HomeMy WebLinkAbout2017-11-15; Library Board of Trustees; MinutesMINUTES
MEETING OF:
DATE OF MEETING:
LIBRARY BOARD OF TRUSTEES
\Nednesday, Nov. 15,2017
PLACE OF MEETING: Carlsbad City Library Board Room
1775 Dove Lane, Carlsbad, CA 92011
CALL TO ORDER:
Chair Hulsart called the meeting to order at 4:03 p.m.
ROLL CALL:
Present:
Absent:
Trustees DeForest, Hulsart and Parsons
Trustees Hinman and Pearson
Staff Present: Heather Pizzuto, Library & Cultural Arts Director
Diane Bednarski, Deputy Library Director
Suzanne Smithson, Deputy Library Director
Fiona Everett, Senior Management Analyst
Viktor Sjoberg, Principal Librarian
Debbie Jo McCool, Associate Analyst
Devin Castel, Senior Business Systems Specialist
Megan Vanzandt, Senior Office Specialist
ITEM #3
MV
Approved: /c}r.JO -/ 7
Library & Cultural Arts Director Heather Pizzuto introduced Angelica Morales as the new Library
Assistant in Children's Services and Viktor Sjoberg as the new Principal Librarian at the Library
Learning Center.
APPROVAL OF MINUTES:
The Board was unable to approve the Aug. 16, 2017 and the Sept. 20, 2017 minutes due to lack
of a quorum of Trustees who attended the Aug. 16, 2017 and Sept. 20, 2017 meetings. This
agenda item will be presented at the next meeting for approval.
PUBLIC COMMENTS:
None.
MONTHLY LIBRARY REPORTS:
The Board received the monthly library reports for September and October 2017. Trustee
DeForest commented on the statistics, noticing that technology assistance numbers had gone
down and that may be due to patrons becoming more technology savvy. Director Pizzuto
suggested that we will look at the statistics over a longer period of time to determine a trend.
Trustee Hu Isa rt inquired as to when the "Books to Go" mobile book bike will launch into
service. Deputy Library Director Suzanne Smithson shared that a firm launch date is pending;
however, the Trustees should expect the book bike to make appearances at the Farmer's
Market once the daylight time extends further into the evening.
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Library Board of Trustees
Minutes of the Nov. 15, 2017 Meeting
TECHNOLOGY UPDATE:
The Board received the Quarterly Technology Report for the period of July to September 2017.
The Board was provided an opportunity for questions regarding this report.
Senior Business Systems Specialist Devin Castel reviewed computer utilization statistics from all
three library locations, including the early literacy stations; the Board confirmed that they
would like this statistical information on future Quarterly Technology Reports.
Castel updated the Board on the Computer, Print and Copy Management upgrade successfully
completed the week of Oct. 16 with minimal downtime for patrons; mobile print will launch in
early 2018. The Board received information on the patron wireless internet upgrade. Trustee
DeForest asked if the new equipment purges information viewed, copied or printed by patrons,
and Senior Business Systems Specialist Castel confirmed security measures are in place to
prevent retention.
Lastly, Senior Business Systems Specialist Castel gave an update on the virtual reality
experience project and advised the Board that a volunteer with 20 years of experience has
been helping set up the equipment, and testing is also being done. This project will be
launched to patrons in early 2018.
FY 2016-17 CALIFORNIA PUBLIC LIBRARY SURVEY PRESENTATION:
Library & Cultural Arts Director Pizzuto presented the FY 2016-17 State Library Survey and
invited any questions on the data or highlighted trends.
By proper motion, the FY 2016-17 California Public Library Survey was approved.
Approved 3-0-0-2. (Trustee Hinman and Pearson absent)
COLLECTION DEVELOPMENT POLICY REVISION:
Deputy Library Director Diane Bednarski explained to the Board that the policy is generally
updated every five years to ensure selection and collection management is responsive to
demographics. Due to the renovations, the five year period was extended a bit. Senior Librarian
Kristi Bell and Lead Librarian Jacqui Petri (responsible for Collections & Technical Services) were
present to answer questions from the Board regarding the updated policy.
In response to questions from the Board, it was explained that there are many selection tools
available to anticipate future needs of the public. In some cases surveys are used, patrons can
submit a purchase request, and library staff is continually reading literature reviews. Selectors
are usually librarians with a passion and knowledge of their selection area, and the para-
professional staff is also tapped to use the selection tools available. There has not been a
significant demographic shift in the past five years since the policy was last updated. Spanish
language materials are purchased when available; it can be challenging to find books in
translation. The updated policy has been shared with the Friends of the Library in regard to
donated materials that may be directed to the Friends if not added to the collection. The policy
is also posted on the city's website.
Page 3 of 4
Library Board of Trustees
Minutes of the Nov. 15, 2017 Meeting
By proper motion, revisions of the Collection Development Policy were approved. Approved
3-0-0-2. (Trustee Hinman and Pearson absent)
2018 LIBRARY BOARD OF TRUSTEES MEETING SCHEDULE:
Director Pizzuto advised the Board that she wants to confirm with them that the existing day
and time of the Library Board meetings are workable for everyone or find consensus on any
adjustments needed to ensure attendance. The goal is to ensure that Library Board meetings
are accessible to the public and regular business can be conducted; it can be challenging when
there are absences.
The Board continued the discussion to the next meeting to allow the full Board to be present.
DIRECTOR'S REPORT:
Director Pizzuto briefed the Board on the following items:
Personnel -
The Senior Program Manager recruitment reopened using targeted marketing sites; phone
screenings are occurring this week.
The Reference Senior Librarian recruitment is planned to launch this week.
The Library Programs & Venues Coordinator recruitment is anticipated to launch in the first
week of December.
Staff Development -
Nine staff members attended the California Library Association Conference (CLA) held in
Riverside earlier this month; the State Library Director's Forum and pre-conferences
immediately preceded the conference and were attended by select staff.
Librarians Maile McKean and Andrea Hilliard presented at the Internet Librarian Conference
in late October.
Brown bag sessions are scheduled this week, Nov. 30 and Dec. 5, designed to share
information gained from conferences with other interested staff.
Senior Management Analyst Fiona Everett updated the Board on the Cafe Request for Proposal
(RFP)-
The new Cafe RFP has been approved by City Council and posted last week; proposal
responses are due Dec. 14. The RFP offers a tenant improvement allowance.
Facility projects -
Contractors have made progress this week making adjustments to the fireplace to add
further protection against heat levels.
Auditorium maintenance will occur Jan . 6 to 12 including the replacement of one damaged
inductive loop.
Facilities staff is addressing fire alarm panel alerts in staff work areas at both Cole Library
and Dove Library; this sounding is not occurring in public areas; the audible fire alarms are
functioning with support from Facilities staff while they are troubleshooting the issue.
Page 4 of4
Library Board of Trustees
Minutes of the Nov. 15, 2017 Meeting
Project and Grant funding opportunities -
A funding decision on the California Library Services Act Libraries Illuminated Grant Program
application is expected this week.
Upcoming events -
The Career Online High School Program graduate will be receiving a proclamation from the
City Council at the Dec. 5 City Council meeting.
The City Clerk Services Manager will be observing an upcoming Library Board meetings; the
Council has reviewed and discussed revisions to Chapter 1 of the Municipal Code which
addresses public meetings and will soon review Chapter 2 which addresses boards and
commissions.
FOUNDATION REPORT:
Representative Hulsart reported that the Foundation would be hosting a Holiday Party in
December and the Library Board will be invited.
FRIENDS OF THE LIBRARY REPORT:
Representative Hulsart reported that the Holiday Boutique would start Monday, Dec. 4.
Representative Hu Isa rt also shared a concern about safety at the Friends garage because of two
recent incidents. Director Pizzuto advised that the city's Crime Prevention Specialist conducted
a safety assessment of the Elmwood House and garage and offered recommendations for
enhanced safety as well as training which are being advanced. A copy of the report was
provided to the Friends President, Linda Swink. The report is also available to Trustees if
interested.
NSDC GENEALOGICAL SOCIETY REPORT:
Board Liaison Cindy Goodger summarized recent and upcoming programs and events.
Membership was reported at 332 members.
LIBRARY BOARD COMMENTS/ANNOUNCEMENTS:
Trustee DeForest shared that he will be giving a talk on "Cryptocurrency" at the Senior Center
at 1:30 p.m. on Thursday and he also shared an article from Scientific American magazine
entitled How to Fight Format Rot.
ADJOURNMENT:
By proper motion (Parsons/DeForest) and vote the meeting was adjourned at 5:20 p.m.
Respectfully submitted,
~~~
Senior Office Specialist
Systemwide ...
Monthly LIBRARY Reports
for
SEPTEMBER 2017
ITEM #5
1. September was National Library Card Sign-up Month and celebrated at all three Carlsbad Library sites.
Children and teens who obtained a new library card or showed staff their card received a small prize.
2. Regular children's and teen programs resumed at all locations after the Summer Reading Program and a short
August hiatus. Story time programs for all ages, teen programs and events, after-school programs, and the
Monday-Thursday Homework Zone homework assistance program all are back in session. At the Learning
Center alone, more than 100 students sought and received homework assistance during September.
3. During September, a team of staff finalized details related to the upcoming installation of the new solution for
managing computer use, printing, and making copies by patrons across all three library locations. Phase one of
the new system will be installed during the week of Oct. 16 and includes new equipment and software. Phase
two is scheduled for early 2018 and consists of the ability for patrons to print via their mobile device. With the
new system, patrons will no longer be able to maintain a balance of printing funds on their mag-stripe cards;
notification of this element has been posted since mid-summer.
4. Staff across the department participated in emergency preparedness training sessions during September. All
city staff has the responsibility to work as disaster workers when such situations affect Carlsbad, and periodic
training sessions equip staff with the information needed in case of this call to duty. Staff participated in a city-
wide Care & Shelter Training at Stagecoach Community Center on Sept. 19. Employees prepared to act as
support for members of the community who come to a shelter in case of an emergency/natural disaster.
Training also occurred for department staff who support the Emergency Operations Center (EOC} during
critical events. Regular training occurs through the year, and upcoming disaster simulation exercises are being
planned.
5. Many staff participated in a city-sponsored active shooter training session, "Run, Hide, Fight," which also
prepares staff with tools to handle such an emergency event. This course is led by the city's police and fire
personnel and is regularly offered with the hopes that all city staff will be able to be trained. Run, Hide, Fight is
included as part of the city's onboarding program for all full-time employees.
6. D·uring the summer, patrons were invited to provide feedback regarding the library's music collection. During
September, librarians worked on putting together a final report and recommendations on how to change the
current music collection. The findings from the on line/paper survey along with the focus groups are being
included and considered in these reports. They are finalizing which natural language genres should be used for
the adult music collection. The report will be completed in October.
7. In support of the department's work on succession planning, Cheri Abbott from Human Resources presented
two sessions on interviewing skills to 23 department employees. The very informative training sessions,
Interview Skills: Preparing for Your Next Job Interview, included topics such as understanding the interview and
selection process, appropriate interview behavior, how to answer interview questions effectively, and
preparing stories to tell during an interview.
1
Monthly Library Reports for September 2017
CCL, Dove Lane ...
8. Children's program highlights included the popular Paws to Read program where children are invited and
excited to read to dogs who are part of the Love on a Leash therapy program. More than 40 children helped
the library celebrate Roald Dahl's Birthday Party on Sept. 12.
9. Exploration HUB staff supported the Dove Children's Division Science Saturday event on Saturday, Sept. 16.
Technology Librarian Andrea Hilliard read the "What is Science?" picture book that is read at the beginning of
each Science Saturday. Technology Librarian Hilliard and HUB staff answered general questions about the
Exploration HUB and invited Science Saturday families to visit the HUB. They answered questions and provided
HUB tours to parents and children. Printed HUB calendars were distributed, projects were described and
samples displayed. The Zeus 3D printer was running during the visits and equipment safety was incorporated
into the educational component.
Georgina Cole ...
10. A Year of Compassion started with its first session in the eight-part series, Mindful Compassion Orientation, on
Sept. 7 at the Georgina Cole Library. Dr. Erik Conklin presented on how mindful compassion can help us lead
calmer, more joyful lives. The workshop focused on the practice of being present, the science of mindfulness
and compassion, and settling the mind. There were 48 attendees.
11. When Children's programs resumed in September, a new storytime program was introduced for children ages
3-5 called "Mindful Movement." The program is offered twice weekly following Preschool Storytime which
targets the same age group. "Mindful Movement" features stories and music that incorporates simple yoga
poses, mindfulness and meditation. Response to "Mindful Movement" has been very positive in its first month
and library staff has been impressed by how well the young children have taken to the format. While
participating in stories that include yoga poses, children have been learning the sun salutation and have been
able to remain calm and still during the meditative portion of the program.
12. Tuesday Afternoon Adventures (the weekly program for children in grades K-5) took on a Harry Potter theme in
September. Programs were offered in "potions," a Quidditch tournament, and "care of magical creatures."
Many of the participants came in Harry Potter uniforms/costumes. The month concluded with a visit from
Project Wildlife with instruction on living with and caring for local animals. There were close to 100
participant,s at each of the four events.
13. Librarian Missy Shaw launched and hosted the monthly teen book club "Book Riot." Teens participated in a
discussion about favorite books and brainstormed about activities that they would like along with the book
group, such as a themed "Book Riot" meetings or a special escape room based on some favorite titles. They
also discussed future meeting days to best allow for attendance and minimal conflict.
14. Sewing for a Cause resumed in September after a summer break. This class is for beginning teen and adult
sewers who have little to no experience with a sewing machine. In the class, participants learn the parts of a
machine and its operation, practice different types of stitches, and sew things together to create quilts to
donate to the Trauma Intervention Program (TIP), a volunteer group that partners with first responders in
North County. The informal class has a brief period of instruction and then is largely facilitated hands-on
practice. All materials are provided, including machines. A total of 15 participants attended the three
September sessions.
2
Monthly Library Reports for September 2017
15. The Genealogy and Carlsbad History Division are now providing a new digital microform reader. The ST View
Scan Ill was made available to the public beginning Sept. 5. To help patrons acclimate to the new machine, two
"Focus On" sessions covering its use were offered in September and a thorough, yet easy-to-navigate user
guide was created and resides in a binder next to the microform station.
Learning Center ...
16. On Sep. 23, the Library Learning Center celebrated the inaugural graduation for Career Online High School.
North County resident Wendy Hoch-Estelle received her diploma from Mayor Matt Hall after completing the
program in seven months. Among those in attendance were City Council Member Cori Schumacher, City
Manager Kevin Crawford, Library & Arts Director Heather Pizzuto, and Library Board of Trustees Chair Beth
Hu Isa rt. Following the ceremony, family, friends and other city staff enjoyed a reception in her honor.
17. On Thursday, Sept. 28, Project Wildlife presented a program to a group of children and adults about the
unique wildlife of San Diego. They conducted a presentation that taught the audience about the beauty and
value of our wildlife. The presenter also communicated the importance of protecting natural spaces for
wildlife and ways to better coexist. There were 22 attendees at this program.
18. The Early Childhood Literacy Program Fall session started on the week of Sept. 11. Ten tutors and young
learners and their parents started meeting once a week after school to work on the Phonographix lessons.
Staff member Mayra Turchiano performed two additional pre-assessments and children are waiting to be
matched with a tutor. A post-assessment was completed for a young learner from the summer session, and it
was rewarding to see that he showed a 30 percent improvement in his reading level,
19. The Carlsbad High School partnership started the new school year at the Learning Center on
Sept. 5. Three classes are meeting with a total of 22 students. Students work with their teacher and the
library's volunteer tutors to improve reading, writing and study skills.
20. MiraCosta College resumed the English as a Second Language classes at the Learning Center on Sept. 21. Three
courses, which each take place two days per week, are being offered: Beginning Reading and Writing,
Intermediate Conversation, and Digital Literacy and ESL.
Outreach and Community Connections ...
21. On Thursday, Sept. 21, six children's and teen staff attended the 2017 Youth Services Professional
Development Day presented by Serra Cooperative Library System. The day consisted of a morning visioning
workshop with the afternoon focused on breakout sessions covering programming for youth of all ages.
Carlsbad staff stretched their minds with possibilities, gained information for current projects, and were able
to share with other library staff in the region, including some former Carlsbad library employees.
22. Community Outreach Supervisor Carrie Scott presented at MiraCosta College's LIFE meeting on International
Literacy Day, Sept. 8. Approximately 50 audience members learned about the links between social issues and
illiteracy and steps that are being taken to improve literacy rates.
23 . Senior Librarian Leila Dooley presented about soon to be published books, which are generating excitement in
the publishing world and at the library, to the Carlsbad Chapter of the Women's Group, PEO (Philanthropic
Educational Organization) on Sept. 11. The presentation, entitled Buzzy Books for the Fall, was presented to a
group of 16 PEO members who were highly appreciative and expressed a desire to have someone from the
library come and speak to them again next year.
3
LIBRARY BOARD STATISTICS
September 2017
Reference, Circulation, Visitors
Reference Questions Sept-16 Aug-17 Sept-17
1 Dove Library 9,424 10,980 10,547
2 Cole Library 7,960 6,828 7,320
3 Library Learning Center 639 624 609
4 Total 18,023 18,432 18,476
Technology Assistance Sept-16 Aug-17 Sept-17
5 Dove Library 2,471 2,990 2,551
6 Cole Library 3,056 2,528 2,242
7 Library Learning Center 228 315 275
8 Total 5,755 5,833 5,068
Circulation Sept-16 Aug-17 Sept-17
9 Dove Library 52,930 59,472 55,934
10 Cole Library 31,742 33,312 30,918
11 Library Learning Center 1,390 1,260 1,132
12 eAudiobook Downloads 1,806 3,091 2,822
13 eBook Downloads 3,784 4,616 4,255
14 eMagazine Downloads 1,011 1,018 1,086
15 Total 92,663 102,769 96,147
People Count Sept-16 Aug-17 Sept-17
16 Dove Library 31,080 31,200 30,574
17 Cole Library 20,937 24,524 23,445
18 Library Learning Center 5,625 4,902 5,105
19 Total 57,642 60,626 59,124
Programs and Technology
Library-Sponsored Programs Sept-16 -Aug-17 Sept-17
20 Pre-School Programs 63 12 74
21 Attendance 2,691 535 3,312
22 School Aged Children's Programs 29 23 36
23 Attendance 648 1,571 1,197
24 Young Adult Programs 5 9 4
25 Attendance 64 161 28
26 Adult Programs 32 75 77
27 Attendance 895 1,375 1,697
Technology Usage Sept-16 Aug-17 Sept-17
28 Computer Use 8,004 9,900 8,669
29 WiFi Use 7,961 5,439 8,400
30 Webpage Views 49,390 47,525 40,597
31 Database Usage 6,524 7,918 7,926
Facility Meeting Room Use Sept-16 Aug-17 Sept-17
32 Events 70 51 57
33 Attendance 3,904 3,678 3,029
Volunteer Hours Sept-16 Aug-17 Sept-17
34 Total Hours 1,430 1,832 1,318
Systemwide ...
Monthly LIBRARY Reports
for
October 2017
ITEM #5
1. The annual "ln-N-Out Burger Cover-to-Cover Club" reading incentive program began Oct. 7 and continues
through Nov. 18. Children who read five titles can earn a certificate good toward a free cheeseburger or
hamburger from ln-N-Out Burger. Children can earn up to a total of three certificates.
2. On Oct. 24, the department hosted its annual staff development day, providing an opportunity for nearly
170 staff across all divisions to gather at the Dove Library for updates, training and introductions. This
year's topic was "Stories Matter: Storytelling for Personal & Professional Growth" led by Laura Packer, a
world-renowned storyteller and trainer, who has won numerous awards for her performances, leadership
and work with organizations. Laura led staff through a series of exercises where they learned how to
listen effectively and communicate patron stories as well as craft their own professional stories in support
of the department's mission, vision and values. The day's activities also included presentations by City
Manager Kevin Crawford and Library & Cultural Arts Director Heather Pizzuto and received significant
support from volunteers and the Staff Engagement and Appreciation committee.
3. The "Books to Go" mobile book bike arrived at the Cole Library on Oct. 23. Members of the Book Bike
Team continued planning efforts in preparation for the launch of the new service. The preparation
includes developing procedures, creating staff schedules, developing signage and marketing materials,
securing supplies such as helmets and safety lights, and connecting with the San Diego Bike Coalition to
develop a four-hour safety class for staff who will be riding the bike for outreach efforts.
4. During its October meeting, the Carlsbad Reads Together committee confirmed its selection of Daniel Pink
as the 2018 selected author. Unlike past events that have focused on a single title, the Feb. 11, 2018
event will promote community reading of several of Mr. Pink's works. Committee members have
commenced planning of programs and outreach efforts, with enhanced efforts on connecting with the
Carlsbad business community in light of the motivation and marketing themes represented in many of Mr.
Pink's writings.
5. All three library facilities were equipped with new Xerox multi-function printers and copiers for use by
library patrons. The new equipment offers patrons faster printing and copying, better quality prints and
updated payment methods. Additionally, the new system will provide increased security to patrons, with
a means to authenticate their identity using their library card before releasing any print jobs. The ability to
print via wireless from personal devices is scheduled to be deployed in early 2018.
6. Senior Librarian for Reference Services Leila Dooley retired on Oct. 3 after 30 years of service to the City.
During her career, Leila created and maintained a robust collection of materials by ordering fiction and
new high-interest materials, and has supported innovative library services including the Exploration HUB,
community meeting spaces and volunteer proctoring. Leila led the Monday Night Classics book club for
18 years, and mentored, coached and led a team of nine full-time and 36 part-time employees. Her
dedication to her duties represents an invaluable contribution to the Carlsbad City Library and the
community at large.
1
Monthly Library Reports for October 2017
CCL, Dove Lane ...
7. Staff and patrons embraced the end of summer and start of the school year by participating in preschool
storytimes and after-school programs. The Paws to Read after school programs continued to draw and
engaged audience with 61 participants in the Oct. 5 session, and Buster Balloon's Halloween
SPOOK'tacular Show on Oct. 23 attracted 123 children and adults who were entertained by Buster's mix of
comedy, magic and balloons.
8. Library and Cultural Arts staff joined their creative forces to offer kids an array of activities as part of the
Dove Library's special 10th Anniversary Science Saturday event on Oct. 21. Participants had the
opportunity to create a robot-themed LED craft using Arduino and Raspberry Pi, and use creative artistry
to customize their design. The event attracted over 230 participants.
Georgina Cole ...
9. Topics for Tuesday Afternoon Adventures, a weekly program for grades K-5, continued to introduce
children to foods and customs around the world. During the five October programs, attendees
experienced the tradition of family gathering and moon gazing that is associated with the folklore tale of
the Chinese moon goddess, Chang'e. They also celebrated the October harvest Bavarian style with stories,
activities and crafts, discovered why Diwali is one of the happiest holidays in India and Nepal. They
learned how Dfa de los Muertos celebrates the lives of loved ones with art, food, drink, and festivals, and
discovered how America borrowed all the best customs from around the world to make Halloween one of
the most spectacular holidays of the year.
10. Literacy Services' annual Open House was held Wednesday, Oct. 4, from 5:30 to 7:30 p.m. Tutors, learners,
family members and friends had the chance to talk with staff about the program. Attendees enjoyed
refreshments and watched the video Voices and Faces of Literacy by the San Diego Council on Literacy.
11. The "Library Got Game" series featured events on Saturday, Oct. 9 and Monday, Oct. 23. There were nine
people who attended the Saturday event and 12 people who attended the Monday evening with ages and
demographics ranging greatly. Newcomers were represented at each session, and games played included
Battle at Hogwarts, Splendor, Scrabble, Rummikub, Nefarious, Forbidden Island and Quiddler.
12. The Cole Library Golden Anniversary Committee worked throughout the month to further plan for the Nov
to Dec 2017 celebration of Cole's 50th anniversary. Staff finalized design and installation plans for an
engaging visual exhibit in the Cole Community Room, developed Facebook content that will be posted
during the five weeks of the celebration, and collaborated with performers and speakers on developing
multimedia presentations for their planned events.
13. The three October "Focus On" genealogy classes covered the spooky genealogical topic of death records,
who created them, where to find them and how to use findagrave.com. Twenty-three people attended the
classes upstairs in the computer lab at LLC.
Learning Center ...
14. On Oct. 13, 17 teens participated in a teen program called "The Zombie Escape Room." Each team
needed to complete challenges and a riddle within the allotted time to rescue a doctor possessing the
antidote to survive the zombie apocalypse. Failure to obtain the antidote would result in the zombie
2
Monthly Library Reports for October 2017
(staff member Tracy DiCarlos) being set free. The teens had fun and enjoyed pizza and a treat while they
waited for their team's turn.
Outreach and Community Connections ...
15. On Oct. 10, Library staff from Dove, Cole and the Learning Center presented to a group of students and
parents that attended the Parent University Information Night at Aviara Oaks Middle School. Participants
received information on children and teen services, homework assistance, eBooks, eAudiobooks and
Databases with a focus on student resources as well as the Adult Literacy Program, Career Online High
School, and English as a Second Language classes. Event calendars, informational brochures and flyers
were available for the attendees.
16. On Oct. 19, staff members Darin Williamson, Barbara Chung, Megan Gilby, and Lizeth Simonson presented
at the Youth Enrichment Services (Y.E.S.) meeting in the Ruby G. Schulman Auditorium. Y.E.S. is a coalition
of community leaders dedicated to creating a safer environment for all youth in our community.
Attendees received information on Library services for children and teens as well as resources for families
with school-age children. After the presentation, 35 participants introduced themselves and the
organization they were representing. Several members participated in a tour to see the newly renovated
Dove Library.
17. Librarians Andrea Hilliard and Maile McKean were speakers at the Internet Librarian conference held Oct.
22 to 25 in Monterey, CA. Approximately 50 attendees learned about the process the Library undertook
to plan, research, design, procure, develop, schedule, coordinate, promote and implement the Dove
Library's new technology space, the Exploration HUB. The conference also offered Andrea and Maile the
opportunity to attend workshops ranging in subjects from marketing the library, technology
labs/makerspaces, Internet searching, a streaming service for local musicians, and technology-based
programs being put on by other libraries throughout the world.
18. Library staff participated in the annual San Diego Maker Faire held Oct. 7 to 8 in Balboa Park, showcasing
several of the digital tools and learning opportunities offered in the Dove Library Exploration HUB. More
than 1,400 people came to the Library's booth to craft their own Halloween cards with LED light features,
witness 3D printing in action, and learn about Arduino boards and simple coding to run a gyroscope. Staff
used this opportunity to market the services available at the Exploration HUB, as well as recruit volunteers
and explore ideas for new class offerings.
19. Senior Librarian Sarah Dana participated in two meetings (Oct. 5 and Oct. 23) to work on a photo mural
project to be installed in the new Pine Community Center. While the Library has only recently been
involved in the project, representatives from the Carlsbad Historical Society, the Barrio and the Historic
Preservation Committee have been working with Parks and Recreation on this project for some time. At
the meeting on Oct. 5, the architect described his vision for the mural, which guided library staff in their
selection of close to 100 images for consideration. Photos selected by the architect will be digitized by
Library staff the first week of November.
20. The Carlsbad City Library had an active day at the Carlsbad State Street Farmer's Market on Oct. 18. Staff
promoted library programs and services, responded to 191 reference inquiries, issued 12 library cards,
and offered visitors a free book from our donated material.
3
LIBRARY BOARD STATISTICS
October 2017
Reference, Circulation, Visitors
Reference Questions Oct-16 Sept-17 Oct-17
1 Dove Library 9,357 10,547 13,607
2 Cole Library 7,355 7,320 7,961
3 Librarv Learning Center 583 609 503
4 Total 17,295 18,476 22,071
Technology Assistance Oct-16 Sept-17 Oct-17
5 Dove Library 2,517 2,551 2,486
6 Cole Library 2,674 2,242 2,441
7 Library Learning Center 208 275 222
8 Total 5,399 5,068 5,149
Circulation Oct-16 Sept-17 Oct-17
9 Dove Library 53,154 55,934 59,182
10 Cole Library 30,995 30,918 30,985
11 Library Learning Center 1,424 1,132 1,318
12 eAudiobook Downloads 1,872 2,822 3,014
13 eBook Downloads 4,000 4,255 4,278
14 eMagazine Downloads 1,034 1,086 968
15 Total 92,479 96,147 99,745
People Count Oct-16 Sept-17 Oct-17
16 Dove Library 32,435 30,574 30,314
17 Cole Library 22,561 23,445 22,442
18 Library Learning Center 5,593 5,105 5,704
19 Total 60,589 59,124 58,460
Programs and Technology
Library-Sponsored Programs Oct-16 Sept-17 Oct-17
20 Pre-School Programs 61 74 80
21 Attendance 2,743 3,312 3,817
22 School Aged Children's Programs 43 36 41
23 Attendance 1,131 1,197 1,211
24 Young Adult Programs 10 4 8
25 Attendance 83 28 so
26 Adult Programs 40 77 78
27 Attendance 1,330 1,697 3,192
Technology Usage Oct-16 Sept-17 Oct-17
28 Computer Use 7,631 8,669 7,955
29 WiFi Use 7,858 8,400 9,785
30 Webpage Views 50,413 40,597 41,824
31 Database Usage 6,546 7,926 7,017
Facility Meeting Room Use Oct-16 Sept-17 Oct-17
32 Events 96 57 66
33 Attendance 5,571 3,029 3,939
Volunteer Hours Oct-16 Sept-17 Oct-17
34 Total Hours 1,240 1,318 1,404
C carlsbad
City Library ITE M #6
Carlsbad City Library -Technology Report -July-September 2017
PC ManaR:ement Sessions
Quarterly Comparison Year Comparison
Location Total Jul-Sep 2017 Change Jul-Sep 2016 Jul-Sep 2017 Change Computers Apr-Jun 2017
Dove Adult Lab 15 2,793 3,086 10% 2,437 3,086 27%
Dove Express 2 377 570 51% 436 570 31%
Dove Walk-up 20 8,156 8,901 9% 7,800 8,901 14%
Dove Children's 7 772 641 -17% 652 641 -2%
Cole Adult 19 7,396 7,968 8% 7,629 7,968 4%
Cole Express 1 449 673 50% 497 673 35%
Cole Children's 6 865 871 1% 1,075 871 -19%
Cole Teen 2 381 398 4% 143 398 178%
Learning Center Children's Lab 7 597 901 51% 1,037 901 -13%
Learning Center Adult Lab 7 1,458 1,568 8% 2,040 1,568 -23%
Total 86 23,244 25,577 10% 23,746 25,577 8%
Wireless User Sessions
Quarterly Comparison Year Comparison
Location Apr-Jun 2017 Jul-Sep 2017 Change Jul-Sep 2016 Jul-Sep 2017 Change
Dove 14,157 13,889 -2% 6,724 13,889 107%
Cole 8,748 8,399 -4% 4,387 8,399 91%
Library Learning Center 2,282 1,914 -16% 1,182 1,914 62%
Total 25,187 24,202 -4% 12,293 24,202 97%
Wireless reporting server down 12/21/15 until 8/15/16; August 2017 wireless reporing data unavailable for 14 days.
Combined Wireless and Wired Internet Sessions
Quarterly Comparison Year Comparison
Location I Apr-Jun 2017 I Jul-Sep 2017 Change Jul-Sep 2016 I Jul-Sep 2017 Change I
All Library Locations I 48,431 I 49,779 3% 36,039 I 49,779 38% I
Wireless reporting server down 12/21/15 until 8/15/16.
Early Literacy Stations -User Sessions
Quarterly Comparison Year Comparison
Location ---Apr-Jun 2017 Jul-Sep 2017 Change Jul-Sep 2016 Jul-Sep 2017 Change -·-···
Dove 4 4,070 4,440 9% 0 4,440 -
Cole 3 2,449 2,649 8% 2,732 2,649 -3%
Library Learning Center 2 366 463 27% 484 463 -4%
Total 9 6,885 7,552 10% 3,216 7,552 135%
Dove Early Literacy Stations not available 2/29/16 until 11/9/16.
Self-Check vs Staffed User Sessions
Quarterly Comparison Year Comparison
Apr-Jun 2017 Jul-Sep 2017 Jul-Sep 2016 Jul-Sep 2017
Self-Check Staffed Station Self-Check Staffed Station
Change
Self-Check Staffed Station Self-Check Staffed Station
Change
75% 25% 76% 24% 1% 74% 26% 76% 24% 2%
Self-Check vs Staffed Item Transactions
Quarterly Comparison Yea r Comparison
Apr-Jun 2017 Jul-Sep 2017 Jul-Sep 2016 Jul-Sep 2017
Self-Check Staffed Station Self-Check Staffed Station Change Self-Check Staffed Station Self-Check Staffed Station Change
81% 19% 82% 18% 1% 79% 21% 82% 18% 3%
Technology Report
Topics
• Computer Utilization
• Computer, Print & Copy Management
• Patron Wireless Update
• Virtual Reality
Location
Dove Adult Lab
Dove Children's
Cole Adult
Cole Children's
LLC Children's
LLC Adult
Computer Utilization
Total
Computers
15
7
19
6
7
7
Apr-Jun 2017
32%
13%
54%
18%
10%
34%
Jul-Sep 2017
36%
14%
57%
14%
15%
40%
Change
13%
12%
6%
-19%
60%
15%
Early Literacy Stations -Utilization
Location Total Computers Apr-Jun 2017 Jul-Sep 2017
Dove 4 47% 52%
Cole 3 27% 40%
LLC · · 2 6% 14%
Computer, Print and Copy Management
Computer, Print and Copy Management
• Upgraded the week of 10/16
• Software & hardware upgrade
• Multi-team effort
• Minimum downtime for patrons
Patron Wireless Update
Implementation Status
• Phase 1 -Complete
-Begin cutover to new network
-Verify functionality
-Maintain backup coverage
• Phase 2 -In Progress
-Expand wireless coverage
Virtual Reality
Virtual Reality
• California State Library -Virtual Reality
Experience Project
• Fully immersive
• Enhanced service (from outer space to engine
repair)
• Expanding experience
(carlsbad
CityLibrary Annual Public State Library Survey
Fiscal Year 2016-17
FAST FACTS
1. Popu lation (#201): The population number calculated by the State for the City's legal
service area increased slightly from 112,930 to 113,725.
ITEM #7
2. Library Visits (#801): Reported library visits increased by 110,526 or 18.13% from 609,679
in FY 2015-16 to 720,205 in FY 2016-17.
3. Operating Expenditures (#411) I Per Capita Spending: Operating Expenditures increased
by nearly $1.85M or 17.91% from $10.32M to $12.17M, and per Capita Spending increased
from $91 to $107. These increases can be attributed to post library renovation activities,
new service deliverables and restoring the library collection.
4. Program Activity (#826 & #827): During the reporting period the total number of programs
offered increased 51% from 1,306 to 1,972, and the total program attendance increased
19.67% from 54,650 to 65,398 in FY 2016-17.
5. Off-Site Program Activity (#822 & #823): FY 2016-17 was the first year in reporting this
data. Staff provided 43 programs off-site with attendance at 2,816. Examples of off-site
programs include: demonstrating new technology to senior groups at local retirement
communities, introducing library services to men at a local men's homeless shelter,
providing an off-site story-time to children and their parents, and increasing the awareness
of illiteracy to community members.
6. Collection Changes (#608 & #609):
Total print material held (#608) -Increased by 576 or .24% from 243,273 to 243,849.
Total number of electronic books in collection (#609) -Increased by 1,214 or 22.94% from
5,291 to 6,505.
The print material collection numbers remain similar to post-renovation and continue to see
an increase in electronic books demonstrating staff ability to provide material selection
alternatives to the community.
Notes:
• Many library services and programs were reduced during FY 2015-16 due to renovation
activities; however, they resumed in FY 2016-17, positively impacting service deliveries.
• Library hours restored to pre-renovation annual hours of 9,776 in FY 2016-17; Dove at
3,536, Cole at 3,536, and Library Learning Center at 2,704.
• Began collecting data in FY 2016-17: 802a) technical assistance questions, 822) off-site
programs, and 823) off-site program attendance.
Updated 11.7.17
Total Library Visits Circulation
1.5 850 18.13% 12.70%
1.4 1.3 1.37 800 1.33
VI Ill
] 750 .§ 1.3
ro VI ·-:i 720 ~ 1.2 0 i= 700 Cole & Dove Library
Col_e & Dove Library remodels FY 2015-16
remodels FY 20:1.5-16 1.1 650
600 -1
FY09 FYlO FYll FY12 FY13 FY14 FY15 FY16 FY17 FY09 FYlO FYll FY12 FY13 FY14 FY15 FY16 FY17
Reference Questions Materials Expenditures -+-Print Materials
350 800
23.82% $648 -9-Electronic Materials
301.0 304.5 299.5 Databases
300 600
Ill $447 $441 $428 $444 $454 $447 'tJ Ill
C 'tJ ra C
~ 250 RI 400 Ill $293 0 ::s
.J:. 0
I-.i:: I-
200 200
$137 $143 $145 $142 $119
150 0
FY09 FYlO FYll FY12 FY13 FY14 FY15 FY16 FY17 FY09 FYlO FYll FY12 FY13 FY14 FYlS FY16 FY17
California Public Library Survey
THE FIELDS (IN GREEN ) BELOW ARE FOR CSL USE ONLY
FY 2016-17 FY 2015-16
Directory Update #1-45
1 Library ID M616
2 FSCS ID CA0020
3 Short Name Carlsbad
4 Library Name CARLSBAD CITY LIBRARY
Director (If position is not filled, enter "VACANT" in 6 and leave 7 & 8 blank)
5 Courtesy Title Ms.
Heather 6 Director First Name
7 Director Middle Name
Pizzuto
8 Director Last Name
Director
9 Director Title
1775 DOVE LANE
10 Street Address
CARLSBAD 11 City
92011 12 Zip
4048 13 Zip +4
14 Mailing Address 1775 DOVE LANE
15 Mailing City CARLSBAD
16 Mailing Zip 92011
17 Mailing Zip +4 4048
18 Public Phone Number -Administration (760) 602-2011
19 Reference Phone Number (760) 602-2038
20 Fax (760) 602-7942
1
FY 2016-17 FY 2015-16
21 TDD for Deaf (760) 434-8113
22 Library Director's Email address Heather.pizzuto@carlsbadca.gov
23 Library's Public Email address librarian@carlsbadca.gov
24 Library's Web Address http://www.carlsbadlibrary.org
25 ILL Period # of weeks 3
26 ILL Photocopy free up to 10 pages? No
Copy fee. ONLY if answer to #26 is No· I .15/page 27 otherwise, leave blank.
28 Name of person completing this survey Debbie Jo McCool
29 Phone# of person completing this survey (760) 602-2012
Email address of person completing this
Debbiejo.McCool@carlsbadca.gov 30 survey
THE FIELDS (IN GREEN) BELOW ARE FOR CSL USE ONLY
31 Size Square Mile 40.00
32 Interlibrary Relationship code Member of a Federation or Cooperative
33 Legal Basis Code Municipal Government (city, town or village)
34 Administrative Structure Code Administrative Entity with Multiple Direct Servic
35 FSCS Public Library Definition Yes
36 Geographic Code Municipal Government (city, town or village) (ex
37 Legal Service Area Boundary Change No
38 Library Type Municipal Library
39 Metropolitan Service Area Name San Diego
40 County San Diego
41 CLSA System Library Serra Cooperative Library System
3
42 Population Group Number
2
FY 2016-17 FY 2015-16
43 State California
44 Fiscal Year 2016-17
45 Institute Code Public
Population and Outlets #201-212
201 Population of The Legal Service Area 113,725 112,930
202 Population of Children Ages Under 5 -1 -1
203 Population of Children Ages 5-14 -1 -1
204 Registered Users as of June 30 105,929 106,316
205 Children Borrowers
-1 -1
206 # of Central Libraries 1
207 # of Branch Libraries 2 2
208 # of Stations 0 0
209 # of Branches and Stations 2 2
210 # of Bookmobiles 0 0
211 Total # of Outlets 3 3
212 Total Square Footage 99,993 99,993
Library Staff #251-259
Total count of persons employed -full 195.00 251 and part time 184.00
ALA Librarians (FTE) who have accredited
252 ALA Masters 25.50 27.50
253 FTE Total Librarians (ALA or other) 25.50 27.50
254 FTE Special Professionals 9.00 7.00
3
FY 2016-17 FY 2015-16
255 FTE Library Technical Assistants 37.16 39.50
256 FTE Other 30.62 29.28
257 All Support Staff FTE 76.78 75.78
258 Staff FTE 102.28 103.28
FTE Volunteers (Average FTE per week -11.00 259 not hours) 10.15
Income -for Operational Expenses #301-307
301 Local Government (all sources) $12,503,272 $12,208,867
302 State Funds (e.g. CLSA) $50,980 $61,655
303 Federal Funds (e.g. LSTA or other) $0 $0
304 All Other Operating Income $0 $237,569
305 Total Operating Income
$12,554,252 $12,508,091
THE FIELDS {IN GREEN ) BELOW ARE FOR CSL USE ONLY ,
307 CA Literacy Services *CSL Use Only $56,655
Income -for Capital Outlay #309-313
$0 $0
309 Local Government (taxes and allocations)
310 State Funds $0 $0
$0 $0
311 Federal Funds
312 Other Income
$0 $1,022,196
313 Total Capital Outlay Income $0 $1,022,196
Standard Operating Expenditures #401-411
4
FY 2016-17 FY 2015-16
401 Salary & Wages Expenditures $5,035,340 $4,908,382
402 Employee Benefits Expenditures $1,779,289 $1,644,178
403 Total Staff Expenditures $6,814,629 $6,552,560
Print Materials Expenditures (except $336,784 404 Serials) $336,773
405 Print Serial Subscription Expenditures $110,694 $117,216
406 Total Print Materials Expenditures $447,478 $453,989
407 Electronic Materials Expenditures $292,685 $215,331
408 Other Materials Expenditures $118,787 $142,331
409 Total Collection Expenditures $858,950 $811,651
410 All Other Operating Expenditures $4,496,056 $2,957,115
411 Total Operating Expenditures $12,169,635 $10,321,326
Capital Expenditures #500
500 Total Capital Expenditures $0 $762,507
Specific Expenditures #501-503
501 Preservation $3,158 $0
502 Expenditures on Childrens Materials $152,753 $162,660
503 Adult Literacy Program $471,836 $447,037
Collections #601-619
601 Childrens Books Added 10,972 7,860
602 Books Children Held as of June 30 102,467 100,162
5
FY 2016-17 FY 2015-16
603 Books Young Adult Held as of June 30 7,511 7,443
604 # of Cataloged Books Added 24,119 18,8 11
# of Book Titles Added Cataloged in 13,192 605 Collection 11,550
606 Total Books Held as of June 30 243,799 243,273
# of Government Documents in Separate 50 607 Collections 0
608 Total Print Materials Held 243,849 243,273
609 # of Electronic Books in Collection 6,505 5,291
610 # of Physical Audio Materials in Collection 35,579 32,267
# of Downloadable Audio Materials in
611 Collection 3,818 2,234
612 # of Physical Video Materials in Collection 19,132 18,452
# of Downloadable Video Materials in
613 Collection 0 0
# of Electronic Collections through Local
614.a. and Other Funding in Co llection 29 32
# of Electronic Collections through State
614.b. Funding in Collection 0 0
614.c. # of Electronic Collections 29 32
615 # of Current Print Serial Subscriptions 371 487
Number of records in library catalog as of
341 ,122 616 June 30 341,745
# of Childrens Audio Materials in
617 Collection 4,810 4,019
# of Childrens Video Materials in
618 Collection 4,811 4,395
619 Equipment collection 0 0
Library Services, Annual #801-827
800 Hours Open, All Outlets 9,776 10,280
801 Library Visits 720,205 609,679
6
FY 2016-17 FY 2015-16
802 Reference Questions 254,437 205,484
802a. Technology assistance 62,601 -1
803 Physical Item Circulation 1,074,484 953,680
804 Circulation of Childrens Materials
565,343 482,957
805 Circulation of Non English Materials 11,353 10,970
806 Circulation of Non Book Materials *CSL no longer collecting data as of FY 2016-17 269,849
806a. Equipment Circulation *CSL no longer collecting data as of FY 2016-17 2
807 Circulation of Electronic Materials 82,245 71,460
Successful Retrieval of Electronic
808 Information 86,499 77,946
809 Electronic Content Use 168,744 149,406
810 Total Circulation 1,156,729 1,025,140
811 Total Collection Use 1,243,228 1,103,086
812 ILL loans to others 225 74
813 ILL loans received 67 2
814 # of Pre School Programs 664 641
815 Pre-School Program Attendance 30,687 25,043
816 # of School Aged Programs 439 292
817 School Aged Program Attendance 13,944 9,091
818 # of Young Adult Programs 97 37
819 Young Adult Program Attendance 1,703 725
820 # of Adult Programs 772 336
821 Adult Program Attendance 19,064 19,791
822 Offsite Programs -Number 43 -1
7
FY 2016-17 FY 2015-16
823 Offsite Programs -Attendance 2,816 -1
824 # of Children's Programs 1,103 933
825 Childrens Program Attendance 44,631 34,134
826 Total # of Programs 1,972 1,306
827 Total Program Attendance 65,398 54,650
Salary Survey #901-918
901 Beginning Salary for Director $9,458 $9,458
902 Final Salary for Director $13,525 $13,525
903 Beginning Salary for Assistant Director $7,058 $7,058
904 Final Salary for Assistant Director $9,717 $9,717
905 Beginning Salary for Chief Library Division $5,192 $5,192
906 Final Salary for Chief Library Division $7,117 $7,117
907 Beginning Salary for Branch Librarian
$5,264 $5,264
908 Final Salary for Branch Librarian $6,887 $6,887
909 Beginning Salary for Entry Level Librarian $4,401 $4,401
910 Final Salary for Entry Level Librarian $5,757 $5,757
911 Beginning Salary for Journeyman Librarian $4,765 $4,765
912 Final Salary for Journeyman Librarian $6,234 $6,234
913 Beginning Salary for Library Tech Assistant $3,679 $3,679
914 Final Salary for Library Tech Assistant $4,813 $4,813
915 Beginning Salary for Clerk $2,703 $2,703
916 Final Salary for Clerk $3,536 $3,536
8
917
Beginning Salary for Manager of Special
Library Service (non-MLS)
FY 2016-17
$5,264
918
Final Salary for Manager of Special Library . $6 887 Service (non-MLS) '
~~~~~~~~~~~~~~~~~
Electronic Services #856-863
856 Library Utilizes CA Teleconnect Fund Yes
No 857 Library Utilizes the E-Rate Program
858 CIPA Compliant No
Electronic Resources Usage
Annual Uses (sessions) of Public Internet 89,365 859 Computers
-1
860 Virtual Visits to the library website
861 Wireless Sessions Per Year
82,799
Yes
862 Does your library use RFID
863 # of Internet Terminals 86
Referenda #870-877
FY 2015-16
$5,264
$6,887
Yes
No
No
84,295
-1
-1
Yes
86
Please leave blank if no referenda occurred during the report year. Do not report referenda from prior years.
870 Referenda Election Date
871 Referenda Local Agency
872 Referenda Funding Purpose
873 Referenda Type of Tax
874 Referenda Percentage of Yes Votes
875 Referenda Vote Require
876 Referenda Vote Outcome
9
FY 2016-17 FY 2015-16
877 Referenda Notes
ALA Librarians (FIE) who have accredited ALA Masters
FY 2016-17 reallocated two staff positions from 252 to 254 to align with definition. re: Principal Librarian and Sr. Business SystemE
Specialist.--2017-10-30
FIE Special Professionals
FY 2016-17 reallocated two staff positions from 252 to 254 to align with definition. re: Principal Librarian and Sr. Business SystemE
Specialist.--2017-10-30
Staff FIE
Staff count should read 102.28 during FY 2015-16 and FY 2016-17. The extra 1 FIE reported in FY 2015-16 was the result of
counting 1 FIE Cultural Arts employee in error.--2017-10-30
State Funds ( e.g. CLSA)
FY 2016-17 funds reduced by state due to renovation activities and reallocation ofresour~es to public in FY 2015-16.--2017-10-30
All Other Operating Income
Post renovation -FY 2016-17--2017-10-30
Other Income
As reported--2017-09-21
# of Government Documents in Separate Collections
FY 2016-17 -number increased post renovations--2017-10-30
Post renovation -FY 2016-17--2017-10-30
Hours Open, All Outlets
FY 2016-17 Library hours restored at all libraries, post renovation of the Dove & Cole libraries. Hours are the same as were reportec
pre-renovation, see FY 2014-15.--2017-10-30
Technology assistance
FY 2016-17 was the first year to collect and report technical assistance questions.--2017-10-30
ILL loans to others
FY 2015-16 number should read as 2. The Dove and Cole libraries were under renovation, and the library ceased interlibrary loans
during the renovation period. Subsequently, services were restored in FY 2016-17 and reported as 225.--2017-10-30
ILL loans received
FY 2015-16 number should read as 74. The Dove and Cole libraries were under renovation, and the library ceased interlibrary loans
during the renovation period. Subsequently, services were restored in FY 2016-17 and reported as 67.--2017-10-30
Offsite Programs -Number
FY 2016-17 first year to report offsite programs -number and attendance.--2017-10-30
Offsite Programs -Attendance
FY 2016-17 first year to report offsite programs -number and attendance.--2017-10-30
Total # of Programs ·
Total# of Programs and attendance increased from FY 2015-16 to FY 2016-17 -post-renovations of Dove & Cole
libraries.--2017-10-30
Total Program Attendance
Total# of Programs and attendance increased from FY 2015-16 to FY 2016-17 -post-renovations of Dove & Cole
libraries.--2017-10-30
Wireless Sessions Per Year
FY 2016-17 -unable to collect data from July 1 to Aug. 15, 2016, so data number reported may be slightly lower than expected for th
annual total. FY 2015-16 -unable to collect or report any wireless sessions per year.--2017-10-30
10
FY 2016-17 FY 2015-16
Library Outlet #1-44
THE FIELDS (IN GREEN ) BELOW ARE FOR CSL USE ONLY
1 FSCSKey CA0020.005
State assigned identification
2 number M616
3 Library Code M616.004
4 Short Name Carlsbad
5 Legal Name DOVE LIBRARY
6 Physical Street Address 1775 DOVE LANE
7 City CARLSBAD
8 Zip Code 92011
9 Zip+4 Code 8516
10 Mailing Street Address 177 5 Dove Lane ,,
11 Mailing City Carlsbad
12 Mailing Zip Code 92011
13 Mailing Zip +4 8516
14 County San Diego
15 Fax (760) 602-7942
16 Phone (760) 602-2038
17 Outlet Type Code Central
18 Facility Owned By City
19 Facility Update Needs Not Applicable
20 Population Served 72,784
21 Total Outlet Staff FTE 62.47
22 Hours Open, Weekly 68.00
FY 2016-17 FY 2015-16
23 Hours Open, Annually 3,536 3,536
24 Weeks Open, Annually 52 52
25 Volumes Held 175,329 175,470
26 Circulation 664,029 632,520
Total Outlet Operating $7,788,566 27 Expenditures $5,676,729
28 Year Built 1999 1999
29 Date Library Opened (mm/yyyy) 08/1999 08/1999
30 Year Library Remodeled 2016 2016
31 Is this Outlet LEED certified? No No
32 Size in Square Feet of outlet 64,000 64,000
33 Number of Reader Seats 261 261
Days Per Week Library is Open to 7 34 the Public 7
Staffed when open to public by at Yes 35 least 1 paid librarian & 1 paid Yes
36 Housed in Seperate Quarters? Yes Yes
Established Scheduled H.ours for Yes 37 Public Service? Yes
38 Degree of Adequacy of this Facility 10 10
Number of Internet Terminals -
39 General Public 44 44
What is your library's highest 40.1 Mbps -1.0 Gbps (gigabips/second) 40 connection speed to the Internet? 40.1 Mbps -1.0 Gbps (gig
Is Wireless available at this True True 41 location?
42 Metropolitan Status Code Central City Central City
43 FSCS Submission Year 2016-17 2015-16
1 44 Outlet Type Sort Code
FY 2016-17 FY 2015-16
Library Outlet #1-44
THE FIELDS (IN GREEN) BELOW ARE FOR CSL USE ONLY
1 FSCSKey CA0020.002
State assigned identification
2 number M616
3 Library Code M616.001
4 Short Name Carlsbad
5 Legal Name GEORGINA COLE LIBRARY
6 Physical Street Address 1250 CARLSBAD VILLAGE DRIVE
7 City CARLSBAD
8 Zip Code 92008
9 Zip+4 Code 1991
10 Mailing Street Address 1250 Carlsbad Village Drive
11 Mailing City Carlsbad
12 Mailing Zip Code 92008
13 Mailing Zip +4 1991
14 County San Diego
15 Fax (760) 434-9975
16 Phone (760) 434-2870
17 Outlet Type Code Branch
18 Facility Owned By City
19 Facility Update Needs Not Applicable
20 Population Served 28,431
21 Total Outlet Staff FTE
22 Hours Open, Weekly 68.00 68.00
FY 2016-17 FY 2015-16
23 Hours Open, Annually 3,536 3,536
24 Weeks Open, Annually 52 52
25 Volumes Held 148,789 150,195
26 Circulation 374,880 269,021
Total Outlet Operating $3,042,409 27 Expenditures $3,406,038
28 Year Built 1967 1967
29 Date Library Opened (mm/yyyy) 11/1967 11/1967
30 Year Library Remodeled 2016 2016
31 Is this Outlet LEED certified? No No
32 Size in Square Feet of outlet 24,600 24,600
33 Number of Reader Seats 135 135
Days Per Week Library is Open to 7 34 the Public 7
Staffed when open to public by at Yes 35 least 1 paid librarian & 1 paid Yes
36 Housed in Seperate Quarters? Yes Yes
Established Scheduled Hours for
37 Public Service? Yes Yes
38 Degree of Adequacy of this Facility 10 10
Number of Internet Terminals "
39 General Public 28 28
What is your library's highest 40.1 Mbps -1.0 Gbps (gigabips/second) 40 connection speed to the Internet? 40.1 Mbps -1.0 Gbps (gig
Is Wireless available at this True True 41 location?
42 Metropolitan Status Code Central City Central City
43 FSCS Submission Year 2016-17 2015-16
44 Outlet Type Sort Code
FY 2016-17 FY 2015-16
Library Outlet #1-44
THE FIELDS (IN GREEN ) BELOW ARE FOR CSL USE ONLY
1 FSCSKey CA0020.004
State assigned identification
2 number M616
3 Library Code M616.003
4 Short Name Carlsbad
5 Legal Name CARLSBAD CITY LIBRARY LEARNING CE!'
6 Physical Street Address 3368 EUREKA PLACE
7 City CARLSBAD
8 Zip Code 92008
9 Zip+4 Code 2424
10 Mailing Street Address 3368 Eureka Place
11 Mailing City Carlsbad
12 Mailing Zip Code 92008
13 Mailing Zip +4 2424
14 County San Diego
15 Fax (760) 729-8150
16 Phone (760) 931-4500
17 Outlet Type Code Branch
18 Facility Owned By City
19 Facility Update Needs Not Applicable
20 Population Served 12,510 12,609
21 Total Outlet Staff FTE 9.40 9.40
22 Hours Open, Weekly 52.00 64.00
FY 2016-17 FY 2015-16
23 Hours Open, Annually 2,704 3,208
52 52 24 Weeks Open, Annually
25 Volumes Held 17,004 16,080
26 Circulation 18,534 52,139
Total Outlet Operating $1,338,660 $1,238,559 27 Expenditures
2008 2008 28 Year Built
Date Library Opened (mm/yyyy) 08/2008 08/2008 29
30 Year Library Remodeled
No No 31 Is this Outlet LEED certified?
32 Size in Square Feet of outlet 11,393 11,393
56 56 33 Number of Reader Seats
Days Per Week Library is Open to 5 7 34 the Public
Staffed when open to public by at Yes Yes 35 least 1 paid librarian & 1 paid
36 Housed in Seperate Quarters? Yes Yes
Established Scheduled Hours for Yes Yes 37 Public Service?
38 Degree of Adequacy of this Facility 10 10
Number of Internet Terminals -14 14 39 General Public
What is your library's highest 40.1 Mbps - 1.0 Gbps (gigabips/second) 10.1 Mbps -40 Mbps 40 connection speed to the Internet?
Is Wireless available at this True True 41 location?
42 Metropolitan Status Code Central City Central City
2016-17 2015-16 43 FSCS Submission Year
44 Outlet Type Sort Code
Hours Open, Weekly
FY 2015-16 reported as 64.00 (Extended hours of operation to community during two library renovations) FY 2016-17 reported
52.00 (Printed report for FY 2015-16 states 3,208 for Hours Open, Weekly)--2017-10-30
ITEM #8
Summary of proposed changes to the Carlsbad City Library
Collection Development Policy
GOALS
• Update terminology to reflect current industry standards
• Update statistics pertaining to demographics, collection composition and usage
• Reorganize sections and adjust language to provide greater clarity
• Ensure that document upholds current professional best practices
KEY CHANGES
1. Replaced "Library Director" with "Library & Cultural Arts director" throughout.
2. Replaced "Collection Development Librarian" with "lead librarian responsible for collection
development" throughout.
3. Generally changed terminology to include formats beyond print, audio and video (for instance,
to include online content and new items).
4. Made document compliant with Associated Press style.
5. Introduction page 2
Removed "north" from north San Diego County and included genealogy researchers.
6. Demographics page 2
Updated with 2015 American Community Survey data. Removed the paragraph regarding school
districts.
7. Library history page 3
Reworded for clarity and added a statement about the 2015-16 renovations of the Dove and
Cole facilities.
8. Philosophy of collection development page 4
Clarified the statement about abridged editions.
9. Changed the name of collection "scope statements" to "collection management guidelines" and
described their purpose.
10. Scope of library facilities pages 6-7
Reworded the descriptions of each library facility's scope. Moved the previously separate
sections "Genealogy" and "Local History" to the Cole Library section, reflecting their physical
locations.
11. Criteria for materials selection pages 7-8
Added the following criteria:
• actual or anticipated community demand or need
• favorable reviews in professional media
• critical acclaim or regional/national awards
• clear presentation and readability, including quality of production: editing, sound/video,
art/typography, printing/ binding
• availability from a United States publisher or distributor
12. Removed sections "Adult Materials Selection," "Selection for Young Adults" and "Selection for
Children" because they described scope, not selection. The section as it is now applies to all
audiences, so separate paragraphs are unnecessary.
13. Criteria for new formats page 8
Removed references to non-print physical items. Currently, the terms "materials" and
"resources" used throughout the document include audiovisual formats. Also, electronic
reference databases are no longer "alternative" but rather are standard.
14. Request for reconsideration page 11
Changed the name of this section from "Challenged Book Procedure" and specified it applies
only to items already in the collection. Removed elements that represented internal procedures.
15. Material donations page 11
Reworded "The library makes an effort to collect materials by local and visiting authors for
inclusion in the library collection" to "The library makes an effort to support authors and
performers associated with Library & Cultural Arts programming by considering for inclusion in
the collection their works that supplement the program and adhere to the materials selection
criteria."
16. Deleted "The library will not add or purchase an item solely because it is a rare book or valuable
for its age, unless it is useful to the general collection, or of interest in the areas of Local History
and Genealogy. Rare book items offered to the library or located in the general donations, if not
added to the library collection, will be set aside for special handling by the Friends of the Library
at their sales." This policy element is already covered by broader statements outlining our
collection development and donation acceptance criteria.
17. Added a paragraph describing what donated material may be made available on a fine-free
basis.
18. Appendix: Policy regarding access by minors to motion picture videotapes and DVDs
Removed this element, as the referenced policy no longer exists.
Summary of proposed changes to the Carlsbad City Library Collection Development Policy Page2
COLLECTION DEVELOPMENT POLICY
Purpose:
POLICY:
Intellectual freedom
Organizational and administrative ease
Upholding citizens' rights
TABLE OF CONTENTS
Introduction ...................................................................................................................... 2
Demographics .............................................................................................................. 2
Library History .............................................................................................................. 2
Library Mission ............................................................................................................. 3
Philosophy of Collection Development ........................................................................... .4
Collection Development Policy .................................................................................... .4
Selection as a Means of Carrying out Library Objectives ............................................. 5
Authority and Responsibility for Materials Selection ..................................................... 5
Funding ............................................................................................................................ 5
Scope of Library Facilities ................................................................................................ 6
Dove Library Collection ................................................................................................ 6
Georgina Cole Library Collection .................................................................................. 6
Learning Center Collection ........................................................................................... 6
Materials Selection .......................................................................................................... 7
Criteria for Materials Selection ...................................................................................... ?
Criteria for New Formats .............................................................................................. 8
Maintenance of the Collection .......................................................................................... 9
Assessment .................................................................................................................. 9
Deselection ................................................................................................................... 9
Controversial ltems ....................................................................................................... 9
Request for Reconsideration ...................................................................................... 10
Donations ....................................................................................................................... 11
Material Donations ...................................................................................................... 11
Monetary Donations ................................................................................................... 11
Appendix ........................................................................................................................ 13
Library Bill of Rights .................................................................................................... 13
COLL ECTION DEVELOPMENT
2
The Freedom to Read Statement ............................................................................... 14
The Freedom to View Statement.. .............................................................................. 15
Introduction
Carlsbad City Library serves primarily those who live, work and play in Carlsbad,
California. It also serves patrons from the surrounding San Diego County area and
genealogy researchers from all over the United States.
Demographics
The city's population figure of 109,004 as of June 30, 2016 is from the State of
California's Finance Department. The following demographic data are from the United
States Census Bureau's American Community Survey Demographic and Housing
estimate in 2015.
Non-Hispanics are 85.1 percent of the population.
Whites are 73.5 percent.
Hispanics are 14.9 percent.
Asians are 9.9 percent.
Other races are 4.6 percent.
Blacks/African Americans are 1.8 percent.
The median age of the population is 41.9.
Ages 14 and under= 19.6 percent.
Ages 15 to 19 = 5.3 percent.
Ages 20 to 34 = 15.9 percent.
Ages 35 to 54 = 30.5 percent.
Ages 55 to 64 = 13.1 percent.
Ages 65 and over= 15.5 percent.
Housing is 62.6 percent owner occupied and 37.4 percent renter occupied.
Of the population aged 25 and older, 11.6 percent are high school graduates, 19. 7
percent have some college, 10.3 percent have an associate's degree, 31.4 percent
have a bachelor's degree and 22.8 percent have a graduate or professional degree.
Of the population older than age 3 enrolled in school, 8.5 percent attend preschool, 4.3
percent attend kindergarten, 44.9 percent attend elementary school (grades 1 to 8),
19.5 percent are in high school (grades 9 to 12) and 22.9 percent attend an institution of
higher learning.
Library History
Carlsbad City Library became an independent city library in 1956. For several years it
lived in a variety of facilities. In November 1967, it moved into a new building at 1250
Elm Ave. (later renamed Carlsbad Village Drive). A branch library in the La Costa
COLLECTI ON DEVELOPMENT
3
neighborhood opened in February 1984 to serve the southern part of the city. Two
outreach services for specific user groups, adult literacy learners and people bilingual in
Spanish and English, were developed in response to identified needs in the community
during the late 1980s and the early 1990s. In September 1999, a new Carlsbad City
Library facility (informally called Dove Library) opened at 1775 Dove Ln., replacing the
branch in the La Costa neighborhood . The library on Carlsbad Village Drive was
extensively remodeled , newly named Georgina Cole Library, and re-opened in April
2000. In August 2008, the adult literacy and bilingual services were relocated into a city
owned building specifically renovated to house them. This building is called the Library
Learning Center and is located in the northern part of the city near the historic Barrio
neighborhood. In 2015 and 2016, extensive renovations updated Georgina Cole Library
and Dove Library in response to current and expected future trends in library usage
including greater use of technology, comfortable seating and more spaces for
collaboration.
Library Mission
The mission of Carlsbad City Library states:
The Library provides community members of all
ages with convenient access to high quality
resources and services to inform and enrich
individual and community life.
The collection development policy sets forth the major goals for collection development
in support of the library's mission. This policy a) enables those who select materials to
work consistently to develop a strong collection within the framework of allocated funds,
and b) informs the staff generally, as well as the Carlsbad City Library Board of
Trustees and the library users of the scope and nature of the collection and the
principles upon which selection decisions are made.
The guidelines and principles contained in this collection development policy are
approved by the Library Board of Trustees. By using input from the community, making
the most efficient use of financial resources, working cooperatively with other area
libraries and providing the most appropriate print and alternative formats, Carlsbad City
Library can provide a collection which meets the needs of the community.
The needs of the community are determined by analysis of the use of the existing
collection as well as input from the community. To maximize the library's ability to serve
the needs of all members of the community, whether they are currently library users or
not, the library makes use of both traditional print and media materials as well as
resources that are available in a wide range of alternative formats.
Philosophy of Collection Development
COLLECTION DEVELOPMENT
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The purpose of the collection is to provide library materials in various formats to meet
the informational, cultural and recreational needs of Carlsbad City Library patrons. The
library offers individuals and groups the opportunity to educate themselves. Resources
assist patrons in keeping current in a wide range of fields of knowledge and public
issues, and help them to discover and develop creative capacities in using their leisure
time.
The collection, taken as a whole, is an unbiased and diverse source of information
representing as many viewpoints as possible. Subjects and viewpoints are covered in
sufficient depth and breadth to meet anticipated and expressed individual and
community needs. The collection includes materials of varying complexity and points of
view because the community contains a wide range of ages, educational backgrounds,
interests, and reading skills. The collection includes materials of both contemporary
significance and of long term value. The library seeks to supply materials and resources
which meet the needs and interests of a majority of its users. Its focus is on resources
of interest to the general public over esoteric or highly academic resources. Specialized
resources may be obtained for patrons via interlibrary loan service. With specific
exceptions, such as "young readers" editions and adaptations written for adult literacy
learners, the library does not purchase or add abridged editions of titles.
Carlsbad City Library endorses the American Library Association's Library Bill of Rights,
the Freedom to Read statement, and the Freedom to View statement. The full text of
these statements is in the appendix to this document.
Collection development includes allocation of the materials budget, collection
assessment and maintenance, selection and deselection. Collection assessment is an
ongoing process of examining what is in the collection, how the collection is used and
what users need and request. Thoughtful assessment leads to decisions about what to
select and what to withdraw or move to a different collection area. One of the written
products of assessment is a collection management guidelines document. Guidelines
define the current state and outline the plans for future development of specific areas of
the collection. Assessment, selection and deselection tasks are delegated by the Library
& Cultural Arts director to the lead librarian responsible for collection development, who
provides oversight to staff selectors, all of whom are guided by the principles in this
collection development policy.
Collection Development Policy
The lead librarian responsible for collection development maintains the collection
development policy, which outlines the philosophy and general policies of resource
selection at Carlsbad City Library. This document is carefully crafted to reflect and meet
needs specific to the City of Carlsbad community and is a core document of how the
COLLECTI ON DEVELOPMENT
5
library serves the community. Revisions to reflect changes in the community and in
collection development needs are scheduled at least every five years.
Selection as a Means of Carrying out Library Objectives
The materials selection criteria are based on knowledge of the community, the existing
collection of the library and the seNices which the library is expected to perform. It is
necessary to be aware of the changing and diverse needs of the people the library
seNes.
The purpose of the selection process is to provide high quality materials and resources
in easily accessible formats to support the library's mission of educational and
recreational programming.
Authority and Responsibility for Materials Selection
The final authority for the review and approval of policy to guide the selection of library
materials is vested in the Library Board of Trustees. The responsibility for all materials
and resources selected rests with the L&CA director, who operates within the
framework reviewed and approved by the Library Board of Trustees. The lead librarian
responsible for collection development oversees selection of library materials as
delegated to staff members known as selectors. Selectors are qualified for this duty by
education, training, job classification and knowledge of the community. These staff
members have the authority to interpret and apply this policy in daily operation.
Funding
Annually, the L&CA director establishes budgets and objectives for the purchase of
physical materials and other resources, and secures funds during the citywide annual
budget process. When available, donated funds may be used to increase or enhance
the collection. Donated funds are designated not to replace regular operating budget
funds allocated for the purchase of materials, but rather to supplement operating funds.
In fiscal year 2017-18, the city's budget allocation for materials was approximately 7.8
percent of the overall library budget. Taking into account the overall use of the collection
and the physical space available in the various library facilities, the materials budget is
allocated by percentages between print and non-print materials, between adult and
children's materials and among the library facilities.
Each year, the lead librarian responsible for collection development allocates the annual
budget among the various formats and subject areas. Budget allocation decisions are
based on a combination of statistics, use and user analysis and availability of materials
in the marketplace. Temporary adjustments in funding for some areas may be made in
response to analysis of priorities, goals and community needs.
Scope of Library Facilities
COLLECTION DEVELOPMENT
6
This section describes the scope of each library facility's collection.
Dove Library Collection
The print, audio, video, electronic and other holdings at the Dove Library facility provide
the greatest breadth and depth of scope because the Dove Library is the largest of the
library's three facilities. The holdings satisfy a broad range of use by public library
patrons, including general introductions and some advanced works. Recent publications
and releases are given a high priority and classics are retained as long as demand
exists. Its reference collection is slightly larger and more in-depth than those of the other
two library facilities.
Georgina Cole Library Collection
Georgina Cole Library's print, audio, video, electronic and other holdings meet the
general educational, informational and recreational interests of the community on a wide
variety of subjects. Holdings also include a supporting reference collection of standard
resources. Georgina Cole Library's collections are built to provide adequate coverage of
subjects and authors within given space constraints.
The genealogy collection is a special reference and research collection with materials
on family history. Staff with subject matter expertise are available to assist researchers.
The Carlsbad History collection comprises materials that directly contribute to and
enhance users' understanding of the City of Carlsbad's history. Both of these
substantial collections are housed at Georgina Cole Library.
Learning Center Collection
There are two distinct collections at the Learning Center intended to cater to two main
user groups.
The literacy section of the Learning Center provides materials and resources to meet
the needs of English speaking adults and teens who want to improve their basic reading
and writing skills, as well as the tutors who work with them. These materials are
provided both for circulation and for use in the literacy classrooms.
The bilingual collection of materials and resources at the Learning Center is directed at
adults and children whose primary language is Spanish. The collection consists of a
range of formats for all ages offered primarily in Spanish and in bilingual Spanish-
English. These are mostly popular materials for recreational reading or personal
information. Print, audio and online resources on learning English as a second language
are included. The Learning Center recently added some English language materials for
the use of children who are attending an English language school, but whose families
may speak exclusively Spanish at home.
COLLECTION DEVELOPMENT
7
Additionally, there are popular materials that appeal to English language speakers in the
immediately surrounding community also served by the Learning Center.
Materials Selection
Selectors make decisions that meet the collection objectives of the library for their
assigned areas based on the criteria in this collection development policy, authoritative
information resources and their professional judgment. The selectors add current
materials and review their areas to ensure that standard items and older imprints
relevant to the collection are included.
The general public may submit recommendations of items to purchase. The criteria for
materials selection apply in the acceptance of purchase requests.
Criteria for Materials Selection
In general, the library's policy is to purchase materials which best satisfy the majority of
the library clientele within budget limitations. The established criteria for all subjects,
formats and audiences include:
• actual or anticipated community demand or need
• favorable reviews in professional media
• critical acclaim or regional/national awards
• literary, educational, informational and recreational value
• permanent or timely value
• accurate information
• clear presentation and readability, including professional quality of production:
editing, sound/video, art/typography, printing/ binding
• social significance
• presentation of all sides of controversial issues
• balancing of special interests with general demand
• author or creator's reputation and significance
• reputation and standing of the publisher
• importance of the subject matter to the collection
• scarcity of material on the subject
• price
• availability of materials elsewhere in the area
• availability from a United States publisher or distributor
Titles are selected on the basis of their content without regard for the personal history of
the author. The general criteria for material selection are applied to all formats of
materials and to both new material and older titles being considered for withdrawal,
replacement and/or duplication. An item need not meet all of these criteria to be
acceptable.
COLLECTION DEVELOPMENT
8
Additional selection criteria specific to newspapers, magazines and similar periodicals
are:
• permanent reference value of a newspaper
• stature of the periodical in the national or international scene
• reflection of regional opinion of local and national issues
• reputation of the publisher, editors and contributors
• ease of purchase and timeliness of receipt
• interest as demonstrated by requests and use
• availability of the title from other area libraries
Criteria for New Formats
The library may add new materials or resources as well as content provided via new
delivery methods to enhance its holdings and support its educational and recreational
mission.
Criteria for selection of alternative formats include the general criteria mentioned above.
In addition, specific considerations are applied to the decision to include new services or
products. The following questions are carefully considered before adding an alternative
format to the collection:
• Will the format or content substantially support library programming?
• Is the format in demand by the public?
• Is the content of value to the public?
• How would this format enhance the library's collection?
• Is the cost within the materials budget?
• Is the format easy to use?
• If a physical item,
o Would it circulate?
o Will it withstand circulation?
o What special supplies and procedures will be necessary for circulation?
• If an electronic resource,
o Does it deliver better value and accessibility than a print format?
o Would it be in addition to the print format, or a replacement?
o Does it make information available to multiple and concurrent users?
o What technical accommodations are needed to provide access on or via
the library's website?
o What technical support and training are required?
o Is the equipment that is needed to use this format standardized and of
reasonable cost?
Maintenance of the Collection
COLLECTION DEVELOPMENT
9
Maintenance of the collection includes regular assessment of policies and procedures of
selection and deselection. The library follows nationally adopted guidelines for
maintenance, in terms of appropriate evaluation and retention procedures. Staff
expertise and local needs and interests also contribute.
Assessment
Collection assessment is the ongoing process of evaluating what is in the collection and
how much it is used, as well as what patrons need and request. Selectors use a variety
of tools, including statistics from circulation and surveys of users, reports on usage
generated from the library's data analysis software, standard bibliographies and
physical assessment of materials to assess their subject areas. The staff regularly
evaluate how well the collection meets community needs in order to ensure that it
provides the optimum level of resources. This assessment is reflected in collection
management guidelines, which are written and maintained by each selector about their
specific area of responsibility. They define the current state of the collection area and
outline what is needed to maintain and develop it.
De selection
Deselection is one result of the regularly scheduled evaluation of the content and
physical condition of the collection. It is an integral part of collection management, and
is needed to maintain a vital, relevant, useful and up-to-date collection.
Deselection is the responsibility of the selectors, with the guidance and supervision of
the lead librarian responsible for collection development. This work is performed
according to current CREW (continuous review, evaluation and weeding) guidelines,
which are a national standard for the library profession. Deselection is determined on
the basis of incorrect, misleading or obsolete content; poor physical condition; excess
number of copies in the collection; and the combination of little use and questionable
current value.
Deselected materials are clearly marked to indicate withdrawal. Appropriate items still in
reasonable condition are transferred to the Friends of the Library for resale. Discarded
materials are not given or sold to the public or staff except at the book sales run by the
Friends of the Library. Remaining materials, such as those in damaged condition or that
are outdated, are recycled using the city recycling utility.
Controversial Items
The library upholds its responsibility to keep on its shelves a representative selection of
materials on a wide variety of subjects of interest to its readers, including materials on
all sides of controversial topics. Materials on any subject are acquired by the library in
accordance with the collection development policy and material selection guidelines.
Selection of materials by the library staff does not indicate endorsement of the contents
COLLECTION DEVELOPMENT
10
or the views expressed in those materials. The library will not acquire materials that
have been declared obscene by the courts.
In support of the goal of providing free and equal access to ideas and information,
Carlsbad City Library is committed to the following:
• Opposing censorship and all other barriers, limits or hindrances to ideas and
information
• Protecting the privacy of the library user
• Creating, in the library staff and in the public, an awareness of the issues of
intellectual freedom
• Providing the broadest coverage of ideas and opinions in the materials acquired
by the library
• Cooperating with other organizations that are committed to the free flow of
information and free access to ideas
The library recognizes that many materials are controversial and that any given item
may offend some patrons. Selection decisions are not made on the basis of anticipated
approval or disapproval, but solely on the merits of the work in relation to the balance of
the collection. Individual items, which in and of themselves may be controversial or
offensive to some patrons or staff, may be selected if their inclusion will contribute to the
range of viewpoints in the collection as a whole and to the effectiveness of the library's
ability to serve its community.
While anyone is free to select or reject materials for themselves or their own minor
children, the freedom of others to read or inquire will not be restricted. The library does
not stand in loco parentis. Parents and guardians, not the library, have the responsibility
to guide and direct the reading, listening and viewing choices of their own m·inor
children.
The library does not indicate particular philosophies outlined in materials by using labels
or other devices. To do so is to establish a judgment before a person has had the
opportunity to examine the material.
The library collection is organized in a non-judgmental, objective manner to help people
find the materials they want. Materials are not restricted, sequestered, altered or labeled
by the library because of controversy about the author or the subject matter.
Request for Reconsideration
Citizen's Comment Regarding Library Material forms are available at all three library
facilities so that patrons and staff can indicate that they would like a particular item held
in the collection to be reclassified or reconsidered for its continued inclusion in the
library collection. Library staff will review the material only upon receipt of a completed
and signed Citizen's Comment Regarding Library Material form.
COLLECTION DEVELOPMENT
11
The lead librarian responsible for collection development will serve as a coordinator of
the review process. After a formal review is completed, the coordinator will notify the
person who initiated the review of the decision. Decisions may be appealed through a
requested meeting with the L&CA director.
Donations
Carlsbad City Library welcomes and is grateful for donations of materials and cash.
Upon request, the library will provide acknowledgment to donors to serve as a tax
receipt. The library does not place a value on material donations.
Material Donations
Once material is left at the library, it becomes the property of the library and may be
considered for inclusion in the library collection. The library reserves the privilege of
deciding whether the material should be added, and to which collection. The criteria for
materials selection outlined in this document will apply in the consideration of whether to
add donated books and other materials to the collection. If it is not added to the library's
collection, it is made available to the Friends of the Carlsbad Library and may be sold by
the Friends. The library makes an effort to support authors and performers associated
with Library & Cultural Arts programming by considering for inclusion in the collection
their works that supplement the program and adhere to the materials selection criteria.
Due primarily to space limitations, gifts of special collections will be accepted only if
there are no restrictions for their use. Special collections are made available to all users
on an equal basis, with no special privileges for individuals or groups. Gifts of special
collections become the property of the library with respect to housing, use, circulation
and withdrawal. Gifts of magazine subscriptions may be accepted by the library subject
to the same selection and retention policies as regular subscriptions.
The library selectively culls some of the donated material and makes it available to
library cardholders and non-cardholders on a fine-free basis. This practice provides
convenient access to puzzles, games and high demand pocket paperbacks that are not
cataloged due to their ephemeral nature. Pocket paperbacks may be duplicates of titles
in the cataloged collection or may be titles which are not available in other formats.
Monetary Donations
The library accepts tax deductible donations of cash for the purpose of collection
enhancement. A memorial donation is created when funds are donated to add materials
to the collection, usually in memory or honor of an individual or group. The library
welcomes general suggestions for purchases with memorial donations, and tries to find
materials which are satisfactory to both the donor and the library. Items donated in
memoriam may be placed in the library collection for either reference or circulating use.
COLLECTION DEVELOPMENT
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Groups or individuals may work with the Library & Cultural Arts director or the lead
librarian responsible for collection development to set up memorial funds for larger or
long-term purchases of materials or to set up standing arrangements for purchases of
items donated in memoriam. The library reserves the right to accept or reject any such
proposed fund, standing arrangement or donation of funds.
Appendix
Library Bill of Rights
COLLECTION DEVELOPMENT
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The American Library Association affirms that all libraries are forums for information and
ideas, and that the following basic policies should guide their services.
1. Books and other library resources should be provided for the interest,
information, and enlightenment of all people of the community the library serves.
Materials should not be excluded because of the origin, background, or views of
those contributing to their creation.
2. Libraries should provide materials and information presenting all points of view
on current and historical issues. Materials should not be proscribed or removed
because of partisan or doctrinal disapproval.
3. Libraries should challenge censorship in the fulfillment of their responsibility to
provide information and enlightenment.
4. Libraries should cooperate with all persons and groups concerned with resisting
abridgment of free expression and free access to ideas.
5. A person's right to use a library should not be denied or abridged because of
origin, age, background, or views.
6. Libraries which make exhibit spaces and meeting rooms available to the public
they serve should make such facilities available on an equitable basis, regardless
of the beliefs or affiliations of individuals or groups requesting their use.
Adopted June 19, 1939, by the ALA Council; amended October 14, 1944; June 18,
1948; February 2, 1961; June 27, 1967; January 23, 1980; inclusion of "age" reaffirmed
January 23, 1996.
The Freedom to Read Statement
COLLECTION DEVELOPMENT
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The freedom to read is guaranteed by the Constitution and is essential to our
democracy. Those with faith in free people will stand firm on these constitutional
guarantees of essential rights and will exercise the responsibilities that accompany
these rights.
We therefore affirm these propositions:
1. It is in the public interest for publishers and librarians to make available the
widest diversity of views and expressions, including those that are unorthodox,
unpopular, or considered dangerous by the majority.
2. Publishers, librarians, and booksellers do not need to endorse every idea or
presentation they make available. It would conflict with the public interest for
them to establish their own political, moral, or aesthetic views as a standard for
determining what should be published or circulated .
3. It is contrary to the public interest for publishers or librarians to bar access to
writings on the basis of the personal history or political affiliations of the author.
4. There is no place in our society for efforts to coerce the taste of others, to confine
adults to the reading matter deemed suitable for adolescents, or to inhibit the
efforts of writers to achieve artistic expression.
5. It is not in the public interest to force a reader to accept the prejudgment of a
label characterizing any expression or its author as subversive or dangerous.
6. It is the responsibility of publishers and librarians, as guardians of the people's
freedom to read , to contest encroachments upon that freedom by individuals or
groups seeking to impose their own standards or tastes upon the community at
large; and by the government whenever it seeks to reduce or deny public access
to public information.
7. It is the responsibility of publishers and librarians to give full meaning to the
freedom to read by providing books that enrich the quality and diversity of
thought and expression. By the exercise of this affirmative responsibility, they
can demonstrate that the answer to a "bad" book is a good one, the answer to a
"bad" idea is a good one.
This statement was originally issued in May of 1953 by the Westchester Conference of
the American Library Association and the American Book Publishers Council, which in
1970 consolidated with the American Educational Publishers Institute to become the
Association of American Publishers.
Adopted June 25, 1953, by the ALA Council and the AAP Freedom to Read Committee;
amended January 28, 1972; January 16, 1991; July 12, 2000; June 30, 2004.
The Freedom to View Statement
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The freedom to view, along with the freedom to speak, to hear, and to read, is protected
by the First Amendment to the Constitution of the United States. In a free society, there
is no place for censorship of any medium of expression. Therefore these principles are
affirmed:
1. To provide the broadest access to film, video, and other audiovisual materials
because they are a means for the communication of ideas. Liberty of circulation
is essential to insure the constitutional guarantees of freedom of expression.
2. To protect the confidentiality of all individuals and institutions using film, video,
and other audiovisual materials.
3. To provide film, video, and other audiovisual materials which represent a
diversity of views and expression . Selection of a work does not constitute or
imply agreement with or approval of the content.
4. To provide a diversity of viewpoints without the constraint of labeling or
prejudging film , video, or other audiovisual materials on the basis of the moral,
religious, or political beliefs of the producer or filmmaker or on the basis of
controversial content.
5. To contest vigorously, by all lawful means, every encroachment upon the public's
freedom to view.
This statement was originally drafted by the Freedom to View Committee of the
American Film and Video Association (formerly the Educational Film Library
Association) and was adopted by the AFVA Board of Directors in February 1979. This
statement was updated and approved by the AFVA Board of Directors in 1989.
Policy approved by the Library Board of Trustees -xxx, 2017
PROCEDURE:
The request for reconsideration procedure consists of the following steps:
• Three reviewers will read, listen to and/or view the content in its entirety. The
reviewers will vary depending on the item in question. One reviewer will be the
selector responsible for that collection area. The other two reviewers will be
selectors or other library staff with relevant subject matter expertise.
• Each reviewer will submit in writing her/his professional considered opinion
regarding the content of the item and whether it should be withdrawn, retained or
reclassified. A majority decision of the reviewers determines the result.
• The coordinator will reply with the decision in writing within 60 days of the receipt
of the signed request.
• If the reviewers should decide to withdraw or reclassify an item, it will be handled
according to normal library procedures.
COLLECTION DEVELOPMENT
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Decisions may be appealed through a requested meeting with the Library & Cultural
Arts director. The decision of the Library & Cultural Arts director regarding the item will
be final.