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HomeMy WebLinkAbout1962-03-06; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CARLSBAD MUNICIPAL WATER DISTRICT HELD MARCH 6, 1962, AT 2:OO P.M. at 2698 STATE STREET, CARLSBAD, CALIFORNIA e President Kelly called the meeting to order at 2:04 P.M. with Directors Carnohan, Coe, Greek and Maerkle (2:06 P.M.) answering roll call. Also present were Acting Manager Kubota, Engineer Clayton, Legal Counsel T. Bruce Smith, Superintendent Tucker, and Office Secretary. President for discussion on the Sewerage Program were C. B. Oldson, Sanitary Engineer for the County of San Diego, City Manager John Slater, and City Engineer Lowell Rathbun. Upon motion by Director Greek, seconded by Director Carnohan, and unanimously carried, approved as presented. Reports of Legal Counsel: There were no reports from the Legal Counsel but he informed the Board that several le matters are still being investigated. Sewerage Program: President Kelly reported he and the Manager had attended a meeting which was held last week with Buena Sanitation District representatives and the City of Carlsbad to discus a joint sewer venture with Buena and, in particular, whether the landowners of the Agt Heanda Basin wish to join in this venture. After the meeting, writing in the capacit of a property-owner, he had submitted a letter to the City of Carlsbad suggesting that a meeting be held for final discussions with the understanding that a straw vote would be taken to determine if the Carlsbad Municipal Water District should call an electior This letter was read in full. Mr. Oldson appeared before the Board and presented a preliminary map on an alternate plan for servicing the Buena area with a connection tc the JoiGt-Venture Encina Plant. Heexplained this route could be financed by the Buenz District alone, and would involve a line from the Buena service area coming down to t€ head of Las Monos Canyon, at which point a pumping station would be located, and the line would then continue on down Las Encinas Canyon by gravity flow to the Encina Plant. Director Carnohan questioned whether it might be more feasible to locate the 1 in the potential area that could bebenefitted. Mr. Oldson pointed out that they are F to go the uther route but it would require close cooperation on the annexation plan between the Municipal Water District and the City of Carlsbad and would require the SI of property owners. It was explained that there is also a time factor involved since bond proposal which passed in Carlsbad was tied in with Vista and therefore the City of Carlsbad cannot PI with their plans until after a positive election at Vista. The Buena Sanitation Distl bond issue for their line would be scheduled about a month after the Vista election, possibly July and August, so that a decision on the Municipal Water District particip; would have to be made as quickly as possible. After further discussion, upon motion by Director Greek, seconded by Director Carnoha] and unanimously carried, it was moved that the Board instruct the Secretary to send out notices to the property owners in the affected sewerage area stating that the District propose2 to hold a meeting on April 10, 1962, at the City Hall Annex at 2:OO to discuss sewer needs and plans. It was agreed that if a meeting is called to get a1 expression from the property owners, the City should be prepared to give a forthright statement of policy whether on the strip basis or complete annexation. City Manager Slater, City Engineer Rathbun, and County Engineer Oldson left the meeti. at this time (3:OO P.M.) o I the minutes of the regular meetings of February 6, 1962, and February 20, 1962, were 1 I Reports of Engineer: Engineer Clayton informed the Board that a study has been made on the over-flow at th - Line "B" Reservoir. In looking at the possibilitiks of controlling this over-flow fr the end of the existing culvert, it appears the most feasible plan would be to simply extend this 15" culvert an additional 315 feet. This would involve an estimated cost of $1500.00 to $1600 -00, based on the installation price of $5 -00 per foot. During t discussion on this proposal it was pointed out that there is 1ri;ttle chance of over-fl from this reservoir because of the automatic controls, but rather that this solution was suggested as a possible aid to negotiations with Mr. Lewis in the property condem suit for the reservoir site. After discussion, it was the decision of the Board that this information, as presented by the Engineer, would be turned over to the Attorney for further negotiations. Telemetering The Engineer reported that Mr. Bill Curtiss of Boyle Engineering went Sys tem over the telemetering system with the Manager and a representative from the Automatic Control Company, and also Mr. George Meese who services our system. He offered the suggestion that the Board consider a monthly check out on all of the system by Mr. Meese, and keep it on a continuing preventative maintenance program. Director Carnohan pointed out that the system has never operated satisfactori and considerable funds have been expended over the Bars on maintenance without any improvement. There is a possibility that the present system may be converted to a radio-controlled unit which should prove to be more reliable. The Manager informed the Board that we have made it very clear in our discussion with their representatives that on any installation we will require a positive guarantee, and will not accept any installation unless they guarantee a waking system. The Engineer informed the Board they are still engaged in investigating the problem at the Santa Fe Tank,and that a representative from the Portland Cement Company, who is a friend of Director Maerkle, is also checking out possibilities. This information wil I , be presented at the next meeting. Squires Dam: Water Rights The Manager called the Board's aktention to a notice which has been recej Bermi t from the State Water Rights Board on the District's application which is be posted in at least two conspicuous places in the locality to be affected by the pro- posed appropriation. Notices will be posted at the City Hall Offices and the United SI Post Office, as directed. Report on Construction: The Manager reported the weather has slowed down the Contractor considerably on the construction of Squires Dam. The Contractor has requested an advance on Progress Payment No. 3 for work completed during February, since all of his pipe has been purch< during that period and because of the schedule he has been on with the weather conditic It was recommended by the Manager that an advance, in the amount of $20,000.00, be madc to the Contractor as a measure of accommodation. After discussion, upon motion by a partial payment, in the amount of $20,000,00, on Progress Payment No. 3 for the Squires Dam Project, Improvement District No. 4. The Manager informed the Board that we are going ahead with arrangements to obtain powc to the Chlorination Station and an application for an easement for placing the lines i: presently being completed. After discussion, it was the decision of the Board to hold this easement until we dtermine what the cost of the extension will be, and whether th: easement could be granted in exchange for the electric extension to the Station. Other Matters : Arrangements have been made with Mr. Schlack, Manager of Bank of America, for their agency to serve as paying agents for the bond and interest payments for Improvement Districts No. 2, Series 2, No. 3 and No. 4, in accordance with the provisions in the Agreement entered into for I .D. No. 1 and I .D. No. 2 Bond Series. After discussing the matter of the billing from Schwabacher and Company by telephone would recomtnend adjusting the fee for the $700.00 which waa added for the printing and distribution of the bond prospectus, if it will restore good will with Schwabacher and Company. His Secretary has notified the District that he is out of town for about two weeks and will contact this office when he gets back. The Manager informed the Board that figures have been compiled for a survey which is being conducted by the Rainbow Municipal Water District concerning costs of o&erations salaries and revenue structure. He reviewed these figures and their comparison with the figures submitted by the Rainbow Municipal Water District. A copy of the entire report has been requested by our District when completed. Director Maerkle, seconded by Director Greek, and unanimously carried, the Board appro' with Mr. James Guerin, the Manager reported that Mr. Guerin was of the opinion that he I Correspondence: Announcement has been received on the Spring Conference for the Irfigation Districts Association of California to be held from April 25 thru April 27 at San Francisco. Reservations must be made by April 15. An invitation has been received from the Secretary of the Interior for Board members to attend the dedication ceremony of the Sea Water Conversion Demonstration Plant to be held Saturday, March 10, 1962 at 2:OO P.M. at Point Lorna. The Annual Report of the San Diego County Water Authority has been received and is on file for review by the Board. Water A brief discussion was held on possible methods of improving $&e water servi Service to the North Carlsbad area. Finances Upon motion by Director Greek, seconded by Director Maerkle, and unanimousl: $94,871.73, and Checks No. 190 and No. 191, in the amount of $18,795.00. Upon motion by Director Greek, seconded by Director Coe, and unanimously carried, an invoice presented by Boyle Engineering for the construction staking at Squires Dam, was approved for payment in the amount of $569.02. The Engineer presented an invoice in the amount of $875.00, covering exploratory work at the Squires Dam site by Soil Mechanics and Foundation Engineers (William Wahler firm) and the rental fee on a backhoe used in this work. The work was previously authorized by the Board in May of 1961 for a total amount not to exceed $l500,00 and with a payment which was made to Wgegand Brothers for tractor work in the amount of $792.20, and this payment request of $875.00, would total $1,667.20. Approximately $100.00 on the tractor work time was used on the fencing project on the dam, so that the amount spent on the exploratory work would be almost within the $1500.00 limit. (Legal Counsel left the meeting at 4:38 P.M. and Director Greek left at 4:38 P.M.) After discussion on this invoice, upon motion by Director Maerkle, seconded by Direct Coe, and unanimously carried, the Board authorized this payIiienh::in the amount of $875 The meeting was declared adjourned at 4:40 P .M. I carried, the Board ratified Checks No. 4712 thru No. 4730 in the amount of u ATTEST Carlsbad Municipal Water Diytrict $'A. /," 4f @ >- c"' Secretary of the Board of Directors Carlsbad Municipal Water District I