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Home My WebLink About2019-09-25; Library Board of Trustees; MinutesApproved: ~ ,o~J.'J -17 MEETING OF: DATE OF MEETING: PLACE OF MEETING: CALL TO ORDER: LIBRARY BOARD OF TRUSTEES LIBRARY BOARD OF TRUSTEES MEETING Wednesday, Sept. 25~ 2019 City Council Chamber 1200 Carlsbad Village Drive, Carlsbad, CA 92008 Chair DeForest called the meeting to order at 4:00 p.m. ROLL CALL: ITEM #3 Present: Trustees DeForest, Hulsart, Larson and Parsons (McBride arrived at approx. 4:20 p.m.) Absent: none Staff Present: Heather Pizzuto, Library & Cultural Arts Director Diane Bednarski, Deputy Library Director Suzanne Smithson, Deputy Library Director Fiona Everett, Senior Management Analyst Debbie Jo McCool, Associate Analyst Barbara Chung, Senior Librarian Sandra Riggins, Senior Office Specialist APPROVAL OF MINUTES: By proper motion, the minutes of the Library Board of Trustees meeting of Aug. 28, 2019 were approved. Approved 4-0-1-0 (with McBride not yet arrived) PUBLIC COMMENTS: None. MONTHLY LIBRARY REPORTS: The board received the monthly library report for Aug. 2019. INTRODUCTION OF NEW TRUSTEE: New trustee, Gina McBride was introduced upon arrival after Ethics training. She provided highlights of her past professional and volunteer experience. SUMMER READING ADVENTURE FINAL REPORT: Senior Librarian (Children's Services) Barbara Chung updated the trustees on the Summer Reading Adventure. She also mentioned the new youth library cards and Baby's First Visit promotion. Page 2 of 2 Library Board ofTrustees Minutes of the Sept. 25, 2019 Meeting ELECTION OF CHAIR AND VICE-CHAIR: Art Larson was elected Chair and Beth Hulsart was elected Vice-Chair unanimously. (5-0-0-0) APPOINTMENT OF A REPRESENTATIVE TO THE CARLSBAD LIBRARY & ARTS FOUNDATION: Gina McBride was unanimously elected representative to the Carlsbad Library & Arts Foundation (5-0-0-0) Dl°RECTOR'S REPORT: Director Pizzuto briefed the board on a variety of topics: recruitments at the Learning Center and implementation of Saturday hours, Schulman Auditorium sound upgrade, Technology Vision and Strategic Staffing Request for Proposals, repairs and possible upgrade to the assisted listening system and upcoming events. FOUNDATION REPORT: Representative Larson discussed preliminary feedback from the CLAF Gala held Sept. 21. FRIENDS OF THE LIBRARY REPORT: No action was taken at the last Friends meeting due to lack of quorum. NORTH SAN DIEGO COUNTY GENEALOGICAL SOCIETY REPORT: Board Liaison Sue Madsen summarized recent and upcoming programs and events. LIBRARY BOARD COMMENTS/ANNOUNCEMENTS: Trustees praised the Gala. Commissioners thanked Trustee DeForest for his service as chair. ADJOURNMENT: By proper motion (Parsons, Hulsart) and vote the meeting was adjourned at 4:34 p.m. Respectfully submitted, sd=1?~e: Senior Office Specialist Systemwide ... Monthly LIBRARY Report for August 2019 ITEM #5 The library's Summer Reading Adventure, A Universe of Stories, ended on Aug. 11. More than 4,200 readers of all ages, from babies to adults, were registered for the program. Participants read for a total of 1.9 million minutes, a 10% increase from last year. Additionally, more than 18,000 reading rewards were earned, readers wrote 1,455 book reviews in the program, and youth participants earned nearly 8,000 books provided by the Friends of the Library. Aug. 5 was the final performance of the Summer Reading Adventure and featured John Abrams' Animal Magic. More than 600 people total enjoyed the magic and live exotic pets at the four shows across the three library locations, with two performances at Dove due to popular demand. Lead Librarian Andrea Hilliard and Librarians Maile McKean, Ashleigh Hvinden and Madelyn Horton applied for and were selected to participate as a team in the Embedded Evaluation in Libraries Institute, a nine-month mentoring program sponsored by the California Library Association and funded in part by a grant from the Institute of Museum and Library Services. The Carlsbad librarians competed with other teams to earn this opportunity, which commences with a Kickoff Institute in Sacramento in early November and concludes in June with a two-day Wrap-Up Institute in southern California. Multiple workshops over the nine-month interval will offer a deep dive into data analysis and its application to evaluating library programs. Teams will focus on evaluation knowledge and skills, embedding evaluation in our library, and developing a network of like-minded peers throughout the state. Library staff stuffed 75 book bags in preparation for the launch of the new program Baby's First Visit to the Library. This ongoing program encourages new parents to bring their baby to any Carlsbad City Library location to receive a free bag filled with information about library programs and services for all ages, a board book for their baby and facts about the importance of reading to babies. The annual Kindergarten Kick-off programs were held at Dove and Cole Aug. 15 and Aug. 22 respectively. Children listened to stories about the first day of kindergarten and were encouraged to test their kindergarten readiness with fun crafts. There was a total of 38 participants at both programs. Teens enjoyed two Marvel Comic-themed Escape Room events in August. Twenty-three teens total worked in teams to solve puzzles and riddles, "escape" and earn a reward. The Aug. 7 event was held at Cole Library, and the Aug. 30 event was at Dove Library. CCL, Dove Lane ... The last of three teen talent shows hosted by the library took place on Aug. 8 in the Schulman Auditorium. More than 10 teens performed for an enthusiastic audience. On Aug. 6, six performers from the July Teen Talent Show had an opportunity to perform on Channel 8 Monthly Library Report for August 2019 Morning Extra News and wowed the newscaster with their dancing. Watch the clip: https://www.cbs8.com/artic1e/news/loca1/morning-extra/carlsbads-got-talent-ta1ented-teens- from-grades-7-to-12-show-off-their-skills-on-august-8-at-7pm/509-f 43cecfl-03e4-4e05-89b8- 758c603fa515 On Aug. 3, negrly 150 people attended a talk in the Schulman Auditorium led by television personality, author and attorney, Kenyatta Berry, best known for her role as a host on PBS' Genealogy Roadshow. Berry spoke about and signed her book, The Family Tree Toolkit, and provided recommendations for those interested in researching their family as well as tips on using storytelling to enhance family stories. The event was supported by the North San Diego County Genealogical Society, Friends of the Carlsbad Library and Carlsbad Library and Arts Foundation. Three members of the Genealogy division staffed a table to promote the library's genealogical resources and answer patron questions. On Aug. 26, the library hosted a concert featuring award-winning musicians Los Pinguos. The musicians came to the United States from .Buenos Aires, Argentina, and performed a mixture of Latin rhythms, reggae, cumbia and rock. A full house of nearly 200 enjoyed the upbeat concert, dancing in the auditorium as the concert came to an end. The Good Life Travel Lectures were held three Tuesday afternoons in August on the topics Wine Regions of France, Online Travel Planning Made Easy and Art & Architecture of Northern Spain: Visual Treasures Along the Camino. More than 300 people total attended the three lectures. Georgina Cole ... Library staff organized the swap tables where succulents and seeds were provided at the Aug. 24 Grow Your Garden program. There were 23 attendees, and 10 people planted their egg cartons with seeds provided by the library. On Aug. 27, 78 people attended the Genealogy Program Meeting in the Council Chamber for Jane Neff Rollins' presentation on documenting deaths without death records. Learning Center ... Community Outreach Supervisor Lizeth Simonson collaborated with the city's Spanish-speaking_ outreach consultant to survey and engage Spanish-speaking families to participate in the conversations related to the Community Vision that the city conducts every 10 years. Thirteen parents were interviewed at the Learning Center, and four library users provided their phone number and agreed to be interviewed by phone. The Summer Youth Literacy Program concluded the week of Aug. 5. Six students finished the program, and five have completed their post-assessment, with all five showing improvements. Ten students will remain in the Early Childhood Literacy Program for the fall session which is set to start the week of Sept. 9 with 12 tutor/student teams. Monthly Library Report for August 2019 Outreach and Community Connections ... f On Aug. 2, 9 and 16, library staff hosted an outreach table at TGIF Concerts in the Parks events. Staff talked to nearly 500 people total about library services and programs and gave out information and fun giveaways. On Aug. 14, library staff met with Jefferson Elementary School Principal Carla Bos. The group talked about collaboration and outreach opportunities at the school. Staff then attended the first and second day of registration for the school on Aug. 19 and 20: They talked to nearly 200 parents about children's program and services, promoted Homework Zone, and the various reading clubs for children and tweens. During the week of Aug. 19, teams of library staff attended registration events for Calavera Hills, Aviara Oaks Middle School and Valley Middle School. In total, they met with more than 300 students and parents, signed up 25 individuals for library cards, gave away free books, spoke about teen programs, and highlighted the online resources the library provides. The Books To Go team had an active August, visiting more than 10 locations with the book bike. Staff visited their usual locations at the Carlsbad Senior Center, Villages Voices meeting, beach route, LePort preschool storytime, and Farmer's Market. In addition, they also attended the Carlsbad Music Festival, annual Art in the Village, Flicks at the Fountain, and Valley Middle and Magnolia Elementary Schools. In total, the team spoke with nearly 650 people about library services, programs and eResources. On Aug. 27, Library Assistant Mayra Turchiano visited the MAAC Project preschool program located at the Laurel Tree Apartments and shared information about the library services and children's program with 17 parents. On Aug. 30, Librarian Missy Shaw gave a tour to a group of 11 students from Le Port School. They listened to a story about library etiquette, toured the library, visited the book bot, and completed a scavenger hunt. LIBRARY BOARD STATISTICS August 2019 Reference, Circulation, Visitors Reference Questions Aug-18 Jul-19 Aug-19 1 Dove Library 10,741 10,870 9,305 2 Cole Library 6,590 7,313 6,565 3 Library Learning Center 726 606 682 4 Total 18,057 18,789 16,552 Technology Assistance Aug-18 Jul-19 Aug-19 5 Dove Library 2,949 2,810 2,457 6 Cole Library 2,165 1,844 1,882 7 Library Learning Center 395 278 453 8 Total 5,509 4,932 4,792 Circulation Aug-18 Jul-19 Aug-19 9 Dove Library 59,970 62,078 57,560 10 Cole Library 31,444 34,356 30,637 11 Library Learning Center 1,292 1,291 1,155 12 eAudiobook Downloads 3,893 6,073 6,100 13 eBook Downloads 5,620 6,766 6,743 14 eMagazine Downloads 982 3,346 1,346 15 Audio Streaming*1 493 446 16 Video Streaming*1 1,218 1,532 17 Total 103,201 115,621 105,519 People Count Aug-18 Jul-19 Aug-19 18 Dove Library 33,616 35,573 33,819 19 Cole Library 22,146 24,940 21,537 20 Library Learning Center 5,157 4,887 4,027 21 Total 60,919 65,400 59,383 Programs and Technology Library-Sponsored Programs Aug-18 Jul-19 Aug-19 22 Pre-School Programs 10 63 18 23 Attendance 519 2,729 1,005 24 School Aged Children's Programs 18 49 28 25 Attendance 1,073 2,498 1,487 26 Young Adult Programs 6 21 15 27 Attendance 153 261 525 28 Adult Programs 90 66 78 29 Attendance 1,670 1,524 2,325 Technology Usage Aug-18 Jul-19 Aug-19 30 Computer Use 9,693 13,363 8,271 31 WiFi Use 10,244 8,057 12,130 32 Webpage Views 39,252 46,591 42,919 33 Database Usage 7,205 7,575 6,777 Facility Meeting Room Use Aug-18 Jul-19 Aug-19 34 Events 45 55 48 35 Attendance 3,459 3,182 3,490 Volunteer Hours Aug-18 Jul-19 Aug-19 36 Total Hours 1,718 3,448 1,414 * 1 Video ond Audio streaming added to monthly stats effective Dec. 2018. Two new streaming services launched to patrons an Dec. 3, 2018. 2019 4,2 ~~c' 439 ~----.... /1" Library Programs 15,016 Program Attendance • • • • • • ~~ ~ Library Visits Ccarlsbad · CityLibrary www.carlsbadlibrary.org 28,117 Items Checked Out