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HomeMy WebLinkAbout1968-06-05; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT HELD ON JUNE 5, 1968, AT 5780 EL CAMINO REAL, CARLSBAD, CALIFORNIA, AT 2:OO P.M. The meeting was calTed to order at 2:OO P.M. by President Maerkle with Directors Kelly, Carmichael, Palmer and Mac Leod answering roll call. Also present were General Manager Kubota, Legal Counsel Grosse, Superintendent Henley and Office Secretary. Approval of After discussion, upon motion of Director Palmer, seconded by Minutes Director Kelly, and unanimously carried, the minutes of the regular I meeting of May 15, 1968, were approved as corrected. Bid Opening The President announced that this being the time and place fixed I. D. No. 2 for the opening of bids €or $125,000.00 bonds of Carlsbad Municipal Series 3 Bonds Water District designated "Bonds of Carlsbad Municipal Water the following bid being the only bid received pursuant to the Notice of Sale was publicly opened, examined and read: Roberts, Scott & Company, Inc., and their bid was $5,263.75 discount and accrued interest to date of delivery for said bonds, in the denomination of $5,000.00 each, bearing interest payable annually the first year and semi-annually thereafter at the rate of 5% for the years 1969 to 1983. Said bid was accompanied by a good faith check in an amount not less than $5,000.00. Said bid was checked and a computation made and report thereon given to this Board later in this meeting. Said bid being the only bid received and said bid being determined to be satisfactory, it was moved by Director Palmer and seconded by Director Carmichael that Resolution No. 224, being a Resolution of the Board of Resolution MUNICIPAL WATER DISTRICT AWARDING $125,000. BONDS OF SAID DISTRICT No. 224 TO THE BEST BIDDER AND REJECTING ALL OTHER BIDS," be adopted by the District for Improvement District 2, Election 1957, Series 3," Directors entitled "RESOLUTION OF THE BOARD OF DIRECTORS OF CARLSBAD following vote: I AYES : Directors: Carmichael, Kelly, Maerkle, Mac Leod, Palmer NOES : Directors: None ABSENT : Directors : None Committee Reports: City of Carlsbad The Manager reported that he and President Maerkle had met with Water Service the City Manager and newly elected Councilman Glenn Mc Comas and went over the problems of jurisdiction of the water sales and stressed the importance of negotiating a settlement on this matter. During these discussions the City's financial position was brought up, the Manager reported, and the difficulties involved because of the decreased water revenues and the change in the agricultural rebate program. The Manager pointed out that no agreement had been reached on the matter of service areas at the meeting and that President Maerkle had suggested that a meeting be arranged with Supervisor Cozens and LAFCO representatives to go over the matter with them. After discussion, the Manager was instructed to arrange for a meeting with LAFCO and he and Director Kelly will attend as District representatives. I Investment The Manager reported that, in accordance with the short term investment Program program authorized at the last meeting, the District has released a total of $178,380.00 to the Security First National Bank for the purchz of Treasury Notes due July 31, 1968, which will net the District approximately $1620.00 for this investment period. He informed the Board that a close check will be kept on fund balances and revenues and other investments will be made as the funds become available. Line "E" Right Legal Counsel reported that he has had several calls from Title of Way Insurance and Trust Company concerning the Line "E" easement and policy; however, there should be something in for the next meeting. it will be about another week before they can issue the title La Costa Legal Counsel reported that all of the title policies are in on.all of Reservoir the easements for the La Costa South Subdivision and the deed for the reservoir site has now been recorded. In conjunction with this project, he informed the Board that it would now be appropriate for the District to release the payment in the amount of $5,000.00 to the La Costa Land Company for the reservoir site. After discussion, upon motion of Director Carmichael, seconded by Director Mac Leod, and unanimously carried, it was moved that payment be made to La Costa €or the reservoir site. I Line "D- 2 '' The Manager reported that Mr. Ebright has completed installation of Right of Way a new gate on the drain for his lake and has started draining kt yesterday so that the District can go in and raise the goose-neck on the blow-off. Mr. Ebright was given a copy of the Manager's memorandum for an emergency procedure for draining the lake and he has indicated he wishes to get together with the District staff and go over the matter. Superintendent's Report: Operations: Superintendent Henley reported that an inspection of the District's facilities and water statistics was made by a representative of the State Department of Public Health on May 23, 1968, and a full report will be forth- coming from that agency at a later date. It was reported that one of the District's strawberry growers, the Tabata Brothers, have been experiencing pressure problems in their area and have decided to try a larger meter off of Line "G". They are having Webb Pump and Supply Company prepare a service lay-out and estimate for them and the Superintendent will be checking with them later in the week on their plans. Metering The Superintendent reported that the District is continuing its metering Program program and the old meters in the system are slowly being repaired or replaced with new ones. I A failure in the telemetering equipment, which resulted in service repair charges of $117.00, was found to be the result of a defective telephone signal line in the Squires Dam Vault and the District will attempt to recover these funds from the Telephone Company. President Maerkle reported that he had looked into the matter of changing the District's master locks since a number of master keys were issued to City personnel by the former Manager and this could present a problem with security of the District facilities. An estimate of from 75C to $1.00 per lock has been obtained from Goff's Lock Shop. After discussion, the Manager was instructed to look into the matter and work out a program and cost estimate for changing the District's locks. Manager's Report: Pipeline The Manager reported that he is in the process of completing the plans Projects for the metering station at Chestnut Avenue and the meter delivery is station and informed the Board that a copy has been submitted to City Engineer Wayne Lill. After reviewing the plans and details of the project, upon motion of Director Kelly, seconded by Director Carmichael, and unanimously carried, it was moved that the plans for the Chestnut Avenue Metering Station be approved and that the District proceed with the project as scheduled. expected sometime this month. He displayed the engineering plans for the I Filtration The Manager reported that the Filtration Study Group is continuing to Study have meetings and are now talking about the organization and the method: of financing the project. He called the Board's attention to the paymenl which was made to the Authority in the amount of $113.40, covering the District's participation in the expenses for the month of April, 1968. After discussion, upon motion of Director Carmichael, seconded by Director Palmer, and unanimously carried, it was moved that the Board ratify this payment to the San Diego County Water Authority. Squires Plans for an irrigation system and pumping unit for the Squires Dam area DaU-l are being put together, the Manager reported, and cost estimates are being prepared for submission to the Board. Budget The Manager presented a proposed schedule for the preparation and Preparation adoption of the budget for the fiscal year 1968-69. After discussion, 1968-69 a meeting of the Personnel Committee was scheduled for Monday, June 10, 1968, at 1:OO P.M., with a meeting of the Finance Committee Meeting June 5, 1968 -2- . .~ to be held on Monday, June 17, 1968, at 1O:OO A. M. I Greenview The Manager presented the improvement plans for the Greenview Sub- Subdivision division and pointed out that an individual service and meter will the feasibility of this requirement from an economical standpoint and suggested it might be more practical to run a common service to each duplex unit with individual meters as is done by the San Diego Gas and Electric Company. The Manager pointed out the long-range problems involved in the maintenance and servicing of a common service connection and cited some of the problems experienced by other agencies in this regard. After discussion, upon motion of Director Mac Leod, seconded by Direct0 Palmer, it was moved that the plans €or the Greenview Subdivision be approved as presented. Four Ayes. Director Carmichael voting "No". Motion Carried. be installed for each condominium unit. Director Carmichael questioned La Costa The Manager informed the Board that the La Costa people are going Condominium ahead with their plans based on a master meter installation which No. 3 will be allowed under the District's regulations providing they meet the requirements of an "air-space condominium". A series of meetings have been held with them because they are now asking for final approval with the Real Estate Commission and we are attempting to work out some way that we could serve them directly. Water The listing of the delinquent water accounts was reviewed by the Board Accounts and the Manager called attention to the fact that the balance outstanding as of this morning was $175.11. Agricultural The Manager informed the Board that the following week after the Rebate release on the new procedures on the agricultural rebate the Operatin: in detail. The Authority finally agreed to allow those agencies with large flower growers to apply for the agricultural credit on the basis of using the flower figure: with the understanding that if the Metropolitan Water District did not approve it would show as a special item on the Authority billing. After further discussion, upon motion of Director Palmer, seconded by Director Mac Leod, and unanimously carried, it was moved that a resolution be prepared pre- senting the District's position on the matter of agricultural rebate for flower growers for presentation to the San Diego County Water Authority. Resolution Upon motion of Director Palmer, seconded by Director Mac Leod, No. 225 Resolution No. "225" was adopted by the following vote: Heads of the various water agencies had met and discussed the matter I Ayes : Directors: Carmichael, Kelly, Maerkle, Palmer and Mac Leod Noes : Directors: None Absent: Directors: None District The Manager informed the Board that, in accordance with the Board's Notary decision to sponsor Mrs. Simpson as a Notary Public, the forms have a bond and notary seal. After discussion, upon motion of Director Palmer, seconded by Director Carmichael, and unanimously carried, it was moved that the District go to the expense of sponsoring Mrs. Simpson as a Notary Public. been obtained and the expenses involved will be for the furnishing of I Answering The answering service for the District after hours is now underway, the Service Manager reported, and a meeting was held with a representative of the out the details. The monthly charges for this service have been set at $20.00 per month, payable in advance. Insurance A summary of the current insurance coverage was presented by =he Manager Cardinal Answering Service and District personnel this morning to work Program and reviewed by the Board. An outline for a complete insurance program for all functions of the District was also reviewed and discussed. The Bodily Injury and Property Damage Limits were adjusted on the recommendation of the Legal Counsel and a special endorsement will also be included to cover any officers or employees of the District travelling on District business. After further dis- cussion, the Manager was instructed to send out this material to all insurance agencies in the Carlsbad area requesting proposals on this insurance program. Meeting June 5, 1968 -3- . .. I Correspondence: Notice from the San Diego County Water Authority that that agency has been designed to prepare a comprehensive water and sewer map for San Diego County and requesting information for this project. Purchase A quotation for a 10-drawer map file, submitted by the Hunt's Office Orders Supply Company, was presented by the Manager. After discussion, upon carried, it'was moved that a purchase order be authorized for this equipment, not to exceed $300.00, plus that a purchase order be authorized for this equipment, not to exceed $300.00, plus tax. motion of Director Palmer, seconded by Director Kelly, and unanimously Special Accounts The following special accounts payable were presented to the Payable Board for approval as noted: (1) Invoice from the BIF Industries Corporation, in the amount of $117.55, covering services on the telemetering system. Upon motion of Director Carmichael, seconded by Director Mac Leod, and unanimously carried, payment of this invoice was approved. (2) Invoice from the Carlsbad Journal, in the amount of $63.00, covering the charges for publication of the official notice inviting bids for the I. D. No.2 Bond Sale. Upon motion of Director Palmer, seconded by Director Kelly, and unanimously carried, payment of this invoice in the amount of $63.00 to the Carlsbad Journal was approved. (3) Invoice from Title Insurance and Trust Company, in the amount of $96.00, covering title insurance policies €or the La Costa Reservoir Site and Pipeline. After discussion, upon motion of Director Palmer, seconded by Director Kelly, and unanimously carried, payment to Title Insurance and Trust Company was approved in the amount of $96.90. I. (4) Invoice from Higgs, Jennings, Fletcher and Mack, in the amount of $15.29, for legal services in connection with the pipe suite. After discussion, upon motion of Director Palmer, seconded by Director Kelly, and unanimously carried, paymeni of this invoice was approved. (5) Invoice submitted by Jack Y. Kubota, General Manager, in the amount of $1,368.01 covering a total of 67 hours for the General Manager's office and a total of 16 hours for engineering. After discussion, upon motion of Director Mac Leod, seconded by Director Kelly, and unanimously carried, it was moved that payment to Jack Y. Kubota be approved in the amount of $1,368.00. Ratification Upon motion of Director Palmer, seconded by Director Mac Leod, and of Checks unanimously carried, the Board ratified Checks No. 2908 thru No. 2930, in the amount of $34,342.88, covering the period May 16, 1968 thru June 5, 1968. Director Mac Leod was granted permission by the Board to be out of the State for the period June 19, 1968 thru July 3, 1968, incl. Upon proper rcotion the meeting was declared adjourned at 5:08 P.M. I ATTEST : Secretary of the Board of Directors I ATTEST : Secretary of the Board of Directors ( Meeting June 5, 1968 -4- . ..