HomeMy WebLinkAbout2019-04-24; Library Board of Trustees; MinutesLIBRARY BOARD OF TRUSTEES
MEETING OF:
DATE OF MEETING:
LIBRARY BOARD OF TRUSTEES MEETING
Wednesday, April 24, 2019
PLACE OF MEETING: City Council Chamber
1200 Carlsbad Village Drive, Carlsbad, CA 92008
CALL TO ORDER:
Chair DeForest called the meeting to order at 5:00 p.m.
ROLL CALL:
Present:
Absent:
Trustees DeForest, Hulsart, Larson and Pearson
Trustee Parsons
Staff Present: Heather Pizzuto, Library & Cultural Arts Director
Diane Bednarski, Deputy Library Director
Fiona Everett, Senior Management Analyst
Viktor Sjoberg, Principal Librarian
Debbie Jo McCool, Associate Analyst
Megan Vanzandt, Senior Office Specialist
APPROVAL OF MINUTES:
By proper motion, the minutes of the Library Board of Trustees meeting of
Approved: 1 li,,tv' ~-~f!•(t:t
ITEM #3
March 27, 2019 were approved. Approved 3-0-1-1 (Trustee Pearson abstain and Trustee
Parsons absent)
PUBLIC COMMENTS:
None.
MONTHLY LIBRARY REPORTS:
The board received the monthly library report for March 2019.
WORK PLAN AND REVIEW OF CMC CHAPTERS 2.16 AND 3.24:
By proper motion, the board approved submitting the draft Library Board of Trustees work plan
for FY 2019-20 to City Council for consideration. Approved 4-0-0-1 (Trustee Parsons absent)
The board reviewed prior recommended edits to sections of the Carlsbad Municipal Code
related to the role of the Library Board with Assistant City Attorney Walter Chung. Assistant City
Attorney Chung advised that the changes recommended by the board will be considered as part
of the Municipal Code update anticipated to resume in FY 2019-20 once additional attorney
resources are secured, unless the board expressed urgency to modify the ordinance sooner.
The board took no additional action.
Page 2 of 2
Library Board of Trustees
Minutes of the April 24, 2019 Meeting
FALKENSTEIN ESTATE GIFT:
The board received information from Assistant City Attorney Walter Chung regarding potential
uses of the Falkenstein Estate gift funds, and discussed several options.
FY 2019-20 BUDGET OVERVIEW:
Senior Management Analyst Fiona Everett and Associate Analyst Debbie Jo McCool provided
the board with an overview of the budget timeline, the new budget process, the FY 2019-20
Library & Cultural Arts Department budget submittal, supplemental budget requests and
upcoming public budget meeting dates, along with responding to questions from the board.
By proper motion, the board concurred with the Library & Cultural Arts budget submittal for
FY 2019-20. Approved 4-0-0-1 (Trustee Parsons absent)
DIRECTOR'S REPORT:
Senior Management Analyst Everett briefed the board regarding progress on the cafe and
Director Pizzuto announced that Deputy Director Suzanne Smithson was representing Carlsbad
City Library at the State Library Director's Forum in Sacramento. She also offered a future
presentation to the Library Board by Carlsbad's Chief Innovation Officer David Graham and
reminded the board of the upcoming Career Online High School graduation.
FOUNDATION REPORT:
Representative Larson advised of outreach occurring to gain sponsorships for the upcoming
Sept. 21 "Night at the Library" gala, and provided details about the Spring Social event on
May 10.
FRIENDS OF THE LIBRARY REPORT:
Representative Hulsart advised the next meeting will be in May.
NORTH SAN DIEGO COUNTY GENEALOGICAL SOCIETY REPORT:
Board Liaison Sue Madsen summarized recent and upcoming programs and events.
LIBRARY BOARD COMMENTS/ANNOUNCEMENTS:
Chair DeForest advised he will be unable to attend the May Library Board of Trustees meeting.
ADJOURNMENT:
By proper motion (Larson/Pearson) and vote the meeting was adjourned at 6:42 p.m.
Respectfully submitted, ,/~v;
Megan Vanzandt,
Senior Office Specialist
Systemwide ...
Monthly LIBRARY Report
for
March 2019
ITEM #5
1. Throughout the month of March, the Library & Cultural Arts Department hosted
Carlsbad Reads Together, its annual community reading program. In honor of the 200th
anniversary of Mary Shelley's classic Frankenstein, the library hosted two visits from
Carlsbad author Kiersten White to discuss and sign her book The Dark Descent of
Elizabeth Frankenstein. In addition, the library presented movies, genealogy programs,
Exploration HUB classes and youth events, all with a Frankenstein theme. Hundreds of
community members came together throughout the month to share ideas on the topics
presented in the title Frankenstein as well as Kiersten White's reimagining of
Frankenstein.
2. On March 28, 22 staff members who serve as leaders of Library & Cultural Arts
programs and services participated in an all-day workshop hosted by The Centre for
Organization Effectiveness. This session was the second day of a two-day workshop and
focused on attendees' results from a self-assessment called StrengthsFinder, which uses
a strengths-based approach to leverage individual and team strengths to promote staff
development. All Library & Cultural Arts staff will be invited to complete the
StrenthsFinder assessment in the coming months and attend workshops to learn more
about their results. The workshops are part of the Library & Cultural Arts Department's
ongoing work in talent management and succession planning.
3. Three Carlsbad City Library staff members attended the annual Seguimos Creando
Enlaces conference which was held in San Diego on March 14 and in Tijuana, Mexico on
March 15. Crean do En laces is a bi-national effort that brings together library staff from
the U.S. and Mexico, including the 203 library professionals who attended the
conference. This year's theme was "Librarians as Educators -Impacting the
Underserved" and focused on supporting the educational goals of binational, immigrant
and refugee communities; connecting multi-language library users to community
services; and inclusive approaches to reaching underserved communities. Bilingual
Services Library Assistant Mayra Turchiano served on the committee that planned and
organized the conference.
4. Senior Business Systems Specialist Devin Castel participated in the Corporation for
Education Network Initiatives in California (CENIC) Annual Conference which brings
together research, education and technology communities that utilize the California
Research and Education Network (CaLREN) for delivery of Internet services. The
conference covered the impact of leveraging a highspeed network for collaborative
technologies in public libraries, K-12 and academia as well as insight into the latest
networking technology related to Cal REN. The conference also provided an opportunity
1
Monthly Library Report for March 2019
to visit the Qualcomm Institute to look at innovative research being accomplished by
researchers using CaLREN.
CCL, Dove Lane ...
5. On March 3, the library hosted an early St. Patrick's Day celebration in the Schulman
Auditorium featuring San Diego musicians Finnegan Blue. Nearly 200 people attended
the upbeat performance, which included a mix of Irish tunes, folk and bluegrass music.
6. More than 100 library-goers took a "Journey to Hawaii" on March 7 as bestselling
author Alan Brennert shared his newest book Daughter of Moloka'i, the highly
anticipated sequel to his book club favorite Moloka'i. The event was held in conjunction
with the Cannon Art Gallery's exhibition Art of the Aloha Shirt, exploring the history of
Hawaii's enduring fashion statement, and featured a performance by the Halau Hula 'O
Pualani dancers from the Carlsbad Senior Center.
7. Dove Children's complemented the Carlsbad Reads Together Frankenstein theme with
their STEAMworks programs on March 4 and 16 as well as a "Frankentoys" program
where 20 attendees enjoyed creating new toys by mixing and matching old toy parts.
8. Dove Children's celebrated a milestone on March 6 when they had one of their highest
levels of participation at Toddler Time -145 parents and children!
9. Dove Children's second annual celebration of Holi, the Hindu festival of Color, took
place on March 19. Eighty children and adults learned about the festival in the Gowland
Meeting Room and then headed to the Children's Garden, where they threw handfuls of
colored cornstarch into the air and at each other.
Georgina Cole ...
10. Four Genealogy presentations in March complemented the Carlsbad Reads Together
program. On March 5 and 19, a total of 37 people attended the two sessions of Focus
On: Finding Your "Criminal and Insane" Ancestors at the Library Learning Center. On
March 16, 35 people attended a case study demonstrating how to "Harness to power of
DNA to bring our ancestors back to life," presented by Julie Adamik in the Cole
Community Room. Also on March 26, 50 people attended the program to hear Jamie
Lee McManus' presentation on the strong women who homesteaded the west.
11. Several March programs for youth complemented the Carlsbad Reads Together theme.
Two popular ones included the March 11 Tween Scene, where 21 tweens celebrated
Victor Frankenstein by designing and building their own monstrous motorized brush
bots and racing them on courses they designed. March 26 featured "It's Alive," and 51
patrons attended. Library staff read Robots Slither and Franky and discussed the
2
Monthly Library Report for March 2019
engineering governing axels and motion. The attendees followed in the footsteps of
Victor Frankenstein by bringing their own animated automaton to life.
12. The March 14 Mindful Eating workshop led by Dr. Erik Conklin was well received by the
group of nearly 40 who learned about paying attention to the body's signals, eating
nutritionally healthy food and more.
13. Cole Children's celebrated "Read Across America with Shelley Moore Thomas" on
March 5. The local author read her new book From Tree to Sea and put on a puppet
show that was enjoyed by the excited audience of 55 patrons. She then stayed for a
lively question and answer session.
14. In March, children and tweens enjoyed opportunities to meet members of the Carlsbad
High School Robotics team. On March 18, tweens joined several members of the team in
a demonstration of their award-winning robots. Each of the 15 tweens was invited to try
their hand at controlling the robots. On March 19, the kids were challenged to engineer
their own gliding robot to take home and had an opportunity to try controlling the
robots. The March 19 program attracted 84 people.
Learning Center ...
15. The Library Learning Center, in partnership with the nonprofit organization AARP,
provided free tax assistance on Wednesdays from Feb. 6 through March 6. The service
was very popular this year and processed 60 returns for community members.
16. The Spanish Book Club met on March 19 to discuss the book Frankenstein o el modern
Prometeo, by Mary Shelley, as part of Carlsbad Reads Together. The participants drew
parallels between Victor Frankenstein's project and the cloning and stem cell organ
regeneration that we see today. The 13 attendees enjoyed the book but found the
author's life even more interesting to discuss and explore further.
Outreach and Community Connections ...
17. Senior Librarian Sarah Dana worked with the President of the North San Diego County
Genealogical Society (NSDCGS) to transport several boxes of donated books for
donation to the Paradise Genealogical Society. NSDCGS plans to donate any genealogy
books that come into the library this year that duplicate current holdings or fall outside
our collection scope to the Paradise Genealogy Society, which lost its entire library
collection in the Camp Fire this fall. The Paradise Genealogy Society communicated it is
ready to start receiving donations and the Society plans to make its first delivery in April.
Watch the Channel 10 news story about the donation:
https://www.10news.com/news/loca1-news/1ocal-genealogists-help-camp-fire-victims-
recover-their-history
3
Monthly Library Report for March 2019
18. Teen Services Librarian Ashleigh Hvinden and Library Assistant Mayra Turchiano visited
the city's Pine Avenue Community Center on March 13 to promote the Carlsbad Reads
Together author talk featuring Kiersten White. Ashleigh and Mayra talked to teens
about library programs, the author visit, the upcoming Summer Reading Adventure, and
volunteer opportunities. They spoke to 27 teens and four staff members.
19. On March 1, Librarian Missy Shaw presented a Dr. Seuss Storytime to two groups of
preschoolers totaling 50 children at the Goddard School. She read a shortened version
of Green Eggs and Ham and One Fish, Two Fish, Red Fish, Blue Fish and then played
interactive board games based on those titles. On March 28, Missy visited two classes of
25 first graders and a combined class of 50 kindergartners at St. Patrick Catholic School.
She read three stories and presented book talks on 15 new books.
20. Library Assistant Brandon Tiongison presented a STEAM-inspired lesson on electricity,
along with a paper circuit activity to 100 students at Aviara Oaks Elementary's Pi Day
event on March 14.
21. On March 27, Teen Services Librarian Ashleigh Hvinden and Library Assistant Sheri
Hanlon conducted a Dove Library tour for 11 MiraCosta digital photography students
and one instructor. The pair assisted the individuals with the library card sign-up
process, showed off the Children's Garden and gave them a detailed overview of the
Exploration HUB and library resources.
22. The Books To Go book bike team made their way around town in March. On Marc·h 12,
book bike staff visited the Carlsbad Senior Center and spoke with 75 seniors as they
promoted services and programs. On March 21, Lead Librarian Darin Williamson and
Librarian Missy Shaw teamed up to provide preschool storytimes for four classes at
Pilgrim Children's Center totaling 80 children. Later, they rode the bike to present a
storytime to 23 preschoolers and their teachers and parents at Parks & Recreation's
Kruger House. On March 27, staff visited the State Street Farmer's Market and spoke
with more than 300 people and handed out more than 50 free books. On March 28,
book bike staff teamed up for afterschool visits to Valley Middle School and Magnolia
Elementary and interacted with approximately 40 children.
4
LIBRARY BOARD STATISTICS
March 2019
Reference, Circu lation, Visitors
Reference Questions Mar-18 Feb-19 Mar-19
1 Dove Library 12,631 4,673 10,086
2 Cole Library 7,874 9,271 6,192
3 Library Learning Center 667 515 578
4 Total 21,172 14,459 16,856
Technology Assistance Mar-18 Feb-19 Mar-19
5 Dove Library 3,050 1,399 2,583
6 Cole Library 2,163 2,278 1,762
7 Librarv Learning Center 272 208 261
8 Total 5,485 3,885 4,606
Circulation Mar-18 Feb-19 Mar-19
9 Dove Library 57,114 48,478 55,218
10 Cole Library 32,927 28,894 32,631
11 Library Learning Center 1,447 1,218 1,445
12 eAudiobook Downloads 3,433 4,516 4,955
13 eBook Downloads 4,608 5,160 5,660
14 eMagazine Downloads 991 2,073 2,220
15 Audio Streaming* 731 378
16 Video Streaming* 824 800
17 Total 100,520 91,894 103,307
Peopl e Cou nt Mar-18 Feb-19 M ar-19
18 Dove Library 31,248 27,915 31,208
19 Cole Library 22,081 21,055 21,048
20 Library Learning Center 4,879 3,988 3,909
21 Total 58,208 52,958 56,165
Programs and Technology
Library-Sponsored Programs Mar-18 Feb-19 Mar-19
22 Pre-School Programs 87 75 82
23 Attendance 3,798 3,176 3,558
24 School Aged Children's Programs 38 46 49
25 Attendance 749 1,265 1,135
26 Young Adult Programs 9 11 9
27 Attendance 31 54 53
28 Adult Programs 74 80 76
29 Attendance 1,220 1,852 1,973
Technology Usage Mar-18 Feb-19 Mar-19
30 Computer Use 7,559 7,596 8,055
31 WiFi Use 9,188 12,150 13,232
32 Webpage Views 44,191 40,468 40,587
33 Database Usage 7,216 6,643 7,206
Facility Meeting Room Use Mar-18 Feb-19 Mar-19
34 Events 74 76 74
35 Attendance 5,236 4,835 4,650
Volunteer Hours M ar-18 Feb-19 Mar-19
36 Total Hours 1,500 1,225 1,303
* Video and Audio streaming added to monthly stats effective Dec. 2018. Two new streaming services launched to
patrons on Dec. 3, 2018.
City of Carlsbad
Library Board of Trustees Work Plan
Fiscal Year 2019-2020
I. Mission Statement
ITEM #6
The mission of the board of library trustees is to advise the city cou ncil in matters pertaining to
li brary services, as well as t he rules and regulations necessary :to.operat e the library. ✓""«%~?,
ii.ff/$?
,/4 X}>.>' II. Composition ,(f:.l~?t::,.
,;t~~Y;~;::: •·❖,?h"'.,<!«lf.'W,;.'7 -✓,:;:fz:, "'0,;{:? ·•:;:%.: >
The board of libr_ary trustees shall consist of five m:Jrti,bers, appot@';g by t he mayor with the . . A;::-,,.w,(" ·<:::::?: approval of the city council. ,,t.r@/::,f" ❖-:':ff
.• 1::0:,:.;;;:, <Y@✓ X«~❖Y~· ~ -~1.:::-, ??.
Ill. FY 2019-2020 Goals & Tasks ··,~t~,. .4f✓.. • v. •& ✓.ti:W @:. . . .,. ·Y~~ ,9-5;~-:r,-;it~, The City of Carlsbad Library Board oj ?.1fwstees has seleete~~o focus on the following goals and ",;%::f@:•;;, ·1;:1~ tasks: ~&,t=l,®;;.:» ?<~.
• Appoint one of its members as chair of the board to serve for a term of one year
• Provide to the city council for its approval an annual work plan of activities to be
undertaken and a subsequent report of its accomplishments}
,.,:,1:✓/--"❖"~-....... ·· •·-..~~.-;r-~,::.:v;:, ?;?/'.~ ,:;.:;~;-~<u/ ·;r,,,:;,~~-E.,,.,r?',.•,
• Review and apprcfve ruH~staAd regula-tfo_• n,~orJ lie lfffi?ffyzas developed and revised from 1.,¾'.Z· ·vm::c '=~::CW$.::::::' c;-;.;,:p time to time ··•-,;W?. ,;:~-~«_::r;:x:/ · lf::@::c :r,-1' c.:-v,,,
• Review and app}itet he 1].b'f,#tv~i~-respon;§~t o the California Public Library survey . • '0:'@,:::; .-?10./k,,,,,,.,,,;,. ::"Z0.:,. .
SU Q}J!'..WteaJaFIJl_ u __ ally tQj_t~;.~l e'afifotnr·a· >,;> .•. t. ate ~jijr:.,a ry ✓w~3?a:W%,:',;. <{~~P. . ·«wt»:-. '0"t-. . • )~e~¢1ve rep·or{$·~0.n and•qia!l'.l.tain knov'll:~dge. 'bf library services and programs: m4p ,,;I'@:,. 1::-;-;;::;g. c,;;,,,?f:r"
·;;;~_w o serve as··~(iaJ5on ff{}'.,ffl;;th .. e comnfuitfty on its needs and interests -'@~ ~:«=~j<'~ -'"~«~ 04&0 serve as an,..if@t;>.assa cl ~fit~. the community in promoting library services 'h,"~ '::'{m U,'9 >,
• Rece'fit~,an annual redo.it:,on saf~f@;and security of library facilities
• Provid~~i'timunity pe~W ective o;·issues and interests related to library service delivery ''it½,, w . ' and facilities@:-. ,
• Provide reco~l!J..d,~Ji~:..IJti/on the proposed budget and use of community contributions
-.. .,,~-74 .. ,.,,..,.r-:~❖r for the delivery df~IJUJ~Y services
_•_Maintain awarenes?'fil and promote community support of the library, and of
opportunities to collaborate with other community partners
• Promote progressive and innovative delivery of services to ensure the library remains in
the forefront of community life
• Advise the city council on resource sharing among library jurisdictions
• Provide community perspective in the strategic planning of library services
• Participate in relevant events, community meetings and conversations on behalf of the
board of library trustees
• Serve on relevant city committees as a representative of the board of library trustees
ITEM #6
Chapter 2.16
BOARD OF LIBRARY TRUSTEES
Sections:
2.16.005 Created.
2.16.010 Membership-Appointment-Terms.
2.16.025 Monthly meetings.
2.16.030 Special meetings.
2.16.035 Quorum.
2.16.040 President.
2.16.045 Record of proceedings.
2.16.050 Rules, regulations and bylaws for the administration of the board.
2.16.055 Administration of trusts-Receipt, holding and disposal of property.
2.16.060 Recommendations to city council.
2.16.070 Purchase of real property-Erection or rental and equipment of buildings or rooms.
2.j_ij,Q7.fi.;.z .... State public;iti.ons,-:;,.. ,.., .. •. ,•.•.•.·, .. •,.•,•,•.•.•.•. •,·•-•.-,-.-...,.• •,•, .,...,,,,,,•, ~:~lit~iN::~l?:;~~:~~ ~~t~!:!f~t~~~~-:f:r Rif::~ ~i1;~1f;;~ff~:~j ~~~!~rt;11~~1~if:;t)5
2.,.E!;090 An.r;iual rep<if,:-·,:;;;:~ ,:.:-;; -:-:-'-: ,: •❖: •• •.•,•
2J ~;'095 Saf~fy, preslcyation ari'f~pplication'.<if f~~~s not payli:if!e Into library trus(@1d.
2.~~:;105 Fref (i~e of jiiirary by r'.~ii°Jdents anc't6onrii:~'ident taxpjiy~rs-Excluslons. ~:?:
2J~t110 Co~i~i\'cts fqf j~nding:f6'oks with rj~lghbofi°,5g municipif!ities or county-%:; .,:It c:11;;::,,~,, ,,:{&I\ [IJ/fJ@ I
The;Ward of libri{iyJrusteiff-s creat~ij\o r,a~-~9~°!Kf ~ifQJ1fir?:r:Y,J9l4, f§:9.~?.§.1,.~9.QMRr9.-.N~: ... ---·
1691t[;r;i;f ?:tif Jr,· ~~l -,{~t /l~ ll ~:I: ~Illll
2.16.'0fO •,·, ·-··Membershi~Appolntment.:a:cTer'iJjs. ·.;,:._. '•.,.· •.;.,.;.
The board of library trustees shall consist of five members, appointed by the mayor with the approval
of the city council. The trustee shall serve a four-year term. Trustees may serve no more than two
complete terms. If a vacancy occurs as a result of a trustee leaving the board before the end of jhe
trustee's term, the successor shall serve for the remaining term of his or her predecessor. (Ord. CS-
036 § 1, 2009; Ord. NS·176 § 7, 1991)
2.16.025 Monthly meetings. .,_
Commented [HP1]: Seek alternative language from City Attorney to reflect advisory nature of board
Boards of library trustees shall meet at least once a month al such times afl~as they may fix ·. · ~---------~-'---'-'--'--~-~
by resolution land in accordance with City Council direc!ioa. (Ord. CS·036 § 1, 2009; Ord. 1072 §_ 61 ..•. ,-· Commented [HP2J: Or a_ltemative language offered by
~g Spesial meetifl!}S,
S13ecial meetings may be called al any time by UJFee trustees, by written nolice served u13on each
A'!ember at least U:iree hours before lhe tiffie specified for lhe f3F8f3GSed meeting. (Ore. CS OJ€i § 1,
2009; Ore .1072 § 7L ............................... , .............................................................. :.,.-
2.16.035 Quorum.
A majority of the board shall constitute a quorum for the transaction of business. (Ord. CS·036 § 1,
2009; Ord. 1072 § 8) .
Quality Code Data 1/22/2019, Page 1
City Attorney in conformance with CMC 2.1!_;.020
.. , · ..
Commented [HP3]: CMC 1.20.020 guides special meetings for city council, applicable lo all boards and
commissions. No need to repeat here
2.16.040 President.
The board shall appoint one of its members president, who shall serve for one year and until his
or her successor is appointed, and in his or her absence, shall select a president pro tempore.
The president shall serve as chair of the board, and in his or her absence, the president pro
tempo re shall serve as vice-chair of the board. {Ord. CS-036 § 1, 2009; Ord. 1072 § 9)
!2.16.045 Record of proceedings.
The board of library trustees shall cause a proper record of its proceedings to be kept. {Ord. CS-
036 § 1, 2009; Ord. 1072 § 10t_ ___ .......................... ·-·--········-··-···-· ·······-·--··--·-··-····-···-··--·-Commented (HP4]: CMC 1.20.080 guides minutes for
city council, applicable to all boards and commissions.
Confirm with City Attorney whether language is 2.16.050 Rules, regulations and bylaws for the administration of the board. consistent with master ordinance/needed here
The board of library trustees may make and enforce all rules, regulations and bylaws necessary
for the administration of the board of library trustees and all property belonging thereto. (Ord. CS-
174 § 2, 2012; Ord. CS-036 § 1, 2009; Ord. 1072 § 11)
2.1~~~-~5.:=;;:::::/~~minis!rati~-%~Hf.~~1-~.:-Receipt! holg_\n?:and dispos,l,:?,f}?,WP,;!!.~Y•;:,:::=::::,:;:}:~:?::::::::::::::::
Su9.1x:C.!:JgJ1!i~;S9,Unc,1 ap1]!-~'.-✓-?]i~!!J~::.~.9ard of hbra\YJr.Y?tees may ~:9m.l_!)J,S.fatc:.~nY,JJQS._!;<{~:9,1~t~.stw
creJ~t~d for tfiEi::!>~refit oq~jl librafy,;::J!nd receive]tfgi_fl, devise, :~r;:;bequest and holdij_lJ°itrust or
oth'ieffy.>ise, propft'W. situate.9Jin this sf~.te or elsewMfe'.?f!t1d where r'i¢.t'otherwise provide'.~~):fispose
of M~: property fcf{{he be~:;;(it of the:i/6:rary. (Ordi::i;;S~()3.6 § 1, 20d9{0rd. 1072 § 12) /:::?
2.1 ~tiko ReJ t !tndt.1/~n~ .wiw1
:ouncll. [il \ir\ :~liliiL:;;:;:;::~:;:;. !l~l~;
Th~_f oard of librafy_:trust~ef fuW:ri)ake recorfiiji"endaticiti:s to the[~i_ly;¢9Mri:ciJ and advi~$)he city
co@~il in matter{p~rtainf@ to th~~f9.llowing: ff_ ...... }':;;:. :{} · · · · · //
~• 11::;:~itl11::1::~1cl1:::~Jr,,, .. , 1
D. (ffifflJJi~:ability anld:Jsirabilit/bf:tacitifi~s of the city'@}aryJ / ft
E. The amounts of moneys required to operate the library;
F. Policies related to the administration of the city library. (Ord. CS-174 § 3, 2012; Ord. CS-036
§ 1, 2009; Ord. 1072 § 13)
2.16.070 Purchase of real property-Erection or rental and equipment of buildings or rooms.
Subject to city council approval, the board of library trustees shall have the authority to purchase
real property, and erect or rent and equip, such buildings or rooms as may be necessary, providing
they have sufficient funds in the "library trust fund" provided for in Section 3.24.020. (Ord. CS-036
. § 1, 2009; Ord. 1072 § 15)
2.16.075 State publications.
The board of library trustees may request the appropriate state officials to furnish the library with
copies of any and all reports, laws and other publications of the state not otherwise disposed of
by law. (Ord. CS-036 § 1, 2009; Ord. 1072 § 16)
2.16.080 Borrowing library materials.
tThe board of library trustees shall authorize the library and cultural arts director to borrow library
materials from, lend library materials to, and exchange library materials with other libraries, and
Quality Code Data 1/22/2019, Page 2
may allow residents and nonresidents to borrow library materials upon such condition as the
board may prescribe subject to City Council approval of applicable fees. !(Ord. CS-164 § 16, 2011 ~------·.
Ord. CS-036 § 1, 2009; Ord. 1072 § 17)
2.16.085 Incidental powers of board.
The board of library trustees may do and perform any and all other acts and things necessary or
proper to carry out the provisions of this chapter. The board of library trustees shall further have
the power to promulgate and adopt rules and regulations pertaining to the city library. (Ord. CS-
17 4 § 4, 2012; Ord. CS-036 § 1, 2009; Ord. 1072 § 18) .
2.16.090 Annual report.
The board of library trustees, or if there is no board of trustees, then the library and cultural arts
director shall, on or bet-ore aeiitember ~O. in each year by the prescribed deadline, report to the
legislative body of the municipality and to the state librarian on the condition of the library, for the
year ending the 3oth day of June preceding. The reports shall, in addition to other matters deemed
expedient by the board of trustees or library and cultural arts director, contain such statistical and
othff.J1@&~-!.i?.~ as is defi1!~f~~~!r.~ble by the st~fJi?rarian. Fo@ !{@fti~~~. f~If~ii!K!19,fof.!~~
maf :~enc1·:toJ ~~-:severafJ?.9arcls·:9J)~ustees or !i,~t~rY. and cultU(.?_r arts•'director'·1rist(\J:g,!1dnlN 1r
que:s\ion blank"(~9 as to::9.l?tain thej !'iaterial for -~J :<;i_ijJparative st,ifgy of library conditi_c>fi.s in the
sta:i~i_:(Ord. CS4 f5.4 § 16ft p11; Ord{CS-036 § 1}:200Q} Ord. 107.i;§ 19) f=, tr ti~\ ~~~r~ if r }t~r ·ii~r. t{~ ti~~
12.16.095 Safety-;preservation an·d application of funds· not payable into library trust fund.
If payment into the library trust fund or other fund is inconsistent with.the conditions or terms of
any gift, devise or bequest, the board of library trustees shall provide for the safety and
preservation of the funds, and the application thereof to the use of the library in accordance with
the terms and conditions of the gift, devise or bequest. (Ord. CS-036 § 1, 2009; Ord. 1072 § 22). _ .. --· tf .--~it~? tif~ \~f\ i{V {th !t) tlf ··-
2.19;1Q~:-:-:-/.1:.r.~fuse of lilifiiry by resfd_ents:·~ijd nonresideij(t:3xpa#i-s-Exclusions. !}{
Ev{rf 9i_!f l[_l:iraiy establi~~/d pursua~Ho ~~!~ chapter sha.lJ),?.e fo:r.~~er free to the res!M nts and
nonfesiderit taxpayers oftfie municipality, subject always to·such··rules and regulations· as may
be made by the board of library trustees. Any person who violates any rule or regulation may be
fined or excluded from the privileges of the library. (Ord. CS-036 § 1, 2009; Ord. 1072 § 24)
2.16.110 Contracts for lending books with neighboring municipalities or county-
Compensation.
The board of library trustees and the legislative body of any neighboring municipality or the board
of supervisors of the county in which the public library is situated, may contract for lending the
books of the library to residents of the county or neighboring municipality, upon a reasonable
compensation to be paid by the county or neighboring municipality. (Ord. CS-036 § 1, 2009; Ord.
1072 § 25)
2.16.115 Title to property.
The title to all property acquired for the purposes of the library, when not inconsistent with the
terms of its acquisition, or otherwise designated, vests in the municipality in which the library is
situated, and in the name of the municipal corporation may be sued for and defended by action
at law or otherwise. The city council may authorize title to any property acquired for the purposes
of the library to be vested in the board of library trustees. (Ord. CS-036 § 1, 2009; Ord. 1076 § 1;
Ord. 1072 § 26)
Quality Code Data 1/22/2019, Page 3
Commented [HPSJ: Check with City Atlorney on any
conflict with authority of City Council to set fees,
establish revenue. Possible language suggested.
Clarify resource sharing authorities related lo
interlibrary loan, shared agreements
Commented [HP6]: Work with Cily Attorney lo clarify
City Council vs. board authority for acceptance of gifts
and expenditure of gifts to avoid ambiguity in status of
funds held by city vs. funds held in library trust fund.
Request that City Attorney walk Library Board through
some scenarious.
Section:
3.24.020 Trust .fund.
'3.24.020 Trust fund.
Chapter 3.24
LIBRARY TRUST FUND
the revenue derived from all money acquired by gift, devise, bequest and moneys transferred to
such fund by the city council, but specifically excepting money derived from the city tax levy, other
than funds transferred by the city council to the library trust fund for the purpose of the library,
shall be apportioned to a fund to be designated the "library trust fund," and shall be applied for
the purpose authorized in Chapter 2.16. (Ord. CS-036 § 1, 2009; Ord. 1072 § 21l__ ___________________ .. -.--Commented [HP7J: Review language with City
Attorney in tandem with Section 2.16.095
';i~{\
,,,._' \:},
Quality Code Data 1/22/2019, Page4
{city of
Carlsbad
OPERATING BUDGET
Personnel Budget (FT & PT)
Maintenance & Operations
TOTALS
MAINTENANCE AND OPERATIONS
CITY OF CARLSBAD
LIBRA RY BUDGET SUMMARY
FISCAL YEAR 2019-20
Library
$7,295,189
$5,038,385
$12,333,574
ITEM#8 I
Total %
59%
41%
• 1% increase from FY 2018-19, used for training, equipment, supplies and services
SPECIAL REVENUE FUND REQUESTS
• Carlsbad Library & Arts Foundation -Gartner $70,864, Benson $70,000, Cannon $13,301
• Friends of the Library-$99,040 plus $38,185 in-kind= $137,225
PERSONN EL
Library Full-Time Equivalents {FTE)
Library Full Time Positions
Libra ry Part-Time/Hourly Positions
Special Revenue Fund FTE
NEW POSITION REQU ESTS
Library Assistant
2019-20 Requested
46.5 1.0
56.3 3.14
0 0.98
• Position will help support addition of Saturday Hours at the Library Learning Center.
• Primary focus of this expansion is to deepen commitment to the mission of literacy.
• Changing demographics and use patterns are evident at the Library Learning Center and additional
service hours will enhance convenient access.
LIBRARY BUDGET PRIORITIES AND OBJECTIVES
Additional funding has been requested to support the following library priorities and objectives.
Library Budget Fiscal Year 2019-20
Increased access to Learning Center services
Providing Saturday service hours would enable the Library Learn ing Center to sustain existing offerings at
times when community members are available to use the services, while building on family literacy
programming t hat would also allow t he city to leverage additional grant funding opportunities.
Technology planning and support
Technology is now a universal component of all service delivery efforts, and technology projects are
backlogged. The depart ment needs a wholesale assessm.ent of how it identifies, prioritizes, implements,
reso urces and supports tec hnology initiatives, with a strategy to meet newly emerging co mmunity needs.
Commitment to training and development
Working with The Centre for Orga nizatio n Effectiveness on talent development and succession planning,
the department has identified investment in the t ra ining and development of its part-time workforce as
vit al to both continued high quality service delivery and fostering a strong future workforce. Additionally,
there is increased fund ing for conference-related travel and training for all staff.
Resident/user feedback
The department relies on regular community feedback to adjust and design programs and services. A
biennia l survey serves as a consistent assessment tool. In add ition to t his traditional benchmarking survey
effort, the department recognizes ongoing exploration of new ways to receive ongoing, continuous
feedback from the community, in association with the Connected Ca rlsba d initiative. The department
intends to seek opp.ortunities to be a part ofthis effort.
PROPOSED SAVINGS/PROCESS IMPROVEMENTS/REVENUE ENHANCEMENTS
Donated funds are being used to enhance and support Library programs and services:
• St reaming video and music services
• Oversized document scanner for public use supporting genealogical research and general public use
• Ca ree r Online High School program scholarships to support completion of a high school diploma -
local matching funds for scholarships provided by the Cal ifornia State Library
• Furnishings for public areas
• Consumables for technology learning
ITEMS THAT MAY IMPACT FUTURE YEARS
• The department is submitting a budget request for Technology Vision and Strategic Staffing
Assessment. The results of this effort will likely have implications for future technology staffing and
support.
• The recently completed Cole Library redesign project is intended to provide a high level of service for
the re mainder of its usefu l life as a library facility. Long-range planning for expanded library services in
north Carlsbad beyond the next ten yea rs is expected to be examined with the larger Civic Center
study currently underway.
• The department will submit a recommendation to eliminate the $1 DVD insurance fee . This will resu lt
in the elimination of an ongoing revenue source.
{city of
Carlsbad
FY 2019-20
Library Budget Submission
Fiona Everett & Debbie Jo McCool
April 24, 2019
Overview
• Budget Timeline & Process
• FY 2019-20 Department Budget Submittal
• Supplemental Budget Requests
• Upcoming Public Budget Meetings/ Questions
{city of
Carlsbad
4/24/2019
1
4/24/2019
Budget Timeline
• January -City's Finance Team
• January to March -Division Heads & Stakeholders
• March -Citizen Budget Workshop
• March -Finance Budget Team
• April -City Manager & Budget Team
• April -Library Board of Trustees
•-•~'Y.1 9y & June -Public B~~e_t_M_e_e_t_in~g~s-...■.!!!!!!!!J!~!!!!J!!!!!I--....,.....
{city of .· ,..r·~~~ ' '
Carlsbad
■ Community & Economic Dev
■ Fire & P•olice
■ Li bra rv & Cultura I Arts
■ Non-Departme:ntal
■ Pa rk5 & Recreation
■ Policy & Leadership
■ Public Works
2
• New Leadership
• Base Budget
• Budget Requests
• Mid-Year Process
{city of
Carlsbad
-.... ,., -.,,,.._, -
4/24/2019
New Budget Process
Library Budget Allocation
Operating Budget
Personnel Budget (FT & PT) ,_
Maintenance & Operations
TOTAL
{city of
Carlsbad
library Total%
$7,295,189 59%
$5,038,385 41%
3
Personnel -59% of Budget
Existin
• 46.5 = Full Time ,
• 56.3 = Part Time
{city of
Carlsbad
New Re uests
• 1.0 Full Time
• 3.14 Part Time
Maintenance & Operations -41 % of Budget
{city of
Carlsbad
• Training
• Equipment
• Supplies
• Services
4/24/2019
4
4/24/2019
FY 2019-20 Budget Priorities & Objectives
• Expanded Learning Center Hours
• Optimizing Special Revenue Funds
• Technology Vision
• Professional Development
• Community Feedback
{city of
Carlsbad
·------~----~ .. ~·:··~•-,--•-~--~ , .
. ~· ~-. '/
, ... •,_:-; _;
FY 2019-20 Budget Public Meetings
• May 21@ 6 p.m. Council Operating Budget Workshop
• June 18@ 6 p.m. Public Hearing/ Budget Adoption
{city of
Carlsbad
5
4/24/2019
6