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HomeMy WebLinkAbout2019-01-23; Library Board of Trustees; MinutesLIBRARY BOARD OF TRUSTEES MEETING OF: DATE OF MEETING: LIBRARY BOARD OF TRUSTEES MEETING Wednesday,Jan.23,2019 PLACE OF MEETING: City Council Chamber 1200 Carlsbad Village Drive, Carlsbad, CA 92008 CALL TO ORDER: Chair DeForest called the meeting to order at 5:00 p.m. ROLL CALL: Present: Absent: Trustees DeForest, Hulsart, Larson, Parsons and Pearson None Staff Present: Heather Pizzuto, Library & Cultural Arts Director Suzanne Smithson, Deputy Library Director Diane Bednarski, Deputy Library Director Fiona Everett, Senior Management Analyst Viktor Sjoberg, Principal Librarian Debbie Jo McCool, Associate Analyst Megan Vanzandt, Senior Office Specialist APPROVAL OF MINUTES: By proper motion, the minutes of the Library Board of Trustees meeting of Dec. 19, 2018 were approved. Approved 5-0-0-0. PUBLIC COMMENTS: None. MONTHLY LIBRARY REPORTS: The board received the monthly library report for December 2018. SECURITY & PATRON PRIVACY PRACTICES: Approved: ff..{ ~-cx~-1ci I ITEM #3 Library & Cultural Arts Director Heather Pizzuto provided the board with an overview of the department's security and patron privacy practices, advised the board of the library's commitment to providing a safe and welcoming environment, and reviewed security practices including staff training, environmental security and crime prevention through environmental design. Privacy laws, policies and the roles and responsibilities of the Library Board and cross- departmental administrative oversight were also presented. Library Board of Trustees Minutes of the Jan. 23, 2019 Meeting FY 2019-20 BUDGET POLICIES AND TIMELINES: Senior Management Analyst Fiona Everett provided the board with information on the FY 2019-20 budget policies and timelines. SEMI-ANNUAL LIBRARY DONATION REPORT: Page 2 of 2 Director Pizzuto briefed the board on donations received for the period of July to December 2018. On a minute motion by Trustee Parsons, seconded by Trustee Pearson, the Board directed staff to return with a future agenda item to discuss the Falkenstein Estate gift. CAFE UPDATE: Senior Management Everett provided the board with an update on the Carlsbad City Library cafe space. DIRECTOR'S REPORT: Director Pizzuto reminded the board of the City Attorney's Dec. 18 memo advising boards and commissions to submit an annual work plan and stated this would be a prioritized item for upcoming board discussion and action. She also advised the board of changes to meeting agendas and packets, reflecting the implementation of uniform policies and procedures related to boards and commissions as referenced in the City Attorney's memo. FOUNDATION REPORT: Representative Larson advised the Foundation has established the level of endowment funding available for the department's use during FY 2019-20 and planning for the upcoming "Night at the Library" gala on Sept. 21. FRIENDS OF THE LIBRARY REPORT: Representative Hulsart thanked staff and advised that this year's Holiday Boutique was the most successful yet. NORTH SAN DIEGO COUNTY GENEALOGICAL SOCIETY REPORT: Board Liaison Sue Madsen summarized recent and upcoming programs and events. Membership was reported at 227 members currently. LIBRARY BOARD COMMENTS/ANNOUNCEMENTS: None. ADJOURNMENT: By proper motion (Hulsart/Parsons) and vote the meeting was adjourned at 6:22 p.m . . ~pectfullysuv1~ M=dt, Senior Office Specialist Systemwide ... Monthly LIBRARY Reports for December 2018 ITEM #5 1. On Dec. 3, Carlsbad City Library launched to the public free streaming services for indie and classic movies through Kanopy and high-quality music through Alexander Street. Alexander Street Music features over 670,000 tracks from music genres such as classical, jazz, World and American roots. Kanopy features thousands of documentaries, indie and classic films, educational children's videos, and more. The services are off to a strong start. In December, Alexander Street use trends reflected patron focus group input and historical checkout patterns for Carlsbad's music CD collection with a high interest in classical and jazz tracks. For Kanopy in December, 831 hours of videos were viewed, with Academy Award-winner Lady Bird the most popular film. 2. The library announced that the 2019 Carlsbad Reads Together theme will celebrate the 200th anniversary of Mary Shelley's classic Frankenstein with Frankenstein-related events throughout March. New York Times best-selling author and Carlsbad library patron Kiersten White will discuss and sign her book The Dark Descent of Elizabeth Frankenstein, written in honor of Frankenstein's anniversary, at Dove Library on March 10 and Cole Library March 14. More events will be announced in February. 3. All library locations hosted holiday programs for youth. Programs during the month included a Winter Story Craft at Cole on Dec. 4, featuring stories and a snow-making STEM activity. On Dec. 6 at the Learning Center, children and adults made ornaments for the library Christmas tree and to take home. On Dec. 18, children enjoyed stories and made gifts at the Gift of Giving Story Craft at Cole Library, while Carlsbad High School Carolers performed holiday songs at Dove Library. The always popular Visit with Santa drew nearly 170 children and parents to Cole Library and Library Learning Center on Dec. 20. Teens had their own events Dec. 20 and 21, with a screening of The Nightmare Before Christmas at Dove Library and a celebration of the winter solstice at the Learning Center. CCL, Dove Lane ... 4. Additional children's holiday programs at Dove included a special holiday decorating program on Dec. 4, with 113 children and adults making ornaments for the library's Christmas tree and to take home, and decorating cookies. The perennially popular "Very Beary Nutcracker" marionette show on Dec. 7 drew more than 160 children and adults who were entertained by the very talented Kathy Felker and her handmade marionettes. 1 Monthly Library Reports for December 2018 5. Mindful Reflective Leadership was held in the Schulman Auditorium on Dec. 8 with presenter Dr. Erik Conklin. The 30 adults who attended participated in various activities and discussions to encourage full presence and reflection in their leadership skills. 6. More than 200 people filled the Schulman Auditorium on Dec. 9 for a holiday performance by acclaimed San Diego musician, researcher and photographer Yale Strom and Hot Pstromi, who performed a mix of klezmer and new Jewish music and shared the history of the songs. Georgina Cole ... 7. Nearly 80 adults and children enjoyed a holiday concert at Cole Library on Dec. 2 featuring harpist Leah Panos performing holiday tunes mixed with some popular favorites. Leah enlightened the audience by sharing the history of the well-known classics she performed. Learning Center ... 8. On Dec. 6, as part of the Learning Center's annual holiday concert, adults and children . enjoyed the music of Mariachi Divas. The trio delighted the audience with festive mariachi music that included traditional holiday songs, music from the Disney movie Coco and Latin music. Despite heavy rain, 65 people attended the event. 9. The annual Writer to Writer Challenge invites adult learners in California Library Literacy Services programs to read a book and write a letter to the author about how the book impacted their lives. One hundred fourteen letters were received for the 2018 challenge, far surpassing the previous record of 91 entries. Learning Center literary learners frequently enter the contest and are among the winners. The California State Library has been in conversation with Community Outreach Supervisor Carrie Scott, who often assists with coordinating the program, about expanding the Writer to Writer program for 2019-2020. Outreach and Community Connections ... 10. Bilingual Services staff members participated in the Holiday Tree Lighting Event sponsored by the City of Carlsbad and the Carlsbad Evening Rotary Club in the Village of Carlsbad on Dec. 2. Ninety-six children enjoyed listening to a story and making a holiday craft. 11. On Dec. 4, a library team visited Carlsbad's La Posada de Guadalupe men's homeless shelter to gain additional insight into the needs of the residents and the facility. Over the past year, the staff has been performing outreach and book lending services to the men living at La Posada. Staff spoke with a La Posada case worker, who shared the 2 Monthly Library Reports for December 2018 history of the program and brainstormed future partnership ideas. The case worker praised the library for providing a space that allows La Posada's residents to conduct business such as researching jobs and accessing the internet and email. In addition, the case worker shared that for some residents, simply walking into the library provides them with a sense of normalcy and engaging in small talk, and taking on responsibility for books and other materials helps them to begin to regain confidence and self-esteem. 12. On Dec. 6, Librarian Missy Shaw presented a story time program focused on winter animals to tie into the curriculum of 55 kindergartners at St. Patrick Catholic School. She also brought several examples of books from the collection on winter animals. 13. On Dec. 13, Lead Librarian Darin Williamson and Librarian Missy Shaw teamed up to provide preschool story times for three local preschools that are accessible to the Books To Go book bike. They visited LePort Montessori School, Pilgrim Children's Center and the Kruger House and delivered a variety of stories, songs and fingerplays to 50 preschoolers. 14. The Books To Go team had another busy month in addition to their preschool visits. They visited the (rafter's Showcase in the Village on Dec. 1 and spoke with 110 people and handed out 60 free books; visited the Rotary Tree Lighting Dec. 2 and connected with 150 people and gave away over 200 items; attended Pets on Parade in the Village on Dec. 9 and spoke with 18 people; connected with 40 people at the beach on Dec. 14; and visited the Carlsbad Senior Center, presenting about library services to 130 seniors on Dec. 21 and visiting one-on-one with seniors on Dec. 31. 3 LIBRARY BOARD STATISTICS December 2018 Reference, Circulation, Visitors Reference Questions Dec-17 Nov-18 Dec-18 1 Dove Library 8,607 8,106 12,869 2 Cole Library 4,694 4,468 4,011 3 Library Learning Center 397 402 380 4 Total 13,698 12,976 17,260 Technology Assistance Dec-17 Nov-18 Dec-18 5 Dove Library 2,116 1,852 2,570 6 Cole Library 1,836 1,339 1,297 7 Library Learning Center 203 134 172 8 Total 4,155 3,325 4,039 Circulation Dec-17 Nov-18 Dec-18 9 Dove Library 47,429 49,576 46,288 10 Cole Library 25,868 29,282 26,183 11 Library Learning Center 868 1,361 1,014 12 eAudiobook Downloads 2,949 4,138 4,149 13 eBook Downloads 4,398 5,343 5,287 14 eMagazine Downloads 796 2,591 1,682 15 Audio Streaming* --1,093 16 Video Streaming* --954 17 Total 82,308 92,291 86,650 People Count Dec-17 Nov-18 Dec-18 18 Dove Library 24,998 29,806 24,714 19 Cole Library 18,247 22,129 17,556 20 Library Learning Center 3,843 4,065 3,181 21 Total 47,088 56,000 45,451 Programs and Technology Library-Sponsored Programs Dec-17 Nov-18 Dec-18 22 Pre-School Programs 61 53 59 23 Attendance 2,401 2,303 2,091 24 School Aged Children's Programs 41 41 38 25 Attendance 1,051 1,308 909 26 Young Adult Programs 5 8 6 27 Attendance 20 88 11 28 Adult Programs 110 75 58 29 Attendance 3,966 1,230 1,428 Technology Usage Dec-17 Nov-18 Dec-18 30 Computer Use 6,470 6,742 6,935 31 WiFi Use 7,012 10,643 10,462 32 Webpage Views 35,724 34,396 41,466 33 Database Usage 6,508 5,860 7,459 Facility Meeting Room Use Dec-17 Nov-18 Dec-18 34 Events 59 59 40 35 Attendance 3,663 7,312 3,794 Volunteer Hours Dec-17 Nov-18 Dec-18 36 Total Hours 1,103 1,156 918 * Video ond Audio streaming added to monthly stats effective Dec. 2018. Two new streaming services /ounched to patrons on Dec. 3, 2018. Library Security and Patron Privacy Practices Heather Pizzuto Jan.23,2019 Safe and welcoming • "The Library is committed to providing a safe and pleasant atmosphere for all members of the community." -Carlsbad City Library Rules of Conduct • "Libraries are for everyone, everywhere." -Franklin D. 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J. ~lrl•-1.IUlh~l,Jftc,l).M...,,._-.ttllbbtlf)'MhntllMfl""fff ~ll'll> ...... ..,th-.. /.S-••ft•·•"'k-ltto1bowl;iifh<lrll/r1U._., .,......_c,,_,~_,1,..-,d110lhu,n,uoa.f-'.•n~,h>r . .,1·M>s""1r-•) t. £,~"9bkrtloll'lttwU1><..,.,,,14 .. ,J.11.t>o.Md:i<HUc-;ll.o1 ........ ol' bHi.po!ll~Mln lhl.lan!f"' n liburl"'CF'l/.(f.J<l.h• I,\· l'.'<bJ• ,.t,i s l'>'f;.0,}J s. n.1t.o.t.-.~0t-Llo:.'>allb.,.,la6I:lln,,.....,....,l..,.....t..l.a.. l'..---,T-.S..n:,l(,b~\~l•t•,1.11 6.U .. _,te.looo,.,t,,,at,Mtlr.af\l'\llon,Ud.,...I»"""- ,. ,,c.,mgi.nr,1 ... ...._....tu-..rtbnr,gd.>\MdlnfblJng.wrt, aad,w.t.,.oehl:1NOC-h1ti;<;fbr\tttdlh Environmental security • Crime Prevention Through Environmental Design (CPTED) "The physical environment can be manipulated to produce behavioral effects that will reduce crime. These behavioral effects can be accomplished by reducing the propensity of the physical environment to support criminal behavior." (Timothy Crowe) 1/23/2019 2 210 Total homeless persons counted in Carlsbad in 2018 The City of Carlsbad saw a 50% increase in unsheltered homeless individuals. This total figure represents 2% of the total homeless count. .... ~Ill:!.-0:2:i.•i>.l!:lr ,., ~-t<i,~ r,-J.-Vhb'!i.CA}-- YM'I~ 001"1-...-.~1.n,,,_,_w_-..2 --~~•J\4.-0tlill ~ A<..,...L-.,~Y-1otlMC.;cl<..u.&:1~«-~-~-_,_,,_..., .. ,a,t,,..,,_,,.-• .L!ioltb'(I"...:!I , ..... ~ .... ~-b<---·~""-" u<J:.,_ ... ___ ..,...__ """""""' "'~IIU.,ll'f•-10f'l~C'l,d~"'-~---,t _,.,,..,.od_,,-n.11,..._L.tli:ftOq_outllnJ<,_,,...,._,.1t;,,,,,~""' .-..~!<,..,.,... .. ..:/•--.. ~~- """""""" IU1%'iofCJnO>UUo...,,.,,..,.IKflN, .. M_c~t.,-•-C C'<h.-1-.b•-~·1Vllf""•-""'-'~wc.,-...,..,_,-,;,,. ,_,.,._...""'°" .......... _...,.!9_.,..,~.--... 1 .... >.::fl'l..1-K•:•uw-j~~.m-~v .. WC!l:lll.t-ll ....-...Ii.•~--~--.-.. "'"•-b~---,...i•nt<1••-<11q:1"-•111.--,~--~ ... :.,,~..---· ... 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""' Privacy • "Privacy is essential to the exercise of free speech, free thought, and free association." -Library Bill of Rights -American Library Association 1/23/2019 3 Privacy laws California Government Code Sect. 6267: All registration and circulation records of any library which is in whole or in part supported by public funds shall remain confidential and shall not be disclosed to any person, local agency, or state agency except as follows: By a person acting within the scope of his or her duties within the administration of the library By a person authorized, in writing, by the individual to whom the records pertain, to inspect the records By order of the appropriate superior court ~, • • ,. • . -. r ,, . .. . . ·• ,OUCV. 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(S.lb'-t,~lo'--~-0$-.e,~b,t.h• RaaNI l,\dEy!SioMYl•INnd.ll•NIIUatw .. ...aynci,.-..11nry1<R11~..._, N'l••""llutCQnMdb,h-Olta:u'lcirdll ~J,,..,,_,,,,,_ ..... _... .. ,,,,."'lo:d Privacy policies ft.ESPOHOINQ TO UW ENfOReEMENT AHO OTH91 R.£QUUTS FOft USEIIII otCOIU>.I P\.rpclEI.I.IOU~bJ'~llft) ~~Aqia.hWedl.alFr~ ,OUCV. IJ~ll'ld~-d-,1ny-lln-01o11~ ~t,,p,:tkt:.:o ..... ,_.,,~--!Dt..ob<-'-.. ..,. plll"""'~~-•-•'JMCJ~-~-- 11,._ld-o"W_...,,..:q:.dt.ot•--ffl~ol .. -8,'•"°""........._.,.,wa,g,bf'h~"..,..,..,"°',_Pf'Wl,III N(all<S•;e---.,..,,.,.d~_....--~...., l1'-U,,.,,Dncb'11unlaOa'ldlt.-ayr~MCl<lolwotjJ~...o-utlldlD ~Ol~ .... -.pi.-.,e«-Otreq~Ol~tfl'lftll«~o!'«ra. TNOWKll:ll~~ell-'.!.a#'O'tylll~-~dhUn:J1 __ ,__..i, .... 1 SN -.!ioPbl.-yon ~dU.-.,-,UJ¥ ik."Mll ........, .. ~ .... <1r...-.-~•l1U;r;it 1/23/2019 4 (carlsbad City Library Internet & Computer User Agreement '" onkr to usr a compute., worhmtfon, porroru mu.rt hav~ an account In good slonding with C.orlsbod City Ubrory. Tht Library upholds afld affirms the right o( e.ich inJi\-idu;il t.o h:w~ a«css to umstltutioruillr prot«ti?d mum.al~ Ubr.a.ry :tlso ;affirnu the right ;ind rcspons!bllity of r,.in.-nh lo de-tl'lm.inl' and monitor their 1·hlldn:n's use -Of Library matorf,tls ar:d n>SOi.l!t'.fi. The ln~mtl workst;lUnn l'i fur lnfnrm.aHon .'.l!.lrT"htt :ind cdi1c.1tlcin,;l .1ctl\it!u. 111,.,.ga.1 xtMtle.s;:,renotpc-rmittnL The Llbr.1ry u nnol bt-n>spoMlble for lnfonruliun g.itherL"(I on 1hc lnlt'mtt. Not all lnform:tlion found oo the lmernet ls .1ccurate, Ct1mplcte, up-to·datc. lcg.il or phllOSGphlcally a~pt.tnle l.o all indMduil.1.$. Children under 12 ye;irt of a&-e mUS1 h;r,~ ii part,l'll or;luthurh.eJ lndi-.-ldual tl!main with 1bem \\t.Ile they UF-the Internet Computers art" no1 e,qulpptd 'Ailh fUtl'ring software. Uttrs, or P3rt:-nts of minors who .lR uu~rs. ar. Ila.bl.?-for d.Jm.ir.~ lo the-~ulpmeol, full~ to use the ¥Mk,rt.1tio,"1 app:upriatd)' and resp::.in~1bty as defint"d In litli a.gecmrnt may rc;ull In m•oc:,1tio;i c,f ("qulpment Uie prfr!le5e1. Library bdl!ties are sh.ired community fadl!tiM. As a w:r.r of romp~ting resourn.s .-rt the Lfurary, }'OU must not dlspt.ay on Ubl'lll')' romputer sor.eM, n~gt'S. lm;iges or wundi rlu.t mlghl re.-ison:i~· r.rea~ an atmosph«-e of discomfort nr l1.1~me111 fur othen rof secwity pul'J)OS(".f. lht' City oi urlsb.id lnfornution T,dmok'I:)· Utp;l'ltmi:,nt fro)" mnnllor .3CtMt)' no all romputcrs. User as.ru~ no right 10 priv.icy, User l.s re.sponsfble for ;any JJ\d all .1aivity th.Jt M'llr:,; on rhe romputcr to which they .ire nt.dgned, nge without notice and .rt Ute l,ihr..ry's dls:rrctlon. Carlsbad City Ubrary fot •.curity purpose,, th• City of Carhb:td lnlormaUon Technology Department monitors ec-llvity on !his computor. Usfl 11s,umos no right to privacy, As a u,or, you aro ntsponslhl• for any and oll activity that occurs on this computor while It 1, asslgnod to you. Roles and responsibilities Role of the Librar Board Promulgate rules and regulations The board of library trustees may make recommendations to the city council and advise the city council in matters pertaining to the following ... -Policies related to the administration of the city library Administrative Res onsibilit Assess and respond; identify best practices Seek expertise of other departments, legal review; follow local, state and federal law Develop and present policies for Library Board consideration Apply policies and procedures, train staff 1/23/2019 5 (_ City of Carlsbad Non-specified: Specified: 1st Half of Fiscal Year July August September October November December Total 2nd Half of Fiscal Year Jan. to June 30 Totals Annual Donation Totals City of Carlsbad Library Semi-annual Library Donation Report Totals Value Category Amount Contributors $.01-$99 $461.74 $100-$249 $0.00 $250-$499 $550.00 $500-$999 $1,000.00 $1000 -$4,999 $2,000.00 Over $5,000 $861,163.01 Totals: $865,174.75 $2,881.74 Non-specified $1,000.00 Cole Children's area 66 0 2 2 2 1 73 $1,130.00 Purchase library materials for all libraries $861,163.01 Falkenstein Trust -Support of History Resources $862,293.01 FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18 $78.80 $1,601.15 $10,651.06 $424.16 $63.95 $157.15 $91.95 $1,601.75 $30.75 $52.45 $254.70 $52.20 $103.35 $81.01 $156.41 $51.40 $196.66 $1,053.08 $74.76 $200.80 $1,679.15 $1,154.90 $1,245.85 $2,021.50 $2,152.66 $4,099.74 $12,474.73 $4,351.81 $12,436.13 $47,727.67 $12,316.16 $1,357.95 $14,588.79 $51,827.41 $24,790.89 $5,709.76 Source: IFAS accounts -0014010-5651 (General Fund), 1454010-5651 (Library Gifts & Bequests) FY 2018-19 $83.05 $343.27 $54.69 $861,735.16 $74.66 $2,883.92 $865,174.75 N/A Not reported: Funding provided by Friends of the Library, special trusts and endowments managed by Carlsbad Library & Arts Foundation, and cultural arts special revenue accounts. Notes: January 2015 to June 30, 2017 -Pre/Post Carlsbad City Library & Cole Library renovation donation activity FY 2018-19, Oct. 2018, Received one-time trust donation of $861,163.01 from the Rosemary Falkenstein Estate 1/14/2019