HomeMy WebLinkAbout2019-03-27; Library Board of Trustees; MinutesApproved·
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LIBRA RY BO ARD OF TRUSTEES ITEM #3 7
MEETING OF:
DATE OF MEETING:
PLACE OF MEETING:
CALL TO ORDER:
LIBRARY BOARD OF TRUSTEES MEETING
Wednesday, March 27, 2019
Cole Library Community Room
1250 Carlsbad Village Drive, Carlsbad, CA 92008
Chair DeForest called the meeting to order at 5:00 p.m.
ROLL CALL:
Present: Trustees DeForest, Hulsart, Larson and Parsons
Absent: Trustee Pearson
Staff Present: Heather Pizzuto, Library & Cultural Arts Director
Suzanne Smithson, Deputy Library Director
Diane Bednarski, Deputy Library Director
Fiona Everett, Senior Management Analyst
Viktor Sjoberg, Principal Librarian
Debbie Jo McCool, Associate Analyst
Megan Vanzandt, Senior Office Specialist
APPROVAL OF MINUTES:
By proper motion, the minutes of the Library Board of Trustees meeting of Feb. 27, 2019 were
approved. Approved 4-0-0-1 {Trustee Pearson absent)
PUBLIC COMMENTS:
None.
MONTHLY LIBRARY REPORTS:
The board received the monthly library report for February 2019.
WORK PLAN AND REVIEW OF CMC CHAPTERS 2.16 AND 3.24:
The board reviewed the draft Library Board of Trustees work plan for FY 2019-20, offered
suggestions for additions and agreed to continue discussion of the item to the next meeting.
By proper motion, the board approved submitting the revisions to the CMC Chapters 2.16 and
3.24 to the city attorney for review. Approved 4-0-0-1 {Trustee Pearson absent)
Page 2 of 2
Library Board of Trustees
Minutes of the March 27, 2019 Meeting
LIBRARY FINES AND FEES:
By proper motion, the board supported the proposal as submitted to the city's Administrative
Services Director for elimination of the audio visual insurance fee in FY 2019-20 budget.
Approved 4-0-0-1 (Trustee Pearson absent)
RULES OF CONDUCT:
By proper motion, revisions to the rules of conduct policy were approved.
Approved 4-0-0-1 (Trustee Pearson absent)
DIRECTOR'S REPORT:
Director Pizzuto briefed the board on a variety of topics: recent training related to talent
development and succession planning; a security update; progress on the cafe; the concluding
events of Carlsbad Reads Together; an update on the budget timelines and process; and the
upcoming Career Online High School graduation.
FOUNDATION REPORT:
Representative Larson advised there was no action taken at the last meeting because there was
not a quorum.
FRIENDS OF THE LIBRARY REPORT:
Representative Hulsart advised there was a discussion about funding for library programs.
NORTH SAN DIEGO COUNTY GENEALOGICAL SOCIETY REPORT:
Board Liaison Sue Madsen summarized recent and upcoming programs and events.
Membership was reported at 302 members currently.
LIBRARY BOARD COMMENTS/ANNOUNCEMENTS:
None.
ADJOURNMENT:
By proper motion (Parsons/Hulsart) and vote the meeting was adjourned at 6:21 p.m.
Megan anZandt,
Senior Office Specialist
Systemwide ...
Monthly LIBRARY Report
for
February 2019
ITEM #5
1. Carlsbad City Library was one of the top performing libraries in Bean stack's Winter Reading
Challenge. During this January challenge, the Carlsbad community read and logged a total of
140,835 minutes in Beanstack, an on line tool to track and measure reading. Our libraries
were in the top 40 of over 250 participating libraries and schools based upon the number of
minutes and/or books read during the challenge, as well as how well the community was
engaged via social media. Carlsbad City Library was the only top performing library on the
West Coast! Mark Cuban, Shark Tank TV show personality and investor, pledged $35,000 to
the top performing libraries in the Winter Reading Challenge. As one of the top libraries,
we're being awarded $1,000 which will be used to help support early literacy programs.
2. On Feb. 26, a group of 24 staff members who serve as leaders of Library & Cultural Arts
programs and services participated in a workshop on building and supporting a talent
management culture. The workshop was conducted in partnership with The Centre for
Organization Effectiveness and addressed a vision of services as well as trends we see for the
organization. Another important component was the introduction of a guide and a process
for capturing and passing on the knowledge of staff who are transitioning from their current
roles into retirement or another position.
3. Carlsbad City Library and Parks & Recreation launched the new citywide online rental and
activities management system, CivicRec (Carlsbadconnect.org), on Feb. 11. This new system
allows community members to rent city facilities including the Schulman Auditorium and
Gowland Meeting Room as well as Parks & Recreation's community centers, pools and park
areas. It is also used for camp and Parks & Recreation special event registration. Staff and
renters have provided mostly positive feedback, and patrons have appreciated the new
ability to pay rental fees on line.
4. Museum Month discount passes were available during the month of February at all three
Carlsbad City Library locations. The museum passes allowed community members of all ages
to enjoy half-price admission throughout February at more than 40 museums, cultural
attractions and historic sites throughout the county. All San Diego County area libraries
partnered with the San Diego Museum Council to invite people to explore our local arts and
culture destinations. More than 2,400 of the 3,400 passes available at our libraries were
distributed to grateful patrons. Carlsbad City Library had the highest percentage of passes
distributed by Serra Cooperative libraries, the network of San Diego and Imperial County
libraries.
5. The library's Boot Camp for Business workshop series kicked off on Feb. 12 with a
presentation in the Schulman Auditorium to help entrepreneurs and business owners craft
their business story. The series continued the next two Tuesdays at Cole Library with a
presentation about time management on Feb. 19 and a presentation from Carlsbad's Small
1
Monthly Library Report for February 2019
Business Development Center and library staff about resources for small businesses on
Feb. 26. A total of nearly 100 people auended the three workshops.
CCL, Dove Lane ...
6. As part of a Flashback Weekend program partnership between Cultural Arts and Community
Relations, Cultural Arts presented a March 9 concert by the OC British Invaders, whose
repertoire included The Beatles, The Rolling Stones and many more. The partnership
continued March 10 with an author talk by Beatles expert and Carlsbad resident Chuck
Gunderson, who shared stories and memorabilia from his book Some Fun Tonight! The
Backstage Story of How The Beatles Rocked America, delighting 65 patrons with his
multimedia presentation.
7. On Feb. 11, the library hosted a panel of eight local authors discussing everything from a
National Geographic travel book to a murder mystery set in San Diego. Forty attendees
enjoyed meeting and mingling with the authors.
8. The library's First Wednesday Book Club recently supported Pat Spencer, one of its own
members, whose book, Story of a Stolen Girl, was chosen by the club as its February read.
Twenty-two members attended the Feb. 6 discussion, sharing input with the author. The
novel is a thriller centered around sex trafficking, a subject many members were interested
to learn about the subject.
9. Dove Children's continued their Pre-Presidents Day Holiday tradition of showing a family-
friendly movie the Friday before Presidents Day (when the schools are closed, butthe library
is open) and attracted an audience of 103. The adults and children who attended enjoyed
the screening of the original Mary Poppins in the Schulman Auditorium.
10. The snow brought the crowds out to Dove Children's Feb. 19 Terrific Tuesday program.
Nearly 200 children and adults came prepared with hats and mittens to enjoy the closest
thing to winter, courtesy of Parks & Recreation's Sno-Cone machine.
11. On Feb. 28, 16 community members attended an insightful discussion about mindful
volunteering led by facilitator Dr. Erik Conkin. He addressed how paying close attention and
volunteering can help lower stress response and enhance community connection when
volunteers respond to societal issues that are personally important.
Georgina Cole ...
12. The Cole Library was anything but quiet on Feb. 3 with a performance by guitarist Jimmy
Patton and percussionist Enrique Plata. The duo's upbeat music, incorporating flamenco,
Middle-Eastern, Brazilian and other world rhythms, had the 85-member audience clapping
and singing along as well as dancing.
2
Monthly Library Report for February 2019
13. On Feb. 4, 13 tweens celebrated Chinese New Year by learning interesting facts about the
holiday and enjoying treats. Tweens practiced using chopsticks and then had a race where
the contestant who could pick up the most unusual items (uncooked rice, marshmallows}
would win. They made special snap firecrackers, played a traditional Chinese game called
jianzi and received red envelopes with gold chocolate coins for good luck. On Feb. 5, Cole
Children's Tuesday Afternoon Adventure featured a Chinese New Year Celebration with
stories about the Lunar New Year and Chinese zodiac. Fifty attendees made pig lanterns to
celebrate the Year of the Pig and received ceremonial red envelopes for good luck.
14. February's most popular tween program was held on Feb. 25 and featured the Crazy
Librarian's Escape Room, attended by 26 tweens. Tweens had to solve a series of puzzles and
mysteries set up in a mixed-up library office. While waiting their turn in the escape room, the
tweens had an option to play board games or try making their own 3D structures with the
3Doodle Pen, which extrudes warm plastic from the nozzle on a flat surface.
15. The Genealogy and Local History Division offered two in-service sessions, one at Cole on
Jan. 31 and one at Dove on Feb. 6, designed to inform department staff about the genealogy
collection, the city's partnership with the North San Diego County Genealogical Society
(NSDCGS}, the programs offered and how the division staff support genealogical research in
the community. The program featured an overview of the overall genealogy program and
services, a short video about the benefits of genealogical research and a condensed version
of last year's Focus On: Genealogy Crash Course. Total attendance for both events was 27
and feedback from colleagues that attended was extremely positive.
16. On Feb. 13, the Genealogy and Local History Division held its third Open House in
partnership with the NSDCGS to provide an opportunity for community members to learn
more about the collection, programs and genealogical society. The senior librarian and
NSDCGS president were pleased by the attendance in light of the heavy storm that evening.
Learning Center ...
17. On Feb. 19, 13 members of the Spanish Book Club met to discuss La Tabla
Esmeralda/Emerald Tablet by Carla Montero. The group engaged in conversation around the
destruction of artwork during World War II and the two love stories that intersect in the
book. The Spanish Book Club meets one Tuesday each month at the Library Learning Center.
18. Fifteen attendees enjoyed designing their own hats and learning more about Mardi Gras at
the Carnival of Hats family program on Feb. 28.
Outreach and Community Connections ...
19. On Feb. 6 and Feb. 7, 20 eleventh grade students {10 on each day} visited Dove Library for a
tour and online database overview with Teen Services Librarian Ashleigh Hvinden. Teens
learned how to research books in the library catalog, how to search for primary and
3
Monthly Library Report for February 2019
secondary sources in "Student Resources in Context" and which sections of the library would
be most helpful for the students' World War II projects.
20. On Feb. 8, seven students accompanied by three teachers from San Dieguito Academy
received a tour of Dove Library, and on Feb. 22, a different group of seven students with
three teachers from San Dieguito Academy took their tour, both led by Teen Services
Librarian Ashleigh Hvinden. Teens learned how to use Kanopy, how to access eBooks and
eAudiobooks, how to use the library catalog, where to find Young Adult books and more
about the Teen Space Website.
21. Unfortunately, the rainy weather required canceling three of the February Books To Go
events. Two other February visits were a success. On Feb. 12, book bike staff visited the
Carlsbad Senior Center and delivered 50 free books to the pre-bingo lunch crowd. Lead
Librarian Darin Williamson spoke to 100 seniors on the benefits of the library's eBooks and
eAudiobooks. On Feb. 14, library staff provided Valentine themed preschool storytimes for
three local preschools. At LePort, 15 engaged students enjoyed a storytime. At Pilgrim
Children's Center, staff presented four different storytimes to nearly 80 students. A final
stop was storytime at the city-owned preschool at the Kruger House for 18 excited 3-and 4-
year-olds.
22. On Feb. 20, Library & Cultural Arts staff attended the J.I.V.E. (job, internships, volunteers and
educational) Expo at Sage Creek High School and spoke to more than 100 high school
students about volunteer opportunities with the Summer Reading Adventure and summer
jobs with Cultural Arts. They also promoted the Carlsbad Reads Together event featuring
popular young adult author Kiersten White and informed students about the library's eBooks
and eAudiobooks. Over 50 students signed up for an email list to remind them when the
applications are accepted for the library's summer volunteering opportunities in May.
23. On Feb. 21, Librarian Missy Shaw visited two classes of 25 first graders and a combined class
of 50 kindergartners at St. Patrick Catholic School. She read three stories and shared
information about new children's books. On Feb. 27, Librarian Missy Shaw visited the LePort
Montessori School to present a Black History Month storytime and share a variety of books
related to the topic to a group of 20 students.
24. As a member of the conference planning committee, Library Assistant Mayra Turchiano
developed the agenda for the annual Seguimos Creando Enlaces conference, a binational
effort that brings together library staff from the U.S. and Mexico. This year's theme is
"Librarians as Educators -Impacting the Underserved" and will focus on supporting the
educational goals of binational, immigrant and refugee communities; connecting multi-
language library users to current community services; and creative, inclusive and impactful
approaches to reaching underserved communities. The conference will take place on March·
14 in San Diego and on March 15 in Tijuana, Mexico. Principal Librarian Viktor Sjoberg and
Library Assistant Mayra Turchiano are scheduled to attend the conference.
4
February 2019
Reference, .Circulation, Visitors
Reference Questions Feb-18 Jan-19 Feb-19
1 Dove Library 9,082 9,501 4,673
2 Cole Library 6,276 5,557 9,271
3 Library Learning Center 617 536 515
4 Total 15,975 15,594 14,459
Technology Assistance Feb-18 Jan-19 Feb-19
s Dove Library 2,501 1,980 1,399
6 Cole Library 2,082 1,262 2,278
7 Library Learning Center 255 267 208
8 Total 4,838 3,509 3,885
Circulation Feb-18 Jan-19 Feb-19
9 Dove Library 51,195 52,657 48,478
10 Cole Library 28,364 30,336 28,894
11 Library Learning Center 1,192 1,311 1,218
12 eAudiobook Downloads 3,181 4,873 4,516
13 eBook Downloads 4,201 5,778 5,160
14 eMagazine Downloads 973 2,229 2,073
15 Audio Streaming* -863 731
16 Video Streaming* -939 824
17 Total 89,106 98,986 91,894
People Count Feb-18 Jan-19 Feb-19
18 Dove Library 24,747 29,506 27,915
19 Cole Library 21,270 22,205 21,055
20 Library Learning Center 4,388 4,090 3,988
21 Total 50,405 55,801 52,958
Programs and Technology
Library-Sponsored Programs Feb-18 Jan-19 Feb-19
22 Pre-School Programs 77 65 75
23 Attendance 3,329 2,826 3,176
24 School Aged Children's Programs 50 39 46
25 Attendance 1,250 926 1,265
26 Young Adult Programs 5 4 11
27 Attendance 25 28 54
28 Adult Programs 82 76 80
29 Attendance 1,364 2,008 1,852
Technology Usage Feb-18 Jan-19 Feb-19
30 Computer Use 7,131 7,835 7,596
31 WiFi Use 8,110 12,472 12,150
32 Webpage Views 40,232 42,679 40,468
33 Database Usage 6,758 6,668 6,643
Facility Meeting Room Use Feb-18 Jan-19 Feb-19
34 Events 72 57 76
35 Attendance 3,868 4,271 4,835
Volunteer Hours Feb-18 Jan-19 Feb-19
36 Total Hours . 1,367 1,245 1,225
* Video and Audio streaming added to monthly stats effective Dec. 201 8. Two new streaming services launched to
patrons on Dec. 3, 2018.
City of Carlsbad
Library Board of Trustees Work Plan
Fiscal Year 2019-2020
I. Mission Statement
ITE M #6
The mission of the board of library trustees is to advise the city council in matters pertaining to
library services, as well as the rules and regulations necessary .to.,operate the library.
II. Composition ,,~
The board of library trustees shall consist of five m~fo .. bt ;:s, app~Tat~.9. by the mayor with the
app;l:~::::::::O:;:~als & Tasks ,< 4# '~'f4-J,$Jk»
The City of Carlsbad Library Board <?:!,Jf~t ~es has selef~f:1gJ~:flocus on the following goals and
tasks: ·%~~;~~?!;;~~;~~~~;:;:~~:-_ ·~.:~~~g;~~~~:,
• Appoint one of its membets as chair of the board to serve for a term of one year
• Provide to the city council for its approval an annual work plan of activities to be
undertaken and a subsequent report of its accomplishments)'
/•'•"••••h•~.r;.,:•·· • .•,•,:,•,•;,:•:.,. ~,-; .. ,•,•,;. /,•;.r;.•,•~"/;,,./ "'.•~";_"-""••~',,•."•·• • Review and (1$:p/ove ru'IE!~[~.IJ d regul at,[QJl_§l if tfi'e liorlfv.;:~S developed and revised from
time to time-~~\fit=~-\ft ·=\Iir/ ··-::::, ..
• Review and appftNtt he @Mhl~ respon·~f t? the California Public Library survey
s u !unltW.9:~.!JQ ~ a I lyl~l.t(~}glfft'Stf:\J~)>;~ate\;j'.ji~~ ry .. , .. ,, ............ .,t••···· ······x· ....... :.-:... 't"···· • .B~I ~rt~··relicfr%~PJJ and :'/iiJi,l)tain kriBWl.~.d,ge\5l library services and programs: t❖:❖:❖:-t. . ··•:❖:❖:-:-. '❖:•:•:•:❖• '-"•:❖~:-;-.❖• •;.@~:K o serve as··;f li'a ison ffo"jfi::the comrifffii'ity on its needs and interests ,; .. ;;::~====·· ··,:::,:=:-:❖. ·•❖:%::::::,. ~-,,ts:t: .. serve as an ··a·fu9J1ssadQ:(:J_q_the community in promoting library services
• ProJtJfft9.~mmunity PlM°p,_ectiv;::tfossues and interests related to library service delivery ·.•,;.t(~: ;... ·.-;-:.-:❖~ .. and fac1l1tfes ·::f=:~'
• Provide r;f&:i»,mendatitjB'.~:~on the proposed budget and use of community contributions
for the deliv~WJ.9f..!ibr9.N:J~rvices
• Maintain aware~Mff~~Jhd promote community support of the library, and of
opportunities to coll aborate with other community partners
• Advise the city council on resource sharing among library jurisdictions
• Provide community perspective in the strategic planning of library services
• Participate in relevant events, community meetings and conversations on behalf of the
board of library trustees
• Serve on relevant city committees as a representative of the board of library trustees
ITEM #6
Chapter 2.16
BOARD OF LIBRARY TRUSTEES
Sections:
2.16.005 Created.
2.16.01 O Membership-Appointment-Terms.
2.16.025 Monthly meetings.
2.16.030 Special meetings.
2.16.035 Quorum.
2.16.040 President.
2.16.045 Record of proceedings.
2.16.050 Rules, regulations and bylaws for the administration of the board.
2.16.055 Administration of trusts-Receipt, holding and disposal of property.
2.16.060 Recommendations to city council.
2.16.070 Purchase of real property-Erection or rental and equipment of buildings or rooms.
2.j_6,Q7.fk-:-:-... State publlc.aU.Qns~ :-:•.. (::{~:;~ .-::;:;:::;:::;:::;::·.:,;,:; ;;:;:.:;:~:;:;::~::;:~::~::::::.:::;:., ~:;JJ~fllli ~::~f ~t~~?t!-t~t~;~~-/W\ . ~!t?i(:~t?i: ~{:l:::=\t~(f:~:=j
2.~.tl.090 An.9uaI repri).:!,:. ,.;.;.; ❖;•:,. ,;.;,:,: ,;.;,,: ;:-z•
2.~:~f095 Sat~f.~. presffy,atlon a~Mppllcallof{ff f~@s not pay'fo.:~)e Into library trustM ~d.
2.~:~.t105 Fref j!:se of !l.~tary by (Mfdents an9j onrMJ~ent taxpJ!_i~rs-Excluslons. f}
2Jll\11 O Co~\~~cts f<)r,Jendll]g:Jiiioks with rj~jghbot,1r'lg munlclpijUtles or county-;.;~:::
2 ,:I" c!::if :11rirz1i,, li!@t!t1 If(@\) ll
TheM ,ard of libr~{firuste(~}? creat~#).o n,a~.~,g~'j~-~-~lW.JlitW.Y,.((jtf _Q~:9.~~.§.1, ~9.QWiRr9.-.!'!~:_ ... ---
169 tifui:)1}tJtmr fl \it. Ji tl. f i~: ~:~11:
2.16.010 .. ·· ·-··Membership-Appolntment.=:::.'fernjs. ·-:•·•.• '','.,. •.c,:.;.
The board of library trustees shall consist of five members, appointed by the mayor with the approval
of the city council. The trustee shall serve a four-year term. Trustees may serve no more than two
complete terms. If a vacancy occurs as a result of a trustee leaving the board before the end of the
trustee's term, the successor shall serve for the remaining term of his or her predecessor. {Ord. CS-
036 § 1, 2009; Ord. NS-176 § 7, 1991)
2.16.025 Monthly meetings.
Commented [HP1J: Seek altemallve language from
City Allomey to reflect advisory nature or board
Boards of library trustees shall meet at least once a month at such times aR~as they may fix · ·
by resolution land in accordance with City Council directiorl.(Ord. CS-036 § 1, 2009~ Ord. 1072 §. 6.1 ... ----Commented [HP2J: Oraftemative language offered by
City Allomey In conromiance with CMC 2.15.020
~0---Spes-lal-meetln!}S,
Special meetings may be called at any time by three trustees, by wriltefl-flGiiG&-6eFVed-uplm-~GJ:l
member at least three-he1a1rs befQre-tlle-time-speGifie4-fGF-li'le-pHlpGSe4-meatiRg. (Oro. CS 036-§-1.
~09; OrEl. 1072 § 7j,_ .......... ______________ -----·----------------..................... ____ .................... ___ .,.---
2.16.035 Quorum.
A majority of the board shall constitute a quorum for the transaction of business. {Ord. CS-036 § 1,
2009; Ord. 1072 § 8) .
Quality Code Data 1/22/2019, Page 1
Commented [HP3]: CMC 1.20.020 guides special
meetings ior city council, applicable to all boards and
commissions. No need to repeat here
2.16.040 President.
The board shall appoint one of its members president, who shall serve for one year and until his
or her successor Is appointed, and in his or her absence, shall select a president pro tempore.
The president shall serve as chair of the board, and in his or her absence, the president pro
tempore shall serve as vice-chair of the board. (Ord. CS-036 § 1, 2009; Ord. 1072 § 9)
'2.16.045 Record of proceedings.
The board of library trustees shall cause a proper record of Its proceedings to be kept. (Ord. CS-
036 § 1, 2009; Ord. 1072 § 10t__·--·---·-----·------·----·-------------------···-· ·--·--·----·-------------··--------Commented [HP4]: CMG 1.20.080 guides minutes for city council, appllcable to all boards and commissions.
2.16.050 Rules, regulations and bylaws for the administration of the board.
The board of library trustees may make and enforce all rules, regulations and bylaws necessary
for the administration of the board of library trustees and all property belonging thereto. (Ord. CS-
174 § 2, 2012; Ord. CS-036 § 1, 2009; Ord. 1072 § 11)
~~~1~ifi~~1M ;_~~~:r:~i1~r~~1h~i:~~e~~:lb~~~Ww:t::::~s:MftNir ~n ~i J.Mt@~1;@%
cre{(~~d for tfiif ~Jiflefil of;:!~)l librarY,(~nd receive;,l?"fgiJt, devise, :~(bequest and hold;i.fi;trust or
oth:iify.,ise, propifr(Y. situa@)n this sf;i.t~ or elsew~~fe';:~'r1d where J'io.t otherwise provide'.c!/dispose
oft~f propertyfi@.l)e be6'.¢:(it ofthe:!i~rary. (Orca ~s :9}~ § 1, 20Q~};Ord. 1072 § 12) m~
2.1~]~0 Rec}i~end!iiin~M ::i~~t unc11.lf/ \il tlit~'.:::::;:;:;::::. /f1ij
Thf.f:ioard of libra·1f trustii;i#::ifi~Y::make recorfiJ:iiendatiQ!1°l? to the (qi_{y:~(i.(f(i:i;iJ and advf!l:e)he city
countil in matters'\5ertainfri'g to thed ollowing· :.::;:: "::::::;; \:::::: . . . . . . . {::? ;;::-::: -:-:-.<· ❖:•.•; ~;;;:;:,: • t:;:>:•:-:-z,:-:-;-;:;: .. :;::: ::;:;::; t:::::
A. }J he duties ~ij~ pow~t$: of the:JJ!>:tarian a:ii~Ji@iOi9.f~°(y empl.Qyees; ;:::::;
B. b t he num9ff:}t emp(~i~es; th. Dr··········\;} Mi rm
c. i/f.lJ!l.-P.\Jri;li:~·s"e of eqyipfnent, reii!::esta!!})ind building~/\ :::?:: \?
D. f f.iik ~~t il ~bility andl~sirability16/}acfiiif~s of the city•:iiB~ary}\ {f
E. The amounts of moneys required to operate the library;
F. Policies related to the administration of the city library. (Ord. CS-174 § 3, 2012; Ord. CS-036
§ 1, 2009; Ord. 1072 § 13)
2.16.070 Purchase of real property-Erection or rental and equipment of buildings or rooms.
Subject to city council approval, the board of library trustees shall have the authority to purchase
real property, and erect or rent and equip, such buildings or rooms as may be necessary, providing
they have sufficient funds in the "library trust fund" provided for in Section 3.24.020. (Ord. CS-036
§ 1, 2009; Ord. 1072 § 15)
2.16.075 State publications.
The board of library trustees may request the appropriate state officials to furnish the library with
copies of any and all reports, laws and other publications of the state not otherwise disposed of
by law. (Ord. CS-036 § 1, 2009; Ord. 1072 § 16)
2.16.080 Borrowing library materials.
lrhe board of library trustees shall authorize the library and cultural arts director to borrow library
·materials from, lend library materials to, and exchange library materials with other libraries, and
Quality Code Data 1/22/2019, Page 2
Confirm with City Attorney whether language Is
consistent with master ordinance/needed here
may allow residents and nonresidents to borrow library materials upon such condition as the
board may prescribe subject to City Council approval of applicable fees.!(Ord. CS-164.§ 16, 2011 ~-------
Ord. CS-036 § 1, 2009; Ord. 1072 § 17)
2.16.085 Incidental powers of board.
The board of library trustees may do and perform any and all other acts and things necessary or
proper to carry out the provisions of this chapter. The board of library trustees shall further have
the power to promulgate and adopt rules and regulations pertaining to the city library. (Ord. CS-
17 4 § 4, 2012; Ord. CS-036 § 1, 2009; Ord. 1072 § 18)
2.16.090 Annual report.
The board of library trustees, or if there is no board of trustees, then the library and cultural arts
director shall, Ofl-GF befom Seplembo~in each year by the prescribed deadline, report to the
legislative body of the municipality and to the state librarian on the condition of the library, for the
year ending the 30th day of June preceding. The reports shall, in addition to other matters deemed
expedient by the board of trustees or library and cultural arts director, contain such statistical and
oth~(:!(if~~m~.tj9_n as is de~ni'.e'~:ij~:~i.r_able by the st~'tf librarian. For;iKi{:P.UfP.9.~e. i~l ~i'~W-Ji~f@~iJ
may,J e-iii:f:ioJ~tseverarnfai'aViij:i~ustees or !iWi!!.x and cu1tu:t,afartf'aii'~ctb'(;(nsi(~:1,1ons::b'r
quf~!lon blankt~9, as tor~-~tain thej !j!3terial forA:~~-!JJparative stq,~y of library condil~9:~;s In the
sta.tl:i~:(Ord. CS-1.$.4 § 16?2011; Orcf :.CS-036 § l i:,200~j Ord. 1072;§ 19) ?;:: rt tt\ t@j it;: t mr \tr.. ~Jt tf ~
j2.16.095 Safety, preservation and application of funds not payable Into library trust fund.
If payment into the library trust fund or other fund is inconsistent with.the conditions or terms of
any gift, devise or bequest, the board of library trustees shall provide for the safety and
preservation of the funds, and the application thereof to the use of the library in accordance with .
the terms and conditions of the gift, devise or bequest. (Ord. CS-036 § 1, 2009; Ord. 1072 § 22j, _____ . m: Amr u? tr. xw vi rt rt ·--·
2.1~.M .~.>:~/f(~fuse of .U.~f~ry by resJjl_~nts/~-~d nonresideij(tfxpaY,~~s-Excluslons. ?\
Ev~r:Y.:~1.!Y.:.l!~.raty establlshf;lP pursuantJo )hi.S chapter shaf ~.e fo:(eyer free to the res11l.~nts and
non'feslife•M iaxpayers of'iffe municlp~ifty, 's'ubject always io .. suct{}ules and regulatioifs·'as may
be made by the board of library trustees. Any person who violates any rule or regulation may be
fined or excluded from the privileges of the library. (Ord. CS-036 § 1, 2009; Ord. 1072 § 24)
2.16.110 Contracts for lending books with neighboring municipalities or county-
Compensation.
The board of library trustees and the legislative body of any neighboring municipality or the board
of supervisors of the county in which the public library is situated, may contract for lending the
books of the library to residents of the county or neighboring municipality, upon a reasonable
compensation to be paid by the county or neighboring municipality. (Ord. CS-036 § 1, 2009; Ord.
1072 § 25)
2.16.115 Title to property.
The title to all property acquired for the purposes of the library, when not inconsistent with the
terms of its acquisition, or otherwise designated, vests in the municipality in which the library is
situated, and in the name of the municipal corporation may be sued for and defended by action
at law or otherwise. The city council may authorize title to any properly acquired for the purposes
of the library to be vested in the board of library trustees. (Ord. CS-036 § 1, 2009; Ord. 1076 § 1;
Ord. 1072 § 26)
Quality Code Data 1/22/2019, Page 3
Commented (HPSJ: Check with City Attorney on any
conOict with authority of City Council to set fees,
establish revenue. Possible language suggested.
Clarify resource sharing aulhoriUes related to
Interlibrary loan, shared agreements
Commented (HP6]: Work with City Attorney to clarify
City Council vs. board authority for acceptance of girts
and expenditure of gifts to avoid ambiguity In status of
funds held by city vs. funds held In library trust fund.
Request that City Attorney walk Library Board through
some scenarious.
Section:
3.24.020 Trust fund.
'3.24.020 Trust fund.
Chapter 3.24
LIBRARY TRUST FUND
The revenue derived from all money acquired by girt, devise, bequest and moneys transferred to
such fund by the city council, but specifically excepting money derived from the city tax levy, other
than funds transferred by the city council to the library trust fund for the purpose of the library,
shall be apportioned to a fund to be designated the "library trust fund," and shall be applied for ·· · · · · -·
the purpose authorized in Chapter 2.16. (Ord. CS-036 § 1, 2009; Ord. 1072 § 21L __________________ ... -·· Commented [HP7J: Review language with City
Attorney In !andem with Section 2.16.095
@MJ,ff@J
~:~\
i.~
Quality Code Data 1/22/2019, Page 4
Memorandum
March 12, 2019
To: Laura Rocha, Administrative Services Director
Kevin Branca, Finance Director
Roxanne Muhlmeister, Finance Manager
ITEM #7
{'cicyof
Carlsbad
From: Heather Pizzuto, Library & Cultural Arts Department Director
Re: Elimination of Audio Visual Insurance Fee in FY 2019-20 Budget
BACKGROUND
AB 7396, adopted June 7, 1983, established an audio visual insurance fee and maintenance fund. At
the time, the library's audio visual collection consisted of film and video tape, which was fragile in
nature and expensive to replace. The fee, which was simultaneously adopted by neighboring
libraries, protected the patron from significant expense if the item was damaged, limiting
responsibility to 20% of the cost and providing funds to maintain the collection. As audio visual
formats have evolved from film and video tape to current formats including DVDs and video games,
the insurance fee has continued to be assessed to relieve patrons of the financial responsibility of
unintentional damage that would render the disc unusable and to assist in maintaining the
collection in good condition. The fee has been increased twice since 1983, from $0.50 per item to
the current rate of $1 per item.
Emerging formats and patron use of streaming and other on line services are resulting in declining
circulation (37% decrease over five years) and fee revenue (47% decrease over five years) associated
with the library audio visual collection. The collection size has also been reduced over time based on
changing user interests.
DVDs Purchased, Checked-Out, In Collection
...... Purchased ...... Checked Out ....,_,n Collecti on
30,000
25,082 24,583
25,000 23,125 0
~36 0----
20,000 18,467 18,861
ZOo(l ~
15,000 11,523 11,219 10,710 • I
~,637 10,000 7,628 7,292 • • 5,000 3,128 2,746 2,566 ~2 1,654 1,379
,,, ~ <-;, <o '\ 'o 'V",, '?", t;,:",, v;"> <o",, '\:-;
()",, ()",, ()"> ()",, \)", \)",,
,-1.'); ~'); ~'); ,-1.'); ~ '); ~'); '< '< '< *'< '< '<
*Library Remodels
Library & Cultural Arts 1775 Dove Lane I Carlsbad, CA 92011 I 760-602-2011 t I www.carlsbadlibrary.org
$120,000
$100,000
$80,000
$60,000
$40,000
$20,000
$-
$102,132
$66,375
'? -v"' <:)">-
,-1. 'V ~
DVD Revenue & Expenditure by Fiscal Year
~DVD/Ga me Revenue ~DVD Expenditures
-
$60,883 $63,832
$36,079
$29,377
~ <:i <o '\ 'b "i ", t;J",, <,f ", <o"' '\:--;
<:)">-<:)"> <:)",, <:)"> <:)">-
,-1.'V ,-1. 'V 4-'V ,-1. 'V ,-1.'V ~ ~ *~ ~ ~
*Library Remoditls
Research about the DVD retail industry reveals more information about the decline of the DVD as a
media delivery format. Despite 2018 seeing record spending on home entertainment content, sales
of physical media such as DVD and Blu-ray have been dramatically declining over the past few years.
One source indicates Netflix will probably keep its DVD operations running as long as they still make
the company a little extra money. DVD profits were about $50 million last quarter, $10 million less
than the same period one year ago . Samsung revealed in a statement it would cease production of
Blu-ray players for the US market by the end of 2019. Sources also indicate there are 2.7 million
DVD subscribers, compared to nearly 140 million streaming subscribers.
INTRODUCTION OF STREAMING SERVICES AT THE LIBRARY
As the library has observed the steady decline in DVD circulation and the resulting revenue along
with the industry trend toward streaming services, staff has sought input from the public and
researched opportunities to test the appetite for this new service. In a 2017 survey of residents and
users regarding library and cultural arts services, 49% of users identified streaming movie services as
very important or important. A focus group explored this topic further, indicating they already use
Pandora, Spotify, Amazon, Netflix, Hulu, or Roku for music and movie streaming. They provided
insight into the content they would seek from the library to complement their existing uses. For the
immediate future, they saw streaming movie services as an enhancement to the DVD collection, to
offer a broad public benefit and enhance and expand the movie format experience and satisfy
community expectations for innovative offerings.
An opportunity to test streaming services presented itself in Fall 2018 when the Friends of the
Library expressed an interest in investing Friends' funds to advance new services with broad public
benefit. Streaming services proved a good fit for both Friends sponsorship and patrons' evolving
interests in new formats.
Kanopy was selected as the first streaming movie service the library would offer. Kanopy provides
"thoughtful entertainment" for library patrons with access to more than 30,000 documentaries,
movies, and educational videos from thousands of producers such as Criterion Collection, PBS, Great
Courses, Kino Lorber and more. Patrons can check out up to eight movies per month and each
check out lasts 72 hours. There is no cost to the patron for use, no potential for damage for which
the patron would be liable, and no cost to the library for cleaning, repair or maintenance of a
physical item. The library pays Kanopy $2 per check out. The initial contract was established for
$25,000, representing an estimate of one year's usage . Friends funding covered $15,000 of that
total amount.
Kanopy movie streaming services were launched to the public in mid-November 2018 and the
response has been positive. In the first month of service, 954 movies were checked out. The volume
of check outs has remained at a similar level throughout the first four months of service.
Additionally, the library saw an increase in library card applications by new patrons which coincided
with marketing of the new service.
Transitioning from older to emerging formats of content delivery is a norm in the library
environment. At any given time, demand for various formats may be increasing or declining. The
library will maintain a format until a significant point of transition occurs, while introducing new
formats. The decline of DVD and disc-based videogame use suggests the time is coming when
offering these formats will no longer have significant community benefit in relation to the costs of
maintaining and delivering this format.
ELIMINATING THE INSURANCE FEE
In addition to the decline in DVD and videogame revenue over the last five years, from $102,132 in
FY 2012-13 to $53,984 in FY 2017-18, there are additional reasons why eliminating the insurance fee
makes sense now, from a technology perspective. First, a required upgrade to the library's self check
out kiosks would necessitate custom programming to continue to collect the insurance fee prior to
check out. Working with the vendor to develop custom programming would involve significant staff
time and possible additional development costs. Second, there are ongoing costs associated with
maintaining a DVD collection, including special RFID tags, sturdy cases and cleaning and repair. DVD
cleaning and repair services and machines are becoming harder to find.
Avoiding the software customization will provide a one-time savings to the department. The
Carlsbad Friends of the Library has expressed a desire to provide financial support of emerging
streaming services, which helps to offset the cost to the department of introducing a new format.
Finally, in recent years, other libraries in the region have eliminated fees for the use or insurance of
audio visual materials, and there have been patron requests here in Carlsbad to do the same. Up to
now, the city's position has been to continue the insurance fee as a source of city revenue. With the
natural decline of this revenue and collection size, continuing maintenance and administrative costs,
and an opportunity to avoid software upgrade costs, staff recommends eliminating the fee with the
FY 2019-20 budget process.
Cc: Diane Bednarski, Suzanne Smithson, Fiona Everett, Debbie Jo McCool
PROPOSED POLICY
ITEM #8
RULES OF CONDUCT
RULES OF CONDUCT
Purpose: Safety of public and staff
Fairness of access to patrons
Enjoyment of the facility
POLICY:
1
The City of Carlsbad's Library & Cultural Arts (L&CA) Department is committed to
providing a safe and pleasant atmosphere for all members of the community. Everyone
has the right to use L&CA services and resources provided his or her behavior does not
unreasonably interfere with the rights and safety of others to do the same. At all times,
L&CA users are expected to conduct themselves in a lawful, orderly and considerate
manner on all L&CA premises.
Persons who violate any of the following rules will be asked to immediately stop such
actions, may be asked to leave L&CA premises and/or may have their privileges to use
L&CA services and resources suspended. Depending on the nature and severity of the
violation, these remedies may be cumulatively applied. Anyone refusing to leave after
being directed to do so by a L&CA supervisor or a peace officer is guilty of a
misdemeanor [California Penal Code§ 602.1 (b)].
1. L&CA users shall abide by all federal, state and local laws.
2. L&CA users are expected to behave safely, respectfully and in a manner that
does not interfere with L&CA users or staff safety or use of the facilities.
Examples of unacceptable behaviors include:
a. Threatening or harassing behaviors, including but not limited to assault,
battery, verbal threats, stalking, offensive gestures and/or inappropriate
contact and communication.
b. Possessing weapons and/or items that can be used as weapons, alcoholic
beverages and/or illegal substances. Consuming alcohol (except as
allowed at a L&CA approved event) and/or being under the influence of
alcohol and/or any illegal substance while on L&CA property.
c. Theft, abuse, vandalism or mutilation of L&CA facilities, equipment or
materials [California Penal Code § 490.5 & 594].
d. Accosting L&CA users for any purpose, including for the purpose of
begging or soliciting alms [California Penal Code§ 647 (c)]. It is not
permitted to solicit L&CA users for money for any purpose unless part of a
L&CA approved activity.
e. Disturbing others by exhibiting a strong or offensive odor due to, but not
limited to , hygiene, perfumes/colognes and/or foods.
PROPOSED POLICY RULES OF CONDUCT
2
3. Smoking cigarettes and use of electronic cigarettes is permitted outside of the
building at a designated smoking area located a minimum of 20 feet from any
L&CA facility entrance [California Gov't Code § 7597]. Smoking any substance,
using electronic cigarettes, and any use of tobacco is not permitted inside a
L&CA facility.
4. Bicycles must be parked at a designated bike rack. Skateboards or similar forms
of transportation must be carried or otherwise stowed away while on L&CA
premises. Riding skateboards or similar forms of transportation while on L&CA
premises is prohibited [Carlsbad Municipal Code§ 10.58.030].
5. L&CA property, including restrooms, shall be used for their intended purposes.
Examples of unacceptable use of L&CA facilities include but are not limited to:
bathing, shaving, washing hair or clothing, putting feet or legs on furniture,
sleeping or appearing to sleep.
6. Appropriate clothing, including shirts, pants, shoes or articles of clothing of a
similar nature, is required while using L&CA facilities.
7. Supervision of children is required in accordance with the Unattended Children
Policy.
8. Service animals assisting L&CA users with a disability as specified and in
compliance with the Americans with Disabilities Act are permitted in L&CA
facilities. All other animals are not permitted unless part of a L&CA approved
activity.
9. Eating and drinking is allowed except near L&CA electronic equipment and areas
outlined in the Food & Beverages Policy.
10. Use of phones and electronic devices is permitted, provided that the use of these
devices does not cause a disruption to others.
11. Personal belongings must be in the possession of the owner and placed in a
manner which does not impede L&CA staff or patron use of the building,
walkways, furniture or equipment. Personal belongings left unattended may be
removed by authorized staff. L&CA is not responsible for lost or stolen items.
Policy Approved by the Library Board of Trustees -
Persons who violate these rules will be asked to stop such actions immediately and may
be asked to leave the L&CA facility. Anyone refusing to leave after being directed to do
so by a L&CA supervisor or a peace officer is guilty of a misdemeanor [California Penal
Code § 602.1 (b)]. Multiple violations of any of these rules may also result in suspension
of use of L&CA facilities, programs, resources and services. Suspensions will be for a
definite time period. The length of the suspension will be commensurate with the
violation(s). The length of any suspension will be determined by the Library & Cultural
Arts director or other designated staff and will apply at all City of Carlsbad L&CA
facilities. Police will be called in cases of criminal or legal violations.
PROPOSED POLICY RULES OF CONDUCT
3
Any appeal of any suspension or revocation must be made in writing addressed to the
directorwithin five (5) business days of its issuance. The suspension and/or revocation
will remain in effect during the appeal process. The director shall render a decision
within ten (10) business days of the date of receipt of the request for an appeal. The
applicant may appeal the director's decision to the city manager, or his/her designee,
within five (5) business days of the director's decision. The city manager, or his/her
designee, shall render a decision within ten (10) business days. The decision of the city
manager, or his/her designee, shall be final.
Questions regarding what conduct and/or activities are allowed or prohibited, should be
directed to a L&CA staff member for clarification . ·
CURRENT POLICY
RULES OF CONDUCT
Purpose: Safety of public and staff
Fairness of access to patrons
Enjoyment of the facility
POLICY:
RULES OF CONDUCT
1
The Carlsbad City Library is committed to providing a safe and pleasant
atmosphere for all members of the community. Everyone has the right to use
library services and resources provided his or her behavior does not
unreasonably interfere with the rights of others to do the same. Carlsbad City
Library users are expected to conduct themselves in a lawful, orderly and
considerate manner.
Persons who violate the following rules will be asked to stop such actions and
may be asked to leave the Library.
PROHIBITED CONDUCT:
1. Smoking or using an electronic cigarette (as defined in California Health &
Safety Code Section 119450) in the Library and within 20 feet of all entrances.
[California Gov't Code § 7597.] Smoking outside of designated smoking area.
[Carlsbad Municipal Code § 6.14.030 and 6.18.01 O.]. Any use of tobacco inside
the Library.
2. Accosting library users on Library property for the purpose of begging or
soliciting alms. [California Penal Code § 647 (c).] It is not permitted to solicit
library users for money for any purpose on Library property unless part of a
Library approved activity.
3. Behaving in a manner that is unsafe or that interferes with library users or staff
who are engaged in lawful activity. Someone refusing to leave after being
directed to do so by a library supervisor or peace officer is guilty of a
misdemeanor. [California Penal Code§ 602.1 (b)]
4. Bringing bicycles in the Library; riding skateboards or similar forms of
transportation in the Library or on Library property. [Carlsbad Municipal Code §
10.58.030.]
5. Theft, abuse, vandalism, or mutilation of Library facilities, equipment, or
materials. [California Penal Code §§ 490.5 & 594.]
6. Use of restrooms for other than intended purposes.
CURRENT POLICY RULES OF CONDUCT
2
7. Entering library facilities without being clothed including shirts and shoes or
other footwear, in accordance with public health and safety concerns.
8. Leaving a child unattended. See Unattended Children Policy
9. Bringing animals into library facilities, except for animals assisting library users
with a disability, as specified and in compliance with the Americans with
Disabilities Act.
10. Sleeping in the Library or on Library property.
11. Eating or drinking in areas where food and drink is prohibited . See Food and
Beverage Policy.
12. Using electronic devices or other personal equipment that is disruptive to
others.
13. Bodily hygiene that is offensive so as to constitute a nuisance to other
persons in the Library.
14. Leaving belongings unattended. The Library is not responsible for lost or
stolen items.
15. Blocking aisles, seating areas, exits or entrances with personal items.
Policy Approved by the Library Board of Trustees-May 21, 2014
Procedure:
Persons who violate these rules will be asked to stop such actions and may be
asked to leave the Library. Persistent violations of these rules may also result in
suspension of use of Library facilities, programs, resources and services.
Suspensions will be for a definite time period. The length of suspension will be
determined by the Library & Cultural Arts Director or other designated staff and
will apply at all City of Carlsbad Library facilities. Police will be called in cases of
criminal or legal violations.
Appeal of any suspension may be made in writing to the Director within five (5)
business days of its issuance. The suspension will remain in effect during the
appeal process. The Director shall render a decision within ten (10) business
days of the date of receipt of the request for an appeal. The applicant may
appeal the Director's decision to the Assistant City Manager within five (5)
business days of the Director's decision. The Assistant City Manager or
designee shall render a decision within ten (10) business days. The Assistant
City Manager's or designee's decision shall be final.