HomeMy WebLinkAbout2018-09-19; Library Board of Trustees; MinutesLIBRARY BOARD OF TRUSTEES
MEETING OF:
DATE OF MEETING:
LIBRARY BOARD OF TRUSTEES MEETING
\Nednesday,Sept. 19,2018
PLACE OF MEETING: Carlsbad City Library Board Room
1775 Dove Lane, Carlsbad, CA 92011
CALL TO ORDER:
Chair DeForest called the meeting to order at 5:00 p.m.
ROLL CALL:
Present:
Absent:
Trustees DeForest, Hulsart, Larson, Parsons and Pearson
none
Staff Present: Heather Pizzuto, Library & Cultural Arts Director
Suzanne Smithson, Deputy Library Director
Diane Bednarski, Deputy Library Director
Fiona Everett, Senior Management Analyst
Viktor Sjoberg, Principal Librarian
Debbie Jo McCool, Associate Analyst
Megan Vanzandt, Senior Office Specialist
APPROVAL OF MINUTES:
By proper motion, the minutes of the Library Board of Trustees meeting of
ITEM #3
July 18, 2018 were approved. Approved 3-0-2-0 (Chair DeForest and Trustee Pearson abstain)
By proper motion, the minutes of the Library Board of Trustees meeting of
Aug. 15, 2018 were approved. Approved 4-0-1-0 (Trustee Parsons abstain)
PUBLIC COMMENTS:
None.
MONTHLY LIBRARY REPORTS:
The board received the monthly library report for August 2018.
LIBRARY BOARD OF TRUSTEES TRAINING:
City Attorney Celia Brewer provided the board with an overview of the changes to the
authorizing ordinance and practices for conducting productive board and commission meetings,
along with an explanation of three major transparency laws that apply to these bodies.
Page 2 of 3
Library Board of Trustees
Minutes of the Sept 19, 2018 Meeting
SUMMER READING ADVENTURE FINAL REPORT:
Children's Senior Librarian Barbara Chung provided the board with an overview of the final
report reflecting this year's Summer Reading Adventure, including the use of new software
which expanded participation in the program.
COMMUNITY RELATIONS DIVISION OVERVIEW:
Community Relations Manager Jessica Padilla Bowen provided the board with an overview of
Community Relations that included the division's responsibilities, programs produced and
supported, the venues managed, the internal and external communications provided and the
division's current initiatives.
LIBRARY BOARD MEETING LOCATION:
By proper motion, the board agreed to table the Library Board meeting location discussion until
further information is received. Approved 5-0-0-0.
DIRECTOR'S REPORT:
Director Pizzuto briefed the board on a variety of topics: current recruitments and promotions;
upcoming Staff Development Day on Sept. 27 focusing on talent development and succession
planning; the Urban Libraries Council annual forum attended; progress on the Cafe; the
upcoming installation of sliding doors at the Library Learning Center; the Friends of the Library
interest in funding streaming services; upcoming library events and holidays; and future agenda
topics.
FOUNDATION REPORT:
Representative Larson reported on the success of the Sept. 15 "Night at the Library" gala
celebration and the Foundation's recent investment decisions.
FRIENDS OF THE LIBRARY REPORT:
Representative Hu Isa rt advised of the Friends' donation of over 5,000 nearly new books
received through donation, which were distributed to participants as part of the 2018 Summer
Reading Adventure program.
NORTH SAN DIEGO COUNTY GENEALOGICAL SOCIETY REPORT:
Board Liaison Marguerite Kealy summarized recent and upcoming programs and events.
Membership reported at 351 members currently.
LIBRARY BOARD COMMENTS/ANNOUNCEMENTS:
None.
Page 3 of 3
Library Board of Trustees
Minutes of the Sept 19, 2018 Meeting
ADJOURNMENT:
By proper motion (Parsons/Hulsart) and vote the meeting was adjourned at 6:48 p.m.
Respectfully submitted,
~~r~~
Senior Office Specialist
Systemwide ...
Monthly LIBRARY Reports
for
AUGUST 2018
ITEM#S
1. The Summer Reading Adventure ended on Aug. 5 after another summer of enthusiastic
participation! There were 3,141 babies and children registered, 465 teens and 755
adults. Overall, participants contributed more than 1,200 book reviews and read more
than 1.7 million minutes. Special events earned rave reviews, and families loved the
book donations earned as rewards by youth participants. More than 4,000 books,
courtesy of the Friends of the Library, were given away as part of the Summer Reading
Adventure. Feedback was also very positive about Beanstack, our new partner website
used for registration and to record reading.
2. The library celebrated three promotions in August, filling vacancies created by recent
retirements and internal promotions. Sheri Hanlon has been promoted to library
assistant II. Sheri had worked for Carlsbad City Library for six months as a part-time
reference technician and prior to that gained more than 21 years of experience as a
store manager for Barr:,es & Noble. Ashleigh Hvinden has been promoted from a part-
time reference librarian to a full-time librarian in Reference Services. Her unique skill set
and passion for working with teens and adults, especially in technology, will be an asset
to the Reference team. Andrea Hilliard has been promoted to lead librarian for
Reference Services at Dove Library. Andrea has worked for the library as the technology
librarian for the past six years where she has demonstrated her strong technical
knowledge, initiative, project management, teambuilding and communication skills.
3. Training Coordinator Emily Bruce facilitated a Brown Bag session for staff on Aug. 23 at
the Library Learning Center. The Brown Bag meetings aim to foster more staff sharing
through dialogue, innovation and inspiration. Attendees valued the time dedicated to
collaborating and learning from one another.
CCL, Dove Lane ...
4. In celebration of the Stel/aluna exhibition in the Cannon Art Gallery, the Children's
Division hosted beloved local author Janell Cannon in the Gowland Meeting Room on
Aug. 18. Janell presented a program about her travels in Africa to find the bat that
inspired her popular children's book Stellaluna to an appreciative multigenerational
audience of 70 people. As a complementary event, Cultural Arts arranged for a harpist
to accompany readings of Stel/aluna in the Cannon Art Gallery. Senior Librarian Barbara
Chung read the book twice, and the combination of book reading and harp playing was
a hit (with the second performance attracting close to 40 children and adults).
1
Monthly Library Reports for August 2018
5. On Aug. 26, the library hosted a concert in the Schulman Auditorium featuring award-
winning musicians Los Pinguos. The musicians came to the United States from Buenos
Aires, Argentina, and performed a mixture of Latin rhythms, reggae, cumbia, and rock. A
full house of more than 200 enjoyed the upbeat concert, dancing in the auditorium as
the concert came to an end.
6. The Teen Talent Shows three-event series concluded on Aug. 9 with the final evening
including seven piano players, a musical skit with six performers and a comedienne. The
stand-up comic Ella Engelberg captured first prize, with a competition between 17
participants and 12 acts. There were 120 audience members that enjoyed the show and
helped make it a successful event for the performers. On Aug. 17, teen talent show
winners from each of the three library talent shows performed on stage as a preshow
before the last TGIF Concerts in the Parks performance by Poncho Sanchez; Salima
Gangani sang, Rhianna Hawley danced, and Ella Engelberg told jokes to the supportive,
appreciative crowd. This was a great partnership between Reference Services and
Cultural Arts to promote local teen talent.
7. The library kicked off a new travel-themed series in August. The Good Life Travel
Lectures were held four Tuesday afternoons on the topics Jewels in America's Crown:
Three National Parks, Great Castles of England, Traveling Light and Easy and
Rediscovering Italy. Nearly 300 people attended the lectures, and the series will likely
return next year.
8. On Aug. 5, the library hosted a Summer Reading panel featuring authors Michelle Gable,
Liz Fenton, Jill Hall, and Janna King. The authors shared the stories behind their books
covering 1950s romances and scandals, a time-ticking mystery, romances entwined
decades apart, and darkness hidden by summer pleasures. An audience of 65 enjoyed
meeting the authors and receiving suggestions on new books to read.
Georgina Cole ...
9. More than 40 participants gathered for Grow Your Garden to exchange fruits,
vegetables, succulent clippings, seeds, herbs and garden plants on Aug. 25 at Georgina
Cole Library. Carlsbad Community Garden members shared gardening techniques in our
Fall Plantings workshop alongside Armstrong Nurseries and invited attendees to tour
the Carlsbad Community Garden. The Real Santa's United also provided seeds and
shared information about healthy eating to participants in the workshop.
10. The Genealogy and Carlsbad History Division hosted several popular programs in
August. More than 50 people attended a meeting in the Council Chamber to hear
Library Technician Margaret Read's presentation on westward migration in the U.S.
while 55 attended an Intermediate Genealogy class at the city's Faraday Center to learn
about accessing and using probate records for genealogy research.
2
Monthly Library Reports for August 2018
Learning Center ...
11. The Read and Play Summer Club celebrated their last meeting by sharing their favorite
part of this summer's selection, Escape from Mr. Lemoncello's Library. In addition to
reading and discussing the book, the group enjoyed different games including Bingo and
Jeopardy; games were based on the book and the Library Learning Center. Since one of
the main characters in the book is a librarian, Principal Librarian Viktor Sjoberg was
invited to join the group to speak to the children about his job. Seven children received
their certificate of completion and parents received information on the All-Star Readers
Club and other fall programs.
12. In August, Carmen C. became the eighth graduate from Career Online High School. She
is the first literacy program participant to graduate from the high school program.
Carmen plans to continue her education by earning a certified nursing assistant
certification. In addition, six students are currently enrolled in Career Online High
School, with another student scheduled to be reinstated in September.
Outreach and Community Connections ...
13. The Genealogy and Carlsbad History Division responded to several notable inquiries in
August. A genealogy patron was interested in proving her connection to the Arizona
band of the Yaqui tribe through an ancestor that migrated to the United States from
Mexico. Staff worked with her to review baptismal records from Guanajuato, locate the
tribe's base roll online and connect her with professional genealogists that specialize in
Native American research. This is just one inquiry of several recently from patrons
looking to tie their lineage to Native American tribes.
14. The Books To Go book bike had a busy schedule in August. Staff visited the beach at Pine
Avenue, Art in the Village, Carlsbad Music Festival and the State Street Farmer's Market.
Between all events, staff connected with more than 200 people, gave away books,
signed up new library cardholders and shared information about library programs and
services.
3
LIB.RARY BOARD STATISTICS
August 2018
Reference, Circulation, Visitors
Reference Questions Aug-17 Jul-18 Aug-18
1 Dove Library 10,980 10,827 10,741
2 Cole Library 6,828 6,678 6,590
3 Library Learning Center 624 535 726
4 Total 18,432 18,040 18,057
Technology Assistance Aug-17 Jul-18 Aug-18
5 Dove Library 2,990 2,555 2,949
6 Cole Library 2,528 2,027 2,165
7 Library Learning Center 315 182 395
8 Total 5,833 4,764 5,509
Circulation Aug-17 Jul-18 Aug-18
9 Dove Library 59,472 63,679 59,970
10 Cole Library 33,312 34,150 31,444
11 Library Learning Center 1,260 1,215 1,292
12 eAudiobook Downloads 3,091 3,528 3,893
13 eBook Downloads 4,616 5,430 5,620
14 eMagazine Downloads 1,018 836 982
15 Total 102,769 108,838 103,201
People Count Aug-17 Jul-18 Aug-18
16 Dove Library 31,200 33,705 33,616
17 Cole Library 24,524 23,276 22,146
18 Library Learning Center 4,902 4,809 5,157
19 Total 60,626 61,790 60,919
Programs and Technology
Library-Sponsored Programs Aug-17 Jul-18 Aug-18
20 Pre -School Programs 12 49 10
21 Attendance 535 2,453 519
22 School Aged Children's Programs 23 42 18
23 Attendance 1,571 1,994 1,073
24 Young Adult Programs 9 14 6
25 Attendance 161 132 153
26 Adult Programs 75 78 90
27 Attendance 1,375 1,411 1,670
Technology Usage Aug-17 Jul-18 Aug-18
28 Computer Use 9,900 8,239 9,693
29 WiFi Use 5,439 8,480 10,244
30 Webpage Views 47,525 54,384 39,252
31 Database Usage 7,918 7,098 7,205
Facility Meeting Room Use Aug-17 Jul-18 Aug-18
32 Events 51 57 45
33 Attendance 3,678 3,249 3,459
Volunteer Hours Aug-17 Jul-18 Aug-18
34 Total Hours 1,832 3,557 1,718
4,361
(Carlsbad
City Library www.carlsbadlibrary.org
2018
.10,120
•
Program Attendance
CARLSBAD CITY LIBRARY
Library Visits
. . . .. ·-. .. .. .. . .. ·--.. . •••
I
Items Checked Out
Community Relations Division
Jessica Padilla Bowen
Sept. 19, 2018
Community Relations Responsibilities
• Community programs
• Rental and venue support
• Communications and outreach (internal and
external)
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Community Relations Team
Audra Ma1honey
li1:ir.ir1• Cl'erk/
~~~~~r:rt:
I
Bonnie Crane Sullivan
Piroduction Technrtian
Grant Ge:ble,r
l!.ibi.iry Technici::n
John McGrath
l.ibi.iry echnici;rn,
'Lester '.Rc,ttsollc
!.'ibi.iry echnici:m
<Courtl'an,d Thom;pron
!.'il=ry echnici;rn
Je-sstca Padimta !Bowen
Jessica Bra,I ey
libr.iryTech,/
1Ccmmu:nic:i'!i',aa
Sue Love-Jam:f
~ry Cleu/P.rint
Justin .!laco'bs,-Guticerrez
l!.ibr.ir( ech.f
frontofHca~e:
Community Programs Supported 2017
• 492 internal events
• 288 rental events
• 50,000 attendees
Venues Managed
Gowland Meeting Room Schulman Auditorium
Dove Courtyard Cole Community Room
Ruby G. Schulman
Auditorium
• State of the art
• 219 seats
• Used 70%
of available time
George & Patricia Gow/and
Meeting Room
• Seats up to 70
with flexible layouts
• Used 90% of available time
• AV upgrade later
this year
Community Programs Produced
• Author talks
• Workshops
• Concert series
• Play readings
• Cinema series
I I
Community Programs Produced
• Workshops
Business
Good Life Health & Wellness
and Travel Lecture Series
Poetry writing workshops
Tuesdays • 12:30-1 :30 p.m.
~r~d City Libr•ry • Schulman Auditorium• 1775 Dov. l•ne
Learn hO'N to live your best lift!. Health and wellness experts share tips, tools and insight
on how to improve your quality of life.
.l!lf,111!11 Oct. 2 A Uf• In Moflon (Lynn FlanagonJ
Carts bad ltQend Lym Fl.lnaganWlt shart tht lnsplr.l'dooll story~ hor naw boolt.
ALift.lnModon.ln htT boolc. lynn shAtntht challenge:sW (actda!oneof d,e first
womonto put on a major m.ullll'hon In the U.S.. and how shot ovoramliJ an .abusive m.1rNg(! and'wtntontocrom sua:ossM ""~nu, such u tho(.i,tsb.,d Mam:hon.
i i iiiii Oct. 9 NutrttJono/ Sl'Clftl ro Pmrntt Alzhnmm and Sllengthtn Your Memory
(Angel• R. Vlttuo:O
Lott your~ l.!tely1 Do -,OUC!f100fa room and 1orgt< wh.lryouworQ lookhg for? L.o.,m
abour~dlattlps,wpplemonU,llflv..tyl(lchllng.151ndbraln~tusthotwlll
effocttvely lmptm"& how )'OU th~ fed ar,d ~d.
Oct. 16 Stms I.as (Rose Thomn)
LHm hON Jtrau lm~ our bodk!s .:ind mind. Wewm dhons th:lt lmp.xt: ood Rily
nutrlQOU )'OUC~ LMto wpport )'O'.Jr body, mind and spfrlt We wDI also uso somQ acupreswra 1nd dNp breathing tKttn\qoos wtth tho use or 1rornac.h9rap'I. Com&
prQp.1rlitdtostrw1QsiJ
Oct.23 How ta Lo .. wetg/ltAltrr.fO(Dr. PhllipGosdolUkl)
lc?ilm to develop a slff1pleycten'OOM!$tn\t9)' fo, becoming li?fflC'I', 11velletiind
lon,gor..Uved. PhJllpJ. GoK:ionskl, M.D. ls~ ptdli.trlc lnl'actJous dlso.\sos spoclalist wtth
a 4 7.ylililr C.Jnttr 1n cllnlcal Ind lc.ldQf'fflc mtdldoo.
Oct. 30 srrareglu fo, a Sustalnablt lnconw In Rttlmnent
(Scott Mca.ttchey, CfP)
Dhcovtr mo wataglQs for building a sustainab., 1etlnml<Kll income to malnttln )'Out
smndiltd dllvh'JQ throughout ratlrenu1nt. It's QaSlt>rth/J;n )'OU thlnk.1 Scott McOatd\Qy
il a wealth edvlsor and CMlfied Rnan&I PlaMff"" tn carts~d.
Free Admission
Seltlng Is ftm comt. l\rruefvcd.
760-602-2024.• www.corlsb,dlibrory.org
V-ffl'lllb•,.MMt·ptlllriW,llopulMMl)lw<(thSMDw,oOl,t..~f.:tt"'-
DtrfUm' tbf7f1fflAraRIM.'WNMT IIOhm It ~O.t11111lt!Nmffliint J'IW.
(Carlsbad
City Library
I I
Carlsbad Reads Together
An Afternoon with
. -· . ...--.---~-~
Saturday, April 18, 3 p.m.
Join us for an engagilg afternoon with Olana
Ackonnan as stw d'tSCuuos her taint book TM Human
Age Thr World Shapld by Vt, and uploro""' _,,
poopla •rw shoplng 1h11 modem wo~d ft,r tho boner.
Ad<orman ~ • NewYortTlmos bostsolllng •uthorwho
b w.D kMwn for her poetry and nonfiction writing.
Including Th< Zookttper's Wit., winner ol the Ooon
-Award. and A Narural flistoryof lh< S.mesc
,-~ eo:sy to lfw #I tit• monwnt wl»n you',. lrltnwMd Jn
Ackcnnan'sglorlouspro,-.• -W,,ihnQl'OnPolt
"A llo-chon9'"9 oan,fon. pl,,n"9-and pn,,,oaufw to
rnllnd, bodyond uM#I-AdrWlll'HM II a mftlMndng '#rlttt."
-S.nftanciu:oCtvon.Jdl,
For more lnfonmtlon. a l 760-602-2024
or visit www.c.artst»d1ibrwy.org
A Community furlsbad
Reading Program u,,,'"",.,
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1J1i11k Like Pink
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Sunday, Feb. 11, 2 p.m.
C.,lsbad Oty lib my
Schulman Auditorium ,ns Oovt Llne
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-StlOoil:~'MlhHtwrt».lJlml,I
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For more lnbmation,cAll 7MM02·1026
orv1'i1 http:/lwww.cttril.Ndu.Qo,,JCRT
Carlsbad
ReadsTog lher
Communications
• Website -
• E-newsetters
• Social media
I I
·f ear! ba
City t n,mry !1 r.nn (..ar\s .gov
Dinner. Ji..-e ie-ntert.alnmeint. and more
5;,t .• Scpl.15
Hap,penings
,at y01ff Lihm1y
Jour cy.s o I nspi atib Aulhoir
Panel
Communications
• Print materials
• News releases
and news site postings
• Dove and Cole digital di splays
I I
Aurhor Talk
Journeys of Inspiration
Author Panel
Silfld.1y, Sopt 9
2p.m .. F1e~
C~bb3d City l.lb1.1ry Xhulm:1n Auditorium
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Gala Fundraiser
NJ.gilt at the Library
Salurd.ly,S~p(.15
S:30p.m .. TickotsS7S
C.lrlsbadOtyllbr:iry
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Concert
Wish and the Well
Surnby,S~t.16
l p.m .. Frtt
G!!"vr91m1~Llbnr,
Cammunlty Room
1250 C.:rbb:idV1l!.><Jtt Ort~
;t,Q.602-202 ..
(,lt(lllrl(I th·..'~j.11111 (I! pklfl~TIO!) IOttl~,lflhL~~k>' II~•
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~·,,1a111 i~ llrn1wd .i1ll.l llr..t wm••. flt11 ~'IW.·d,
Internal Communications
• An informed staff can c~;g:a
better serve
the community
• Transitioning from
newsletters to Intranet
:. ... , ........ .,. .
-·--·-··-· ·-J ~~~-~ _ __,.:;,;_ _ Drj .. n,. .. ,m ...........
.:..... rit;tl.\lt
nn 11111:1
Upcoming Initiatives
• Launching revised Intranet
• New, user-friendly reservation system
-One-stop for all city facilities
-Mobile-friendly
-Credit cards accepted
-Updated look
Upcoming Initiatives
• Updated rental fee structure
• Updated rental policy and procedures for
board review
• Gowland AV upgrade
• Dove Board Room AV upgrade
Questions?
I I