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HomeMy WebLinkAbout1962-05-15; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD QF DImCTORS OF THE CARLSBAD MINICIPAL WATER DISTRICT HELD ON MAY 15, 1962, AT 2:Oo P.M. AT 2698 STATE STREET, CARISBAD, CALIFORNIA. I The meeting was called to order at 2:05 P.M. by President Kelly with Directors Carnohan, Greek and Maerkle answering roll call. Also present were Acting Manager Kubota, Engineer Clayton, Legal Counsel Smith and Office Secretary. Reporter Art Detman was also present representing the Blade-Tribune. Upon motion of Director Carnohan, seconded by Director Maerkle, and unanimously car- ried, the minutes of the regular meeting of May I, 1962 were approved as presented. Reports of Legal Counsel: Legal Counsel reported a communication has been received from the Irrigation Districts Association concerning the Downey County Water District case, requesting that the matter be reviewed by the Board and asking the District's support in appeal ing this judgment. After discussion, it was agreed that no action would be taken or this request . Director Coe arrived at 2:08 P.M. In discussing this case, the Legal Counsel again stressed the importance of opening negotiations with the City of Carlsbad on a contract for servicing the areas within the District which may be presently or in the future annexed to the City. It was h. subbestion that committees from the two agencies negotiate out the details of a con tract which would identify the position and future status of the District in areas be annexed. After discussion, upon motion by Director Carnohan, seconded by Direct1 Coe, and unanimously carried , it was moved that the Attorney be instructed to open negotiations with the City of Carlsbad by letter, notifying them of our intent to study this problem and looking forward to a contract spelling out the District's relationship with the City of Carlsbad. I It was reported that the County Boundary Commission has informally approved the boundaries for the two proposed sewer improvement districts A and B. Legal Counsel informed the Board that he has contacted O'Melveny and Myers on the matter but has not received the information for scheduling the fofmation of these districts. Attention was called to the annexation by the City of Carlsbad presently under way which includes the District-owned Squires Dam site, and the fact that the zoning fo these areas is to be set concurrently with the annexation proceedings. After dis- cussion, it was agreed that the Manager should check with the City of Carlsbad on t' zoning to consider what an appropriate zoning might be for this site and report bac to the Board. Legal Counse1,reported he is presently studying the Code to verify the propriety of the proceedings for the annexation by the District of the Squires Dam site and will advise the Board on this matter at the next meeting. Squires Dam Construction The Manager reported that work on the dam is progressing nicely and t Program Contractor is now thru the most difficult phase of the project. I In regard to the question of the water rights permit application, the Manager info] the Board that he had checked with the State Inspectors and they did not feel that State would use them as an enforcement agency in this matter. Progress Progress Payment No. 5, based on gross earnings of $117,684.00 for tl Paymeht No. 5 month of April, was presented for approval in the amount of $32,520.: This amount, less the advance authorized in the amount of $25,000.00, would result in a new amomt due the contractor of $7,520.73. After discussion, uy motion by Director Carnohan, seconded by Director Maerkle, and unanimously carried, was moved that the District pay the monies due the Contractor for work completed ul May 1 , in the amount of $7,520.73. An invoice from Soils Mechanics and Foundations in the amount of $1500.00 was presented for approval, covering the installation of the first tier of the piezometer system which constitutes one-third of the completed project cost. After discussion, upon motion by Director Coe, seconded by Director Maerkle, and unanimously carried, the Board approved this payment for one-third the contract price, in the amount of $1500.00, to Soils Mechanics and Foundations. The Manager reviewed Invoice No. 1046 from Benton Engineering in the amount of $1,999.75, and a credit memorandum in the amount of $104.75, covering adjustments 'in time allowances and contract rates. A net. amount due of $1,895.00 to Benton Engineering for services performed during the month of April was recommended by the Manager for payment. After discussion, upon motion by Director Maerkle, seconded by Director Coe, and unanimously carried, it was moved that payment to Benton Engineering be approved in this 'amount. The Manager informed the Board that the State representatives have indicated they feel there is not as much personnel on the inspection program as they feel is necessary at this time, and have suggested that we increase the scope of our in- spection personnel. He pointed out he feels that the Contractor's work is getting more uniform and has asked them to defer any consideration on the matter for the present time. U I Chlorination The Staff has been working closely with Boyle Engineering and Wallace Station and Tiernan on the instrumentation of the Chlorination Station. In setting up this chlorination system there is no instrumentation avail- able for a flow of less than 900 gallons per minute, and therefore the Engineer has recommended that the District go to a residual recorder system, at an approximate could be set so that it sends a certain amount of chlorine into the system, but thi: would result in over-dosing during the periods of low flow. He pointed out it migh; be possible to begin operations and set up the system so that when the reservoir becomes active then the residual system could be put in. After further discussion, the Engineer informed the Board that the Helix Irrigation District has several installations of this type in operation and he suggested that representatives from the District inspect their facilities and discuss the maintenance and operation of the system with their personnel. It was agreed that arrangements should be made by the Engineer for this inspection trip during the coming week. cost of $4,000 ,OO, The Engineer explained that as an alternative the chlorinator Sewerage Engineer Clayton displayed the boundary maps and descriptions of the Program proposed improvement districts for the sewer program. Estimated cost of collection lines has been set at $294,000, with an estimated cost of $606,000.00 for the cost of the joint venture facilities, for a total project co of $900,000.00 for I.D. No. 6. For Improvement District No. 5, the estimated cost collection lines is set at $160,000.00, and the cost of joint facilities at $240,00 He informed the Board that a bond issue in the amount of one and one-half million dollars would be required to finance these projects. Director Coe asked what the cost would be to those areas if they annexed to the City, and the Engineer pointed out that they would only be required to build the collection lines. After discussing the tax rate which would be necessary to retire bonds for these proposed districts, Director Coe suggested he would like to have a feasibility rep0 from a financial consultant before entering into these improvement districts. Afte discussion, upon motion by Director Coe, seconded by Director Maerkle, and unanimou ly carries, it was moved that the Manager contact the J. B. Hanauer Company, financ consultants, regarding a feasibility report on the financial program for proposed sewer districts 5 and 6, and request they submit a proposal for their charges for t preparation of this report. Kelly=Pace The Manager reported that total deposits of $5,100.00 have been recei Line Extension on the Kelly-Pace line extension and Boyle Engineering has been auth ized to proceed with the plans and the necessary right of way documen m I Allan Kelly The Manager brought up the matter of the 6" line which was originall Extens ion put in as a private line by Allan Kelly and which now has irrigators receiving service through it. He asked if the Board feels it merits an analysis and inclusion as part of our over-all system, thereby becoming eligible for a refund agreement on the line involved. After discussion, upon motion by Director Carnohan, seconded by Director Maerkle, and unanimously carried, it was moved that the Board instruct the Engineer to analyze the costs of this line, and that a review be made of the Board action and discussions at the time of this instal tion, and that the Attorney review the Ordinance and submit a proposed contract for this line. Attention was called to the fact that the right of way granted by Mrs. Horace Kelly and Virginia Robertson for the I.D. No. 3 line has been found to have an erroneous description and will require Board action to correct this matter. After discussion, upon motion by Director Carnohan, seconded by Director Maerkle, and unanimously car- ried, the Board authorized the reconveyance of the quitclaim deed, followed with a new property description to be drawn for the right of way on which the pipeline is located in order to correct this deed. Directors Coe and Greek gave a brief report on their field trip to the Parker Dam facilities. Director Greek left the meeting at 4:32 P.M. Palomar Airport The Manager reported that Mr. Hurlbut, Manager of the Palomar Airpol Agreement had made inquiry regarding the contract for the District's acquisitj of the Palomar Airport line. This matter will be discussed and the Engineer will SI mit a report at the next meeting. Water Service The Manager informed the Board that an informal inquiry has been mac and Operation by Mr. Weese of the City of Oceanside regarding the possible delivel of the District's surplus water to the City of Oceanside during the ing a field inspection with Mr. Weese to work through the 27" line interconnection 4 Squires Dam and transport the water approximately 7,000 feet to the City of Oceansic San Francisco Peak Reservoir. The need for a permanent inter-district connection with the Oceanside area for emergency purposes was pointed out during the discussiol In regard to the rate to be charged for the water delivery, it was agreed that a COI tract could be drawn up along the same lines as the original contaact under which tl District purchased water from the City of Oceanside in 1957. After further discuss: was decided that the Manager should pursue the matter and continue the negotiations with the City of Oceanside regarding this connection. I.D. No. 2 It was reported by the Manager that the defkctive anodes have been I Tank placed at the I.D. No. 2 tank and the project has no@ been complete( Finances : Annual Director Coe brought up the subject of the audit for the fiscal yea: Audit 1961-62 and informed the Board that in the preparation of the new budget the possibility has been discussed of combining the operatio1 and maintenance funds for the various districts, thereby simplifying the bookkeepin; procedures. He asked the Board's wishes regarding the designation of an auditing f for the current fiscal year audit. After discussion, it was agreed that the Secret' of the Board be authorized to contact Mr. Joe McCarthy of Peat, Marwick, Mitchell a. Company, to discuss engaging their firm for this audit and the estimated fee. I period of construction of their line from the Second Aqueduct, In was discussed dul I Upon motion of Director Carnohan, seconded by Director Coe, and unanimously carried the Board ratified Checks No. 4844 thru No. 4877, in the amount of $59,561.46, and Check No. 193, in the amount of $342 .OO . Reporter Art Detman, representing the Oceanside Blade-Tribune, was introduced to th Board members by the Manager. The meeting was declared adjourned at 5:lO P.M. ' /? @i!&bLZ&1 L"y/Jj w, fi / -$2LL.&J -psPik President of the Board of Df ctors $ Secretary of the Board of Directors MINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CA?lUBAD MUNICIpl!L WATER DISTRICT HELD AT 2:OO P.M., JUNE 5, 1962, AT 2698 STATE STREET, CARLSBAD, CALIFORNIA. PRESENT : Director Coe ABSENT: Directors Kelly, Carnohan, Greek and Maerkle I Due to lack of a quorum present, the Secretary of the Board declared the meeting adjourned to Wednesday, July 6, 1962 at 2:OO P.M. 4- &&&L,2g/// -* .& “YJ 8 President of the Boafid of Di$ctors CARTSBAD MUNICIPAL WATER DIS’TRICT d /& / r2- Secretary of the Board of Directors CARLSBAD MUNICIPAL WATER DISTRICT ,, I I