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HomeMy WebLinkAbout2019-02-27; Library Board of Trustees; MinutesLIBRARY BOARD OF TRUSTEES MEETING OF: DATE OF MEETING: LIBRARY BOARD OF TRUSTEES MEETING Wednesday, Feb.27,2019 PLACE OF MEETING: City Council Chamber 1200 Carlsbad Village Drive, Carlsbad, CA 92008 CALL TO ORDER: Chair DeForest called the meeting to order at 5:00 p.m. ROLL CALL: Present: Absent: Staff Present: Trustees DeForest, Hulsart, Larson, Parsons and Pearson None Heather Pizzuto, Library & Cultural Arts Director Suzanne Smithson, Deputy Library Director Diane Bednarski, Deputy Library Director Fiona Everett, Senior Management Analyst Viktor Sjoberg, Principal Librarian Debbie Jo McCool, Associate Analyst Megan Vanzandt, Senior Office Specialist APPROVAL OF MINUTES: By proper motion, the minutes ofthe Library Board of Trustees meeting of Jan. 23, 2019 were approved. Approved 5-0-0-0. PUBLIC COMMENTS: None. MONTHLY LIBRARY REPORTS:. The board received the monthly library report for January 2019. TECHNOLOGY REPORT AND UPDATE: The board received the quarterly technology report for the period of October to December 2018. Senior Business Systems Specialist Devin Castel provided the board with highlights and trends on the report, along with an update on Integrated Library System security measures. WORK PLAN AND REVIEW OF CMC CHAPTERS 2.16 AND 3.24: The board reviewed sample workplans and CMC Chapters 2.16 and 3.24, provided feedback and agreed to continue discussion of the item to the next meeting. Library Board of Trustees Minutes of the Feb. 27, 2019 Meeting FOOD AND BEVERAGE POLICY REVISION: By proper motion, revisions of the Food and Beverage policy were approved. Approved 5-0-0-0. FALKENSTEIN ESTATE GIFT: Page 2 of 2 By proper motion, the board agreed to continue the discussion of the Falkenstein Estate gift to a future meeting, within the next three months. Approved 5-0-0-0. DIRECTOR'S REPORT: Director Pizzuto briefed the board on a variety of topics: an upcoming talent development and succession planning staff workshop; progress on the Cafe; and an update on the budget timelines and process. FOUNDATION REPORT: Representative Larson advised the entertainment has been identified for the upcoming Sept. 21 "Night at the Library" gala and the efforts being done to get the word out about the event. FRIENDS OF THE LIBRARY REPORT: Representative Hulsart advised the next meeting will be in March. NORTH SAN DIEGO COUNTY GENEALOGICAL SOCIETY REPORT: Board Liaison Sue Madsen summarized recent and upcoming programs and events. LIBRARY BOARD COMMENTS/ANNOUNCEMENTS: None. ADJOURNMENT: By proper motion (Parsons/Hulsart) and vote the meeting was adjourned at 6:37 p.m. ~~ Megan Vanzandt, Senior Office Specialist Systemwide ... Monthly LIBRARY Report for January 2019 ITEM #5 1. Carlsbad City Library joined over 250 libraries and schools nationwide during the month of January to encourage community members to participate in the Winter Reading Challenge. The Winter Reading Challenge offered an opportunity for readers of all ages to celebrate the enjoyment of reading. The library's reading goal for the Carlsbad community was 150,000 minutes, and the community was within 93% of reaching that goal with a total of 139,815 minutes read by 445 participants. Participants who recorded four hours of reading in Beanstack, the library's web-based reading tracker, received a book bag. Children and teens also earned local restaurant coupons. 2. In mid-January, construction started on Chapters, the cafe within Carlsbad City Library on Dove Lane. Work is expected to continue for approximately two to three months, with an anticipated opening in spring 2019. Cafe opening activities are currently being planned, and library staff and patrons can't wait to enjoy their first cup of coffee at the new cafe! CCL, Dove Lane ... 3. On Jan. 6, the library kicked off its winter concert series in the Schulman Auditorium with Patrick Berrogain's Hot Club Combo performing French classics, Gypsy Jazz and original compositions for an audience of 200. 4. Mindful Stress Navigation -Parenting was held in the Schulman Auditorium on Jan. 12 with presenter Dr. Erik Conklin. The 32 adult attendees participated in activities and discussions to learn how being fully present for the joys and challenges of parenting can improve one's health and relationship with their children. 5. The library's first Books & Bingo event for an adult audience was a success thanks to 12 authors who spoke and signed books for nearly 200 readers on Jan. 26. The attendees enjoyed two dynamic keynote speakers as well as two author panels. Between the panels, attendees were encouraged to mingle with the authors to get their bingo cards signed and enjoyed the opportunity to connect with passionate writers and other book lovers. 6. Celebrated local author Sally J. Pia presented a writing workshop for tweens on Jan. 12. The 11 tween participants registered in advance and were excited to engage in writing exercises, one of which involved making their own zines, or mini books with words, pictures and colorful covers. 1 Monthly Library Report for January 2019 7. Sixty-one children and adults were enthusiastic participants in the STEAMworks sneak preview program on Jan. 15. The new STEAMworks program for youth will launch in March and provide the same STEAM (science, technology, engineering, art, and math) program at each of the three libraries each month. After the three site-specific STEAMworks programs, there will be a culminating STEAMworks Pro event on one Saturday afternoon each month at the Dove Lane facility. Georgina Cole ... 8. Tween Scene continues to have strong attendance, with 25 tweens attending the Jan. 14 program to test scientific principles by experimenting with food. They made ice cream to demonstrate freezing point depression, stacked Pringles Chips to understand the physics of spatial engineering and dropped eggs to prove Newton's Law of Inertia. 9. On Jan. 15, 37 attendees enjoyed the children's program Martin Luther King Jr. Day of Service. Library staff read Martin's Dream Day, Martin Luther King Jr.: Preacher, Freedom Fighter, Peacemaker and the / Have a Dream speech. Attendees created their own painted peace sign and decorated their kindness rocks, which they presented in front of the library. 10. Popular Genealogy programs in January included the Jan. 19 DNA Interest Group presentation on how the tool DNA Painter was used to solve a paternity mystery, which had 55 attendees, and the Jan. 22 presentation featuring tips for doing on-site genealogy research, attended by 86 people. 11. Sixteen adults participated in a Jan. 13 writing workshop focused on the connection between writing poetry and screenplays and led by California State University San Marcos Professor Brandon Cesmat. Attendees were inspired by drawing from award- winning screenplays and came away with well-crafted poems. Learning Center ... 12. The spring semester of MiraCosta College's English as a Second Language classes started on Jan. 22. The classes offered at the Library Learning Center are basic computers and digital literacy, reading and writing for intermediate level students and conversation skills for intermediate students. All three classes were well attended. 13. Mad Science presented a children's program called Walloping Winter Weather on Jan. 24. Children of all ages learned how storms form and how air temperature affects our weather and created their own mini-snow globe. Twenty-eight children and adults attended the program. 2 Monthly Library Report for January 2019 14. The Library Learning Center hosted a viewing of the film The Hate U Give, an adaptation of Angie Thomas' book by the same name. Thirteen teens attended the Jan. 18 program and were very excited to compare the film with the book and engage in conversations about the various political and social issues addressed in the film. Outreach and Community Connections ... 15. On Jan. 9, librarians Madelyn Horton and Ashleigh Hvinden represented the library at the Career Day Fair at the Army and Navy Academy in Carlsbad. Professionals, including a marine biologist, a military aviator, a doctor and developers working on Al for NASA, spoke to the cadets about career paths and opportunities. Staff interacted with over 50 cadets, a few of whom were interested in pursuing librarianship, and shared career advice, promoted the library's digital and streaming services, encouraged cadets to join our Winter Reading Challenge, and gave away 20 young adult books and library book bags. Staff members were excited to be asked back to next year's Career Day. 16. On Jan. 15, library staff brought library card applications, a mobile hotspot, and refreshments to La Posada De Guadalupe, a shelter for homeless men. While staff processed new registrations and conversed in Spanish with the men, other staff members spruced up a disorganized corner of donated materials into a small searchable library. Staff assessed materials for currency and condition, discarded appropriately and sorted what remained. Many of the men expressed interest in the project and sought book recommendations. 17. On Jan. 17, library staff teamed up to provide preschool story times for two local preschools that are accessible with the Book Bike. Lead Librarian Darin Williamson visited Pilgrim Children's Center and delivered two story times each to 24 preschoolers. Librarian Missy Shaw read two stories and presented book talks on 20 books at St. Patrick Catholic School to 25 first graders. Missy then joined Darin and visited Kruger House where they presented a variety of songs, fingerplays and stories to 25 preschoolers. Unfortunately, several other planned Book Bike events were rained out in January. 3 January 2019 Reference, Circulation, Visitors Reference Questions Jan-18 Dec-18 Jan-19 1 Dove Library 11,847 12,869 9,501 2 Cole Library 5,944 4,011 5,557 3 Librarv Learning Center 504 380 536 4 Total 18,295 17,260 15,594 Technology Assistance Jan-18 Dec-18 Jan-19 5 Dove Library 3,115 2,570 1,980 6 Cole Library 2,174 1,297 1,262 7 Librarv Learning Center 212 172 267 8 Total 5,501 4,039 3,509 Circulation Jan-18 Dec-18 Jan-19 9 Dove Library 53,834 46,288 52,657 10 Cole Library 30,430 26,183 30,336 11 Library Learning Center 1,394 1,014 1,311 12 eAudiobook Downloads 3,300 4,149 4,873 13 eBook Downloads 4,783 5,287 5,778 14 eMagazine Downloads 974 1,682 2,229 15 Aud io Streaming* -1,093 863 16 Video Streaming* -954 939 17 Total 94,715 86,650 98,986 People Count Jan-18 Dec-18 Jan-19 18 Dove Library 29,638 24,714 29,506 19 Cole Library 21,279 17,556 22,205 20 Library Learning Center 2,624 3,181 4,090 21 Total 53,541 45,451 55,801 Programs and Technology Library-Sponsored Programs Jan-18 Dec-18 Jan-19 22 Pre-School Programs 70 59 65 23 Attendance 2,877 2,091 2,826 24 School Aged Children's Programs 37 38 39 25 Attendance 958 909 926 26 Young Adult Programs 5 6 4 27 Attendance 19 11 28 28 Adult Programs 76 58 76 29 Attendance 1,545 1,428 2,008 Technology Usage Jan-18 Dec-18 Jan-19 30 Computer Use 7,130 6,935 7,835 31 WiFi Use 7,999 10,462 12,472 32 Webpage Views 44,585 41,466 42,679 33 Database Usage 6,008 7,459 6,668 Facility Meeting Room Use Jan-18 Dec-18 Jan-19 34 Events 60 40 57 35 Attendance 3,687 3,794 4,271 Volunteer Hours Jan-18 Dec-18 Jan-19 36 Total Hours 1,293 918 1,245 * Video and Audio streaming added to monthly stats effective Dec. 2018. Two new streaming services launched to patrons on Dec. 3, 2018. <:i3.arlsbad Ci1:y L ibrary Carlsbad City Library -Technology Report -October -December 2018 ITEM #6 PC Management Sessions Quarterly Comparison Year Comparison location Total Jul-Sep 2018 Oct-Dec 2018 Change Oct-Dec 2017 Oct-Dec 2018 Change Comnuters Dove Adult Lab 15 2,918 2,591 -11% 2,663 2,591 -3% Dove Express 2 631 426 -32% 429 426 -1% Dove Walk-up 20 8,799 7,826 -11% 7,540 7,826 4% Dove Children1s 7 638 461 -28% 619 461 -26% Cole Adult 19 6,950 5,559 -20% 5,903 5,559 -6% Cole Express 1 420 396 -6% 404 396 -2% Cole Children's 6 711 540 -24% 565 540 -4% Cole Teen 2 467 459 -2% 320 459 43% Learning Center Children's Lab 7 383 286 -25% 508 286 -44% Learning Center Adult Lab 7 1,495 1,055 -29% 1,207 1,055 -13% Total 86 23,412 19,599 -16% 20,158 19,599 -3% PC Management Utilization Quarterly Comparison Year Comparison Location Total Jul-Sep 2018 Oct-Dec 2018 Change Oct-Dec 2017 Oct-Dec 2018 Change Comnuters Dove Adult Lab 15 35% 32% -3% 35% 32% -3% Dove Express 2 7% 6% -1% 5% 6% 1% Dove Walk-up 20 32% 30% -2% 29% 30% 1% Dove Children1s 7 20% 7% -13% 9% 7% -2% Cole Adult 19 46% 41% -5% 43% 41% -2% Cole Express 1 8% 8% 0% 8% 8% 0% Cole Children's 6 19% 9% -10% 9% 9% 0% Cole Teen 2 18% 19% 1% 14% 19% 5% Learning Center Children's Lab 7 6% 7% 1% 9% 7% -2% Learning Center Adult Lab 7 35% 30% -5% 35% 30% -5% Wireless User Sessions uuarteriv omoanson vear Lomoanson Location Jul-Seo 2018 Oct-Dec 2018 Chanee Oct-Dec 2017 Oct-Dec 2018 Chanee Dove 17,013 18,525 9% 14,792 18,525 25% Cole 11,435 12,925 13% 8,626 12,925 50% Library Learning Center 1,614 2,067 28% 2,161 2,067 -4% Total 30,062 33,517 11% 25,579 33,517 31% Combined Wireless and Wired Quarterly Comparison Year Comparison Internet Sessions Location Jul-Sep 2018 Oct-Dec 2018 Change Oct-Dec 2017 Oct-Dec 2018 Change All Library Locations S3,474 53,116 -1% 45,737 53,116 16% Early Literacy Stations -Quarterly Comparison Year Comparison User Sessions Location Total Com outers Jul-Sep 2018 Oct-Dec 2018 Change Oct-Dec 2017 Oct-Dec 2018 Change Dove 4 4,119 3,289 -20% 3,644 3,289 -10% Cole 3 2,362 2,096 -11% 2,060 2,096 2% Library Learning Center 2 315 264 -16% 338 264 -22% Early Literacy Stations -Quarterly Comparison Year Comparison 11 .. :1:--.. =-- Location Total Comouters Jul-Sep 2018 Oct-Dec 2018 Change Oct-Dec 2017 Oct-Dec 2018 Change Dove 4 49% 39% -10% 44% 39% -5% Cole 3 36% 32% -4% 33% 32% -1% Library Learning Center 2 10% 8% -2% 11% 8% -3% Self-Check vs Staffed User c---: ·-- Quarterlv Comparison Year Comparison Jul-Sep 2018 Oct-Dec 2018 Oct-Dec 2017 Oct-Dec 2018 Self-Check Staffed Station Self-Check Staffed Station Change Self-Check Staffed Station Self-Check Staffed Station Change 78% 22% 77% 23% -1% 74% I 26% 77% I 23% 3% Seit-Check VS Staffed Item Quarterly Comparison Year Comparison Jul-Sep 2018 Oct-Dec 2018 Oct-Dec 2017 Oct-Dec 2018 Self-Check Staffed Station Self-Check Staffed Station Change Self-Check Staffed Station Self-Check Staffed Station Change 82% 18% 80% 20% -2% 79% I 21% 80% I 20% 1% Self-Check vs Staffed User Quarterly Comparison Year Comparison Sessions by Location Self-Check Jul-Se, 2018 Oct-Dec 2018 Oct-Dec 2017 Oct-Dec 2018 Change Staffed Change Location Kiosks Self-Check Staffed Station Self-Check Staffed Station Self-Check Staffed Station Self-Check Station Dove 6 79% 21% 77% 23% -2% 74% 26% 77% 23% 3% Cole 4 80% 20% 81% 19% 1% 79% 21% 81% 19% 2% Library Learning Center 1 22% 78% 20% 80% -2% 19% 81% 20% 80% 1% Self-Check VS Staffed Item Quarterly Comparison Year Comparison Transactions by Location Self-Check Jul-Se, 2018 Oct-Dec 2018 Oct-Dec 2017 Oct-Dec 2018 Change Staffed Change Location Kiosks Self-Check Staffed Station Self-Check Staffed Station Self-Check Staffed Station Self-Check Station Dove 6 82% 18% 79% 21% -3% 78% 22% 79% 21% 1% Cole 4 84% 16% 85% 15% 1% 84% 16% 85% 15% 1% Library Learning Center 1 24% 76% 22% 78% -2% 23% 77% 22% 78% -1% +-' Vl ·--ro ·-4-.l u ~ QJ a. 0 (./') Q. 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Jan-Mar 17 Apr-Jun 17 Jul-Sep 17 Jul-Sep 18 Integrated Library System -Security This Photo by Unknown Author is licensed under CC BY-SA I I Integrated Library System • Server Application & Database • Online Catalog • "My Account" • Integration Services • Staff Application • Analytics Reporting • Online Registration • Patron Notices This Photo by Unknown Author is licensed under CC BY-NC-ND Integrated Library System Security • Security Advocates -assigned to each development team • Software Security Testing -performed against all software • Risk Assessments -performed prior to system promotion Integrated Library System Security • Separated Functionality -user functionality separated from information system management functionality • Authentication Control -external user authentication using secure communication • Load Balancers -helps protect against Denial of Service (DoS) attacks • Definition Updates -network protection devices updated using the latest definitions for malicious code detection Integrated Library System Security • 24x7 Incident Response Team • Real-Time 24x7 System Security Monitoring • Equipment Access Control -includes proximity activated key cards, secured equipment cages and 24-hour staffed security Memorandum December 18, 2018 To: From: Via : Re: All Boards and Commissions Celia A. Brewer, City Attorney Boards and Commissions Staff Liasions Work Plans ITEM #7 -EXHIBIT 1 {cityof Carlsbad The City Council recently revised the Municipal Code to create uniform policies and procedures related to boards and commissions. Included in those revisions is a requirement for each board and commission to submit an annual work plan and a subsequent report of the activities it has undertaken to the City Council. The workplan should include the activities that the board or commission anticipates undertaking in the coming year. The City Council will review, amend if necessary and approve the work plan. The purpose of the work plan is to encourage increased dialogue between the boards and commissions and the City Council. It will also help ensure that the boards and commissions are working in line with the priorities of the City Council. Your staff liaison will present you with an initial draft work plan. Please spend some time at your next available meeting to review, modify if necessary and approve the draft work plan. In· addition, please also consider any modifications to your authorizing ordinance or resolution which you may be necessary. The City Council will be reviewing the authorizing ordinances and resolutions at a future meeting. City Attorney 1200 Carlsbad Village Drive I Carlsbad, CA 92008 I 760-434-2891 t ITEM #7 page 1 of 27 I I i I f I I I City of Carlsbad Library Board of Trustees Work Plan Fiscal Year 2019-2020 I. Mission Statement II. Composition Ill. FY 2019-2020 Goals & Tasks ITEM #7 -EXHIBIT 2 The City of Carlsbad Library Board of Trustees has selected to focus on the following goals and tasks: • • • • ITEM #7 page 2 of 27 City of Oceanside Planning Commission FY 2017-2018 Work Plan MISSION STATEMENT ITEM #7 -EXHIBIT 3 Approved by PC on 4-24-17 Approved by CC on 5-3-17 The Oceanside Planning Commission shall guide, encourage and promote responsible and sustainable development as it relates to the physical, environmental, social, economic, and cultural and safety needs of the community. II COMPOSITION/ROLE The Commission is composed of seven members: Louise Baima, Chairperson; Jay Scrivener, Vice Chair; and Commissioners Claudia Troisi, Colleen Balch, Curtis Buck, Dennis Martinek, and Kyle Krahel. As stated in City Council Policy No. 300-021, adopted on May 21, 1997, the members of the Planning Commission have the knowledge and experience as citizens of Oceanside to represent the community as a whole in their decisions and recommendations. The Council Policy also includes ethical standards for the Planning Commission. These standards require the advancement of the public interest; the importance of independence in judgment; observing the letter and spirit of laws; and fairness. Ill STRUCTURE The Planning Commission serves under provisions of local ordinance and state law. Its secretary is the City Planner, and principal staff support is provided by the Development Services Department/Planning Division. From time to time various ad-hoc sub committees are appointed by the Chair to work on specific issues. In addition, one Commission member will serve on the Downtown Advisory Committee (DAC). The Chairperson of the Commission also serves as the Planning Commission representative on the Oceanside Mobilehome Park Financing Authority. W GENERALGOALSANDTASKS The Planning Commission's primary goal is to consider land use requests and study land use issues in light of the City of Oceanside's General Plan and its elements and implementing documents including zoning regulations. The Commission is responsible for land use decisions and recommendations under the auspices of Federal, State, regional and local laws, ordinances and City policies. ITEM #7 page 3 of 27 The Planning Commission works to improve the quality of life for members of the Oceanside community and makes recommendations and decisions that contribute to the vision that will shape and define the City .in the future. The Commission works strongly and consistently for the enhancement of public participation and knowledge of the planning process. To carry out its work the Commission conducts approximately 45 public hearings annually on land use applications for Development Plans, Conditional Use Permits, Tentative Maps, Zone Changes and other discretionary actions. The Commission also forms ad-hoc sub committees to consider planning matters that would benefit from early input from the Commissioners and holds public workshops that serve as educational forums for community members, staff and Commissioners on planning related issues. The Commission schedules 24 meetings and four workshops each year. V SPECIFIC GOALS AND TASKS 1. The Planning Commission shall conduct public hearings and make land use decisions and/or recommendations to the City Council on project applications. 2. The Planning Commission shall hear all sides of any issue before it, by providing a complete opportunity for all interested parties to be heard in a public meeting. 3. The Commission shall conduct an in-depth review and complete public discussion of all projects it hears prior to making any decisions or recommendations. 4. The Commission shall review, affirm and adopt all of the findings required by State law and local regulation for the actions it takes on any projects either for or against. 5. The Commission shall consider all of the environmental documentation provided with a project and make findings based on the requirements of the California Environmental Quality Act. 6. The Commission shall continue to place and support conditions on projects to ensure that potential impacts are mitigated appropriately. 7. The Commission shall continue its practice of in-depth review of the architecture, design, infrastructure and landscaping of all development projects to insure their compatibility with and enhancement of the surrounding neighborhoods and the overall community. 2 ITEM #7 page 4 of 27 8. The Commission shall provide input to the Community Development Commission (CDC) on projects within the Downtown project area as requested by the City Council/CDC through the Downtown Advisory Committee (DAC). 9. The Commission shall provide review of transportation and capital Improvement related items and/or concerns. 10. The Planning Commission will hold public workshops or discussion items early in the review process of larger development proposals, in order to provide conceptual input, well in advance of the project's public hearing. 11. The Planning Commission will participate in the design review of projects, on an as needed basis as determined by the Planning Commission. The goal is to have an ad-hoc sub-committee evaluate the design of some projects that have completed staff review, in order to facilitate their subsequent review by the entire Planning Commission. 12. During the coming two years the Planning Commission's work is anticipated to include the following: a) General Plan Update -The Planning Commission will hold hearings and make recommendations regarding: i. Adoption of a new Economic Development Element; and ii. Adoption of an Energy & Climate Element. b) Local Coastal Plan Update -The Planning Commission will a hold hearing and make a recommendation regarding the update to the Local Coastal Plan. c) Zoning Ordinance Update -The Planning Commission will hold hearings and make recommendations regarding the zoning ordinance update project, including: i. Non-substantive amendments to consolidate zoning districts. ii. Amendments to update residential zoning districts, including development regulations. d) Accessory Dwelling Units -The Planning Commission will hold a hearing and make a recommendation on adopting zoning provisions for accessory dwelling units (ADUs). e) Telecom Ordinance Update -The Planning Commission will hold a hearing and make a recommendation concerning federal and state mandates facilitating review of telecom facility applications. 3 ITEM #7 page 5 of 27 f) Density Bonus Provisions -The Planning Commission will hold a hearing and make a recommendation concerning proposed updates to Density Bonus provisions. g) Coast Highway Corridor Study -The Planning Commission will hold a hearing and make a recommendation regarding converting the highway into a complete street, and adoption of a zoning Development Incentive Overlay. h) Circulation Element Revision -The Planning Commission will hold a hearing and make a recommendation concerning revising the Circulation Element of the General Plan to remove the extension of Melrose Drive and remove the Rancho del Oro/SR 78 interchange. i) CEQA Threshold -Vehicle Miles Traveled -The Planning Commission will hold a hearing and make a recommendation concerning proposed changes to the CEQA threshold from Level of Service to Vehicle Miles Traveled. j) Agri-Tourism -The Planning Commission will hold a hearing and make a recommendation concerning revisions to zoning regulations affecting Agri- Tourism Tier 1 provisions. k) Farmworker Housing -The Planning Commission will hold a hearing and make a recommendation concerning revisions to zoning regulations affecting the permitting of farmworker housing. 4 ITEM #7 page 6 of 27 Document No. 17-D0383-3 06/21/2017 (26) Approved by DAC on 4/26/17 City of Oceanside Downtown Advisory Committee Work Plan FY 2017 -2019 1. Mission Statement The purpose of the Committee shall be to consult with and advise the Community Development Commission (CDC) and its staff on such matters as may from time to time be requested by the Commission, including policy, practice and technical matters, with the objective of facilitating the development process and encouraging the timely development of the Downtown by providing businesses, developers and the public with proactive, qualified, community based assistance and guidance during the processing of business licenses and development projects. 2. Composition The Committee is composed of nine (9) members all of whom must be Oceanside residents. One (1) member shall be from the Community At Large. One (1) member shall be a representative of the Oceanside Chamber of Commerce. One (1) member shall be a representative of MainStreet Oceanside. One (1) member shall be a residential owner-occupant within the Downtown area. One (1) member shall be a Business Owner within the City of Oceanside. One (1) member shall be an Oceanside Planning Commissioner. One (1) member shall be a member of the Tourism Industry. One (1) member shall be a member of the Economic Development Commission. One (1) member shall be qualified in the real estate professions such as architecture, real estate development, real estate/land use law, commercial real estate sales, asset management, engineering, land planning, or finance. 3. 2017 & 2019 Goals & Tasks The Downtown Advisory Committee (DAC) has selected to focus on the following goals and tasks: • Consult with and advise the CDC and its staff on such matters that may be requested by the CDC including policy, practice and technical matters. • Work with the CDC and staff to help facilitate the development process and encourage timely and appropriate development in the Downtown. • Participate with Development Services to develop streamlining processes/procedures in the Downtown. • Evaluate economic opportunities m the Downtown Area for the City's long term sustainability. ITEM #7 page 7 of 27 DAC Work Plan 2017 -2019 Continued • • • ■ ■ ■ ■ Hold public workshops or discussion items early in the review process of larger development proposals, in order to provide conceptual input, well in advance of the project's public hearing. Participate in the design review of projects, on an as needed basis as determined by the Committee. The goal is to have an ad-hoc sub-committee evaluate the design of some projects that have completed staff review, in order to facilitate their subsequent review by the entire Committee. Review and make recommendations to the CDC on the following planning policy matters as they affect the Downtown area: General Plan Update -The DAC will make recommendations regarding: Adoption of a new Economic Development Element; and Adoption of an Energy & Climate Element. Local Coastal Plan Update -The DAC will make a recommendation regarding the update to the Local Coastal Plan. Zoning Ordinance Updates -The DAC will make recommendations regarding zoning ordinance updates affecting the downtown area, including substantive revisions to the residential zoning districts. Coast Highway Corridor Study -The DAC will make a recommendation regarding converting the highway into a complete street, and adoption of a zoning Development Incentive Overlay. 2 ITEM #7 page 8 of 27 Commissioners: Scott Lefaver, Chairperson Marc Rauser, Vice Chairperson Debra Cauble Aaron Resendez Dorsey Moore Aimee Escobar Kathy Schmidt DRAFT COUNTY OF SANT A CLARA Planning Commission Work Plan for Fiscal Year 2017 (July 1, 2016 to June 30, 2017) and Accomplishments for Fiscal Year 2016 (July 1, 2015 to June 30, 2016) ITEM #7 page 9 of 27 DRAFT MISSION STATEMENT: The Santa Clara County Planning Commission is a seven-member body of community representatives appointed by the Board of Supervisors. It is the primary decision-making authority for certain development applications, and it advises the Board of Supervisors on various land-use policy matters. HISTORICAL BACKGROUND: State law and local ordinance prescribe the roles and responsibilities of the Planning Commission. In general, state law defines a planning commission as a committee appointed by the elected legislative body (Board of Supervisors) to review matters related to planning and development and as a general advisory body on land use planning. Santa Clara County ordinances together with applicable provisions of state planning law define the roles and responsibilities of the commission as follows: • Hold public hearings and make recommendations to the Board of Supervisors regarding proposals to adopt or amend the General Plan and Zoning Ordinance, adoption or amendment of specific plans, change of zoning district, major subdivisions. • Serve as decision-making authority for conditional use permits and cluster permits. • Serve as hearing body for appeals of decisions of the Planning Director, the Architecture and Site Approval Committee, and the Zoning Administrator. • Provide Zoning Ordinance interpretations. One member serves as Chair of the Architecture and Site Approval Committee on a rotational basis. One member serves as ongoing Chair of the San Martin Planning Advisory Committee (typically that member appointed by the District Supervisor to represent South County) and to serve on membership of the South County Joint Planning Advisory Committee. One member of the Planning Commission serves on the Cordevalle Golf Course Board of Directors. Planning Commission Work Plan 2017 Page 2 ITEM #7 page 10 of 27 DRAFT FISCAL YEAR 2017 WORK PLAN • Schedule, notice, and conduct monthly meetings (usually held on the 4th Thursday of each month), for the purpose of carrying out the roles and responsibilities described within this Work Plan. • Conduct workshops, open to the public, (generally on the day of each regularly scheduled monthly meeting) for the purpose of studying, evaluating, and facilitating decision-making regarding items scheduled for public hearings, or with relevance to land use. These workshops serve to educate the Planning Commissioners about County planning policies, legal requirements, department procedures, and work programs. Workshop topics may include the following and other topics as suggested throughout the year. Planning Commission Budget Operations and Rules Housing Element Implementation and Farmworker Housing • Ag Preservation, Southern Santa Clara County Homelessness and Affordable Housing Programs • CEQA/Legislative updates Local-serving Uses Report Back • Overview of water quality and storm water permit requirements and compliance related to land development Ground Water Quality as related to Cemeteries • Water supply and conservation, and impact on land development • San Martin Overlay Zone Transformation and Modernization Program -Conversion to all electronic review, permitting process improvements Attend the APA California Conference in October 2016 in Pasadena Planning Commission Work Plan 2017 Page 3 ITEM #7 page 11 of 27 DRAFT FISCAL YEAR 2016 ACCOMPLISHMENTS Forwarded to the Board of Supervisors recommendations on the following: o General Plan amendment and Zoning Ordinance amendment addressing local serving policy provisions of the rural unincorporated areas of the County and recommend adoption of the proposed "Local Serving Data." o Zoning Ordinance text amendment relating to Assembly Bill 551, Urban Agriculture Incentive Zones Act. o Zoning Ordinance text amendment relating to establishing additional regulations regarding alcohol sales and adult uses. o Amendment to the Santa Clara County Ordinance Code Division B11.5 regarding Stream and Riparian Protection in the San Martin area o Zoning Ordinance text amendment regarding Secondary Dwelling regulations o Zoning Ordinance miscellaneous text amendment, including but not limited to, update of obsolete language associated with access for individuals with disabilities and other non-substantive updates, revisions and corrections Accepted required status reports for the following approved uses: o George Chiala Farms (Hill Road) o Vulcan Materials/Lexington Quarry (Limekiln Canyon Road) o Lehigh Southwest Cement Company (Stevens Creek Blvd.) o Two year status report on the On-Site Wastewater Treatment Systems Ordinance and related General and Zoning Ordinance amendments o Kirigin Cellars (Watsonville Road) o Operation Freedom Paws (Llagas Avenue) o Express Concrete Breaking & Cutting Inc. (Llagas Avenue) o Stevens Creek Quarry (Stevens Canyon Road) Attended the following conferences: o California American Planning Association Conference in October 2015 o American Planning Association National Conference in April 2016 Decided Appeals of decisions of the Zoning Administrator and ASA Committee: o Design Review approval for a new two-story single family residence on an underlying lot in the -n1 Los Altos unincorporated area (Charles & Ruth Spirakis/Fairway Drive) Decided and made environmental determinations for the following land use projects: Planning Commission Work Plan 2017 Page 4 ITEM #7 page 12 of 27 DRAFT o Use Permit, Architecture and Site Approval, and Grading Approval for the proposed Religious Institution (Canh Thai Temple/Klein Road) o Use Permit, Architecture and Site Approval, and Grading Approval for the proposed Religious Institution (YVGC Hindu Center/Monterey Road) o Use Permit, Architecture and Site Approval, and Grading Approval for the proposed Religious Institution (Metta Tam Tu Buddhist Temple/Fisher Avenue) o Use Permit Post Approval Monitoring request for Escondido Village Graduate Housing Expansion Convened Workshops regarding the following topics: o County Zoning Ordinance regarding Secondary Dwelling Regulations o County Zoning Ordinance for streamlining including: eliminating the Architectural & Site Approval (ASA) Committee • amendments to Cluster Subdivision requirements • amendments to Single Building Site Approval on Slopes Exceeding 30% • amendments changing the review and granting authority for subdivisions Conducted the following training: o CEQA Primer Planning Commission Work Plan 2017 Page 5 ITEM #7 page 13 of 27 Ellis Levinson, Chair Charlotte Casey Bill Ferguson J apneet Kaur Matthew Rafat Neil Salem COUNTY OF SANTA CLARA . ADVISORY COMMISSION ON CONSUMER AFFAIRS FISCAL YEAR 2010-2011 WORK PLAN AND 2009-2010 ACCOMPLISHMENTS ITEM #7 page 14 of 27 MISSION STATEMENT: The Advisory Commission on Consumer Affairs was established by Ordinance No. NS300.197 of Santa Clara County Ordinance Code. We generally assist and advise the Board of Supervisors of Santa Clara County appropriate action to be taken to protect the interests of consumers in this county. When necessary or advisable, we also consult and work with other government agencies to enhance our efforts to reach the consumer and to avoid duplication of efforts. We also take in consumer complaints and have meetings where consumers can participate and alert the commission to various problems within the community. IDSTORICAL BACKGROUND: The Advisory Commission on Consumer Affairs was established by Ordinance No. NS 300.197 of Santa Clara County Ordinance Code. 2 ITEM #7 page 15 of 27 FISCAL YEAR 2010-2011 WORK PLAN GOAL/OBJECTIVE PROPOSED ACTMTIES PRIORITY TIMELINE FOR RANKING COMPLETION Give input to the County's legislative • Review the proposals and determine whether any 1 July proposals for the upcoming year. proposals fall within the scope of our commission. If so, give feedback. Give input to the Board of Supervisors (BS) • Research and investigate these issues . 2 July on internet-related issues such as net • Try to agree on proposals to submit to BOS . neutrality, ad privacy, media consolidation, and the need to update the electronic privacy laws. Investigate the issue of payday loans and • Get a presentation from local people who are 3 August decide whether we need to suggest action on looking into the issue. this issue to the BOS. • Draw up a proposal, discuss it, and try to reach agreement. Investigate and take action on the issue of • Investigate and discuss current situation in local 4 September whether restaurants should be required to restaurants. recycle their recyclable plastics. • Draw up a proposal, discuss it, and try to reach agreement. Discuss and take action on the issue of the • Discuss this campaign . 5 October "Move your money" (bank locally) • Investigate which bank the county currently uses . campaign. • Draw up a proposal, discuss it, and try to reach agreement. Continue discussion and take action on tl1e • Continue discussion, try to reach agreement. 6 November issue of whether Santa Clara County needs its own Department of Consumer Affairs. Investigate, discuss and take action on ilie • Get information from TURN (The Utility 7 August controversy around PG&E "smart meters". Reform Network) • Discuss what action would be appropriate . Look into whether the Health Advisory • Discuss wheilier we should make a 8 October Commission has taken a stand on the issue of reco=endation to the Health Advisory hospital checklists. Commission on this issue. 3 ITEM #7 page 16 of 27 PRIOR YEAR ACCOMPLISHMENTS GOAL/OBJECTIVE ACTIVITIES SUPPORTING GOAL STATUS 1. Publicized the important consumer • Received regular reports from Consumer Protection Completed issues and alerted public to various Unit (Office of District Attorney) regarding issues that consumer scams. they are handling, including the successful prosecution of fraudulent mortgage brokers. 2. Discuss consumer issues related to • Discussed mortgage banking refonns and disclosure of Did not agree on any specific the deteriorating economy such as interest rates in advertisements. proposal mortgage modification schemes and insurance fraud and how to educate • Investigated possible avenues for legislation on the the public about these and other issue. consumer protection issues. 3. Follow up on the issue of clarifying • Took note of the addition of the issue that we had raised the terms "vegetarian", "veggie" and to the BOS regarding increased food labeling Completed "vegie" in restaurant advertising. transparency, particularly for items labeled "veggie" , "vegie" or "vegan". 4. Make a recommendation to Board of • Attended a meeting of the Recycling & Waste No action needed Supervisors on the proposed county Reduction Commission to find out what was happening ordinance banning plastic bags. with the proposed ordinance. • Discussed pros and cons but did not take action because county had already reached agreement. 4 ITEM #7 page 17 of 27 ONGOING PROJECTS PROJECT ACTIVITIES Educate ourselves and alert the public about important consumer issues. • Work with Consumer Protection Unit (Office of District Attorney) to find out about what issues the public is bringing to that office. • Invite speakers to Commission meetings from groups such as the Better Business Bureau and the state Department of Insurance. • Review state Department of Consumer Affairs web site on a Monitor consumer issues with a view toward recommendations to be regular basis. forwarded to the Board of Supervisors. www.dca.ca.gov • Send delegates to the annual conference of the California Consumer Affairs Association www.cca-net.org • Review other web sites with information of interest to California consumers: Consumers' Union: www.consumersunion.org California Public Interest Research Group (CalPIRG) www.calpirg.om: • Stay informed about issues raised in the Action Line column of the San Jose Mercury News 5 ITEM #7 page 18 of 27 Background CITY OF ALBANY Albany Library Board 2017 -2019 Work Plan Approved by the Albany Library Board March 21, 2017 Approved by the City Council: April 3, 2017 The following work plan identifies recent accomplishments and priority work items for the upcoming work plan period. The work plan includes items identified as priority projects within the City Council's Strategic Plan. The Albany Library Board shall review the work plan each year in January to identify accomplishments and ensure continued focus on completing work plan items. Work plans are presented to the Council every two years, and if a change is needed to the work plan outside of that schedule, the Albany Library Board shall submit a "Request for Amendment to Advisory Body Work Plan" Form for review by the City Council. Albany Library Board Purpose The Albany Library Board was established by Albany City Council Resolution No. 94-16. The purpose of the Board is to advise the City Council on matters relating to the Albany Library. Recent Initiatives and Accomplishments • Advised the City Council on the contract with Alameda County Library that utilizes funds collected through the Albany Library Services Acts of 1994 and 2006 • Appointed an Albany representative to the Alameda County Library Advisory Commission • Continued discussion of Alameda County Library collection management issues • Worked with the Albany Library Manager on recommendations for the expenditure of the Young Bequest • Supported and promoted the Albany Library in the community 2017-2019 Initiatives • Advise the City Council on the contract with Alameda County Library that utilizes funds collected through the Albany Library Services Acts of 1994 and 2006 • Recommend the appointment of an Albany representative to the Alameda County Library Advisory Commission • Review Alameda County Library collection procedures and other policies or procedures as appropriate • Work with the Albany Library Manager on recommendations for the expenditure of the Young Bequest • Support and promote the Albany Library in the community, emphasizing the Library's role in promoting the City's Strategic Plan goals of: engaging our diverse community; promoting health and wellness; creating cultural facilities and opportunities; and, investigating ways to support the arts. • Advocate for state or national library issues as appropriate Page J 1 ITEM #7 page 19 of 27 Mountain View (CA) Public Libra ry LIBRARY BOARD OF TRUSTEES WORK PLAN Fiscal Year 2016-19 Title and Description Key J\,1ilestones Date /1>er milestone) 011goi11g Work Items A Accept donations Accept money and Ongomg property donated lo the City for Libraiy purposes B. Review and revise policies a,, needed Adopt and revise policies Ongomg for the administration and protection of the Library C. Otair or designee to attend quarterly Mayor's meetings Attend quarterly As meetings with the Mayor scheduled and other board and comnlission meinbers D. Review Library usage slatiotics biannually Regularly review Lbrary Biannually statistics lo evaluate usage pattern and trends Fiscal Year 2018-19 Worl.· Items 1. Annual meeting ...,-;:th Friends of the Mountain View Hold annual joint September Library ,neeting with the Friends 17, 2018 of the Mountain View Library Board to share how eadt group is supporting Library services for the City K.C/5/MGR/61.S-09-11-lSWP-1 l of2 Curr-,nt Statu,jNotes Monthly Review at least two policies per year Schedule of n1eelings delermmed by the City Oerk's Office To be discussed twice a year i11 conjunction with City To be scheduled with the Friends ITEM #7 page 20 of 27 Title and Description Key ?dilestones Date Cunent Status/Notes (per milestone) 2. Review Best Practices for fines Review Library fin6 and November fee,-, in September and 2018 October as a p~!>ibk- budget item 3. Dfocus" support for Librai;, outreach Evaluate way~ to identify Sprmg2019 under,,erved populations to "upport the Librai;·'" outreach efforfo 4. Arutual w·ork Pla11 Prepare annual work Draft in June To be approved by the City plan to be approved by andf:i:nalin Council in the fall the City Council July 5. One to two dix=io1l!> of llhot topics" in public librarie" Keep up-to-date with Tobe CWTent trends in public "cheduled horaries by holding one one to two lo two di.=sions of "hot time<>per topics" year KC/5/MGR/61'.>-09-11-1S1','P-1 2of2 ITEM #7 page 21 of 27 Redwood City (CA) Public Library Draft Board Goals and Activities, 2017-18 May 23, 2017 update A. Ensure that literacy remains a core value and a long-term guiding principle 1. Participate in the Project READ Trivia Bee 2. Spread the word about Project READ volunteer opportunities to personal and professional networks B. Help create, approve and review the strategic plan 1. Receive quarterly oral reports on the Library's progress toward the five community aspirations identified in its service priorities 2. Help evaluate the effectiveness and engagement of Library social media promotions C. Act as a community liaison and Library advocate by actively soliciting community input and providing feedback to the public concerning Library policies and services, as well as issues being considered by the City 1. Continue to hold monthly discussions on community feedback regarding the Library 2. Identify community groups that would benefit from a presentation by either Library Board Members or Library staff about Library services 3. Identify "hidden" user populations and underserved populations and identify strategies for gathering feedback from them, e.g. Street Life Ministries 4. Identify specific community meetings and events of interest and assign Board members to visit 5. Attend at least one North Fair Oaks Community Council meeting and invites NFOCC representatives to address Library Board 6. Continue quarterly meeting rotation to visit each branch at least once per year (Fair Oaks 2x per year) 7. Provide feedback to the Library Director on proposed policy changes i. Fee Study ii. Computer and Wireless Access Policy iii. Meeting Room policy D. Seek collaborative opportunities to cultivate partnerships, raise funds and recruit volunteers 1. Work with the Library Director to convene a "summit" of Library support groups for information sharing, identifying collaborations and cross-promotions, and facilitating alignment around Library strategic plan 2. Identify community groups that could serve as potential partners to the Library in achieving its mission and service priorities ITEM #7 page 22 of 27 3. Support fund raising efforts of the Redwood City Library Foundation, Friends of Redwood City Public Library, and Redwood City Friends of Literacy by participating and by promoting to personal and professional networks 4. Share any grants or other funding opportunities that might pertain to Library services with Library Director 5. Spread the word about Library volunteer opportunities, including technology volunteers, Traveling Storytime, and Friends of the Library, to personal and professional networks 6. Invite Ninfa and Secundino Zuno from Familias Unidas to a Library Board meeting to learn more about their program and their observations about community needs E. Act as an advocate for legislation and funding that will help meet identified needs of the community and Library 1. Support SCA 3 and other California legislation affecting public libraries by sending letters as a Board and by contacting local legislators personally 2. Support Federal funding for libraries by sending letters as a Board and by contacting local legislators personally F. Enthusiastically represent the Library at the community and regional level 1. Attend community meetings, conversations, and events on behalf of the Library Board 2. Network with other library support groups throughout the Bay Area at workshops or other convenings 3. Maintain membership in California Public Library Advocates group G. Review and comment on the Library Director's proposed budget prior to submission to the City Manager and City Council 1. Review and comment on Director's proposed budget H. Provide input regarding the construction and renovation of capital facilities 1. Participate in the public process regarding the Middlefield Junction project, which will include a new Fair Oaks Library 2. Review proposals by Library Director for renovations to Downtown and Branch Libraries ITEM #7 page 23 of 27 Sections: 2.16.005 2.16.010 2.16.025 2.16.030 2.16.035 2.16.040 2.16.045 2.16.050 2.16.055 2.16.060 2.16.070 2.16.075 2.16.080 2.16.085 2.16.090 2.16.095 2.16.105 2.16.110 2.16.115 Chapter 2.16 BOARD OF LIBRARY TRUSTEES Created. Membership-Appointment-Terms. Monthly meetings. Special meetings. Quorum. President. Record of proceedings. Rules, regulations and bylaws for the administration of the board. Administration of trusts-Receipt, holding and disposal of property. Recommendations to city council. ITEM #7 -EXHIBIT 4 Purchase of real property-Erection or rental and equipment of buildings or rooms. State publications. Borrowing library materials. Incidental powers of board. Annual report. Safety, preservation and application of funds not payable into library trust fund. Free use of library by residents and nonresident taxpayers-Exclusions. Contracts for lending books with neighboring municipalities or county- Compensation. Title to property. 2.16.005 Created. The board of library trustees is created to manage the city library. (Ord. CS-036 § 1, 2009; Ord. NS- 169 § 7, 1991) 2.16.010 Membership-Appointment-Terms. The board of library trustees shall consist of five members, appointed by the mayor with the approval of the city council. The trustee shall serve a four-year term. Trustees may serve no more than two complete terms. If a vacancy occurs as a result of a trustee leaving the board before the end of the trustee's term, the successor shall serve for the remaining term of his or her predecessor. (Ord. CS- 036 § 1, 2009; Ord. NS-176 § 7, 1991) 2.16.025 Monthly meetings. Boards of library trustees shall meet at least once a month at such times and places as they may fix by resolution. (Ord. CS-036 § 1, 2009; Ord. 1072 § 6) 2.16.030 Special meetings. Special meetings may be called at any time by three trustees, by written notice served upon each member at least three hours before the time specified for the proposed meeting. (Ord. CS-036 § 1, 2009; Ord. 1072 § 7) 2.16.035 Quorum. A majority of the board shall constitute a quorum for the transaction of business. (Ord. CS-036 § 1, 2009; Ord. 1072 § 8) Quality Code Data 1/22/2019, Page 1 ITEM #7 page 24 of 27 2.16.040 President. The board shall appoint one of its members president, who shall serve for one year and until his or her successor is appointed, and in his or her absence, shall select a president pro tempore. The president shall serve as chair of the board, and in his or her absence, the president pro tempore shall serve as vice-chair of the board. (Ord. CS-036 § 1, 2009; Ord. 1072 § 9) 2.16.045 Record of proceedings. The board of library trustees shall cause a proper record of its proceedings to be kept. (Ord. CS- 036 § 1, 2009; Ord. 1072 § 10) 2.16.050 Rules, regulations and bylaws for the administration of the board. The board of library trustees may make and enforce all rules, regulations and bylaws necessary for the administration of the board of library trustees and all property belonging thereto. (Ord. CS- 174 § 2, 2012; Ord . CS-036 § 1, 2009; Ord. 1072 § 11) 2.16.055 Administration of trusts-Receipt, holding and disposal of property. Subject to city council approval, the board of library trustees may administer any trust declared or created for the benefit of the library, and receive by gift, devise, or bequest and hold in trust or otherwise, property situated in this state or elsewhere, and where not otherwise provided, dispose of the property for the benefit of the library. (Ord. CS-036 § 1, 2009; Ord. 1072 § 12) 2.16.060 Recommendations to city council. The board of library trustees may make recommendations to the city council and advise the city council in matters pertaining to the following: A. The duties and powers of the librarian and other library employees; B. The number of employees; C. The purchase of equipment, real estate and buildings; D. The advisability and desirability of facilities of the city library; E. The amounts of moneys required to operate the library; F. Policies related to the administration of the city library. (Ord. CS-174 § 3, 2012; Ord. CS-036 § 1, 2009; Ord. 1072 § 13) 2.16.070 Purchase of real property-Erection or rental and equipment of buildings or rooms. Subject to city council approval, the board of library trustees shall have the authority to purchase real property, and erect or rent and equip, such buildings or rooms as may be necessary, providing they have sufficient funds in the "library trust fund" provided for in Section 3.24.020. (Ord. CS-036 § 1, 2009; Ord. 1072 § 15) 2.16.075 State publications. The board of library trustees may request the appropriate state officials to furnish the library with copies of any and all reports, laws and other publications of the state not otherwise disposed of by law. (Ord. CS-036 § 1, 2009; Ord. 1072 § 16) 2.16.080 Borrowing library materials. The board of library trustees shall authorize the library and cultural arts director to borrow library materials from, lend library materials to, and exchange library materials with other libraries, and Quality Code Data 1/22/2019, Page 2 ITEM #7 page 25 of 27 may allow residents and nonresidents to borrow library materials upon such condition as the board may prescribe. (Ord. CS-164 § 16, 2011; Ord. CS-036 § 1, 2009; Ord. 1072 § 17) 2.16.085 Incidental powers of board. The board of library trustees may do and perform any and all other acts and things necessary or proper to carry out the provisions of this chapter. The board of library trustees shall further have the power to promulgate and adopt rules and regulations pertaining to the city library. (Ord. CS- 17 4 § 4, 2012; Ord. CS-036 § 1, 2009; Ord. 1072 § 18) 2.16.090 Annual report. The board of library trustees, or if there is no board of trustees, then the library and cultural arts director shall, on or before September 30, in each year, report to the legislative body of the municipality and to the state librarian on the condition of the library, for the year ending the 30th day of June preceding. The reports shall, in addition to other matters deemed expedient by the board of trustees or library and cultural arts director, contain such statistical and other information as is deemed desirable by the state librarian. For this purpose, the state librarian may send to the several boards of trustees or library and cultural arts director instructions or question blanks so as to obtain the material for a comparative study of library conditions in the state. (Ord. CS-164 § 16, 2011; Ord. CS-036 § 1, 2009; Ord. 1072 § 19) 2.16.095 Safety, preservation and application of funds not payable into library trust fund. If payment into the library trust fund or other fund is inconsistent with the conditions or terms of any gift, devise or bequest, the board of library trustees shall provide for the safety and preservation of the funds, and the application thereof to the use of the library in accordance with the terms and conditions of the gift, devise or bequest. (Ord. CS-036 § 1, 2009; Ord. 1072 § 22) 2.16.105 Free use of library by residents and nonresident taxpayers-Exclusions. Every city library established pursuant to this chapter shall be forever free to the residents and nonresident taxpayers of the municipality, subject always to such rules and regulations as may be made by the board of library trustees. Any person who violates any rule or regulation may be fined or excluded from the privileges of the library. (Ord. CS-036 § 1, 2009; Ord. 1072 § 24) 2.16.110 Contracts for lending books with neighboring municipalities or county- Compensation. The board of library trustees and the legislative body of any neighboring municipality or the board of supervisors of the county in which the public library is situated, may contract for lending the books of the library to residents of the county or neighboring municipality, upon a reasonable compensation to be paid by the county or neighboring municipality. (Ord. CS-036 § 1, 2009; Ord. 1072 § 25) 2.16.115 Title to property. The title to all property acquired for the purposes of the library, when not inconsistent with the terms of its acquisition, or otherwise designated, vests in the municipality in which the library is situated, and in the name of the municipal corporation may be sued for and defended by action at law or otherwise. The city council may authorize title to any property acquired for the purposes of the library to be vested in the board of library trustees. (Ord. CS-036 § 1, 2009; Ord. 1076 § 1; Ord. 1072 § 26) Quality Code Data 1/22/2019, Page 3 ITEM #7 page 26 of 27 Section: 3.24.020 Trust fund. 3.24.020 Trust fund. Chapter 3.24 LIBRARY TRUST FUND The revenue derived from all money acquired by gift, devise, bequest and moneys transferred to such fund by the city council, but specifically excepting money derived from the city tax levy, other than funds transferred by the city council to the library trust fund for the purpose of the library, shall be apportioned to a fund to be designated the "library trust fund," and shall be applied for the purpose authorized in Chapter 2.16. (Ord. CS-036 § 1, 2009; Ord. 1072 § 21) Quality Code Data 1/22/2019, Page 4 ITEM #7 page 27 of 27 FOOD & BEVERAGES Purpose: Enjoyment of the facility POLICY: ITEM #8 FOOD & BEVERAGES 1 Food and non-alcoholic beverages are allowed in most parts of the Library & Cultural Arts (L&CA) facilities, subject to the following guidelines: • Beverages are to be in containers with secure spill-proof lids. • Personal servings of food are allowed in appropriate sealable containers. • Food items that may disturb L&CA users (i.e. aromatic, noisy foods) or may damage L&CA materials should be consumed outside the facility. • Food and beverage-related refuse should be disposed of properly. • Patrons are expected to promptly clean up their spills and messes. • Patrons should immediately report sizable spills needing staff attention. Food is not permitted in the Schulman Auditorium. Beverages in containers with secure spill-proof lids are permitted in the Schulman Auditorium. Due to the sensitive nature of some materials, neither food nor beverages are permitted in the following areas: • Near L&CA electronic equipment (computers, photocopiers, printers, etc.) • Public areas on the 2nd floor of the Cole Library • Cannon Art Gallery Policy Reviewed and Approved Without Change by the Library Board of Trustees -TBD Procedure: Staff will be attentive to patron needs and make facility users aware of guidelines as needed. Patrons refusing to abide by food and beverage guidelines may be asked to leave the facility. Library & Cultural Arts administration or designee will have final authority on what food and drink is allowed. P & P\FOOD & BEVERAGES ITEM #9 GIFT ACCEPTANCE & RECOGNITION GIFT ACCEPTANCE & RECOGNITION Purpose: POLICY: Fostering community support Equitable practice Administrative ease Gift Acceptance 1 The Library & Cultural Arts department encourages and welcomes monetary gifts that support and enhance library or cultural arts services, as well as library materials in good condition. Gifts may be from individuals, families, businesses, corporations, foundations and other organizations. Depending upon the nature of the gift and the donor's interests, monetary donations may be directed to the library, Cultural Arts Office or one of its support organizations. Each support organization may have its own gift acceptance policy. Gifts of library materials are accepted if they fulfill the library's collection development plan, which includes additional policies on acceptance. Materials not suitable for addition to the library's collection are offered to the Friends of the Library for resale, with the proceeds benefitting Carlsbad City Library programs and services. Gifts of objects, furnishings and equipment, as well as in-kind contributions, may be accepted or offered to any of the support organizations if they do not fulfill the mission, vision or service goals of the department. Separate policies may apply to these gifts. The L&CA director or another designee of the city manager has responsibility for management of gift receipt, acceptance and recognition, and for development of acceptance criteria for gifts. A gift may be declined if, in the judgment of the L&CA director, acceptance of the gift presents unacceptable restrictions or challenges, expense that significantly diminishes the value of the gift, or the perception of impropriety; or if it conflicts with the organization's mission, vision or service goals. The acceptance of a gift shall not impede the ability to acquire gifts from other sources nor subject the department or the city to adverse publicity. Certain individual gifts with a value determined by the City Council must be accepted by the City Council. Donations that are accepted become the property of the City of Carlsbad; items purchased with donated funds will be retained so long as they continue to be relevant and useful to the purposes of the department, and can be properly stored, preserved and used. The department has the right to deaccession or loan any items purchased with donated funds. P & P\ GIFT ACCEPTANCE & RECOGNITION 09/2017 Reporting of Gifts GIFT ACCEPTANCE & RECOGNITION 2 The L&CA director will report gifts to the Library Board of Trustees directed for library use, and to the Arts Commission when directed for cultural arts services; and make a recommendation on gifts that are subject to City Council approval. All gifts are subject to applicable public record laws and regulations as determined by the City of Carlsbad and the State of California. Donor Recognition The L&CA Department values its donors, and will establish methods to appropriately acknowledge and recognize their gifts. The department will promptly acknowledge gifts with a letter of thanks unless the donor declines this, and inform donors of how their gifts will be used. Gifts accepted by the City Council will also receive a letter of thanks on behalf of the City Council. Additional opportunities exist for recognition at a City Council meeting at the donor's request. If the gift is honorific in nature, the honoree or his/her family will also receive notification of the gift and its use. The department may establish methods by which gifts are publicly acknowledged. The purpose of public recognition is to thank donors, encourage others to give, and to build long-term relationships between the organization and its supporters. Every effort will be made to ensure recognition is timely, meaningful to the donor, appropriate and consistent. Such methods may include book plates; limited-term signage recognizing smaller or annual gifts; donor walls, plaques or other ongoing recognition; named spaces, amenities, programs or endowments; the establishment of giving circles or communities of giving; recognition events; and recognition utilizing print and digital communication methods such as newsletters, press releases, annual reports, websites, and social networking sites. The extent of recognition shall be in proportion to the value of the contribution and its impact. The design of donor recognition methods will complement rather than conflict with delivery of services and programs, and will be consistent with principles and standards applied to the design of facilities, marketing and communication tools. The duration of donor recognition may change as facilities and communication methods are altered. The department respects the privacy of donors and will refrain from publicly recognizing gifts if the donor requests anonymity (to the extent permitted by law). Support organizations establish and maintain their own recognition policies. The department may collaborate with one or more of these organizations in recognizing gifts to them that directly support department facilities, programs and services. Joint recognition will be consistent with the department's policies on donor recognition. As the department establishes donor recognition programs, it P & P\ GIFT ACCEPTANCE & RECOGNITION 09/2017 GIFT ACCEPTANCE & RECOGNITION will do so in consultation with its support organizations to facilitate their success in attracting gifts. Physical Space Recognition Requests for naming physical space or amenities within facilities are subject to the City Council's policies on naming rights, unless otherwise determined by the City Council. The naming or designation of facilities or amenities shall never be granted in perpetuity. Other Considerations Because of its noncommercial, nonprofit status, the department is committed to providing programs and services that are free from influence or editorial control by an external funding source. Purchasing decisions, including property, equipment, materials, furnishings, programs, and services, will reside with the department. Policy approved by the Library Board of Trustees-Sept. 20, 2017 Procedure: Gifts with a value of $5000 or greater must be accepted by the City Council. Refer questions or concerns to a supervisor, the Person-in-Charge (PIC) or L&CA administration. For more information on donations of materials see Collection Development Policy. P & Pl GIFT ACCEPTANCE & RECOGNITION 09/2017 3