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Home My WebLink About2019-07-24; Library Board of Trustees; Minutes"W' Approved: '3-d'f. { 'J LIBRARY BOARD OF TRUSTEES MEETING OF: DATE OF MEETING: LIBRARY BOARD OF TRUSTEES MEETING Wednesday, July 24, 2019 PLACE OF MEETING: City Council Chamber 1200 Carlsbad Village Drive, Carlsbad, CA 92008 CALL TO ORDER: Chair DeForest called the meeting to order at 4:00 p.m. ROLL CALL: Present: Absent: Trustees DeForest, Hulsart, Larson and Parsons none Staff Present: Heather Pizzuto, Library & Cultural Arts Director Diane Bednarski, Deputy Library Director Fiona Everett, Senior Management Analyst Debbie Jo McCool, Associate Analyst Megan Vanzandt, Senior Office Specialist APPROVAL OF MINUTES: By proper motion, the minutes of the Library Board of Trustees meeting of June 26, 2019 were approved. Approved 4-0-0-0 PUBLIC COMMENTS: None. MONTHLY LIBRARY REPORTS: The board received the monthly library report for June 2019. PRESENTATION BY CHIEF INNOVATION OFFICER DAVID GRAHAM: ITEM #3 The board received a presentation by Chief Innovation Officer David Graham on Connected Carlsbad, the city's Smart Communities Roadmap. SEMI-ANNUAL LIBRARY DONATION REPORT: The board received the semi-annual library donation report for the period of Jan. 1, 2019 to June 30, 2019. DIRECTOR'S REPORT: Director Pizzuto briefed the board on a variety of topics: an update on recruitments and launching of Saturday hours at the Library Learning Center, along with upcoming agenda items, the cafe grand opening on Aug. 10 and Staff Development Day on Nov. 19. Page 2 of 2 Library Board of Trustees Minutes of the July 24, 2019 Meeting By proper motion, the board approved placing the election of Chair and Vice-Chair, and the appointment of a representative to the Carlsbad Library & Arts Foundation on the September agenda following the City Council's appointment to the vacant Trustee position. Approved 4-0-0-0 FOUNDATION REPORT: Representative Larson advised of the Foundation's continued planning and outreach efforts for the upcoming Sept. 21 "Night at the Library" gala. FRIENDS OF THE LIBRARY REPORT: Representative Hu Isa rt advised of the first FY 2019-20 Friends meeting held last week; Karen Smarr is the new treasurer. NORTH SAN DIEGO COUNTY GENEALOGICAL SOCIETY REPORT: Board Liaison Sue Madsen summarized recent and upcoming programs and events, along with information regarding the use of funds recently donated to the society to support library services. LIBRARY BOARD COMMENTS/ANNOUNCEMENTS: None. ADJOURNMENT: By proper motion (Parsons/Hulsart) and vote the meeting was adjourned at 5:07 p.m. Respectfully submitted, ~f. Senior Office Specialist Systemwide ... Monthly LIBRARY Report for June 2019 ITEM #5 1. The 2019 Summer Reading Adventure program for adults, teens, children, including toddlers and babies, began on June 17 and will run through Aug. 11. This year's theme is "A Universe of Stories," and the program has expanded from seven to eight weeks. This is the second year where participants can record and track their progress on line, using the Beanstack application. During the first four weeks of the Summer Reading Adventure, nearly 3,000 readers have enrolled in the program. These readers have already logged 575,191 minutes of reading! The most popular Summer Reading program in June was the Party Puppet Show, where puppets danced and sang, encouraging the kids to join the fun. Nearly 350 people total attended the show at all three library locations. CCL, Dove Lane ... 2. Community Relations hosted several well-attended events in the Schuman Auditorium in June. On June 1, more than 180 people attended a film screening with documentary filmmaker, photographer and author Karin Muller. Muller shared a director's cut of her film China: Beyond the Great Wall. Attendees enjoyed the opportunity to ask Karin about her adventures filming and traveling in China. On June 9, 76 people attended the Around the World Author Adventure featuring four acclaimed authors, Judy Bernstein, Eldonna Edwards, Kimberly Robeson and Kris Waldherr. And on June 23, nearly 200 people enjoyed a summer concert with Zydeco, blues and Cajun music by library favorites The Bayou Brothers. Georgina Cole ... 3. The Summer STEAM program is in full swing, and the June 18 program at Cole Library introduced moonscape craters. Staff read books about the moon and shared photos of the moon's surface with the 48 attendees. Next, kids created moon paintings with white paint and flour and then experimented with making craters by dropping different sized objects into a large pan of flour-covered by a layer of rice. Attendees discussed the differences and compared their craters to photos of the moon. 4. On June 22, 28 people attended Grow Your Garden at the Cole Library. Jay Klopfenstein, from the Carlsbad Community Gardens, presented a workshop advising on "Planting for Pollinators" to help grow a holistic garden to attract butterflies. Participants exchanged lettuce, tomato, red pepper, and other plants, and then potted succulents to take home. Monthly Library Report for June 2019 Learning Center ... 5. Approximately 60 tutors, learners, family members, and friends enjoyed Literacy Services' annual celebration on June 2 at the Carlsbad Senior Center. The event was held to congratulate our literacy learners on their accomplishments, recognize our volunteer tutors for their outstanding dedication, and thank the city for its support. The program included a slideshow of Literacy Services' events in the past year, followed by remarks from Library & Cultural Arts Director Heather Pizzuto. Guests heard from tutors and learners on how the literacy program has changed their lives. The program has given learners the skills and confidence to pass the citizenship test, learn to write and to help their children. 6. The 2019 Summer Reading Festival and Concert was held at the Library Learning Center on June 20. Approximately 172 adults, children and teens attended and celebrated the beginning of the Summer Reading Adventure program. A total of 15 community organizations and city departments were represented at the festival. Adults and children of all ages enjoyed a dance performance, light refreshments, as well as a variety of crafts and activities provided by the Library & Cultural Arts Department and Parks & Recreation. After the festival, 42 community members enjoyed a concert featuring guitarist and percussionist Jimmy & Enrique's mix of world rhythms. 7. The Learning Center's partnership with a Sage Creek High School student on her Genius Project, Reading Around the World, kicked-off on June 18. The program gives children in grades K-5 the opportunity to travel and explore six different countries around the world through stories, music and crafts. The feedback from community members has been overwhelmingly positive, with many parents commenting on the enriching experience their children had attending the programs. 8. Several Learning Center staff traveled to the Los Angeles Public Library on June 5 to learn about their drop-in tutoring program. The visit was funded by the California State Library as part of an information-sharing program among literacy programs throughout the state. Staff received a tour of the library, and Los Angeles Public Library staff shared information about their successful programs. In addition, the California State Library provided funding for two literacy program coordinators from California libraries to visit the Carlsbad City Library Learning Center on June 28. Major topics of interest to the June 28 program participants were the Learning Center's marketing, tutor training and assessment. Outreach and Community Connections ... 9. On June 28, library members staffed an outreach table at the season's second TGIF Concerts in the Park event. Staff talked to a total of 134 people about library services and programs, especially the Summer Reading Adventure, and gave out "Libraries Rock!" book bags along with children's patriotic "dog tags" to celebrate the upcoming Monthly Library Report for June 2019 Independence Day holiday. Library staff will be at each of the upcoming TGIF Concerts to share library services. 10. Staff members visited several schools and businesses in June. On June 3, Librarian Missy Shaw attended the Calavera Hills Elementary School assembly and spoke to 480 students about the Summer Reading Adventure. On June 3, Library staff conducted a storytime for 16 people at Mendocino Farms, a new "farm to table" restaurant in Bressi Ranch. On June 4, Children's staff presented storytimes for 46 children at Discovery Isle Preschool. Learning Center staff attended a meeting for Spanish speaking parents at Calavera Hills Elementary School on June 10. Staff shared information on library programs and services, promoted the Summer Reading Adventure Program and answered questions in Spanish to a group of 20 parents. 11. The Books To Go team started their summer outreach on June 4 at the Village Voices meeting where City Manager Scott Chadwick was a speaker. On June 6, staff visited Valley Middle School and Magnolia Elementary School to promote the Summer Reading Adventure to students. Staff spoke with 67 middle school students and 94 elementary school students. On June 11, staff visited the Senior Center and shared information with nearly 40 seniors, who enjoyed picking up copies of popular mysteries and thrillers. On June 14, staff visited the beach and spoke with nearly 40 residents and visitors about library services. Summer Festival attendees of all ages appreciated the opportunity to choose a free book from the book bike on June 20. 12. Library staff attended the Community Resource Fair & BBQ at the La Costa Paloma apartment complex on Dove Lane on June 27. Staff shared information about Library & Cultural programs with approximately 25 residents. 13. Library staff gave a variety of class tours at Cole Library in June. More than 160 students from Carrillo Elementary, Hope Elementary, Buena Vista Elementary, and Mission Estancia Elementary School learned more about the library's programs and services. LIBRARY BOARD STATISTICS June 2019 Reference, Circulation, Visitors Reference Questions Jun-18 May-19 Jun-19 1 Dove Library 12,541 9,902 8,564 2 Cole Library 7,225 5,573 7,185 3 Library Learning Center 670 404 672 4 Total 20,436 15,879 16,421 Technology Assistance Jun-18 May-19 Jun-19 5 Dove Library 2,643 2,827 2,945 6 Cole Library 1,909 1,609 1,943 7 Library Learning Center 251 184 276 8 Total 4,803 4,620 5,164 Circulation Jun-18 May-19 Jun-19 9 Dove Library 61,759 53,270 57,880 10 Cole Library 31,147 30,959 32,238 11 Library Learning Center 1,093 976 1,089 12 eAudiobook Downloads 3,269 5,588 5,905 13 eBook Downloads 5,154 6,467 6,395 14 eMagazine Downloads 871 2,482 2,059 15 Audio Streaming*1 338 555 16 Video Streaming*1 1,031 998 17 Total 103,293 101,111 107,119 People Count Jun-18 May-19 Jun-19 18 Dove Library 31,923 30,396 30,919 19 Cole Library 23,240 20,834 21,468 20 Library Learning Center 4,776 4,014 3,745 21 Total 59,939 55,244 56,132 Programs and Technology Library-Sponsored Programs Jun-18 May-19 Jun-19 22 Pre-School Programs 25 75 32 23 Attendance 1,062 3,256 1,482 24 School Aged Children's Programs 34 37 42 25 Attendance 1,323 1,379 2,136 26 Young Adult Programs 8 12 9 27 Attendance 77 353 121 28 Adult Programs 79 82 77 29 Attendance 1,457 2,204 1,896 Technology Usage Jun-18 May-19 Jun-19 30 Computer Use 7,848 7,477 7,445 31 WiFi Use *2 3,214 12,375 11,182 32 Webpage Views 52,360 41,634 45,567 33 Database Usage 6,761 6,876 7,062 Facility Meeting Room Use Jun-18 May-19 Jun-19 34 Events 66 78 67 35 Attendance 6,135 4,884 4,498 Volunteer Hours Jun-18 May-19 Jun-19 36 Total Hours 2,665 1,080 2,676 * 1 Video and Audio streaming added to monthly stats effective Dec. 2018. Two new streaming services launched to patrons on Dec. 3, 2018. *2 WiFi use June 2018 report includes partial data. The reporting service experienced failure on May 15, 2018 and staff continues to work with I. T. to resolve. • •• ""I-. Carlsbad Connected Carlsbad: An Inclusive Smart Communities Roadmap {city of Carlsbad ~y [~,1. I · SMART ~ CITY a. POX ,, We Know Smart Cities IMAGINE LOUISVILLE ~SMART ~. }J CITY . V WIEN BOSTON SMART CITY PLAYBOOK 11.-,.-,.111,,·cn . .,1,11,•i,,.1 .. ,.,,1 J,,,,,,n,.•.,1 ,,.,1,.,.-,1 ~, I,,,~ l)r 1-h,.,,L~, ,,,,1,,,1, .-,·;1,1 l.-,,11,, ,.-~ ,, ~ METRO LAB NETl'IORK ROADMAP CARLSBAD VILLAGE & BARRIO MASTER PLAN Carlsbad Coastal Moblllty Readiness Plan _ .. --.,.. .. -. 5ustain<1ble ,\lo/J/lir.11 l'lt111 We Are SDiart and Ge ting SDiarter 2013 Connected Traffic Signal Network and Management 2017 Carlsbad@ Your Service 2017 Advanced Technology in Libraries 2018 Smart Water Meter Project Completed 2018 Chief Innovation Officer Hired 2019 New Digital Engagement Tools {-.. ~-.,,-~~ , .... -~ ..... . . . ~..,, • I • ;•¼ . · .. ' . ,, amazon echo ··-~ Alw.ays ready, conhected, and fast . Just ask. (ff) iHeart Rf\D10 news ~-stri:s"xrn . 1 ,Sj, 2018 Global Mobile Consumer Survey: us Edition A new era in mobile continues Smart TV Gaming console Video streaming device that you connect to the 1V Wireless speaker/wireless soundbar that does not have a voice asslsta nt Voice-assisted speakers Home camera or· monitoring system/alarm Smart thermostat Connected set-top box or PVR Connected car system Smart lighting systems 9% 8% 8% Home appliance that can connect to the Internet 7% Smart smoke detector •••• 6% Open and close door sensors -5% Pet cameras or monitoring system -5% Hub that links devices within the home -5% Smart lock -5% Smart plug -5% Smart personal ors mart pet tracker -4% None of these ■ 2018 Q. Which, If any, of the following connected devices do you personally own or have ready access to? Base: All respondents ages 18-75, 2018: 2,003. 14% 13% _Note 1: 1(1 the 2018 edition, gaming consoles Include Nintendo switch WIJlchv;,as In-a separate category lri the 2018 questionnaire. In 201s: the ownership of Nintendo Switch consoles was 1 percent. Not_e 2: Smart personal or smart pet tracker, smart loci<, and smart smoke detector were added In 2018; the option for Wireless speal<er/Wlreless sounclbar has peen adjusted In ;2018 with the addition of "thi!t does not have a voice assistant." Deloitte, 46% 36% 31% 26% 20% 25% · DEVICES SYNCED TO SMART SPEAKERS: . . -. . BY Percent of Users MOBILE PHONE El TV 0 STEREO SYSTEM OR SPEAKER !~t LIGHT Q iHERMOSIAT a... SECUmn SYSIEM 0 :REFRIGERATOR i[] . PUWEi SJRIP OR OUTLET -If lllOORBELL ~ LOCK ~ OTHER * Source: Nielsen Media Tech Trender Q2 Survey MINUTES SPENT USING A SMARl SPEAKER Self~Reported Average Number of Mfnute$Spent in a Typical Day ■W£EKOAHHNUliESllSED (MUN) ■WEtKEND·MINUTES usm (MEAn) E~ALY MOJUtlNG LATE MORNING mtRNOO~ URL'flVENIH6 LATEE\llHING 1NlllITTllME (5~M ·B:59A11) . (9AM • 11!591\M) (12PM • 3:50~M) [.fPM • 6:59PM) (7P~Hl:59PM) (12AIA • 4~AMJ Source: Nielsen MediaTech Trender Q2 Survey SMART S:PE.AKER COMMON USES: By Users During a. TypicaI we,ek USiENTOMUSIC. SEAilDfl ~OR REAL-TIMf INfeORMAliON (E.G.. W£ATHER. lRAFFIC) SEARCH FOiR,FAClUAL tH~ORM~JIOM (tG,, il1.l~l~. HISTaRY} UST:EN TO NEWS f l d ij II s CH~TWITH YOUR ~OICEASSISTtHlFOR FUN 1•11~l1t•~ USEALARMUIMERS (9 Source: Nielsen Media Tech Trend er Q2 Survey Three quarters of US citizens believe smart city technology will have a positive impact on their lives with another two thirds (65 per cent) expressing interest in living with smart city technology .• , ••.. · .. ·:- __ -~,.. Build Ca 101101010!0101 11011(}1010101 I 101 101010\0l , -·-~r:- ·····-·:J····. -------------·--··-····-···-·----·- Foster a Vib a Civic Enga ement Cu tu e r 0 es ✓ , ... - • n C -~- Modernize and Strengthen IT Infrastructure • Develop and implement a policy regarding obsolete and noncompliant city devices • Transition to a unified communications platform • Evaluate options for a citywide asset management system • Continue to develop human capital in the IT department Build Capacity for Data-Driven Decision Making • Develop and maintain a data inventory • Establish a data governance team • Create a citywide data governance and management policy • Establish practices to maintain data quality • Develop an open data policy • Identify data sharing opportunities Build Capacity for Data-Driven Decision Making • Develop a business intelligence framework • Establish a data and data-driven decision program • Build capacity for geospatial data analysis • Expand city geographic information systems capacity and use 0 Transition to an Enterprise Resource Planning (ERP) system • Formalize a city-wide operational performance management system Foster a Vibrant Civic Engagement Culture • Expand the use of digital tools for community engagement • Review existing service request technology and consider comprehensive 3-1-1 with online and mobile capabilities • Evaluate and expand use of digital tools to enhance public access to information 0 Evaluate existing public records access portal accessibility and responsiveness • Deploy a digital tool for legislative correspondence • Create an open data portal Enhance Accessibility and Transparency • Review existing city policies to inform the development of a data privacy policy • Consider an age-friendly initiative • Provide connected safety lighting in the Village and Barrio • Consider parking management and wayfinding technology 0 Provide remote training and education opportunities for the residents and staff Enhance Accessibility and Transparency • Support STEAM education and talent pipeline • Create a mobile maker space • Encourage transition of licensing and permitting to effective digital platforms • Simplify customer payment systems • Unify user account identities for the public Promote Safety & Sustainability Through Connectivity 0 Build out the advanced traffic signal controller network • Expand energy efficiency and management efforts • Implement a transportation demand management program • Evaluate last-mile solutions to connect with job centers and improve transit utilization • Develop GIS-based capability for fire response planning "Cities have the capability of providing something for everybody, only because, and only when, they are created by everybody." -Jane Jacobs -# ... .,._ . . •· ,~,-,, , •· I. ''.1o/' · , . -,.,.l _: tl '' ~µ I •.,...!.,. -...... ~i,..,__ . . ' . -1~_-. \.,,_._.'. ', •,·. --~ ,c. ~~~'-\ 'J::\r: • •• • Carlsbad (_ City of Carlsbad City of Carlsbad Library Semi-annual Library Donation Report ITEM #7 Donations Received ~Janu·ary'l, 2019.to June 30, 2019 . . . . . · · : Non-specified: Specified: 2nd Half of Fiscal Year January February March April May June Total 1st Half of Fiscal Year July to Dec. 31 Totals Annual Donation Totals Totals Value Category Amount Contributors $.01-$99 $841.68 58 $100-$249 $100.00 1 $250-$499 $300.00 l $500 -$999 $0.00 0 $1000 -$4,999 $5,625.31 2 Over $5,000 $9,000.00 1 Totals: $15,866.99 63 $631.68 $610.00 Purchase library materials for all libraries $1,000.00 Early Literacy/ Beanstack Chal lenge $4,625.31 Book & photo scanner for Genealogy & Carlsbad Local History $9,000.00 Offset renovation costs $15,235.31 FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18 FY 2018-19 $16.60 $155.40 $932.67 $377.14 $330.15 $589.65 $1,316.30 $8,154.34 $128.04 $9,065.68 $1,178.61 $39,895.16 $57.20 $170.91 $96.34 $215.50 $52.25 $56.97 $275.55 $4,678.77 $10,425.63 $641.56 $253.53 $53.30 $1,057.18 $10.14 $5,667.00 $2,861.45 $353.01 $638.87 $12,436.13 $47,727.67 $12,316.16 $1,357.95 $15,866.99 $2,152.66 $4,099.74 $12,474.73 $4,351.81 $865,174.75 $14,588.79 $51,827.41 $24,790.89 $5,709.76 $881,041.74 Source: IFAS accounts -0014010-5651 (General Fund), 1454010-5651 (Library Gifts & Bequests) Not reported: Funding provided by Friends of the Library, special trusts and endowments managed by Carlsbad Library & Arts Foundation, and cultural arts special revenue accounts. Notes: January 2015 to June 30, 2017 -Pre/Post Carlsbad City Library & Cole Library renovation donation activity FY 2018-19, Oct. 2018, Received one-time trust donation of $861,163.01 from the Rosemary Falkenstein Estate 7/15/2019