with an
audience of 25 people; and the first in a series of ukulele classes on Sept. 27. The ukulele classes will
continue for five weeks. Two teens attended the first lesson and volunteer instructor Joel Gomez
introduced major and minor chords and started to teach the students I'm Yours by Jason Mraz.
Georgina Cole ...
10. Women & Money: "The Five Biggest Financial Challenges Women Face and What to Do About Them"
was held on Saturday, Sept. 24, at the Georgina Cole Library. Librarian Kimiko Morita arranged for the
speakers Shelley Murasko and Gita Nasiri who presented an informative program on the unique
challenges faced by women in regards to personal finance, retirement savings and estate planning.
Thirty patrons attended the hour-long presentation and Q&A session.
11. Lead Librarian Erin Zocco launched the "Library Got Game" program at the Georgina Cole Library on
Sept. 12. After the program, Erin was featured in a San Diego Union-Tribune article about the game
program and the upcoming programs on Mindfulness. The "Library Got Game" program series
continues with programs held twice p·er month on various Monday evenings and Saturday afternoons.
12. "Sewing Basics for a Cause," an 8-session series, began in September on alternating Friday afternoons.
This class is for beginning sewers who have little to no experience with a sewing machine. In the class,
students learn the parts of a sewing machine and its operation. They practice different types of stitches
and learn to sew things together as they create quilts to donate to the Trauma Intervention Program, a
volunteer group that partners with first responders in North County. This 8-session series is a pilot
program to test the curriculum. It is being offered to Library & Cultural Arts staff who are taking the
class on their own time. The series for the public will begin in January 2017 and be held on Wednesday
evenings.
13. The Children's Tuesday Afternoon Adventures included two-story craft programs It's a Dog's Life and Talk
Like a Pirate, and a seasonal program "Apples! Apples! Apples!" (Children had hands-on experiences
learning the difference between several kinds of apples). And finally, library favorite Farley the Fiddler
presented Johnny Appleseed on Sept. 27. He played the music and told the stories of the American
frontier to an audience of 110 people.
14. Genealogy staff presented two Focus On workshops on Sept. 6 and 20 and explored two genealogical
websites that collect death and burial information: Find a Grave and BillionGraves. ·
15. The North San Diego County Genealogical Society presented their regular monthly programs in
partnership with the library. Of note, the Legacy group led a hands-on workshop on using the popular
genealogy software, and the Computer-oriented Genealogy Group presented on using Evernote. The
Annual Fall Seminar "Pacifica" was held on Sept. 24 and presented case studies of genealogical research
focused on ancestors west of the Rockies. Four Society members provided summaries of their research
and tips for navigating records.
16. Custom bookshelves for the Carlsbad History Collection were installed in the newly created history area
on the second floor of Cole.
2
Monthly Library Reports for September 2016
Learning Center ...
17. Literacy staff hosted the annual open house on Sept. 29. Four prospective learners, two prospective
tutors and one Career Online High School candidate signed up. Attendees enjoyed food, tours and a
showing of the Voices and Faces of Literacy video.
18. In celebration of Hispanic Heritage Month, the Learning Center offered a fun craft event called "Folkloric
Painting Craft." Children from K-5 showed their creativity decorating a folkloric dancer using models
with different Latin regional costumes.
19. The Learning Center celebrated Banned Book Week Sept. 26 to 30. Patrons completed a book review for
a sweet treat and a chance to win Banned Books memorabilia.
20. A group of 21 teens started the new school year at an Ice Cream Social on Sept. 16 by meeting new
people, playing games and enjoying ice cream sundaes.
21. Tablet computers for Literacy were configured and deployed. This included enabling the ability to
locate, lock and/or erase a missing device along with installing staff evaluated and selected applications.
22. A total offive Career Online High School scholarships has been awarded, with two more interviews set
for the first week of October. A city-wide email was sent on Sept. 30 to encourage city employees to
learn more about continuing their education.
Outreach and Community Connections ...
23. Many staff attended a city training class focused on providing care and shelter for the community during
an emergency. It was a highly informative session, with effective problem-solving exercises related to
job duties, roles, services, and information distribution during a crisis.
24. Senior Librarian for Children's Services Barbara Chung conducted an off-site storytime for approximately
50 children and adults as part of the Omni La Costa Resort & Spa's Toddler Time program on Sept. 26.
25. Barbara Chung also participated in the regular monthly meeting ofthe Carlsbad Chamber of Commerce
Education Committee on Sept. 28.
26. Community Outreach Supervisor for Literacy Services Carrie Scott participated in a users' meeting for
Career Online High School, attended the Southern California Library Literacy Network meeting hosted by
Los Angeles County Library, West Covina, staffed a table at MiraCosta College's Family Literacy Fair,
spoke about Career Online High School at the Barrio Carlsbad meeting on Sept. 1, and attended the San
Diego Council on Literacy's Board meeting.
27. Community Outreach Supervisory for Bilingual Services Lizeth Simonson attended the Youth Enrichment
Services meeting at the Servant Leadership Institute. Institute CEO and founder Art Barter presented
about servant leadership.
3
California Public Library Survey .
THE FIELDS (IN GREEN) BELOW ARE FOR CSL USE ONLY
Directory Update #1-45 FY 2015-16 FY 2014-15
1 library ID M616
2 FSCSID CA0020
3 Shor:t Name Carlsbad
4 Library Name CARLSBAD CITY LIBRARY
Director (If position is not filled, enter "VACANT" in 6 and leave .7 & 8 blank)
5 Courtesy Title Ms.
Heather 6 Director First Name
-1
7 Director Middle Name
Pizzuto
8 Director Last Name
Director
9 Director Title
1775 DOVE LANE
10 Street Address
CARLSBAD
11 City
92011 12 Zip
4048 13 Zip+4
14 Mailing Address 1775 DOVE LANE
15 Mailing City CARLSBAD
16 Mailing Zip 92011
17 Mailing Zip +4 4048
18 Public Phone Number-Administration (760) 602-2011
19 Reference Phone Number (760) 602-2038
. 20 Fax (760) 602-7942
1 v. 10.17.16
FY 2015-16 FY 2014-15
21 TOO for Deaf . (760) 434-8113
22 Library Director's Email address Heather.pizzuto@carlsbadca.gov
23 Library's Public Email address librarian@carlsbadca.gov
24 Library's Web Address http://www.carlsbadlibrary.org
25 ILL Period# of weeks 3
26 ILL Photocopy free up to 10 pages? No
Copy fee. ONLY if answer to #26 is No· I .15/page 27 otherwise, leave blank.
28 Name of person completing this survey Debbie Jo McCool
29 Phone# of person completing this survey (760) 602-2012
Email address of person completing this Debbiej o.McCool@carlsbadca.gov 30 survey
THE fiELDS (IN GREEN) .BELOW ARE FOR CSL USE ONLY
31 Size Square Mile 40.00
32 Interlibrary Relationship code Member of a Federation or Cooperative
33 legal Basis Code Municipal Government (city, town or village)
34 Administrative. Structure Code Administrative Entity with Multiple Direct Servic
35 FSCS Public library Definition Yes
3.6 Geographic Code Mpnicipal Government (city, town or village) (ex
37 legal Service Area Boundary Change No
38 library Type Municipal Library
39 Metropolitan Service Area Name San Diego
40 County . SanDiego
41 ~lSA System library Serra Cooperative Library System
42 Population Group Number 3
2
FY 2015-16 FY 2014-15
43 State California
44 Fiscal Year 2015-16
45 Institute Code Public
Population and Outlets #201-212
201 Population of The Legal Service Area 110,653 110,653
202 Population of Children Ages Under 5 -1 -1
203 Population of Children Ages 5-14 -1 -1
204 Registered Users as of June 30. 106,316 104,075
205 Children Borrowers -1 -1
206 #of Central libraries 1 1
207 #of Branch Libraries 2 2
208 # of Stations 0 0
209 #of Branches and Stations 2 2
210 # of Bookmobiles 0 0
211 Total# of Outlets 3 3
212 . Total Square Footage
99,993 99,993
Library Staff #251-259
Total count of persons employed-full 184.00 251 and part time 191.00
ALA Librarians (FTE) who have accredited 27.50 252 ALA Masters 26.50
253 FTE Total Librarians (ALA. or other) 27.50 26.50
254 FTE Special Professionals 7.00 7.00
3
FY 2015-16 FY 2014-15
255 FTE Library Technical Assistants 39.50 39.50
256 FTE Other 29.28 29.98
257 All Support Staff FTE 75.78 \ 76.48
258 Staff FTE 103.28 102.98
FTE Volunteers (Average FTE per week-10.15 . 11.60 259 not hours)
Income -for Operational Ex.penses #301-307
301 Local Government (all sources) $12,208,867 $10,065,240
302 State Funds (e.g. CLSA) $61,655 $47,100
303 Federal Funds (e.g. LSTA or other) $0 $0
304 All Other Operating Income $237,569 $462,185
305 Total Operating Income $12,508,091 $10,574,525
THE FIELDS (IN GREEN) BELOW ARE FOR CSL USE ONLY
307 CA Literacy Services $56,655.00
Income-for Capital Outlay #309-313
$0 $0
309 Local Government (taxes and allocations)
310 State Funds $0 $0
311 Federal Funds
$0 $0
$1,022,196 $0
312 Other Income
313 Total Capital Outlay Income $1,022,196 $0
Standard Operating Expenditures #401-411
4
FY 2015-16 Fy 2014-15
401 Salary & Wages Expenditures $4,908,382 $4,753,005
402 Employee Benefits Expenditures $1,644,178 $1,498,237
403 Total Staff Expenditures . $6,552,560 $6,251,242
Print Materials Expenditures (except $336,773 404 Serials) $329,319
405 Print Serial Subscription Expenditures $117,216 $114,482
406 Total Print Materials Expenditures $453,989 $443,801
407 Electronic Materials Expenditures $215,331 $159,743
408 Other Materials Expenditures $142,331 $159,230
409 Total Collection Expenditures $811,651 $762,774
410 All Other Operating Expenditures $2,957,115 $2,969,910
411 Total Operating Expenditures $10,321,326 $9,983,926
Capital Expenditures #500
500 Total Capital Expenditures $762,507 $0
Specific Expenditures #501-503
501 Preservation $0 $4,700
502 Expenditures on Childrens Materials $162,660 $104,307
503 Adult Literacy Program $447,037 $537,830
Collections #601-619
601 Childrens Books Added 7,860 8,502
602 Books Children Held as of June 30 100,162 104,748
5
FY 2015-16 FY 2014-15
603 Books Young Adult Held as of June 30 7,443 7,603
604 #of Cataloged Books Added 18,811 20,114
#of Bciok Titles Added Cataloged in 11,550 605 Collection 9,831.
'606 Total Books Held as of June 30 243,273 256,518
#of Government Documents in Separate 0 607 Collections 0
608 Total Print Materials Held 243,273 256,518
609 # ofEiectronic Books in Collection 5,291 4,132
610 #of Physical Audi~ Materials in Collection 32,267 38,967
#of Downloadable Audio Materials in
611 Collection 2,234 1,696
612 #of Physical Video Materials in Collection 18,452 24,821
#of Downloadable Video Materials in
613 Collection 0 0
#of Electronic Collections through Local
614.a. and Other Funding in· Collection 31· 38
#of Electronic Collections through State
614.b. Funding in Collection 1 0
614.c. #of Electronic Collections 32 38
615 #of Current Print Serial Subscriptions 487 539
Number of records in library catalog as of 341,745 616 June 30 357,862
#of Childrens Audio Materials in
617 . Collection 4,019 3,817
#of Childrens Video Materials in
618 Collection 4,395 9,888
619 Equipment collection 0 28
Library Services, Annual #801-827
800 Hours Open, All Outlets 10,280 9,776
801 Library Visits 609,679 804,003
6
FY 201 5-16 FY 20 14-15
802 Reference Questions 205,484 262,798
802a. Technology assistance -1
803 ' Physical Item Circulation· 953,680
804 Circulation of Childrens Materials
482,957 635,910
805 Circulation of Non English Materials 10,970 13,494
806 Circulation of Non Book Materials 269,849 278,004
806a. Equipment Circulation 2 89
807 · Circulation of Electronic Materials 71,460 56,816
Successful Retrieval of Electronic
808 Information 77,946
809 Electronic Content Use 149,406
810 Total Circulation 1,103,090 1,331,921
811 Total Collection Use 1,103,086
812 ILL loans to others 74 237
813 ILL loans received 2 120
814 #of Pre School Programs 641 704
815 Pre-School Program Attendance 25,043 31,818
816 #of School Aged Programs 292 336
817 School Aged Program Attendance 9,091 13,089
818 #of Young Adult Programs 37 66
819 Young Adult Program Attendance 725 1,051
820 #of Adult Programs 336 501
821 Adult Program Attendance 19,791 12,987
822 Offsite Programs-Number -1
7
FY 201 5-1 6 FY 2014-15
823 Offsite Programs-Attendance -1
824 #of Children's· Programs 933 1,040
825 Childrens Program Attendance .34,134 44,907
826 Total # of Programs 1,306 1,607
827 Total Program Attendance 54,650 58,945
Salary Survey #901-918
901 Beginning Salary for Director $9,458.00· $9,458.00
902 Final Salary for Director $13,525.00 $13,525.00
903 Beginning Salary for Assistant Director $7,058.00 $7,058.00
904 Final Salary for Assistant Director $9,717.00 $9,717.00
905 Beginning Salary for Chief Library Division $5,192.00 $5,192.00
906 Final Salary for Chief Library Division $7,117.00 $7,117.00
907 Beginning Salary for Branch Librarian $5,264.00 $5,264.00
908 Final Salary for Branch Librarian $6,887.00 $6,887.00
909 Beginning Salary for Entry Level Librarian $4,401.00 $4,401.00
910 Final Salary for Entry Level Librari(!n $5,757.00 $5,757.00
911 Beginning Salary for Journeyman Li~rarian $4)65.00 $4,765.00
912 Final Salary for Journeyman Librarian $6,234.00 $6,234.00
913 Beginning Salary for Library Tech Assistant $3,679.00 $3,679.00
914 Final Salary for Library Tech Assistant $4,813.00 .$4,813.00
915 Beginning Salary for Clerk $2,703.00 $2,703.00
916 ·Final Salary fo! Clerk $3,536.00 $3,536.00
8
FY 201 5-16 FY 2014-15
917
Beginning Salary for Manager of Special
Library Service (non-MLS) $5,264·00 $5,264.00 ---------------------------------Final Salary for Manager of Special Library $
S . ( MLS) 6,887.00 erv1ce non-918 $6,887.00 ---------------------------------
Electronic Services #856-863
856 Library Utilizes CA Teleconnect Fund Yes Yes
No No 857 Library Utilizes the E-Rate Program
858 CIPA Compliant No No
Electronic Resources Usage
Annual Uses (sessions) of Public Internet 84,295 114,946
859 Computers
-1 -1
860 Virtual Visits to the library website
-1 93,257
861 Wireless Sessions Per Year
Yes Yes
862 Does your library use RFID
86 81 863 #of Internet Terminals
Referenda #870-877
Please leave blank if no referenda occurred during the report year; Do not report referenda from prior years.
870 Referenda Election Date
871 Referenda Local Agency
872 Referenda Funding Purpose
873 Referenda Type of Tax
874 Referenda. Percentage of Yes Votes
875 Referenda Vote Require
876 Referenda Vote Outcome
9
FY 201 5-1 6
877 Referenda Notes
10
FY 2014-15
i
!
I
I
library Outlet #1-44 FY 20 15-1 6 FY 2014-15
. THE FIELDS (IN GREEN ) BELOW ARE FOR CSL USE ONLY
1 FSCSKey CA0020.005
State assigned identification
2 number M616
3 Library Code M616.004
4 Short Name Carlsbad·
5 Legal Name DOVE LIBRARY
6 Physical Street Address 1775 DOVE LANE
7 City CARLSBAD
8 Zip Code 92011
9 Zip+4 Code 8516
10 Mailing Street Address 177 5 Dove Lane
11 Mailing City Carlsbad
12 Mailing Zip Code 92011
13 Mailing Zip +4 8516
14 County San Diego
15 Fax (760) 602-7942
16 Phone (760) 602-2038
17 Outlet Type Code Central
18 Facility Owned By City
19 Facility Update Needs Not Applicable
20 Population Served 70,822 70,822
21 Total Outlet Staff FTE 62.47 62.47
22 Hours Open, Weekly 68.00 68.00
_F_Y_2_0_1_5-_1_6 _______ _:FY 2014-15
23 Hours Open, Annually 3,536 3,.536
24 Weeks Open, Annually 52 52
25 Volumes Hel<;l 175,470 221,324
26 Circulation 830,110
----------~--
632,520
Total Outlet Operating
27 Expenditures $5,676,729 $5,491,159
. 28 Year Built 1999 1999
29 Date Library Opened (mm/y')tyy) 08/1999 08/1999
30 Year Library Remodeled 2016 N/A
31 Is this Outlet LEED certified? No No
32 Size in Square Feet of outlet 64,000 64,000
33 Number of Reader Seats 261 248
Days Per Week Library is Open to
34 ·the Public 7 7
Staffed when open to public by at
35 le;:Jst 1 paid librarian & 1 paid Yes Yes
36 Housed in Seperate Quarters? Yes Yes
Established Scheduled Hours for
37 Public Service? Yes Yes
38 Degree of Adequacy of this Facility 10 10
Number of Internet Terminals·_
39 General Public 44 44
What is your library's highest
40 connection speed to the Internet? 40.1 Mbps-1.0 Gbps (gigabips/second) 40.1 Mbps-1.0 Gbps (gig
-----------------------------Is Wireless ava'ilable at this True True 41 location?
42 Metropolitan Status Code Central City Central City
--------------------------
43 FSCS Submission Year . 2015-16 2014-15
44 Outlet Type Sort Code 1 1
LibraryOutlet#l-44 FY 2015-16
THE FIELDS {IN GREEN) BELOW ARE FOR CSL USE ONLY·.
FY 2014-15
1 FSCSKey
State assigned identification
2 number
3 Library Code
4 . Short Name
5 Legal Name
6 Physical Street Address
7 City
8 Zip Code
9 Zip+4 code
10 Mailing Street Address
11 Mailing City
12 Mailing Zip Code
13 Mailing Zip +4
14 County
15 Fax
16 Phone
17 Outlet Type Code
18 Facility Owned By
19 Facility Update Needs
20 Population Served
21 Total Outlet Staff FTE
22 Hours Open1 Weekly
CA0020.002
M616
M616.001
Carlsbad
GEORGINA COLE LIBRARY
1250 CARLSBAD VILLAGE DRIVE
CARLSBAD
92008
1991
1250 Carlsbad Village Drive
Carlsbad
92008
1991
San Diego
(760) 434-9975
(760) 434-2870
Branch
City
Not Applicable
27,222
-----------------27,222
31.41 31.11
~6~8.~00 ______________________ __
68.00
------------~----
_FY--:2_0_1_5-_16---:--------____:_FY 2014-15 .
23 · Hours Open, Annually 3,536 3,536
24 Weeks Open, Annually 52 52
25 Volumes Held 150,195 324,581
26 Circulation 428,506
---------~--
269,021
Total Outlet Operating
27 Expend itl!res $3,406,038 $3,294,696
28 Year Built 1967 1967
29 Date Library Opened (mm/yyyy) 11/1967 11/1967
30 Year Library Remodeled 2016 1999
31 Is this Outlet LEED certified? No No
32 Size in Square Feet of outlet 24,600 24,600
33 Number of Reader Seats 135 131
Days Per Week Library is Open to
34 the Public 7 7
Staffed when open to public by at
35 least 1 paid librarian & 1 paid Yes Yes
36 Housed in Seperate Quarters? Yes Yes
Established Scheduled Hours for
37 Public 'Service? Yes Yes
------~------------------
38 Degree of Adequacy of this Fa~ility 10 7
Number of Internet Terminals-
39 General Public 28 23
What is your library's highest
40 connection speed to the Internet? 40.1 Mbps-1.0 Gbps (gigabips/second) 40.1 Mbps-1.0 Gbps (gig
------------------------------Is Wireless available at this True True 41 location?
42 Metropolitan Status Code Central City Central City
--------------------------
43 FSCS Submission Year 2015-16 ' 2014-15
44 Outlet Type Sort Code
Library Outlet #1-44 FY 2015-1 6
THE FIELDS (IN GREEN) BELOW ARE FOR CSL USE ONLY
1 FSCSKey
State assigned identification
2 number
3 · Library Code
4 Short Name
5 Legal Name
6 Physical Street Address
7 City
8 Zip Code
9 Zip+4 Code
10 Mailing Street Address
11 Mailing City
12 Mailing Zip Code
13 Mailing Zip +4
14 County
15 Fax
16 Phone
17 Outlet Type Code
18 Facility Owned By
19 Facility Update Needs
20 Population Served
21 Total Outlet Staff FTE
22 Hours Open, Weekly
CA0020.004
M616
M616.003
Carlsbad
CARLSBAD CITY LIBRARY LEARNING CE:t-
3368 EUREKA PLACE
CARLSBAD
.92008
2424
3368 Eureka Place
Carlsbad
92008
2424
San Diego
(760) 729-8150
(760) 931-4500
Branch
.City
Not Applicable
_1_2_,6_09---------..,....----12,609
9.40 9.40
--------~---------
64.00 52.00
----------------~-
FY 2014-15
_F_Y_2_0_1_5-_1_6 --------· FY 2014-15
23 Hours Open, Annually 3,208 2,704
24 Weeks Open, Annually 52· 52
·25 Volumes Held 16,080 17,676
26 Circulation 52,139 16,489
Total Outlet Operating
27 Expenditures $1,238,559 . $1,198,071
28 Year Built 2008 2008
29 Date Library Opened (mm/yyyy) 08/2008 8/2008
30 Year Library Remodeled N/A
31 . Is this Outlet LEED certified? No No
32 Size in Square Feet of outlet 11,393 11,393
33 Number of Reader Seats 56 56
Days Per Week Library is Open to
34 the Public 6 5
Staffed when open to public by at
35 least 1 paid librarian & 1 paid Yes Yes
36 Housed in Seperate Quarters? Yes Yes
Established Scheduled Hours for
37 Public Service? Yes . Yes
38 Degree of Adequacy of this Facility 10 10
Number of Internet Terminals-
39 Genera] Public 14 14
What ·is your library's highest
40 connection speed to the Internet?_
Is Wireless available at this
41 location?
10.1 Mbps-40 Mbps
--------------~--~------~--
10.1 Mbps-40 Mbps
Tnie True
42 Metropolitan Status Code · Central City-Central City
43 FSCS Submission Year 2015-16 2014-15
· 44 Outlet Type Sort Code
ITEM #6
CONFIDENTIALITY OF LIBRARY USER RECORDS
1
CONFIDENTIALITY OF LIBRARY USER RECORDS
Purpose: Intellectual freedom
Upholding citizens' rights
Mandated by legislation
POLICY:
The Carlsbad City Library champions the protection of its users' privacy. The library's
commitment to the confidentiality of library user records is rooted in law and in
longstanding ethics and practices of the library profession. Privacy is essential to the
exercise of intellectual freedom. Reading and inquiry are chilled when examined or
scrutinized by others.
The library subscribes to the Library Bill of Rights and its Privacy Interpretation, as
well as the American Library Association's Code of Ethics which states:
"We protect each library user's right to privacy and confidentiality with
respect to information sought or received and resources consulted,
borrowed, acquired, or transmitted."
The library collects personally identifiable information (PI I) only when necessary to
offer library services and fulfill the mission of the library. It provides notice to users
of its privacy policy and procedures. The library makes best efforts to ensure that
data collected is accurate and secure. The library maintains a reasonable records
retention schedule.
The library will not share patron records with third parties except as provided by law.
(See library's Law Enforcement and Other Requests for User Records policy.) State
law mandates that libraries may not release library user records unless there is
written consent by the user or a court order.
Policy Approved by the Library Board of Trustees-July 15, 2009
Library user information the library collects and stores includes:
Registration information:
Name, gender, birth date, mailing and home addresses, telephone number, driver's
license or ID#, notification choice for overdues and holds (e.g., email or automated
telephone), email address, library card number and PIN, internet & computer user
agreement
Circulation information:
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CONFIDENTIALITY OF LIBRARY USER RECORDS
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Materials currently checked out and on hold, fines, interlibrary loan requests
Internet use logs: library card
number, date and time
Library website visits -clickstream data (information automatically collected when
users visit library website from outside the library):
Internet domain and/or IP address, type of browser and operating system,
date and time of access, pages visited, entry and exit addresses.
Note: this data is governed by the Carlsbad City Privacy & Security Statement
(www.carlsbadca.gov/pages/privacy.aspx).
Additional library services that may collect user information
The library offers additional services such as its Email Reference Service, online
databases that require library user authentication and may offer users a delivery
option via email, etc. Whenever possible, the library allows users to minimize the
collection of personal information required to use the services. For example, users
may choose to use disposable email addresses.
Additionally, library users may participate in programs such as its homebound
service and the library's literacy program. Registrations are confidential.
Further information may be collected from library users who wish to place
suggestions for purchase, reserve study rooms, request exhibit space, sign-up for
story times, and other programs and services. The library will discard such
information according to its records retention schedule.
Incident reports (computer incidents, behavior incidents, etc.) are public records.
Whenever possible, personal information will be redacted.
The library places requested materials on hold for users on open shelves. Materials
are shelved by the user's last name, with the user's consent. Users who wish a
greater degree of privacy may make other arrangements with Circulation staff.
User access to library records
Library users may access their registration and circulation records by showing
identification at the circulation desk, or by entering MY ACCOUNT and typing in their
library card and PIN numbers. For better security, users are encouraged to change
their PINs at the MY ACCOUNT screen.
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Enforcement and redress
CONFIDENTIALITY OF LIBRARY USER RECORDS
3
Library users with questions, concerns, complaints about the library's handling of
confidential personal information may file written comments with the library director.
The library will respond in a timely manner and may conduct a privacy investigation
or review of practices and procedures.
Links to other sites including Online Databases
The library's website contains links to other sites such as providers of subscription
online databases. The Carlsbad City Library is not responsible for the privacy
practices of other sites. The library encourages library users to become familiar with
privacy policies of other sites visited .
Cross References
Carlsbad City Privacy & Security Statement (www.carlsbadca.gov/pages/privacy.aspx)
CALIFORNIA PUBLIC RECORDS ACT
(Protection of Library Circulation and Registration Records)
(Government Code Title 1, Division 7, Chapter 3.5)
* * *
Sec. 6254. Library records exempt from disclosure requirements.
Except as provided in Sections 6254.7 and 6254.13, nothing in this chapter shall be
construed to require disclosure of records that are any of the following:
***
U) Library circulation records kept for the purpose of identifying the borrower of items
available in libraries, and library and museum materials made or acquired and
presented solely for reference or exhibition purposes. The exemption in this
subdivision shall not apply to records of fines imposed on the borrowers.
* * *
Sec. 6255. Justification for Withholding Records
(a) The agency shall justify withholding any record by demonstrating that the
record in question is exempt under express provisions of this chapter or that on the
facts of the particular case the public interest served by not disclosing the record
clearly outweighs the public interest served by disclosure of the record.
(b) A response to a written request for inspection or copies of public records that
includes a determination that the request is denied, in whole or in part, shall be in
writing
* * *
Sec. 6267. Registration and circulation records of libraries supported by public
funds.
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CONFIDENTIALITY OF LIBRARY USER RECORDS
4
All registration and circulation records of any library which is in whole or in part
supported by public funds shall remain confidential and shall not be disclosed to any
person, local agency, or state agency except as follows:
(a) By a person acting within the scope of his or her duties within the administration
of the library.
(b) By a person authorized, in writing, by the individual to whom the records pertain,
to inspect the records.
(c) By order of the appropriate superior court.
As used in this section, the term "registration records" includes any information
which a library requires a patron to provide in order to become eligible to borrow
books and other materials, and the term "circulation records" includes any
information which identifies the patrons borrowing particular books and other
material. This section shall not apply to statistical reports of registration and
circulation nor to records of fines collected by the library.
Procedure:
Procedures for handling specific situations are contained in the Privacy Policy
Reference Sheet (October 2015), a separate document, copies of which are
located at all public service desks.
This policy includes requests made by a family member for information or use of
another family member's account and patrons requesting service without having
their library card on hand
Requests from Law Enforcement are referred up the chain of authority from
employee to supervisor or the person in charge (PIC) to the library director or library
director deputy, who will contact the city attorney. If time is of the essence, the
request should be referred immediately to the library director or deputy library
director.
See a/so "LAW ENFORCEMENT & OTHER INQUIRIES FOR USER RECORDS" in
this manual.
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FOOD & BEVERAGES
Purpose: Enjoyment of the facility
POLICY:
FOOD & BEVERAGES
1
Food and non-alcoholic beverages are allowed in most parts of the library,
subject to the following guidelines:
• Beverages are to be in containers with secure lids.
• Personal servings of food are allowed in appropriate sealable containers.
• Food items that may disturb library users (i.e. aromatic, noisy foods) or
may damage library materials should be consumed outside the facility.
• Food and beverage related refuse should be disposed of properly.
• Patrons are expected to promptly clean up their spills and messes.
• Patrons should immediately report sizable spills needing staff attention.
Due to the sensitive nature of some materials, food and beverages are not
permitted in these areas:
• Near library electronic equipment (computers, photocopiers, printers, etc.)
• Public areas on the 2nd floor of the Cole Library
• Cannon Art Gallery
Policy Approved by the Library Board of Trustees-November 14, 2007
Procedure:
Staff will be attentive to patron needs and make facility users aware of guidelines
as needed. Patrons refusing to abide by food and beverage guidelines may be
asked to leave the facility. Library & Cultural Arts Administration or designee will
have final authority on what food and drink is allowed.
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PUBLIC INTERNET USE
Purpose: Fairness of access to patrons
Upholding citizens' rights
Intellectual freedom
POLICY:
PUBLIC INTERNET USE
1
The library offers public access computers at all of its facilities. Internet access
and a variety of software applications are made available on these computers.
All patrons must have signed a Carlsbad City Library Internet & Computer
User Agreement, and have a library account in good standing in order to
use a public internet computer.
• Children (under the age of 18) must have parental consent to use a public
internet computer.
Visitors may use the internet computers for two weeks with a user
agreement on file.
Internet access on public internet computers is unfiltered . Illegal activities are not
permitted. Prohibited or suspicious activities will be investigated and information
collected in the course of an investigation will be handled confidentially. The
computer privileges of patrons engaged in activities contrary to the library's
computer use policies may be suspended for one year.
Additional guidelines and restrictions for use of the computers are outlined on the
library's webpage. Some computers are specifically designated for particular
applications or user groups.
Policies and procedures related to public internet computers are regularly
reviewed and updated due to changing legislation and court challenges related to
internet access.
Policy Approved by the Library Board of Trustees-January 21, 2004
Procedure:
For procedures see the library's public services divisions' procedures manual.
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STAFF BORROWING
Purpose: Fairness of access to patrons
Security of materials
POLICY:
STAFF BORROWING
1
Staff will follow all existing circulation policies and procedures in their use of library
materials. A basic principle the Library & Cultural Arts observes is not giving staff any
privileges or advantages that interfere with the primary goal of serving the public.
• Staff must observe renewal limits and due dates.
• Staff may not override holds when renewing items.
• New materials must be allowed to go on the public shelves before staff can check
them out.
• Staff must always check out materials in their possession, for home or office use.
All items must be checked out at the circulation desk or using the L&CA's self-check
machines.
• All items must be returned to a designated book return for check-in . {This is
necessary for the accuracy of the database and to ensure that the RFID security
tags are set properly.)
• All staff are responsible for the replacement cost of lost or damaged items, may be
sent to collection and all resulting fees will be posted to their personal library
account.
Both full and part-time employees may choose to have their personal library account
changed to a STAFF user profile and will observe the following additional policies:
• May not place holds on items that are on order. These items have a call number
beginning with XX in Workflows. In the library's catalog, the status will be ON-
ORDER.
• May not place a hold or check out a new DVD until 30 days after the date the item
is added to the collection.
The STAFF user profile cannot be extended to family or friends.
Abuse of any portion of this policy may result in loss of the STAFF user profile and
disciplinary action, and may include termination of employment.
Policy Approved by the Library Board of Trustees-January 2013
Procedure:
Staff choosing STAFF user profile for their personal account do so with the
understanding that the account may be used by the library for system tests and
reports, resulting in the examination of a variety of fields of information. In exchange
for allowing this access, STAFF user profile individuals will not be charged routine fines
and fees. (Does not apply to charges for lost or damaged items or collection fees.)
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STAFF BORROWING
2
Staff will complete and sign the "Acknowledgement for Library & Cultural Arts Staff
Borrowing" document during their Library & Cultural Arts orientation.
The training coordinator will modify the staff profile if appropriate and route the
completed and signed form to L&CA administration support staff.
When the employee is no longer on active payroll administration support staff will notify
the training coordinator to change the STAFF profile to PUBLIC.
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