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HomeMy WebLinkAbout1962-08-21; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CARLSBAD MUNICIPAL WATER DISTRICT HELD ON AUGUST 21, 1962, AT 2:OO P.M. AT 2698 STATE STREET, CARLSBAD, CALIFORNIA a The meeting was called to order at 2:OO P.M. by President Kelly, with Directors Greek, Coe, and Carnohan answering roll call. Absent: Director Maerkle. Also present were Acting Manager Kubota, Engineer Clayton, Legal Counsel Smith (2:21 P.M.). Ken Weinber representing the Blade-Tribune, and Office Secretary. Property owners present were Mrs. Marjorie Borsum, Stanley Kelly, Carroll Kelly and Mrs. Kelly. Also present were several representatives of firms submitting bids for the Squires Dam Chlorination Stat Upon motion of Director G eek, seconded by Director Coe, and unanimously carried, the minutes of the regular mezting of July 3, 1962, adjourned meeting of July 6, 1962, and regular meeting of July 17, 1962, were approved as presented. Director Maerkle present at 2:04 P.M. I Bid Opening Engineer Cl9yton was directed to open Squires Dam Dam Chlorination Station. Chlorination The following bids were submitted: Station Edward Zahler & Son, Carlsbad P. H. Lusardi Const. Co., Vista W. Daniel Larson, San Diego T. W, Thorenburg, Escondido Shelstead Bros . , El Mar Taylor & Hoover, San Marcos Garnier Pipeline, La Paente the bids for I.D. No. 4 -- Squires $27,994 .OO 27,500 .OO 30,200 .OO 29,463 .OO 26,946 .OO 35,450 .OO 35,905 .OO Apparent Low Bidder - Shelstead Brothers at $26,946.00 Apparent Second Low Bidder - Lusardi Const. Co. at $27,500.00 The bids were referred to Boyle Engineering for review and a report at the next meeting on September 4, 1962. I Reports of Engineer : Engineer Clayton reported Boyle Engineering had completed revising the description for the.Line C pipeline easement (Allan Kelly property). Engineer Clayton stated that the contract concerning the Squires Dam Chlorination station between Boyle Engineering and the District calls for Boyle Engineering to do the inspection program at the station, which they will do if so instructed, but they feel it would be better for the District to do the inspecting. The matter is to be reviewed and decided upon at the next meeting. 1 Reports of Legal Counsel: Regarding any legal action by the DistrictGainst the San Marcos County Water District Legal Counsel Smith has contacted the law firm of Bryan, Froehlich & Peterson in San Diego. They would be willing to handle a suit on a straight hourly rate. Legal Counsel recommends them if the Board decides to take any action. Legal Counsel estima a suit could require an expenditureq to $10,000.00. Some expense might be saved if the District hired a local person familiar with events leading up to the contract betw the Districts, to review minutes and other material pertaining to the contract. This would save the law firm some preliminary checking. Legal Counsel suggested the possi- bility of having the law firm conduct a preliminary investigation as to the feasibiliq of bringing a suit. The matter shall be reviewed at a later date by the Board. Legal Counsel presented a contract pertaining to the Wilcox property, but it does not revise the price of 20~ per cubic yard, and restricts access to south side only, and h, a specific terminal date of June 30, 1963. This terminal date is the same as the Dawson contract. Legal Counsel felt it was a workable contract, except for price, and he submitted the contract to the Board without any specific recommendation. Sewerage Program: Acting Manager Kubota stated at the last meeting there was discussion, but no decision as to the north boundary of the proposed U-5 Sewer District. Legal Counsel reported hc sent letters to Graham Kelly requesting his opinion concerning placement of the bounda: lines. As yet no answer has been received. I The subject was opened for discussion. Director Kelly forwarded the possibility of having one over-all district rather than t' two proposed separate districts of I .D.- U-5 and I1D. 6. Property owner Stanley Kelly suggested one large district with all the bonds being vott now but used only as needed. He also suggested the possibility of leaving out an area in the middle of the district if the property owners were not in favor of belonging. Engineer Clayton stated this could be done. Along this line, Director Carnohan stated, then anyone who wanted to join the district, after formation, would have to pay the back charges. Acting Manager Kubota stated at the previous hearing the only protests on proposed District U-5 were Ayres (40 acres) and the Santa Fe Railroad. Concerning I.D. No. 6, of the registered voters, only two were at the hearing to protest. Most of the disseni of the two proposed districts were on the fringe area, and if they were excluded from the district, then it may contain less than twelve registered voters and be classified as an uninhabited area. Director Carnohan and Mrs. Borsum stated they felt some positive action must be taken as time for action was running out. After further discussion the Board authorized a committee, consisting of Director Kell. Property owners Stanley Kelly, Marjorie Borswn, Carroll Kelly, and Acting Manager Kubot to meet on August 24, 1962, at 1O:OO A.M. at Director Keily's home. The purpose of thc committee is to study the proposed boundary of the combined I .D. U-5 and I .D. 6. The committee will contact the Engineer to draw up a new map and cost estimates to submit at the next meeting. Squires Dam: At the last regular meeting there was discussion concerning progress at the dam. ActiI Manager was to contact Mr. Melbourne about the Board's comcern. Mr. Melbourne was present at the.meeting. Director Kelly stated he thinks the dam should be able to be completed by contract time Mr. Melbourne stated they figured they had lost three weeks time due to the strike and two months time due to the rainy weather. He suggested a time extension of fifty working days for completion of.i.the dam. Acting Manager Kubota reported he had computec a loss of twenty calendar days due to the strike, and based on the daily records, them were fourteen work days that no work was done at the dam due to the rain, This cornput; when men were present on the job. Director Cariiohan stated he understood they were out of core material. Melbourne replied there was not much core left. Director Kelly presented the possibility of hauling in material to mix with the granite already on the property and, if so, what the approximate cost would be. Melbourne stated it would be hard to estimate, but roughly, could be as high as fifty cents per cubic yard. Director Kelly stated the contract specifies, to his belief, that if blending must be done, the contractor would be responsible for furnishing the material. Mr. Melbnurne stated it: was his understanding that the contractor was to use the material on site. When it was gone, the material was to be obtained from adjacent property. I tion did not take into account time lost because of the rains restricting operations I Acting Manager Kubota stated the State must be contacted when and if they were actuall; ready to begin a mixing process. The State specifications on mixing are rigid, and he Engineer Clayton stated he felt the extra storage at the dam is important, and since' they have had Benton Engineering run tests, it could do no harm to contact the State concerning mixing the core. Mr. Melbourne stated he would be willing to experiment with mixing core. Director Carnohan felt use of the Dawson land could be advantageous if the open ends could be removed from the contract. He felt the open ends would be a liability to the District for many years. Acting Manager Kubota stated there were three courses of action: (1) use the Dawson material, (2) use the Wilcox material and pay more money to Melbourne, and (3) get material from the top of the hill, on Wilcox property, and mix it with material ahead at dam site. It was agreed, by mutual consent, to wait for the report from Benton Engineering beforc taking action, Acting Manager Kubota reported the Chlorination Station is 70% graded as Melbourne has already removed some dirt from the site during construction of the dam. He suggested since the Melbourne equipment is already at the site to have R. E. Melbourne Company finish the grading on a "time and material" basis 9 Engineer Clayton reported that Boyle Engineering will have a proposal at the next meet: for the installation of the Telemetering System at Squires Dam. Acting Manager Kubota reported he received a letter from the State Water License Board stating $357.00 is an excessive fee for the use intended. Thus the minimum five dolla~ feels it would be difficult to convince them that mixing would meet.state requirements I 1 fee would be applicable. Progress Upon motion by Director Maerkle, seconded by Director Carnohan, and unani- Payment #8 mously carried, it was moved to authorize the balance of Progress Paymen' No. 8 to be paid to R. E. Melbourne Company, in the amount of $10,955.87 The total of Progress Payment No. 8 is $20,955.87, of which $10,000.00 was previously advanced to the Contractor. Upon motion by Director Coe, seconded by Director Maerkle, and unanimously carried, it was moved to authorize payment to Benton Engineering, July, 1962, Invoice No. 1177, in the amount of $1,182.75. This brings the aggregate payment to date to $8,002.38. San Diego County Director Carnohan reported the rates by the Matropolitan Water Distr: Water Authority San Diego County will steadily increase and by July, 1966, the cost for domestic and industrial water will be $33.00 per acre foot. Director Carnohan also reported Squires Dam may be eligible forreplenishment water at $16.50 per acre foot. Director Carnohan reported the District is in sixth place in the San Diego County Wate~ Authority with seven votes. The votes are based upon assessed valuation. Headquarters Site Acting Manager Kubota reported he had received a brochure from the 2 tectural firm of John ti Anderson who are interested in furnishing p! for the new District headquarters. I Inspection Trip, The Board authorized Acting Manager Kubota to attend the ColoraQRiver Aqueduct Inspection Trip to the Colorado River Aqueduct on Sept. 14 was authorized to attend. to 16, 1962. I€ he is unable to attend, Superintendent Tucker Reserve Police Director Maerkle stated that due to the fact that the Squires Dam Officers site is now in the City of Carlsbad, the Chief of Police has City of Carlsbad asking that Superintendent Thomas Tucker and Assistant John Henley be made special reserve officers to protect the property belonging to the Carlsbad Municipal Water District. Director Maerkle indicated the city police units may not be able to respond immediately due to the remoteness of the area. Upon motion by Direct0 Greek, seconded by Director Maerkle, and unanimously carried, it was moved to make sucl a request to the Police Dept. of the City of Carlsbad in writing. u Tank Santa Fe Acting Manager Kubota reported repairs for the Santa Fe Tank will not be commenced until after the completion of the irrigation season and at thai time a full program will be recommended to the Board. Upon motion by Dil Maerkle, seconded by Director Carnohan, and unanimo-usly carried, it was moved to write a letter of appreciation to the Portland Cement Go. for its services in connection wit1 the Santa Fe Tank. Line B The B .D .G .& E. Co . has not connected the power to Line B Pumping Pumping Station Station. Legal Cnunsel Smith reported he is still in negotiation suggested the Board of Directors write a letter of request to the with the P .U.C. Director Greek left meeting at 4 :40 P.M. Annual Acting Manager Kubota reported concerning a new section inthe state laws Aud it reguixing the District to file with the County Auditor a copy of the new budget and the Annual Audit. Lake Acting Manager. reported he has received a letter from the Valley Center Elsinore Mutual Water District supporting the District's Reeolution No. 155; the the San Dieguito Irrigation District will take no action; the City Attorney for the City of National City indicated his agency would take no action. Schwabacher ti The Board mutually agreed to table the $700 billing from Schwabacher Company and Company for services in Improvement District No. 4. State Street Acting Manager Kubota reported the District has been requested to Improvement participate with the property owners to improve State Street. The Following discussion, the Acting Manager was authozized to sign an informal petition. Comprehensive Acting Manager Kubota reported the District's Comprehensive Liability Liability Insurance is a three year policy subject to an annual audit. The Insurance Insurance Company has billed the District for an additional premium Maerkle, and unanimously carried, it was moved to pay the additional $72.00 premium. Finances Upon motion by Director Maerkle, seconded by Director Coe, and unanimous1 carried, the Board ratified Checks No. 5004 thru No. 5036 (5009 Void), in the amount of $52,343.70, and Check No. 195 in the amount of $19,843.75.' Pace-Kelly Acting Manager Kubota reported that the steel pipe has been ordered for Pipeline the Pace-Kelly pipeline. Einer Bros., Inc. informed the Acting Manager State Divkion of Small Craft Harbors acknowledged receipt of the resolutj City would share in the cost of improvement with the property owners. of $72.00. Upon motion by Director Carnohan, seconded by Director they will furnish a bond if the District will pay the premium. The meeting was declared adjourned at 4:55 P.M. I ATTEST : </' g-u 4- P&3" Secretary of the Board of Directors /