Loading...
HomeMy WebLinkAbout1962-10-02; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CARLSBAD MUNICIPAL WATEI DISTRICT HELD ON OCTOBER 2, 1962, AT 2:OO P.M. AT 2698 STATE STREET, CARLSBAD, CALIFOE The meeting was called to order at 2:02 P.M. by President Kelly with Directors Carnoh: Coe, Greek and Maerkle (2:06 P.M.) answering roll call. Also present were Acting Man: Kubota, Engineer Clayton, Jim French and Office Secretary. Present for discussion on the sewer projects were Graham Kelly and Mrs. Kelly, and Mr. W. Phillips. Legal Counr Smith was present after 2:20 P.M. Upon motion by Director Greek, seconded by Director Carnohan, and unanimously carried, it was moved that the minutes for the regular meetings of September 4, 1962, and I September 18, 1962, be approved as submitted, Sewerage Engineer Clayton presented a map of the North Carlsbad area showing a Program sewerage system for that general area and the location and sizing of tl North Carlsbad collection lines. He explained that from the topographic data availab: these lines appear to be logical. The study was based on a rough estil of 370 acres, with a per capita of 8 people per acre, which would result in an averagc flow of 300,000 gallons. The cost of the collection lines as shown have been estimatl $239,000, plus the cost of the joint venture facilities, for a total of $500,000 for entire program. Based on the area shown, the project would average approximately $15( per acre. He pointed out that the first step would be the negotiation with Carlsbad 2 Vista for capacity rights in the line and treatment facilities. After discussion, tht matter was deferred for additional study on the program. I Accellerated Legal Counsel briefed the Board on Federal funds available under the Public Works Accellerated Public Works Program for public projects, with the stipul Program that work be completed before December, 1963. He explained that the i eligible to receive such funds have been designated based on employme1 figures and that San Diego County qualifies for such funds. Officials from the City c San Diego had allowed Graham Kelly to bring the information on this program to the Bo: today. After discussion, it was agreed that the administrative staff should be autho~ to proceed in outlining possible tentative applications on either one or both of the U-7 Sewer District project and the District Headquarters Building. Improvement Mr. Graham Kelly informed the Board that he has a prospective buyer District No. U-7 his property which would bring an industry to the area with good em] ment possibilities and that the land meets their requirements excepi for sewer. He requested that the proposed line be routed up to the Mesa area, if it ( be done without disturbing the present bond proceedings. In the discussion which fol: it was pointed out that the hearing for Improvement District No. U-7 has already been legally advertised on the present sewer map and, therefore, could not be changed at tl time without dropping the proceedings; however, in the event of Buena's participation line, or the acquisition of Federal funds for use in the project, perhaps the surplus monies could be used to build this additional line. Upon motion by Director Carnohan seconded by Director Maerkle, and unanimously carried, it was moved that the Board au the Attorney to write a letter to Mr, Graham Kelly to advise him of the current statu, the sewer program of Improvement District No. U-7, and authorizing him to state that 1 line servicing the mesa property will be given the highest priority in the program, iJ it is purchased by the prospective buyers. After discussion, upon motion by Director Greek, seconded by Director Maerkle, and unanimously carried, it was moved that the administratiye staff be authorized to proct with the necessary steps to obtain the funds under the Accellerated Public Works Prog~ for the District projects which would be eligible. Attorney Smith informed the Board that he had just finished contacting the State Director for the Water Pollution Board and the necessary application forms will be sent down right away. I Squires Dam The Manager informed the Board that R. E. Melbourne was notified of the Contract Board's action at the last meeting as to the extension of time and the new date of completion for October 31, 1962, but as yet he has not giver reply to this. The Contractor is now maintaining a more active working schedule and ( time work and the State Inspectors are pleased with the way, the projecg::is..ptegressinl He has asked that the Board consider giving an advance on work completed thru the mon. September €or gross earnings of $44,000, which the Manager informed the Board he had checked and the figures look fairly close. After discussion, upon motion by Director Maerkle, seconded by Director Carnohan, and unanimously carried, the Board approved ai advance on Progress Payment No. 10 in the amount of $20,000.00. Chlorination The Manager reported that Shelstead Brothers, the Contractor for the Station Squires Dam Chlorination Station, has had a little difficulty in getting started on tl project because of a problem of discrepancy of insurance information, and actually st: on his contract time as of the 2Lst of September, 1962. After discussion, the Board authorized the Manager to write a letter to Shelstead Brothers pointing out the date ( award of contract and what the District expects in performance and the completion datt under the contract terms e The bill for the grading of the Chlorination Station site submitted by R. E. Melbournt was brought up for discussion, and the Manager explained that a portion of the work that he did is actually within the limits of the access road. After discussion, Engineer Clayton offered to adjust this invoice for the cost of the staking of the acc road and the chlorination site. Upon motion by Director Coe, seconded by Director Grc and unanimously carried, it was moved that the Board approve payment to R. E. Melbour~ in the amount of $921.31, and accept the kind offer of the Engineer to make an0 chargc for the staking of the access road and chlorination station site. Inspection The Manager informed the Board that under the contract Boyle Engineering j Program to perform the inspection service for the Chlorination Station but the question of whether it should be performed by District personnel has been discussed previously, but no action has been taken. The Engineer explained that basic District forces are on the ground and it is a project which takes an inspection from 1 to time. The Manager fnformed the Board that it might be possible to assume these inspection duties if Boyle Engineering will furnish a man, or we could find someone 1( to fill in the gap, since considerable inspection time is still required at the dam a1 Superintendent Tucker is still involved with the water program for the irrigation sea? After discussion, the Board directed the District forces to do the inspection to the 1 of their ability with the authorization for extra help if the need develops. Upon mol by Director Coe, seconded by Director Greek, and unanimously carried, it was moved thz the District delete the inspection clause in the contract with Boyle Engineering for 1 Chlorination Station project and that the District perform the inspection program. State Employees' Secretary Coe reviewed the actuarial report submitted by the State Retirement System Employees' Retirement System for District participation in the ret: ment program. After discussion, upon motion by Director Coe, S~COI by Director Carnohan, and unanimously carried, it was moved that the Carlsbad Municip; Water District enter into an agreement with the State Employees! Retirement System as December 1, 1962, for the 1/60 at age 60 retirement plan, and also go into a prior fur payment over 20 years at a rate of 4.072. In connection with this program, the Manage offered the suggestion that perhaps the Board might wish to consider paying some of tl: employee's share which could be in the form of a raise, since the retirement deductior reduce the net take-home pay. The Board rejected this suggestion on the basis that tl. felt the employees were receiving benefits from the District's participation in the retiranent program and it would be perferable to handle any raises on a merit basis. Mr. Greek left the meeting at this time, 4:55 P.M. Telemetering Discussion was held on the proposal submitted by Mr. James Gierlich on Sys tem Autocon telemetering system repair and modification, copies of which hz previously been forwarded to the Directors for review. It was decided that the Engineer should attempt to obtain proposals from other firms in this field bt making a final decision on the matter. Water Service and Operations: The Manager reported that the chain and lock arrangement for the Police Department pal of Squires Dam has been taken care of. Superintendent Tucker is obtaining proposals for replacing the Chevrolet pick-up and t u I will be reviewed by the Board at the next meeting. Proposed A notice has been received from the County Health Department regardj County Ordinance a proposed County Water Ordinance which states that on a given piece land it will be required that every separate building have a separat water meter. After discussion on the proposal, it was the feeling of the Board that t District would be totally opposed to such an amendment as it would conflict with the District ordinances and that District personnel are in the best position to recognize problem areas and solve them within the frame-work of the District ordinances. A meei has been called for Friday, October 5, 1962, at 1:30 P.M. at the County offices and ii agreed that the District should be represented at this meeting. Upon motion by Direcl Carnohan, seconded by Director Maerkle, and unanimously carried, it was moved that a letter be forwarded to Mr. Robert Cozens, Supervisor, Fifth District, with a copy to Dr. A. B. Askew, stating that this Board definitely opposes this ordinance. Headquarters The possibility of completing the plans for the District Administrative Site and Operations Complex for submission under the Federal Funds program was discussed and it was agreed that one or two members of the Board should act as'a committee to work with Mr. French. After discussion, upon motion by Director Maerkle: seconded by Director Carnohan, and unanimously carried, it was moved that the Board authorize Jim French to go ahead with the preparation of the plans for the Headquartel Building for application for Federal funds. Engineer Clayton suggested that the fee could be billed on an hourly basis for time spent, if the funds are not received. Announcements : I Invitation from Helix Irrigation District for District Officials to attend the dedica. of the Chet Harriet Dam scheduled for 1O:OO B.M., Wednesday, October 10, 1962. Notice of Quarterly Water Agencies Meeting scheduled for Thursday, October 18, 1962, q Poway . Announcement on Irrigation Districts Association Convention to be held at Coronado frl November 7 - 9, 1962. Water Work After discussion, upon motion by Director Carnohan, seconded by Directo: Convention Maerkle, and unanimously carried, it was moved that the District author Thomas H. Tucker, General Superintendent, to attend the American Waterwl Association Convention at Santa Monica for the three days, and that the Manager be authorized to attend at whatever time it is convenient for him to do so. I.D. No. 1 The Manager informed the Board that an inquiry has been received from a Bonds investment firm regarding possible calling of the bonds for I.D. No. 1, After discussion, it was the Board's decision that the District was not a position to call the bonds at this time and the Manager was instructed to so notify firm. Finances: Upon motion by Director Maerkle, seconded by Director Carnohan, and unanim carried, the Board ratified Checks No. 5091 thru No. 5101 in the amount of $16,048.63. I.D. No. 3 The Manager reported that he has been in touch with Mr. Hunter of th Pumping Station San Diego Gas and Electtic Company and the Location Engineer has in- dicated they are now working on the calavara route and will have a r for the next meeting. San Marcos Legal Counsel reviewed a porposal submitted by the firm of White, Froeh Contract and Peterson on the investigation of the San Marcos Contract, listing a of $40.00 per hour for a number of hours not to exceed 40, and the auth After discussion, upon motion by Director Maerkle, seconded by Director Carnohan, and unanimously carried, it was moved that the District retain the firm of White, Froehli & Peterson to conduct the preliminary investigation on the subject contract on the ba outlined in their letter of September 19, 1962, providing that if the District should hire other trial consel that they would cooperate fully. The meeting was declared adjourned at 6:15 P.M. I tion of an additional amount of $400,00 for investigation and other miscellaneous exp I ATTEST : Up& Secretary of the Board of Directors '1