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HomeMy WebLinkAbout1968-01-17; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT HELD ON JANUARY 17, 1968, AT 2:OO P.M., AT 5780 EL CAMINO REAL, CARLSBAD, CALIFORNIA: The meeting was called to order at 2:OO P.M. by President Maerkle with Directors Carmichael, Kelly, Mac Leod and Palmer answering roll call. Also present were Legal Counsel Grosse, General Nanager Kubota, Superintendent Henley and Office Secretary. Approval of Upon motion of Director Palmer, seconded by Director Carmichael, and Minutes unanimously carried, the minutes of the regular meetings of December 20, 1967, and January 3, 1968, were approved as mailed out by the Secretary. I Committee Reports: Water Service -- Legal Counsel submitted for the Board's review copies of the City of Carlsbad revised letter submitted to the City of Carlsbad concerning the District's decision to construct a new metering station at the intersection of Chestnut Avenue and El Camino Real. No response has been received from the City on this matter. Laguna Riviera The Manager reported that the City's Superintendent, Bob Neeley, Connection has been talking about going ahead with the construction of the advised that no construction on this project is to be undertaken until the plans have been approved. connection for the Laguna Riviera Subdivision and he has been I I.D. No. 2 Bond The Committee presented a draft of an official statement for use Sale - Series 3 in conjunction with the sale of the unissued bonds for the I.D. No. "F", referring to the legal opinion approving the validity of the bonds, was deleted from the statement. After discussion, upon motion of Director Kelly, seconded by Director Palmer, and unanimously carried, it was moved that the District proceed on the official statement and go ahead with the bond sale for I. D. No. 2. The Manager was authorized to have the statement printed in final form and Legal Counsel was directed to prepare all the legal documents in connection with this bond sale. San Diego County Director Kelly reported on the regular meeting of the Authority Water Authority Board of Directors and explained that in discussing the Filtration program and had explained the District's position. authorization. Upon the recommendation of the Legal Counsel, Sectior Study he had been asked about the District's participation in the Chamber of Director Carmichael asked if the Board wished to continue its representat Commerce at the Chamber of Commerce meetings and, if so, whether another Board Member should have an opportunity of attending since he had served as representative from the time the membership was taken out. After discussion, upon motj of Director Carmichael, seconded by Director Mac Leod, and unanimously carried, it was moved that Director Palmer be appointed to serve as the District's representative and finish out the membership term. Legal Counsel Reports: La Costa Legal Counsel reported that he has been getting telephone calls from Reservoir Site the La Costa people wondering when the District will be able to move area as they are now planning their next unit. Department of The Manager reported that, a week ago yesterday, he had had a meeting Public Health at the District office with Mr. Kirk Campbell about the Department of Public Health letter which the District received last April. They plar to go ahead and pursue this filtration program and will be contacting the Board again in regard to our plans for this program. They are also dealing with the City of Carlsl: in an effort to be able to identify the responsibilities of the two agencies. After discussion, Legal Counsel indicated he would prepare an immediate reply to their lettc and explain the District's position on this matter. Line "E" Right Legal Counsel reported that he has been in contact with Mr. Graham of Way Kelly concerning the right of way document for the District 's "E" possession and will submit it to the District right away. Upon receipt of same, Legal Counsel was authorized to obtain a regular title insurance policy on this easement. on the sale of the bonds and construction of a storage tank in that I line and he insists he has the completely signed document in his I Line "D-2" Discussion was held on the matter of fixing the valve and blow-off Right of Way assembly for the District's D-2 Line from Squires Dam which has been covered by the creation of a lake on the Ken Ebright property. It was pointed out that the recent leaks experienced by the District have pointed up the need for these blow-off assemblies to be readily accessible for shutting off and draining the lines for emergency repairs. The Manager explained the steps that would be necessa to take care of this problem and, upon motion of Director Carmichael, seconded by Director Palmer, and unanimously carried, it was moved that Mr. Ebright be required to put it up to our specifications immediately, at his own expense. Legal Counsel will also draw up an agreement covering the use of this easement and the District's right to drain the lake area in the event of an emergency. I. D. No. 3 Legal Counsel reported that the official notice on the redemption Callable Bonds of the callable bonds for I. D. No. 3 is being typed this afternoon and the required publications will take place before the first of the month. Superintendent's Report: El Camino Real The Superintendent reported that the District plans to raise the Road Pro j ect valve cans in El Camino Real the last of the week and this will complete the project as far as the District is concerned. Elm Avenue The Superintendent reported that the Contractor has completed work on Project the street improvement at the intersection of Elm Avenue and Valley Street and the District was able to maintain a minimum cover over our existing pipeline. New Services A new service has been installed on the Pace-Kelly Line for watering cattle for a new cattle raising enterprise in that area. Manager's Report: Point I'D" The Manager reported that the leak which was reported at the last meeting Pro j ect had, through a series of events, turned out to be very critical and the on through Thursday night and Friday making repairs. While completing the repairs on the initial leak which was caused by corrosion of the bolts, the dresser coupling was cracked during the tightening of the bolts and the rest of the line had to be drained to make the additional repairs. The line had to be drained through a 2" outlet and too from midnight Wednesday until Thursday afternoon. After making this repair, the fillin of the line was started about 7:OO P.M. and the job was secured at 4:OO A.M., Friday. The Manager explained that in the process of repairing the leak, there developed a leak in the flange, so just a weld patch was put on with the idea that there would have to be additional done and that some arrangement must be made so that the La Costa area would have no disruption in water service such as had occured when the line had had to be drained. After going over the matter thoroughly with President Maerkle, a plan for these repairs was devised and several steps have been taken toward carrying through the project, the Manager reported. He outlined the plan as follows: A 6" outle and valve have been installed on the 6" line to the Airport and it has been raised so that the main line can be drained. After evaluating the leaks which have occurred duri the past year on the stretch of pipeline from Point "D" and Davies Vault, it was decid that it would be best to put in a butterfly valve just before Davies Vault location and a by-pass so that La Costa can still be served and can have continuous water servi while repairs are being made on this line. All of the materials to make the hot tap an by-pass connection have been ordered and the order has alos been placed for the butter valve. After the by-pass has been joined and checked out to see that it works, the lin will be shut down and the butterfly valve installed after which we can come back and repair the line at Point "Dl'. The following estimates for the project were submitted: Valve, welding and fittings at Point 'iD", a total of $1,885.00; repairs on the patch at El Camino Real, $685.00; and a total of $500.00 for the by-pass installation. After discussion, upon motion of Director Palmer seconded by Director Mac Leod, and unanimou carried, it was moved that the Board give a vote of approval for what has been done an go along with the plans for the future repairs and the by-pass project. The Manager pointed out that the man who came with the backhoe had worked all night with the crew and that, although Mr. Smith, the Manager of the Olivenhain District, had indicated that he would get time off for the extra work, some recognition might be in order. After discussion, upon motion of Director Carmichael, seconded by Director Kelly, and unanimously carried, it was moved that the District pay this man, George Nantz, the amount of $25.00 for services rendered. The Manager was also authorized to credit Superintendent Henley with the vacation time which he spent on the leak. A letter of appreciation will also be forwarded to the Olivenhain Municipal Water District for their assistance during this critical leak period. I District's crew and the man from Olivenhain had worked all n,ight Wednesday I Meeting January 17, 1968 -2- Local Agencies The Manager presented a draft of a report covering the District Flnrmation Commission policy on water service which has been requested in connection with a study on logical service areas being conducted by the Local Agencies Formation Commission. Board Members will review this material and it will be discussed at the next regular meeting. Sunnycreek Road The Manager explained that nothing further has been done on this I project but a report will be made at the next meeting. Filtration Study The Manager reported that he attended the meeting on the Filtration SDCWA Study which was held in Escondido last week as an observer. This was an organizational meeting and the group plans to meet every two weeks during the coming months to formulate their plans. Board Room The Manager explained that he had gone back to the Carlsbad Cabinet Modifications Shop with the revised plan calling for one foot off each module and had obtained a new estimate of $895.00 for the unit. After discussion, upon motion by Director Carmichael, seconded by Director Palmer, it was moved that the Manager be authorized to go ahead with the modified plan and have this unit built. Four Ayes. Director Kelly voting "NO". 11 I' D Reservoir The Manager asked if the Board wished to authorize some specifications felt the District should wait and defer it until the new tank is built Painting to cover the painting of "D" Reservoir and go out to bids, or if they After discussion, it was decided to hold off on this project until we see whether the bonds will sell or not and, in the meantime, the tanks will be inspected to see how bad they are. La Costa South The Manager reported that he had had a meeting with the Engineer for Subdivision the new La Costa South Subdivision and displayed a tentative map of very rapidly and the La Costa people are anxious to have the map approved but that, from the District's standpoint, there are a number of items which must be worked out involving the extension of the District's line and construction of a tank to serve the area and a clear-cut arrangement with the Olivenhain District on the service areas involved. The Manager will work closely with La Costa on these matters in an effort to process this new development as expediously as possible. El Camino Real The Manager reported that the County Engineer has come up with a new Road Project design grade for the realignment of El Camino Real to the south and that the District does have some pipelines in that area which will have to be relocated. He asked if the Board wished to authorize some engineering in plotting on these new designs the elevations of our pipelines so that project estimate can be made for the next budget. After discussion, no action was taken but tne matter will be kept on the agenda. Correspondence: Xotice from the San Diego County Water Authority, dated December 27, 1967, that the Authority will fix its water rates for the fiscal year 1968-69 at $20.25 for agricultl water per acre foot, and $28.25 per acre foot for domestic water. This information wi: be passed along to the City of Carlsbad for use in the preparation of their new budgei In discussing the District's wholesale water service to the City of Carlsbad, Preside1 Maerkle pointed out that the District's Water Ordinance is outdated and should be amex or rewritten to cover the District's retailing of water. Legal Counsel and the Manage] will look into the matter of bringing this Ordinance up to date. the proposed subdivision. He explained that this project is progressir I I Letter from the City of Carlsbad, dated January 10, 1968, requesting the District's endorsement of the proposed improvement program of the City and attendant application to the Federal Government for Federal assistance. The Manager explained that the City is planning the modernization of their water system and in applying for Federal funds they are expected to present letters from supporting agencies giving their approval to the project. The Manager reviewed a copy of the letter submitted by the San Diego County Water Authority to the County Planning Agency indicating their approval of the project and informed the Board that Mr. Burzell had called and asked that the Distric. decision be relayed to him by telephone as his agency is involved with the San Diego County Planning Department on the matter. Director Carmichael offered a motion that tl District write this letter stating that the District will benefit from this plan. Aft( further discussion, Director Carmichael withdrew his motion and the Manager was direc to request that a copy of the application and the specifics of the improvement projec Meeting January 17, 1968 =3- be made available for the Board review so that they may make specific comments and unqualified support. The Manager was authorized to telephone the Authority Manager that the Board has no objects to the project. The matter will be reviewed at the next meeting after which the District will consider an official statement to be directed to the Federal Government. Salary survey submitted by the American Water Work Association. The Manager will revie this report for budget information. Announcement from the Irrigation Districts Association regarding their Spring Conventi to be held in San Francisco from March 19, thru March 27, 1968. Reservations for this event will be discussed at the next meeting. Special Accounts The Manager presented for payment an invoice submitted by Mr. Ted Payable Lee and Sons, Paving Contractors, in the amount of $537.75, for roi repair work authorized on a time and materials basis. After dis- cussion, upon motion of Director MacLeod, seconded by Director Palmer, it was moved that payment be approved to Mr. Ted Lee in the amount of $537.75. The motion carried unanimously. Financial Reports: A financial report covering operations for the period July 1, 1967 thru October 31, 19 was submitted for the Board's review. The report will be discussed in detail at the next regular meeting. Ratification Upon motion of Director Palmer, seconded by Director Carmichael, and of Checks unanimously carried, it was moved that the Board ratify Checks No. 2615 1968 thru January 17, 1968. The meeting was declared adjourned at 5:44 P.M. I thru No. 2654, in the amount of $11,910.05, for the period January 8, I President of the bard of Directors #(? ,/f 1 ATTEST : I Meeting January 17, 1968 -b-