HomeMy WebLinkAbout1962-02-20; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRF&TORS OF THE CARLSBAD MUMXIPAL
WATER DISTRICT HELD FEBRUARY 20, 1962, AT 2698 STATE STREET, CARLSBAD, CALIFORNIA
AT 2:OO P.M.:
President Kelly called the meeting to order at 2:12 P.M. with Directors Carnohan,
Coe, Greek and Maerkle answering roll call. Also present were Acting Manager Kubota,
Engineer Clayton, Pipeline Superintendent Tucker, and Office Secretary. Mr. T. Bruce
Smith, who served as Legal Counsel, was present after 2:35.P.M.
Squires Dam A "Summary of Financial Position(? was presented by the Manager which
I ,D. No, 4 outlined the anticipated expenditures for- the Improvement District
which followed, the Board agreed that every effort should be made to hold the line
on this project so that it may be completed in the most economical manner.
Progress The Manager presented a summary of work completed for Progress Payment
Payment No. 2 No. 2 on Improvement District No. 4-- Squires Dam, listing a gross
Squires Dam earnings amount of $24,636.50 to date, with a net amount due after
in the amount of $5,000.00 which was authorized at the last meeting, this would leavc
a balance due the Contractor of $6,024.77. After discussion, upon motion of Direct01
Carnohan, seconded by Director Maerkle, and unanimously carried, this Progress Paymer
No. 2, for Improvement District No. 4, was approved as presented by the Manager.
An invoice from Benton Engineering, in the amount of $957.88, was presented for payme
covering services performed during the month of January, The Manager explained the x
for the increase in the services listed on this billing was due to the additional
compaction tests which were run on the access road. Director Carnohan stated he wish
to go on record as protesting the needless waste of the District's resources and
expressed his concern oyer the excessive costs of this project. He urged that every-
thing possible be done to complete the project on an economical basis. After discuss
upon motion by Director Maerkle, seconded by Director Greek, and unanimously carried,
payment to Benton Engineering was approved in the amount of $957.88.
The Manager informed the Board that information has been received from Schwabacher ar
Company on the charges which were included in the billing for the financial services
for Improvement District No. 4. These charges include an amount of $673.92 for the
printing of the official statements and $94.64 disbursed for mailing costs. After
discussion, by common consent the Board authorized the r&&ease of the check which
was held pending verification of these charges.
Reports of Legal Counsel:
I No. 4 Project, the construction of Squires Dam. During the discussion
retentionof $11,024.77. After deduction of the partial payment
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The Legal Counsel informed the Board that he has not been able to check out the requc
for the filing fee for the Department of Water Resources on Squires Dam, or to obtaiI
the required information for the preparation of the resolution opposing the Lake
Elsinore restaration plan.
Mr. Hunter of the San Diego Gas and Electric Company has been tacted by telephone
regarding the easement for the power extension across the Benton Caldwell property
and it appears the Company is very reluctant to accept an easement that is for the
exclusive use of the District. Mr. Hunter has indicated that if the District does nc
acquire this unrestricted easement, they will not provide pwoer for our pumpcng stati
There is a possibility thac the District could install its own power line across our
general easement for the pipeline, which would involve an extension of approximately
3500 feet. After discussion, it was the decision of the Board that the Legal Counsel
should check out the State Code and P blic Utilities Code on right of way services, 2
if the District has any legal leveragg for obtaining this power extension without
presenting an unrestricted easement for the San Diego Gas and Elecgric Company, that
letter in this regard be forwarded to the Public Utility Commission.
Reports of Engineer
Engineer Clayton reported that a more complete inspection has been made on the Santa
Fe Pre-Stressed Tank by the Pipeline Superintendent, the Corrosion Engineer for the
City of San Diego, and himself. It now appears that a possible solution might be to
provide cathotic protection as a remedial action on the tank. In response to a quest
of whether the Contractor would have any liability in this matter, the Engineer info1
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the Board that in his opinion the Contractor did a good job and the steel was wrappec
in accordance with the best procedures at that time. The District received a first-
class job; and as far as the Contractor is concerned, he does not have any liabilim,
Boyle Engineering is in the process of checking with other District8 who have install
tanks of this type to obtah their observations and protection methods and the Enginet
will come back with a recommendation on the problem at the next meeting.
Insurance Program: Mr. Gerald McClellan, of McClellan Insurance, was present to discuss the 5a&urance
program for the District. He informed the Board that the terms of the other policie
have been renewed so that ultimatdy all insurance policies of the District will have
the commofl expiration date of July 1.
The following coverages were discussed and action taken as indicated:
Renewal of Liability Insurance with increase for bodily injury liability lb&.ts,
to $300/500,000 at an additional cost of $86-00. Auto coverage changed from $100.00
deductible collision, to $50.00 deductible, at a cost of $5.00 per year per truck.
Property insurance has been renewed and policy has been written for a term of 3 year
from January 9, 1962, with annual payment of premium to make policy term concurrent
with the other policies.
On the basis of the high premium quotations received for coverage against the perilr
of vandalism and malicious mischief, the Board agreed that expenses resulting from
from acts of this type would be assumed as part of the maintenance program and
rejected this type of coverage, Mr. McClellan plans to secure quotations from
other companies, if coverage at a more attractive rate is available.
A quotation of $30.00 per year for fogery coyerage up to $10,000.00 for both
incoming and outgoing checks wasaccepted and approved for the District operation. Upon motion by Director Maerkle, seconded by Director Gr&, and unanimously carried,
the Bpard authorized the Forgery Coverage for up to $10,000.00, at a premium cost
of $30.00 per year.
Upon motion of Director Maerkle, seconded by Director Greek, and unanimously Carrie
the Board approved the coverages as Et forth and authorized the payment of the
premium costs as outlined in the proposal submitted by McClellan Insurance.
Be Manager reviewed the safety recommendation which were submitted by Insurance
Companies of North herica in connection with their annual audit and inspection
of the District's system. Immediate steps will be taken to comply with these
recommendations.
District The Manager reviewed the information summary for the development
Headquarters of the District Headquarters site which he had prepared at the
Site Development Board's request. A short discussion was held on the procedure
for the dispoaion of the present office site and ideas for the
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development of the new site,
Sewerage President Kelly announced that the Board has been asked to meet with 1
Meeting County representatives for the Buena Sanitary District and City of
Carlsbad officials to discuss the Sewerage Program. He urged members
to attend if possible.
Cross Director Carnohan briefed the Board on a study which is being conductc
Connection by the San Diego County Water Authority €or the construction of a cro:
S .DOC .WA. connection between the aqueducts which could be utilized at times of I
usage. '$ha Xanager informed the Board that a letter has been forwardc
to the Authority suggesting the use of our San Marcos Line for this connection. A
letter has been received from Mr. Holmgren requesting additional information on
this line,
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A request has been received from the San Diego County Water Authority on whether
or not the District would be interested in placing water in storage at San Vicente
Reservoir. No action will be taken on this matter.
Engineer Clayton left the meeting at 4:30 P.M.
Water Service :
The Manager informed the Board a request has been received from Mr , Stanley Kelly
that the District consider participation in a line extension to his proposed
trailer park. A brief discussion was held on this request and it was decided that
additional information would be needed on this proposal, and also a study of the
possibility of constructing the line so that it could be utilized for the general
benefit of other property owners in the area. The.Manager was instructed to obtain
additional information on this request.
Improvement A notice has been received from the D. N. Sullivan Company of
District No. 2 Los Angeles regarding the annual inspection and cathodic protection
service which their firm has made on the Improvement District No. 2
tanks. After discussion, the Manager was authorized to contract for this service at
fee of $100.00
A memorandum was read, signed by the Pipeline Superintendent, Mr. Thomas H. Tucker,
requesting the Board's consideration of a salary increase for John P. Henley,
Waterworks Operator, in the amount of $25.00 per month. After discussinn, upon
motion by Director Carnohan, seconded by Director Greek, and unanimously carried,
it was moved that this increase be grated as presented a It was generally agreed
that, in the future, it would be the policy of the Board to review all personnel
salaries at one specific time, preferably during the budget discussion period.
Director Greek called the Board's attention to the fact that all credit card purchase
on gasoline may be made through Standard Oil Company under the current County contrac
He urged that any credit cards required for the District's operation be secured on
this basis from Standard Oil Company.
Finances: Upon motion of Director Greek, seconded by Director Carnohan, and unanimot
carried, the Board ratified checks No. 4674 thru No. 4711, in the amount
of $9,258.87, and Checks No. 188 and 189, in the amount of $14,458.11, and approved
CEeck No. 4676, in the amount of $77,931.44, for transfer of funds from Improvement
District No. 4 to Improvement District No. 3.
Director Greek left the meeting at 4:55 P.M.
Jeep The Manager informed the Board that an informal agreement was made for
Purchase the purchase of a jeep vehicle from Arms trong and Sims, with the Ford
Pick-up as a trade-in. The total sales price for the jeep is $590,53,
and with a trade-in allowance of $445.00 for the Pick-up, there is a net difference
of $163.80. At Director 'Carnohan"s suggestion, lock-in hubcaps were installed and
the dealer would like to have an additional $25.00 to cover this extra. The Manager
pointed out that he had contacted several of the Directors prior to entering into
the purchase discussions and would like to now recommend that we go ahead and complei
this deal. After discussion, upon motion of Director Coe, seconded by Director
Carnohan, and unanimously carried, it was moved that the Board ratify the purchase
of this vehicle.
The meeting was declared adjourned at 5:02 P.M.
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I ATTEST //-I/. i r+=( k /A,. / //' i 'LLfi-&,
Presgdent of"the Board of irectors
CARLSBAD MUNICIPAL WATER dj ISTRICT
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Secretary of the Board of Directors
CARLSBAD MUNICIPAL WATER DISTRICT