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HomeMy WebLinkAbout1962-08-07; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF'THE BOARD OF DIRECTORS .OF THE CARLSBAD MUNICIPAL WATER DISTRICT HELD ON AUGUST 7, 1962, AT 2:OO P.M. AT 2698 STATE STREET, CARLSBAD, CALIFORNIP The meeting was called to order at 2:04 P.M. by President Kelly, with Directors Carnohar Greek and Maerkle answering roll call. Absent: Director Coe. Also present were Acting Manager Kubota, Engineer Don Short, Legal Counsel Smith and Office Becretary. Present for discussion on the sewer program Were Carroll Kelly, Stanley Kelly, Marjorie Borsum, and Mrs. Emily Switters. I Reports of Legal Counsel: Legal Counsel reported he has been actively engaged in several legal matters for the District and will try to give ap up to date appraisal at the next meeting. Lewis Property In regard to the condemnation proceedings on the Lewis property, Legal Condemnation Counsel reported that the matter is still pending and the offer seems from Mr. Lewis on the District's Offer. Capron He also reported that in researching the Capron dondemnation proceedings, to be rejected since the Attorney for Mr. Lewis does not have any answer Easement it has been determined that the condemnation suit was filed, but never served A current title report on the property has been ordered so that the District can follow through on the proceedings. San Marcos Legal Counsel informed the Board that information will be available at the Contract next meeting on the proposal to retain oatside legal counsel on this matter Delinquent Legal Counsel reported he talked with Mr. Shig Noguchi and he has resi Account - Bauer from the Fairacre Farms Corporation as of the last of July, although t does not relieve him of the obligation for this account. The suit has now been served on Mr. Harold'Bauer, Jr., who is residing in San Rafael. 1 Aguirre A letter regarding payment of the damages for this accident has been sent t Accident the Aguirres asking for a response not later than August 10. If no respons in the Sma&l Claims Court and that the Board appoint a representative to appear in behal of the District. After discussion, upon motion by Director Carnohan, seconded by Direct Maerkle, and unanimously carried, it was moved that the Board authorize Superinfendent Tucker to piepreeent the District in this court action. is received by that date, Legal Counsel recommended that a suit be filed Director Kelly reported that he has checked the new descriptions which have been drawn f' the Line "C: right of way and the points almost run in line with the Brown survey. It w pointed out that since the Eobertson-Elsie Kelly easement has already been signed and accepted, it will necessary to quitclaim deed the easement back to the property owners and have them execute a new set of documents. After discussion, it was agreed that Dire Kelly will contact Mrs. Elsie Kelly and Virginia Robertson and see if they want to divid the easement on the road survey and obtain their permission to proceed with the necessar steps to resolve this matter and complete this easement. I Sewerage Program Engineer Short reported that on the basis of the formal public hearing for Improvement District No. U-5, Boyle Engineering have again gone over the map of the service area with two modifications in mind, (.l) the enlarging of the District to take care of properties on the north side of the Airport, and (2) enlarging the sewer system itself to take care of properties in the outlying areas. A map reflect these changes, preparted by Project Engineer M. Ditsworth, and a covering letter setting forth the cost estimates, was presented for the Board's review. The construction cost i now estimated at $210,000, with an estimate of $290,000 for the District's share of the Joint Venture facilities, for an aggregate amount of $500,000. In the discussion which followed, Engineer Short pointed out that the revised boundary 1: to the north of the Airport to take in some of the Graham Kelly and Irwin Kelly propertic is just an arbitrary line and does not follpw any propetty line and is subject to adjust1 AttorneS Smith questioned whether the County Boardary Commision would approve splitting property ownerships. \ Mr. Stanley Kelly, who contacted the property owners on the map, pointed out that the lj being used to split the Graham Kelly property has been arrived at by the property owners as they plan to split up the property, which is an estate, and this line is being used as the boundary. In order to prevent further delay in forming the district, iw as suggested thatperhaps these properties could be left out at this time and could annex to the district at a lat date when the estate has been settled, After further discussion, it was decided the Attorney should write a letter to Mr. Graham Kelly who represents this property and ask if they would be willing to draw a boundary at this time for inclusion into this sewer district. Reports of Engineer: The Engineer reported they had planned to have a proposal from Autocon for the integrati of Squires Dam into the present telemetering system, but it has not as yet been received Director Carnohan pointed out that this system has never functioned properly and that since its installation the District has had to make large expenditures for maintenance. He cautioned that when the proposal is submitted by Autocon the Board should take a good look at the sys tem. Squires Dam Construction The Manager informed the Board that Mr. Melbourne is having to ask again I Program for an advance and that he had prepared a rough estimate with gross earning in the order of $24,000 and would recommend an advance of not more than $15,000 .OO on Progress Payment No. 8. Director Carnohan stated that he wished to go on record that the District put some press on this Contractor to step up progress on this work as he is not going to make his dead- After discussion, upon motion by Director Maerkle, seconded by Director Carnohan, and unanimously carried, it was moved that the Board authorize the Attorney to write a lette to the Contractor pointing out the Board's concern on the progress on the Squires Dam project, and that an advance in the amount of $10,000 only be approved to go with the letter . Contract for No agreement has been reached with the Dawsons on the contract for core Core Material material and the Manager informed the Board that she has now submitted whereby the District would do additional work on a small dam in the Deer Springs Canyon area, The work was not done to her satisfaction and she is fearful there will be gome erosion. The Manager pointed out that the dam was done at her suggestion by Mr. Melbour and is the work she asked for. He stated he feels it is out of character to be included in the contract. Director Maerkle suggested it might be possible to use the area on the Ray Wilcox proper. as a borrow area for the core material. The Manager informed the Board that he had gone ahead and has asked the State if they would consider rewriting their standards on the core material to allow the use of a marg core material which would still surfice. Benton Engineering has been authorized to make permeability tests to see if something can be worked out, and the results of these tests should be coding back shortly. After discussion, it was agreed to hold the Dawson contract in abeyance, and that the Engineer be authorized to investigate a possible source of core material on the adjoinin: property. Fencing The Manager reported the fencing project for Squires Dam has been completed Project and inspected and that the first phase of the project which was not acceptablc I a letter requesting that a stipulation be included in the contract I has been reworked in its entireky. Zoning The Manager reported that the City Council has authorized the Planning and the matter will be brought up at their next meeting. Squires Dam The Manager presented for approval the final payment due the Wiegand-Bird F'enc ing Corporation in the amount of $757.66 for the Squires Dam fencing contrac Maerkle, and unanimously carried, the Board approved final payment on the Squires Dam fencing project in the amount of $757.66. Macar io The Manager reported that in accordance with the Board's instructions, Canyon Line quotations for the furnishing of the steel pipe for this line were solici from pipeline suppliers, Consolidated Western Steel and Southern Pipe. Commission to enter into a study on the zoning for the Squires Dam area I After discussion, upon motion by Director Carnohan, seconded by Director Southern Pipe has quoted $2.90 per running foot for 12-guage pipe and $3.26 per foot for 10-guage pipe, with delivery to Carlsbad to the j,.ob-site. Consolidated Western Stee has quoted on the 10-guage pipe only at $3.63 per running foot. On the quotations to install the pipeline with the District furnishing the pipe, five letters were sent out inviting bids, but only fxo quotations were submitted, one from John R. Davies and Snn for a lump sum of $9,465.00, and one from Einer Brothers for an amount of $6,519.00. In summarizing the quotations for the project, using the lowest bid from Southern Pipe of $5,005.50, plus the pipeline bid from Einer Brothers of %6,519.00, would result in a total project cost of $11,524.50, against a project cost of $14,465,00 for the John R. Davies bid. The Board agreed the District should required the posting of a Faithful Performance Bond and Labor and Material Bond by the Contractor and that the District would assume the cos of the premium on these bonds. The Manager was authorized to negotiate with Einer Broth on this basis. The balance of the deposits from the property owners involved will be secured before proceedings with this project. The Manager called the Board's attention to the fact that the total for the project is something in excess of the original estimate because of the extra outlets and valves cos In the pipeline contract the procedure will be that the contractor fabricate the actual outlets in the pipe and the District will pay them to furnish and hang the extra valves which will be treated as extra work. Headquarters The Manager reported he had invited two local earthwork contractors to gi Site a lump sum bid on the rough grading of the headquarters site in preparati for the warehouse and office buildings. Darwin Transportation Company ha offered to do the job for $2,170.00 and the Dan Wiegand-Harold D. Stucky Construction Co have submitted a figure of $1,980.00. After discussion, the Board suggested that the Manager attempt to negotiate further with Mr. Wiegand with an offer of $1,200.00, since has his equipment near the site. The Manager reported he had one informal inquiry from an architectural firm for the designing of the office building, The Board discusse by Boyle Engineering. Water Service and Operatim The Manager reported that the City of Carlsbad has now submitted an application for the Palomar Airport Road connection and it appears to be in order, but the Attorney will check it over to see if it follows the formal procedures. Direetor Kelly informed the Board that he plans to put in some additional pipeline on his property which will meet the District specifications and inquired as to the possibil of purchasing foreign-made pipe for a sobstantial savings. After discussion, the Legal Counsel offered the opinion that he felt it would be legal to use for&.&-aade pipe but that he would check it out with the Authority's Legal Counsel, Mr. Jennings. I.D. No. 2 The Manager recommended that a progress payment be made to John R. Davies Unit "D" Pipe-. and Son in the amount of $1,328.84 on the Unit D. Pi,peline project which I briefly the office layout and reviewed several $loor plans of district offices designed I 1 ines has been completed. The full retention on the project will not be releas until the expiration of the completion notice. After discussion, upon motion by Director Maerkle, seconded by Director Carnohan, and unanimously carried, it was moved that the District make this progress payment to John R. Davies and Son in the amount of $1,328.84. The Manager informed the Board that the resolution opposing the sale of water for recreational purposes for Lake Elisnore has been distributed to the various agencies as the Board requested, Acknowledgements have been received from the Sari Diego County Water Authority and the Metropolitan Water District. No action was taken by the Authori and it will be on the agenda at the next meeting of the Metropolitan Water District. Director Carnohan reported on the matter which was discussed at the Authority meeting and it was his opinion that the proposal is dead since the funds were not appropriated by the State for this project. Personnel The Manager informed the Board that the Office Secretary, Mrs. Simpson, w be going on vacation for two weeks for the period from August 13 thru August 24, and tha he has made arrangements with Mrs. Hagarty, who has done some work for the District, to be hired on a temporary basis to fill in during this time. After discussion, upon motion by Director Greek, seconded by Director Maerkle, and unanimously carried, it was m oved that the District hire Mrs. Hagarty to fill in the position. Correspondence : Report from the Irrigation Districts Association on litigation concerning the conflicts between municipal corporations and water districts. This report will be placed in the Board's file for review by Board members, Report and minutes of Water Problems and Policy Committee of the San Diego County Water Authority for meeting held July 12, 1962. Engineer Short left the meeting at this time, 5:20 P.M. Budget Discussinn Discussion was held on the proposed budget for the fiscal year 196 Discal Year 1962-63 copies of whic had been forwarded to the Directors prior to this meeting for their review. The allocation for each expense account group for the operation and maintenance section were reviewed in detail. After discussic Director Carnohan moved that the Director's fee be raised from $30.00 per meeting to $40 which would result in a budget increase for Directors Fees from $3600.00 to $4800.00. TI motion waa duly seconded by Director Maerkle, and unanimously carried. After discussion on the Capital Expenditure allocation, it was agseed to increase the am1 from $ 9,000.00 for the General Fund to $16,500, an increase of $7500.00, in order to provide funds for the development of the headquarters site. The Manager explained that the revenue structure will have to be discussed more fully at the time that the assessed valuations are released by the County and the tax rate will bl set at that time. After further discussion, upon motion by Director Greek, seconded by Director Maerkle, and unanimously carried, it was moved that the Board approve the proposed budget, as revised. A special meeting will be called to review the assessed valuations and revenue structure, at which time the tax rate will be set by the Board. Ratification Upon motion of Director Carnohan, seconded by Director Maerkle, and unaniI of Checks carried, the Board ratified checks No. 4983 thru No. 4998, in the amount I I of $13,055.22. Upon motion of Director Greek, seconded by Director Carnohan, and unanimously carried, tl Board approved payment in the amount of $254.61 to Boyle Engineering for the preparation of maps and boundary descriptions for proposed sewer districts I.D. No. U-5 and I.D. No. An invoice in the amount of $313.35 was submitted for papent by the Legal Counsel, Cove1 Services in excess of his retainer for the month of July, 1962. After discussion, upon II by Director Maerkle, seconded by Director Greek, and unanimously carried, it was moved that payment for these services be approved. I The meeting was declared adjourned at 6:30 P.M. ATTEST : 61. i /,I Q/&/&h [,t,@z/ 3 President of the Board of Diretors &.:.add k'. 6242 Secretary of the Board of Directors VJ