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HomeMy WebLinkAbout1962-06-19; Municipal Water District; MinutesMINUTES .OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CARLSBAD MUNICIPGt WATER DISTRICT HELD ON JUNE 19, 1962, AT 2:OO P.M., AT 2698 STATE STREET, CARLSBAD, CALIFORNIA. The meeting was called to order at 2 :03 P .M. by Vice-president Mac Carnohan in the absence of President Kelly, with Directors Greek and Coe answering roll call. Also present were Acting Manager Kubota, Engineer Clayton, Legal Counsel Smith, and Office Secretary. Representing the Press were Ralph Curtis of the Carlsbad Journal, and Art Detman and Ken Wineburg from the Oceanside Blade-Tribune. I Mr. Ralph Timmons, representing the firm of Tops Chemical Company, appeared before the Board to explain their position regarding the $61.00 charge for demurrage and informed the Board that a credit will be issued for this amount against the next billing. The Board extended their appreciation to Mr. Timmons for this consideratio and assured him of the District's complete cooperation in future business transactio: Director Maerkle arrived at 2: 10 P .M. Financial Services Mr. William Fieldman, Vice-president of the J. H. Hanauer and I.S. No. U-5 and Company financial consultant firm, appeared before the Board to I.D. 6 discuss financial services for proposed Improvement District No. would include (1) a simple financial report on the feasibility of the districts, (2) a financial report prior to the bonds going to vote, (3) marketing of the bonds and (4) preparation of financial statements and mailing to prospective bond bidders. It was his proposal that the firm offer their services as a complete deal for the sum basis. He emphasized the value of their services in stimulating buyer interest on the bonds and obtaining the lowest interest rate, thereby resulting in substantial savings on the interest payments over the life of the bonds. U-5 and No. 6. He outlined their proposal for services which of $13,000,00, which is based on 1% of the bond proceeds, payable on a 5-year contra I During the discussion which followed on this proposal, it was the feeling of the Boa that this proposal appeared to be high considering the fees paid for financial servi for the other improvement districts which have been formed. The Board agreed to tak the matter under study and to let Mr. Fieldman know of their decision at a later datc Reports of Engineer : The Engineer reported his firm is working actively to complete the revised plans for the Chlorination Station for Squires Dam and they should be available for the Board': consideration at the 2nd meeting in July. Borrow The Manager informed the Board that some exploratory work has bee: Area done on the Dawson property in locating a source of supply for thl borrow areas for the impervious core material. A meeting has bee arranged for next week to make a decision fieldwise and will then get together with the Attorney for the preparation of a proposal to be considered at the next meeting. Engineer Clayton and Mr. Fieldman left the meeting at this time, 2:45 P.M. Reports of Legal Counsel: Legal Counsel Smith reported a letter has been directed to the City of Carlsbad poin ing out the fact that the Dawson property lies outside the limits of our District an possibility of complications in water delivery in these areas. Mr. Clarence Dawson was present during the discussion on the matter of the City of Carlsbad's annexation proceedings and inquired if the City approached this Board to i an opinion on this before they proceeded to include the dam site in the annexation. The Manager informed the Board that a formal notice on the proposed annexation has nc been received in the District office. A letter has also been forwarded to the City regarding the proposed zoning on this property and Mr. Scholink, the Acting City Man; has indicated he would read our letter to the City Council tonight. A copy of a letter from Mr. Allan Kelly, written as an individual to Mrs. Dawson, is on file in the District office . I Lewis Property I.D. 3 Legal Counsel reported that a proposal has been submitted to Mr. Lewis through his Attorney, Mr. Crumley, for an offer of $7500.00 as a final figure for the property and easements in I.D. No. 3, b has not heard back on the matter. He informed the Board that he had talked with Mr. Slater, the City Manager, regardin a franchise arrangement between the District and the City regarding service to prope to be annexed. Mr. Slater was leaving shortly on his vacation, but indicated that h would pursue the matter further upon his return. 1 Escrow instructions and right of way documents covering the easement granted by Inez and Robert Hicks were presented by the Legal Counsel. After discussion, upon motion by Director Maerkle, seconded by Director Coe, and unanimously carried, it was moved that the District accept this easement on the Hicks property. Election Legal Counsel reported he had not received a proposal by mail and I.D. No. 6 telephoned Martin and Chapman in order to have the information fo meeting. They propose to supply the election materials on a unit for about $98.00, and in addition, will also provide special services of the electio for an additional $100.00, for a total fee of $198.00 for the election costs. A req for a proposal was also made to Duane Wheeler but no answer has been received. Afte discussion, upon motion by Director Greek, seconded by Director Maerkle, and unanimol carried, it was moved that the Board instruct the Attorney to engage the firm of Mar. and Chapman for the election, if and when it is called. In regard to the Lewis proceedings, Director Maerkle asked if any time limit had beel set for his acceptance or rejection, since should the District had to go to condemna. proceedings, the time lapse has had considerable effect on the property prices in tht areas. Director Carnohan brought up the subject of the Capron Easement for Improveml District No. 2 which has never been completed. He pointed out that delays in comple. right of way acquisitions could result in the District having to expend considerably more funds should they go to condemnation proceedings. San Marcos Director Carnohan brought up the subject of the portion of the Sal Line Marcos Line which under contract was to have been purchased from . District by San Marcos County Water District. He urged that the District take proper action to have this contract examined and enforced. After dis- cussion, upon motion by Director Maerkle, seconded by Director Coe, and unanimously carried, it was moved that the Board instruct the Attorney to review this contract ar give a report at the next meeting as to what steps the District should take on this matter. I.D. U-5 The Manager reported that the instructions for the hearing for 1.1 and I.D. 6 U-5 have been completed. He asked the Board whether some notices should be sent to property owners in I.D. No. 6, even though this not a legal requirement. The Board agreed that as a courtesy notices should be sent to the residents of I .D . No. 6, advising them of the hearing. Squires The Manager reported that the Contractor is now leasing a compacti I Dam machine for the work at Squires Dam and it is proving out very we1 with only 95 feet to go on the crest of the dam. In regard to thc inspection program, he informed the Board there is still no uniform work schedule anc the State is still concerned with having more inspection personnel. Progress The Manager presented a summary of work completed through the mont Payment No .6 of May for the R. E. Melbourne Company, listing a gross earnings amount of $146,174.43, less retention, with a new amount due and 1 able of $25,641.39, less the advance previously authorized in the amount of $20,000.( After discussion, upon motion by Director Maerkle, seconded by Director Coe, and una1 mously carried, the Board approved this payment in the net amount of $5,641.39 to the R. E. Melbourne Company. Invoice No. 1068, issued by Benton Engineering in the amount of $1,726.50, was presen for payment of services performed during the month of May. After discussion, upon mo by Director Greek, seconded by Director Maerkle, and unanimously carried, it was move that the Board approve the payment on Invoice No. 1068 in the amount of $1,726.50, tc Benton Engineering. I The Manager reported that through the six months of construction a total of $5,416.3 has been paid to Benton Engineering for their inspection services, and judging from this record, it is anticipated that the total cost will run about $2,000.00 or $3,000.00 over the original estimate made. The Contractor for Squires Dam, R. E. Melbourne, has indicated that he plans to complete the job on time and may go to double shifts, the Manager informed the Board Mr. Dawson left the meeting at this time, 3:40 P.M. 1 The Manager reported briefly on recent newspaper publicity concerning plans for the Buena'Sanitation District and the County of San Diego going together on their sewer progr as. Macario Canyon The Manager reported he had attempted to negotiate a contract for Pipeline the work on this line and has received a proposal from John R. Extension Davies and Son for a total amount of $16,579.00, which would also include the outlets. He pointed out that the original estimate f the project was around $10,000.00 and that he felt it would be in order to try to de mine where our figures are off. Legal Counsel raised the question of whether a project of this amount should be put out for public bid. After discussion, it was decided to defer the matter until the Attorney has had an opportunity to review the legal requirements and to advise the Board as to whether this matter should go to bid. Headquarters The Manager informed the Board that after the last meeting he had Site checked with a local earthwork contractor, Mr. Dan Wiegand, regarl ing the grading of the headquarters site and he estimated it wouls involve approximately 2,000 excavation yards at .50 per yard, and would cost a total of not more than $1,000.00. After discussion, it was agreed that the Manager should obtain lump sum proposals from some other local contractors. I Water Service The Manager reported that Southern Pacific and Santa Fe have merg and Operation and that a Mr. Culp from Engineering Management was in the office on the high pressure line which they plan to run through the District. last week checking out the location of our lines for engineering A letter has been forwarded by certified mail to the Golden Anderson Company concern. ing the defective valves which the District has had to replace, The Manager informed the Board it is planned to commence the irrigation program as 0: July 1, and notices have been sent to all irrigators in the District. As of this da. the District is servicing 73 irrigation meters and 14 domestic meters. Copies of the Flood Control Report compiled by the County of San Diego are available at the District office and a panel discussion on the matter will be the program for the next meeting of the Water Agencies Association. Announcement was made regarding the Quarterly Water Agencies Association meeting whic is scheduled for Thursday, June 28, at 7 :00 P .M. at the Twin Inns. Appointment The Manager informed the Board that a notice has been received frc of Directors the Board of Supervisors on the appointment of Directors Carnohan, Greek and Kelly for the term prescribed by law. Legal Counsel ad1 the Board that it would be proper at this time for the Directors present to take the: oath, which was administered by Legal Counsel to Directors Greek and Carnohan, Presic Kelly being absent, and the sworn statements were signed by the above mentioned I. Directors and notarized by the Attorney. Retirement The Manager informed the Board that in response to our letter, thc Sys tem State Employees' Retirement System has forwarded complete informat After discussion, the Board agreed that Director Coe should work with the Manager and over the information and report back to the Board on their recommendations. on the requirements and procedures for entrance into the System. In reviewing the bills for payment, Director Greek commented on the price of the tires which were purchased for the Chevrolet Pick-up and suggested that the District set up a procedure for the purchase of tires. The billing from George Meese for work on the controls at Buena Vista Reservoir was discussed and the Board requested that a letter be forwarded to Mr. Meese in order to get a firm commitment on his fees for our maintenance work, and to ascertain whether the materials are charged at cost or with a mark-up. Other firms which provide continuous service to the District will also be contacted in this re- I gard . Finances After discussion, upon motion by Director Maerkle, seconded by No. 4895 thru No. 4930 in the amount of $34,705.03. The meeting was declared adjourned at 4:20 P.M. Director Greek, and unanimously carried, the Board ratified Check CARLSBAD MUNICIPAL WATER DI~T~ICT .pQ;&9& / [&, I Secretary of the Board of Directors CARLSBAD MUNICIPAL WATER DISTRICT I I \