HomeMy WebLinkAbout2017-04-19; Library Board of Trustees; MinutesMEETING OF:
DATE OF MEETING:
PLACE OF MEETING:
CALL TO ORDER:
MINUTES
LIBRARY BOARD OF TRUSTEES
Wednesday, April 19, 2017
Library Learning Center -Room 14
3368 Eureka Place, Carlsbad CA 92008
Chair Hu Isa rt called the meeting to order at 4:00 p.m.
ROLL CALL:
Present: Trustees DeForest, Hulsart, Parsons, and Pearson
Absent: Trustee Hinman
Staff Present: Heather Pizzuto, Library & Cultural Arts Director
Diane Bednarski, Deputy Library Director
Suzanne Smithson, Deputy Library Director
Fiona Everett, Senior Management Analyst
Glynn Birdwell, Principal Librarian
Debbie Jo McCool, Associate Analyst
Keith Gemmell, Library Programs & Venues Coordinator
Megan Vanzandt, Senior Office Specialist
ITEM #3
Approved: 6 -1 rw
-f3/r7 I
Y I
Library & Cultural Arts Director Heather Pizzuto introduced Emily Bruce as the new Training Coordinator.
APPROVAL OF MINUTES:
The Jan. 18, 2017 minutes will be submitted into the records as unofficial, due to a lack of a quorum of
Trustee members who had attended the meeting and due to Board Trustee Member Taffy Cannon's
resignation. By proper motion, the minutes of the Library Board of Trustees meeting of Feb. 15, 2017,
were approved. Approved 4-0-0-1. (Trustee Hinman absent)
MONTHLY LIBRARY REPORTS:
The Board received the February 2017 and March 2017 Monthly Library Reports.
CIRCULATION DIVISION OVERVIEW:
Lead Librarian Jenn Johnson provided an overview of the division, including a video highlighting the
patron experience with circulation services and statistics reflecting major work efforts. Lead Librarian
Johnson explained circulation staff's role in patron account management, making library materials
available to patrons and inventory management. Recent efficiencies and future directions in the work of
the division were described.
Chair Hulsart commented that the staffing efficiencies instituted during library closures for renovation
seem very helpful as ongoing practices. Director Heather Pizzuto cited as an example the extensive
cross-training of staff to work at other facilities. Circulation has continued that practice.
Page 2 of 4
Library Boa rd of Trustees
Minutes of the April 19, 2017 Meeting
Trustee DeForest inquired about the range of functions offered by the recently purchased inventory
devices, such as confirming proper placement of books on shelves. Lead Librarian Johnson described the
ability to pre-load data files to the unit and compare the data to what is actually scanned on the shelves.
Director Pizzuto explained that these are relatively new devices and we are currently learning how to
most effectively use them. She further explained that circulation has moved from manual inventories
conducted for segments of the collection to comprehensive and cyclical inventory of the collection. The
inventory device will enhance management of the collection resulting in greater accuracy and improved
findability for the community.
Chair Hu Isa rt asked about placement of the devices at each library location. Lead Librarian Johnson
explained that three readers are deployed across the library system.
Trustee Parsons inquired about damage assessment. Lead Librarian Johnson explained that library staff
evaluates items for damage as they are being re-shelved.
CARLSBAD READS TOGETHER 2017 REPORT:
Programs & Venues Coordinator Keith Gemmell presented a summary of the 12th Annual Carlsbad Reads
Together 2017 program, and answered questions from the Board on individual events and attendance.
Chair Hu Isa rt complimented Programs & Venues Coordinator Gemmell and the staff for the wide range
of activities offered. She asked whether other communities offer similar local experiences. Programs &
Venues Coordinator Gemmell explained the goal is to maintain a program unique to Carlsbad, while San
Diego Public Library and a few other libraries in the region partner with KPBS to present One Book, One
San Diego.
Trustee Pearson inquired about the circulation of the featured title Into the Beautiful North and the
percentage increase from the last Carlsbad Reads Together. Programs & Venues Coordinator Gemmell
provided an estimate and will follow up with the precise data requested.
Director Pizzuto added that member libraries of the Serra Cooperative Library System, a consortium of
San Diego and Imperial County public libraries, periodically discusses partnering on community reading
programs. A few years ago several libraries without the resources to support individual community
programs made the decision to partner with KPBS. Director Pizzuto will inquire at the next meeting
whether those library representatives feel their communities have been well-served by this regional
approach. Director Pizzuto also noted that from time to time it is important to revisit Carlsbad's decision
to maintain a uniquely identified community reading program.
CALIFORNIA PUBLIC LIBRARY ADVOCATES (CPLA) MEMBERSHIP:
Director Pizzuto provided the Board an overview of the California Public Library Advocates organization
and the library's membership which will be renewed on behalf of the Board. The organization's new
membership model allows the inclusion of Friends of the. Library and Foundation board members.
Director Pizzuto also explained to the Trustees that they could participate in an on line information
exchange through this membership if they are interested.
Page 3 of 4
Library Board of Trustees
Minutes of the April 19, 2017 Meeting
DIRECTOR'S REPORT:
Budget preparation-
All internal budget presentations are complete, and the library is awaiting final feedback on individual
recommendations. The Board will receive an overview of the budget submittal at the May meeting.
Technology updates -
• Library is awaiting delivery of a test unit to complete preparations for the planned upgrade of the
public wireless network to high-speed internet service.
• Library staff is evaluating the minimum age for access to the internet without parent/guardian
oversight; any recommended changes to this policy will be presented to the Board in the near
future.
Facilities items -
• Dove Library public elevator repairs are in progress and with anticipated completion and
subsequent state inspection in early May.
• Cole Library HVAC (heating, ventilation and air conditioning) system has been refreshed for
summer service.
• Library Learning Center first floor shelving and layout have been adjusted to improve flow, part
of a larger project to update the layout.
Renovation open items -
• Design specifications for festoon lighting in the Dove Library courtyard are currently being
reviewed .
• Procurement of services to update the Dove Library HVAC control system has launched with the
city awaiting proposals. Work is anticipated to commence in the summer. Dove Library is unable
to serve as a Cool Zone for the upcoming warm season until HVAC controls are upgraded to
ensure a consistent temperature in various areas of the building.
• Materials that will be used to control excessive heat released from the fireplace at the Dove
Library on the West Patio are being reviewed.
• New stools have arrived for the Dove and Cole living room areas in response to patron interest in
low seating for easier browsing of gondola shelving.
Personnel and staff development -
• Progress continues to be made on filling part-time administrative staff open positions.
• Recruitment is underway for a Children's Librarian due to the May retirement of a Dove Library
staff member.
• An annual event recognizing hourly employees takes place this Friday, celebrating years of
service for longtime employees.
• Helen Mccann was hired as a three quarter-time circulation supervisor.
Outreach and events -
• Based on a suggestion from former Trustee Cannon, staff implemented a bookmark helping
teens to find information about sensitive topics contained in the library's collection.
Page 4 of4
Library Board of Trustees
Minutes of the April 19, 2017 Meeting
• The annual Literacy celebration honoring tutors and adult learners will take place May 21.
FOUNDATION REPORT:
Representative Parsons reported that the Foundation met yesterday and the Board approved the
addition of a new trustee. The gala event "A Night at the Library" will be held Sept. 16.
FRIENDS OF THE LIBRARY REPORT:
Representative Hu Isa rt shared the Friends' appreciation for the new donation bin located in the Dove
Library courtyard and reported that the Friends of the Library would have a booth at the Carlsbad Street
Fair on the first Sunday of May.
NSDC GENEALOGICAL SOCIETY REPORT:
Board Liaison Cindy Goodger summarized recent and upcoming programs and events. Membership was
reported at 325 as of April.
LIBRARY BOARD COMMENTS/ANNOUNCEMENTS:
The Board welcomed new trustee Library Trustee Dane Pearson.
There was a discussion as to the rescheduling of May's Library Board meeting to May 3, and that date
will be confirmed after this meeting.
Trustee Sherman advised that he is serving as the lead for the PC Users Group at the Senior Center and
provided information about the event titled All Things About Television taking place at the Senior Center
tomorrow.
Trustee Parsons asked about the status of the cafe. Director Pizzuto advised that we are awaiting a
report from the consultant reviewing optimal business models for prospective operators of the cafe.
PUBLIC COMMENTS:
None.
ADJOURNMENT:
By proper motion (Parsons/DeForest) and vote the meeting was adjourned at 5:09 p.m.
~v:~
Megan Vanzandt
Senior Office Specialist
Systemwide ...
Monthly LIBRARY Reports
for
FEBRUARY 2017
ITEM #4
1. Throughout February, the Library hosted 22 individual events as part of the 12th annual Carlsbad Reads
Together program. This year's featured title was Luis Urreas's Into the Beautiful North. Programs related to
the themes in Urrea's book included book club discussions, film screenings, genealogical research classes,
Ballet Folkl6rico performances, concerts, a community service project, an author talk about travel, and a
personal visit from Mr. Urrea himself on Feb. 25 as part of a community celebration at the Dove Library. A
separate report details the events and community participation.
2. February is Library Lovers' Month. Children and adults were invited to share and write on a heart cutout why
they love the library, receiving a Hershey's kiss. Library Lovers' Bingo invited children ages 4 to 12 to
participate in various activities and once they completed three in a row, earn a reward. This year's reward
was a free skate rental from lceTown. More than 200 Bingo cards were completed.
3. The library concluded its open bidding period for an updated computer, print and copy management system
when the Request for Proposals (RFP) responses were due on Feb. 16. Finalists will be selected in early
March with demonstrations scheduled for the end of March. The project consists of an upgrade to the entire
public computer, print and copy management environment with the objective of providing improved
equipment functionality and services. Examples include the ability to offer print integration with patron
laptops, tablets and smartphones along with providing improved copy and print payment functionality.
CCL, Dove Lane ...
4. Your Library Means Business, a five-part series, continued at the Dove Library on Tuesday, Feb. 28 with a
workshop about financing options for new businesses led by Crystal Jahn of Benetrends.
5. On Feb. 23 an Open Mic Night, open to performers of all ages, was held in the Dove Library Courtyard. "The
Music Men" sang barbershop harmonies and Cowboy Poet Don Mooney played guitar for an audience of 45.
6. Classes continued in the Exploration HUB with a total of 46 classes and demonstrations offered and 206
patrons attending. This included the launch of Exploration HUB classes for tweens, ages 9 to 12, during
February. The classes were presented on Tinkercad and the Silhouette Cameo cutter.
7. Many activities were offered on the first Saturday in February as Children's staff celebrated "Take Your Child
to the Library Day." The special storytime, scavenger hunt and other activities for families to participate in
together attracted 116 children and adults.
Georgina Cole ...
8. On Feb. 25, the fifth session of A Year of Mindfulness took place. Focused on Mindfulness Reflection, it
presented reflective exercises empowering people to be in the present moment and was attended by 76
people.
1
Monthly Library Reports for February 2017
9. Tuesday Afternoon Adventures, a weekly program for grades K-5, included three literature and holiday
based story craft programs. Based on Michael Hall's ingenious book Perfect Square, participants created
their own designs based on the shapes used by the author, which were then displayed in the library as part
of Library Lover's Month celebrations. For Valentine's Day Story Craft, participants created their own heart
art with canvas and pages from recycled books. Presidents' Day Story Craft participants learned fun facts
about some of America's greatest presidents. They read stories about Theodore Roosevelt and attendees
put together a craft that celebrated Roosevelt's creation of the National Park system.
10. Business Systems Associate James Jones worked with Circulation on deploying a new self-service library card
registration kiosk at the Cole Library. The kiosk is expected to expedite the process of a patron obtaining a
library card while minimizing the time needed by staff to register a new account.
11. Four sessions of Sewing Basics for a Cause were held in February, two on Wednesday evenings and two on
Friday afternoons. These classes are for beginning teen and adult sewers who have little to no experience
with a sewing machine. In the class, students learn the parts of a machine and its operation. They practice
different types of stitches and sewing things together as quilts are created to donate to the Trauma
Intervention Program (TIP), a volunteer group that partners with first responders in North County. It is an
informal class that has a brief period of instruction and then is largely facilitated hands-on practice. All
materials are provided, including machines.
12. Carlsbad History staff responded to a request from the city regarding the naming of Carlsbad Boulevard.
The answer was featured in the February presentation on "Highway 101: Past, Present and Future" held in
the Schulman Auditorium at Dove. The presentation incorporated photographs from the Carlsbad History
collection. Additional images were enlarged and displayed in an on-site exhibit. The presentation was well-
attended, and facilitator Peder Norby generously acknowledged that assistance of staff in providing key
materials. The event highlighted the value of archives, the power of digitization in sharing information, and
an illustration of how a community's past dynamically shapes its present.
Learning Center ...
13. The Early Childhood Literacy program is now supporting 12 active learner/volunteer pairs in assisting early
elementary student's progress in their reading and literacy goals.
14. A group of 30 children and adults discovered the "universal rhythm" on Feb. 23 during a dynamic and
interactive drum circle led by musician Chazz Ross using 20 African Djembe drums.
15. AARP's free tax assistance program at the Learning Center is being offered Feb. 1 through April 12. This year,
three volunteer preparers are available in addition to a Spanish-speaking greeter. This service has been very
popular with most all of the appointment slots being filled each week.
16. The Writer to Writer Challenge awards brunch was held on Feb. 25 at the Radisson in Newport Beach. This is
annual writing contest for adult learners enrolled in library literacy programs in Southern California featured
85 entries; seven from Carlsbad. More than 100 learners, tutors, library staff, and guests attended the event
at which California State Librarian Greg Lucas served as the keynote speaker. Community Outreach
Supervisor Carrie Scott chaired the event. Carlsbad learner Nyla H. was one of 12 award recipients earning a
runner-up award in the beginning writer category for her letter to the author William Kowalski.
2
Monthly Library Reports for February 2017
Outreach and Community Connections ...
17. Four classes of gth and 11th graders from The Grauer School visited the library with their teachers on four
different dates in February. Librarians Darin Williamson and Maile McKean presented tours of the library
and introduced the students to online resources specific to their needs such as College Source, Lynda, and
Student Resources in Context.
18. Library Assistant Mayra Turchiano attended the MAAC Project Head Start meeting at the Laurel Tree
Apartments on Feb. 8. Mayra shared information about the Learning Center's ESL classes, the AARP tax
assistance program, children's programs and the Carlsbad Reads Together events.
19. Community Outreach Supervisor Lizeth Simonson attended the Y.E.S. (Youth Enrichment Services) meeting
at the Harding Community Center on Feb. 16. Chuck Matthews, director of the North Coastal and North
Inland Health and Human Services Agency, reviewed services the agency provides, including a broad range
of health and social services which promote wellness, self-sufficiency and a better quality of life.
20. Children's Librarian Julie Conklin attended the regular monthly meeting of the Carlsbad Chamber of
Commerce Education Committee on Feb. 22. The principal at Jefferson Elementary showcased the Motion
Program, their daily, school-wide exercise program. Committee members also discussed two articles about
STEM education: "Behind America's Decline in Math, Science and Technology" and 'Why America's
Obsession with STEM is Dangerous."
21. A staff outreach team visited La Posada de Guadalupe on Feb. 13. This month's visit included completion of
four library card applications, five book requests, sixteen browsing visitors, and eight surveys completed.
3
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
,.,
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
LIBRARY BOARD STATISTICS
February 2017
,,
Referenc:e, Circulation, \/isitors ' "
,,,, n
Reference Questions Feb-16 *2 Jan-17 Feb-17
Dove Library 8,398 8,929 8,913
Cole Library 365 6,776 7,040
Library Learning Center 1,910 542 614
Total 10,673 16,247 16,567
Technoloe:v Assistance . Febl15*2 Jan-17 *3 Feb-17 *f
Dove Library 2,151 2,043
Cole Library 2,529 2,427
Library Learning Center 205 247
Total -4,885 4,717
Circulation . Feb-16*2 Jan-17 Feb-17
Dove Library 49,074 54,905 51,917
Cole Library 8,088 31,796 29,374
Library Learning Center 5,208 1,504 1,471
eAudiobook Downloads 1,472 2,365 2,205
eBook Downloads 3,142 4,289 3,792
eMagazine Downloads 1,023 1,111 995
Total 68,007 95,970 89,754
People Count Feb-16*2 Jan-17 Feb-17
Dove Library 24,901 29,342 29,011
Cole Library 5,259 22,171 20,760
Library Learning Center 11,105 4,724 4,970
Total 41,265 56,237 54,741
. ' ' .
. Progr~l'lis and 3Technplogy ;, a
Librarv~Sponsored Programs 'Feb-16*2 Jan-17 ,,Feb-17
Pre-School Programs 69 70 71
Attendance 2,281 3,576 3,371
School Aged Children's Programs 20 40 32
Attendance 231 757 735
Young Adult Programs 2 7 11
Attendance 17 66 114
Adult Programs 23 75 83
Attendance 4,190 1,576 1,999
Technoloe:v Usae:e Feb-16*2 Jan-17 Feb-17
Computer Use 6,267 7,397 7,532
WiFi Use 1 -6,826 8,086
Webpage Views 40,071 60,859 49,494
Database Usage 7,483 8,354 8,013
Facilitv Meeting Room Use Feb-16'2 .·· Jan-17 Feb-17
Events 10 69 68
Attendance 3,727 4,498 4,758
Volunteer Hours Feb-16•2 Jan-17 Feb-17
Total Hours 1,302 1,409 1,423
1. Unable to collect data on WiFi from Jan . to July 2016
*2. Cole Library closed Sept. 1, 2015 for CIP modernization project; Genealogy staff relocated to Dove, Other staff to
LLC. Cole Library officially reopened Feb. 27, 2016.
Dove library was closed between Feb. 23 to Feb 28, reopened with its reduced footprint starting Feb. 29.
Dove Interim library closed April 14, 2016, Dove Library reopened on June 21, 2016. Library Learning Center hours
returned to pre-remodel hours effective June 25, 2016
*3. New data field/State Library required -Technical Assistance data is a subset of reference questions.
Systemwide ...
Monthly LIBRARY Reports
for
MARCH 2017
ITEM #4
1. Staff participated in several professional conferences during March. Senior Business Systems Specialist
Devin Castel attended the 2017 CENIC Annual Conference held in La Jolla, where he gained insights on
how institutions are taking advantage of high speed patron internet connectivity not only for content .
consumption but also for co llaboration and distribution of locally created digital content. Library
Assistant Fred Vrabel attended the National Science Teachers Association annual conference in Los
Angeles on March 30, where educators gathered to build their science teaching skills and share
programming ideas. Library Assistant Mayra Turchiano and Community Outreach Supervisor Lizeth
Simonson attended the Seguimos Creando Enlaces conference where library leaders presented on topics
such as bilingual outreach, resources for immigrants and using social media to engage with library users.
Technology Librarian Andrea Hilliard attended the Computers in Libraries conference in Washington,
D.C. from March 27 to 30. Two workshops, Outcome Measures: Evaluate and Do and Innovation for
Significant Results, as well as several breakout sessions, will enable her to develop and evaluate
programming, especially in the Exploration HUB.
2. Senior Business Systems Specialist Devin Castel served as project lead for upgrading the Library's on line
catalog system (Enterprise) and associated web services platform that allows the catalog to pull book
jacket images, reviews, and other content from third-party vendors. Staff across multiple divisions
played a role in testing the new capabilities and identifying issues for resolution. The new version
provides improved eBook and eAudiobook integration and simplifies the process for receiving and
processing patron material purchase requests. In addition, the upgrade lays the foundation to offer new
services such as mobile circulation and patron registration, in support of the Library's outreach efforts.
3. The Library's Computer, Print and Copy Management Procurement team advanced the Library's efforts
to replace its current patron print, copy, and PC reservation solutions. On-site demonstrations from the
two vendors being considered took place March 28 and 30 at the Dove Library and Library Learning
Center and included presentations about the proposed solutions with details on enhanced payment
options, wireless printing capabilities, and new scanning and printing features. A wider group of staff
attended overview presentations, test-drove the equipment, and provided feedback to the Procurement
team. Next steps in the project include the crafting and submission of vendor follow-up questions and
contacting additional customer references. It is anticipated that the new solution will be deployed in
August 2017 at all three Library locations.
CCL, Dove Lane ...
4. On March 3, Library staff worked with a local Girl Scout Cadette troop to help them achieve their Book
Artist Cadette badge. Library Technician Therese Robbins demonstrated book repair techniques and the
girls were able to try out the technique. Afterward, Senior Librarian Barbara Chung toured participants
through the Children's Library.
5. A Grow You r Garden at the Library Succulent Swap was held on March 25. This program, for all ages,
was hosted by Lead Librarian Darin Williamson and Reference Librarian Monica Nelson. Seventy people
attended and created beautiful succulent arrangements using donated cuttings and containers.
1
Monthly Library Reports for March 2017
6. On March 23 a Teen Open Mic Night was held in the Dove Library Courtyard. Two students, who
participated in the Library's Teen Ukulele Classes, performed for an audience of 15.
7. Over the weekend of March 18, the Carlsbad City Library hosted two world-renowned authors in the
Ruby G. Schulman Auditorium as part of the Author Talk series. Christina Baker Kline, known for her
bestselling title Orphan Train, presented on Saturday, March 18 and discussed the research that went
into her latest work, A Piece of the World -a historical fiction novel about the relationship between the
artist and subject of Andrew Wyeth's famous painting, Christina's World. On Sunday, March 19, German
author Bernhard Schlink, best known for his internationally bestselling novel The Reader, spoke about
his latest work The Woman on Stairs -a thriller novel about love and finding a lost painting. Those who
attended not only enjoyed rich visual lectures at each event but also had the chance to engage in
questions with each author through lively question and answer sessions as well as book signings.
Georgina Cole ...
8. On Saturday, March 4 the Library kicked off its Spring Concert Series with an event featuring
improvisational pianist Robert Parker in the Georgina Cole Library Community Room. Nearly 100 patrons
experienced a variety of spontaneous compositions performed by Parker based on well-known themes
by Bach, The Beatles, Cold play and Fats Waller to name a few. The event was filmed and was reported
on by North County News, a Palomar College media program.
9. The Georgina Cole Library hosted two "Library Got Game" programs on Saturday, March 6 and Monday,
March 27. Six people attended the Saturday afternoon program and 10 people attended the Monday
evening one. The programs continue to attracted patrons from a wide range of ages and demographics.
10. An updated Memorandum of Understanding (MOU) between the City of Carlsbad and the
North San Diego County Genealogical Society was signed by the City and put into effect. The MOU
reiterates the parties' continuing commitment to support genealogical research through free programs
and a strong collection of genealogical books, periodicals and related research materials.
Learning Center ...
11. Carlsbad City Library reached a notable milestone with it first Career Online High School graduate. The
student completed the coursework well ahead of schedule, and plans are underway for a graduation
ceremony. Five other students are in various stages of their coursework ranging from 10 percent to 70
percent complete.
12. The Adult Learner Leadership Institute (ALLI) took place at the Dove Library March 10 to 12. Sponsored
by the California State Library, the institute is an annual event with the goal of developing a cadre of
adult learner leaders who can advocate for adult literacy and library literacy programs. This year, 15
adult learners representing six libraries participated. Four of the learners were from Carlsbad. Literacy
Services' staff provided support for the program.
13. Science made its mark on the Learning Center with two kid-oriented programs. On March 15, a group of
20 children and parents attended a S.T.E.A.M. (Sciences, Technology, Engineering, Arts, and
Mathematics) program where they learned the environmental consequences when trash and other
2
Monthly Library Reports for March 2017
materials are washed down storm drains. Library Assistant Fred Vrabel partnered with Public Works
Environmental Specialist Hallie Thompson to present this program. On March 24 the Learning Center
presented a teen program "Slime: Make it@ Your Library". The idea for this program was proposed by
one regular teen patron. An educational component -a short video on Newtonian and non-Newtonian
liquids -was followed by a fun, interactive quiz using the Create Ka hoot website and the teens'
smartphones. Nine teens participated.
14. Dancers in authentic Irish costumes delighted 21 attendees with a March 16 performance of traditional
Irish step dances, with a brief explanation before each dance.
Outreach and Comml:lnity Connections ...
15. On March 7, Children's Senior Librarian Barbara Chung and Community Arts Coordinator Tonya Rodzach
attended the Encinitas Union School District's Community Partners Symposium. In addition to
highlighting various programs at the district's elementary schools, attendees were invited to explore
ways in which various other agencies, including the City of Carlsbad, can partner with the Encinitas
Union School District.
16. Senior Librarian Sarah Dana, Library Technician Ann Montgomery and Library Clerk Barbara Murray
delivered the first of two programs to La Costa Glen residents in early March. The presentation
provided an overview of Library services and information on the genealogy programs. Presenters also
emphasized the fact that the programs are free to the public and do not require membership in the
North San Diego County Genealogical Society. Twenty-five residents attended, and 16 library cards were
issued.
17. Genealogy & Carlsbad History and Children's staff paired up to provide library tours and fun facts to
Magnolia Elementary School third grade students as part of their City Stuff tour. On March 30, Library
Assistant Kylee Seal and Librarian Amy Davis conducted the tour and presented interesting facts about
Carlsbad history which included a story about John Frazier, a key figure in the founding of Carlsbad . On
March 31, Librarians Missy Shaw and Jennifer Snapp-Cook toured 24 students and read a letter written
in 1901 to "Aunt Shipley," showing the location of Magnolia Elementary School on a Carlsbad map
pre and post-1901.
18. Community Outreach Supervisor Lizeth Simonson attended the Youth Enrichment Services (Y.E.S.)
meeting at the Cole Library on March 16. Jon Moffat from Cyber Education Consulting presented
information on protecting and educating children and young adults in the use of social media and
providing boundaries for technology use at home.
19. On March 1, Librarian Maile McKean attended a Carlsbad High School Film Academy assembly that she
helped organize, featuring Lisa Comrie, who spoke to the students about her company, Loma Media,
and what it is like to work in the film industry. Two hundred students attended the assembly. Maile
attended three Film Academy classes (30 students each) in March, sharing techniques on locating films
and placing purchase requests in the Library's online catalog, and using the Student Resources in
Context database for completing homework assignments. She also gave the students an overview of the
equipment available in the Exploration HUB and instructions on reserving the two iMacs equipped with
high-end software for editing audio and video content.
3
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
1-
I<
.
20
21
22
23
24
25
26
27
28
29
30
31
32
33
LIBRARY BOARD STATISTICS
March 2017
> R~fer~nce, Circ.ul~tion, Yisito.r.~
Reference Questions March-16 *2 Feb-17 March-17
Dove Library 6,154 8,913 9,841
Cole Library 16,744 7,040 7,244
Library Learning Center 1,349 614 663
Total 24,247 16,567 17,748
Technology Assistance . *2 March-16 ··· Feb-17 *3 March-17 *3
Dove Library 2,043 2,381
Cole Library 2,427 2,594
Librarv Learning Center 247 247
Total -4,717 5,222
Circulation March-16 *2 Feb-17 March-17
Dove Library 37,445 51,917 57,705
Cole Library 36,041 29,374 32,951
Library Learning Center 2,404 1,471 3,248
eAudiobook Downloads 1,511 2,205 2,569
eBook Downloads 3,562 3,792 4,239
eMagazine Downloads 1,134 995 1,200
Total 82,097 89,754 101,912
People Count March-16*2 Feb-17 " March-17
Dove Library 17,882.4 29,011 32,746
Cole Library 27,725 20,760 24,552
Library Learning Center 7,452 4,970 6,058
Total 35,177 54,741 63,356
.. ..
' .. f>rogra ms c1ndrechnology
Library-Sponsored Programs March-16~2 Feb-17 March-17
Pre-School Programs 82 71 83
Attendance 2,893 3,371 3,757
School Aged Children's Programs 30 32 43
Attendance 577 735 858
Young Adult Programs 2 11 13
Attendance 18 114 402
Adult Programs 27 83 91
Attendance 825 1,999 1,755
TechnolO!l:V Usage J March016 •z Feb-17 March-17
Computer Use 6,863 7,532 8,558
WiFi Use 1 -8,086 8,986
Webpage Views 114,181 49,494 88,930
Database Usage 8,522 8,013 6,956
Facilitv Meeting Room Use March-16 *2 Feb-17 I March-17
Events 15 68 82
Attendance 601 4,758 5,382
' Volunteer Hours t' "j . •z Feb<17 ; March-17 ,, March-16. . ..
34 Total Hours 1,329 1,423 1,562
1. Unable to collect data on WiFi from Jan. to July 2016 '-
*2. Cole Library closed Sept. 1, 2015 for CIP modernization project; Genealogy staff relocated to Dove, Other staff to
LLC Cole Library officially reopened Feb. 27, 2016.
Dove library was closed between Feb. 23 to Feb 28, reopened with its reduced footprint starting Feb. 29.
Dove Interim library closed April 14, 2016, Dove Library reopened on June 21, 2016. Library Learning Center hours
returned to pre-remodel hours effective June 25, 2016
*3. New data field/State Library required -Technical Assistance data is a subset of reference questions.
*4. Door count estimated for month usage based on 9 day actuals.
4/19/2017
Circulation
An Overview
/
1
Items in the Collection
As of April 2017
Carlsbad City Library, Dove Lane: 168,945
Georgina Cole Library: 100,139
Carlsbad City Library Learning Center:
16,655
Total: 285,739
Patrons in the Database
As of April 2017
Carlsbad City Library, Dove Lane: 65,538
Georgina Cole Library: 37,605
Carlsbad City Library Learning Center: 3,013
Total: 106,156
4/19/2017
2
Average New Cards per Month
7 /2016-4/2017
Carlsbad City Library, Dove Lane: 621
Georgina Cole Library: 371
Carlsbad City Library Learning Center: 35
Total: 1,027
Average Checkouts per Month
7/2016-4/2017
Carlsbad City Library, Dove Lane: 54,825
Georgina Cole Library: 30,995
Carlsbad City Library Learning Center: 1,619
Total: 87,439
4/19/2017
3
Our Role
· • Account Management
• ,
1
• Check-in, Check-out, and
Re-shelving
i • Inventory
Account Management
• Issue Library Cards
• Help patrons renew items, place holds, and
pay fines/fees
• Explain policies
4/19/2017
4
Check-in, Check-out, and Re-shelving
Check-out
/' Re-shelving .._. Check-in
Inventory
• Comparing what's on the shelf to what
is in the catalog.
• Correcting mishelved items
4/19/2017
5
4/19/2017
Recent Efficiencies
• Digital Library Assistant {DLA)
• Library card registration "kiosk"
• System wide approach
• Motorized book bin
• New sorters with more bins
• Self-adhesive receipt paper
Recent Efficiencies
• Digital Library Assistant (DLA)
• Library card registration "kiosk" OnlineUbraryCardRegi:slrotion
• System wide approach
• Motorized book bin
• New sorters with more bins
• Self-adhesive receipt paper
6
4/19/2017
Recent Efficiencies
• Digital Library Assistant (DLA)
• Library card registration "kiosk"
• System wide approach
• Motorized book bin
• New sorters with more oms
• Self-adhesive receipt paper
Recent Efficiencies
• Digital Library Assistant (DLA)
• Library card registration "kiosk"
• System wide approach
• Motorized book bin
• New sorters with more bins
• Self-adhesive receipt paper
7
4/19/2017
Recent Efficiencies
• Digital Library Assistant (DLA)
• Library card registration "kiosk"
• System wide approach
• Motorized book bin
• New sorters with more bins
• Self-adhesive receipt paper
Recent Efficiencies
• Digital Library Assistant (DLA)
• Library card registration "kiosk" C ~"'"" • System wide approach
• Motorized book bin
• New sorters with more bins
• Self-adhesive receipt paper
8
What We Have Learned
from Patrons
• Policy changes
• La Posada de Guadalupe shelter
Learning From One Another
• Duplicate user check
• Expired holds fee report
• Automatic billing for lost card
4/19/2017
9
4/19/2017
What's to Come
• MobileCirc
• Staff training videos
Questions?
10
What is RFID?
RFIO tags are made up of three parts:*
1.Cbip:holds information
about the physieal object
to whkh the'tag is .attached
2. Antenna: transmits
information to a r,eader
(e.g., hand held, warehouse
portal.store shelf) using
radio waves
3. Packaging:encases the chip
and antenna so that tag can
be attached to physical object -----
What is RFID?
0 Reader broadcasts
signalthroughantenna G,Anter.nareadsthedata A R d d d 1a·· I t
and sends to reader • ea er s~n s a l!n .0 0
Antenna co~rocessmg
e com~ersend~ event base
data to be stored on tag
Host
Computer
C'opj)er toil antenna
Uses radio waves or micro waves for quick & automatic identification
Detection/data transfer is contact-less and doesn't need line of sight
Tags can store data and help maintain historical information
4/19/2017
11
ITEM# 6
Carlsbad
ReadsTogether 2017 Summary
Throughout the month of February, the Carlsbad City Library hosted 22 individual events as part of its 12th Annual Carlsbad
Reads Together program. Carlsbad Reads Together (CRT), is a month long community reading program that encourages
everyone to read the same book at the same time. This year's featured title was Luis Urrea's Into the Beautiful North.
PROGRAMS
The month was filled with a variety of programs revolving around the themes featured in Urrea's book including five book
club discussions, six film screenings, two genealogy classes on Mexican heritage, three Ballet Folklorico performances,
three concerts featuring Latin and world music genres, a community service project, an Author Talk on travel, as well as a
community celebration and personal visit from Mr. Urrea himself.
The community service project, Carlsbad Helps Together, consisted of members of the community donating items and
teens assembling care packages. Blankets, clothing and hygiene products were collected at all three libraries to benefit
the homeless and those in need within the City of Carlsbad. On
February 24, 19 teens and 5 adults assembled 33 hygiene kits and
delivered over 100 articles of clothing, towels and blankets to La
Posada Homeless Shelter and the Women's Resource Center. The
Sock Guy Company also reached out to La Posada Men's Shelter with
a donation of 500 pairs of socks.
Our capstone event included an afternoon celebration and evening
Author Talk with Luis Urrea on February 25. More than 300 people
attended the community celebration held at the Dove Library which
included Ballet Folklorico, Mariachi music, family history activities
for kids, tin art, a craft in the Exploration HUB, bowling and street
tacos served by Garcia's Mexican Restaurant. The day concluded
with an engaging lecture and book signing by Mr. Urrea with 127
patrons in attendance.
A total of 22 CRT related events were presented with a total of 1,501
people in attendance -an 11.8% increase in average attendance per
event from the previous CRT (2015).
CIRCULATION
Thanks to the sponsorship of the Friends of the Carlsbad Library, the
library was able to provide 80 paperback copies in English language,
10 paperbacks in Spanish language, five ebooks, five audiobook CD
sets and two eAudio books of Into the Beautiful North. Over just nine
weeks, from the time this year's title was first announced to
FACTS ABOUT CRT 2017
PROGRAMS
11. 8 % attendan ce increase
Total Attendance I 1,so1 I
Total Number of Events 22
Average Attendance Per Event 68
CIRCULATION OF INTO THE BEAUTIFUL NORTH
Total Circulation (All Formats) I 296
Book (English) 254
Book (Spanish) 18
eBook (English & Spanish) 12
Audiobook (CD & eAudio) 12
Jan. 1 CRT 2017 title announced on
the library's Facebook page
February 28, the library circulated Into the Beautiful North a total of 296 times.
In addition to purchasing copies of Into the Beautiful North, the Friends provided the primary funding source for CRT
programs and graciously covered all author fees for Mr. Urrea to come and speak.
To better understand how we can improve the program, we are currently conducting an on line survey of the program.
Sign-up sheets forth is survey were passed around at all events and digital invitations to participate were sent out via email
and eNewsletters through the month of March. These responses will help us gather and understand statistics about what
events patrons individually participated in, if they actually read the book, where they acquired their copy, how well our
marketing methods worked, as well as what genres and titles are of interest for future community reads.
Carl sbad
ReadsTogether 2017 Attendance
•• Wednesday, February 01, 2017 2:00 PM Wednesday Book Club GMR 15
Wednesday, February 01, 2017 6:00 PM The Magnificent Seven (1960} -Wednesday Film SA 82
Sunday, February 05, 2017 2:00 PM Ballet Folklorico Performance CCR 26
Tuesday, February 07, 2017 2:00 PM Focus On : Finding Your Mexican Roots (Genealogy) LLC 5 Class capacity at eight seats
Tuesday, February 07, 2017 7:00 PM Tuesday Evening Book Club CCR 5
Wednesday, February 08, 2017 6:00 PM Three Amigos! -Wednesday Film SA 83
Thursday, February 09, 2017 2:00 PM Thursday Evening Book Club CCR 17
Friday, February 10, 2017 4:00 PM Yojimbo -Special CRT Foreign Film Friday SA 35
Friday, February 10, 2017 7:00 PM Yojimbo -Special CRT Foreign Film Friday SA 33
Tuesday, February 14, 2017 10:00 AM Spanish Book Club LLC 12
Wednesday, February 15, 2017 6:00 PM Lost in Translation -Wednesday Film SA 68
Thursday, February 16, 2017 3:30 PM Ballet Folklorico Youth Class LLC 48 News coverage in Union-Tirbune
Saturday, February 18, 2017 7:00 PM Besos de Coco Concert SA 155
Sunday, February 19, 2017 2:00 PM Jimmy & Enrique Concert CCR 89
Tuesday, February 21, 2017 2:00 PM Focus On: Finding Your Mexican Roots (Genealogy) LLC 8 At capacity
Wednesday, February 22, 2017 6:00 PM The Magnificent Seven (2016) -Wednesday Film SA 92
Thursday, February 23, 2017 6:30 PM Mariela Contreras Concert LLC 38
Friday, February 24, 2017 3:00 PM Carlsbad Helps Together -Teen Service Project LLC 24 Assembled care packages
Saturday, February 25, 2017 CRT Celebration -Dove Library Complex
4:00 PM Your Family Tree DCA 30
4:00 PM Exploration HUB HUB 20
4:30 PM Ballet Folklorico Performance DC 89
5:00 PM Art in the Stacks DlF 75
5:00 PM Bowling Games D2F 60
5:00 PM Mariachi Lindas Mexcianas DLR 200 Two performances @ 5 & 5:45 p.m.
Saturday, February 25, 2017 7:00 PM CRT Author Talk: Luis Urrea -Into Beautiful North SA 127
Monday, February 27, 2017 7:00 PM Classics Book Club GMR 3 Heavy Rains
Tuesday, February 28, 2017 7:00 PM Author Talk Patricia Schultz SA 62 1,000 Places to See Before You Die
Locations
GMR -Gowland Meeting Room
CCR -Cole Community Room
LLC -Library Learning Center
SA -Schulman Auditorium
i Total Attendance 1,so1i
DC -Dove Courtyard
DlF -Dove First Floor
D2F -Dove Second Floor
DCA -Dove Children's Area
Total Number of Events I 22
Average Attendance per Event I 68.2
DLR -Dove Living Room
HUB -Exploration HUB
II g [Iii&&
CPLA
l:EM;WN a&HFII Overview
ITEM #7
What is CPLA?
California Public Library Advocates (CPLA) is an organization that seeks to strengthen California public libraries
through advocacy and education.
Who can Join?
Library Boards/Commission and staff members, library, Friends or Foundation representatives.
Membership Costs:
Each year the Library & Cultural Arts department pays for the Library Board of Trustees membership. This year
the CPLA fee structure changed with membership offered to Friends of the Library and Foundation board
members. Library administration staff will handle all the membership paperwork.
Member Benefits
CPLA tracks current legislation that affects the funding and administration of local public libraries as well as
best practices for Library Trustees and Commissioners, Friends Groups and Library Foundations. Even though
in most if not all local jurisdictions, library services are completely discretionary, the community is very aware
of the value of libraries and continues to support them.
Discounts
When CPLA workshops are offered, CPLA members pay the lower price.
Workshops announced for 2017 "Fundraising for all" include: •South-April 8, 2017 -Redondo Beach Public
Library• North -April 22, 2017-Mill Valley Public Library• Central -April 29, 2017-Tulare Public Library
Newsletter
The CPLA Advocator keeps you up to date on what's happening in public library advocacy statewide. You see
how libra ries across the state are meeting challenges and providing services to their patrons. The newsletter
keeps you posted on advocacy and fund raising activities and legislation that affect your local library.
Awards
Awards are given to members, supporters, Friends and Foundations as a part of our ongoing effort to improve
quality services. The awards are presented annually at a CPLA Luncheon held at the California Library
Association Conference. This year the Conference will be held in Riverside, CA, November 2 -5, 2017.
CALIX
CAiifornia Library Information exchange is the listserv for California library issues sponsored by the California
Library Association in cooperation with UCLA Graduate School of Education and Information Science. This list
focuses on issues of interest to library staff and library supporters in California in general and on issues relating
to the California Library Association in particular. The association uses it as a vehicle of communication for its
members. The list is open to all subscribers, but the intent is to be a forum for public, academic, school and
special librarians in the state of California. Discussion is welcome on issues pertinent to the California library
community.
Strengthening California Libraries through Advocacy and Education
California Public Library Advocates is a 501 c 3, EIN number 91-2142416
PO Box161536 Sacramento, CA 95816-1536
Information was taken from the CPLA website April 13, 2017
For more information, you may visit the CPLA website @ https://cpladvocates.wildapricot.org/
v.4/13/17