Loading...
HomeMy WebLinkAbout1968-08-07; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT HELD ON AUGUST 7, 1968, AT 2:OO P.M., AT 5780 EL GAMIN0 REAL, CARLSBAg, CALIFORNIA: The meeting was called to order at 2:OO P.M. by President Maerkle with Directors Carmichael, Kelly, Palmer and Mac Leod answering roll call. Also present were General Manager Kubota, Legal Counsel Grosse, Superintendent Henley and Office Secretary. Approval of After discussion, upon motion of Director Palmer, seconded by Minutes Director Carmichael, and unanimously carried, the minutes of the mailed out by the Secretary. I regular meeting of July 17, 1968, were approved as transcribed and I I Water Service Mrs. Emma Salsen was present representing the firm of Joe Parisi Ward Property and Associates for discussion on the matter of water service to Sunnycreek Road one of their properties now in escrow. The Manager explained lies just east of the Golf Course and that Mr. Parisi was advised of the fact that the District has a main transmission line in El Camino Real and that water service is available at this location. The question to be resolved is whether it would be appropriate to take a service from the El Camino Real main, with a meter at the road which would leave the property owner responsible for the private line into the property, a distance of 800 feet, or, as an alternative to extend a minimum 6" District line into this area and set the meter at the property line. The Man- ager pointed out the problems involved in setting the meter at El Camino Real wit' the 2" private line to be maintained by the property owner and cautioned the Board that future development in that area could result in a series of small service lines extending from the District's main up Sunnycreek Road. There is also the possibility of bringing a line in from the Maas Rowe connection as they have under consideration plans to extend a larger line for a sprinkler fire protection system for additional buildings on their site. After further discussion, it was the Board's decision that the 2" tap and service line at El C&no Real would not be allowed and that the prospective owner would have to either build a 6" line from El Camino Real or go in with the Maas Rowe people on a joint venture arrangement for a pipeline from the Maas Rowe connection through to their property. Mrs. Salsen will take this information back to their client and the Manager was in- structed to work with these property owners to coordinate the efforts of the two parties on a line to serve the Maas Rowe enterprise and the subject property. It was pointed out that there is some urgency involved as the prospective owner wishe: to move along with his plans for a horse ranch, and there is the possibility that the Maas Rowe people may not be far enough along with their plans to proceed with the line at this time. If this is not a successful program, the Manager will work with the property owners and the other routes will be explored. Mrs. Salsen left the meeting at 2:30 P.M. Ebright The Manager called the Board's attention to the fact that Mr. Ken Service Ebright has applied for a 2" tap on the main 27" line from Squires Dam to serve his property but the only distinction between his request and the connection just discussed is that he has direct access to the service. Board Members voiced their objections to making less than a 6" tap on this transmission line and expressed concern regarding the protection of the integrity of the pipe- line. After examining the plans for the Squires Dam line it was decided that the Manager should go over the matter with Mr. Ebright and revise the plans for his service connection so that he could take service from the 6" outlet in the road whcih was designed into the system €or this purpose. The Manager explained that when Mr. Ebright had applied for water service he and the Superintendent had worked out the connection making the 2" tap in keeping with the District's prior policies on such connections and that Mr. Ebright has had his deposit on file with the District and the work on the project was to have commenced today. After further discussion, upon motion of Director Palmer, seconded by Director Mac Leod, and unanimously carried, it was moved that the District adopt the policy that it will allow nothing less than a 6" hot tap on any steel line 12" or over and that any requests for water services on the main transmission lines shall come to the Board of Directors for final approval or disapproval. The Manager will contact Mr. Ebright and advise him of the Board's decision and attempt to work out some satisfactory arrangement to provide water service to his property. that the property involved, consisting of approximately 6 acres, City of Carlsbad The Manager reported that there has been no change on this Water Service item and that ,plans will be made to meet with the Committee from the City at an early date. Meeting August 7, 1968 -1- San Diego County Director Kelly reported that the regular meeting of the Water Authority Board of Directors for the San Diego County Water Authority has been adjourned for another week. I Budget The Manager submitted for the Board's review the proposed budget for Committee the general operating expenses and the capital expenditure allocation: He reported that the Budget Committee, Directors Kelly and Mac Leod, and he had met and reviewed the prior year's expenses in detail and had based theil estimates for the new fiscal year on these figures with a few adjustments. The detailed listings on the capital projects and operating and office equipment were reviewed and discussed item by item. After further discussion the Board gave thei! approval to the operating expenses and capital expenditures as proposed in the preliminary budget and the Manager was authorized to incorporate theee figures wit1 the estimates for the Improvement Districts Bond and Interest Funds for final adop- tion and the setting of the various tax rates at the next regular meeting. Legal Counsel: Line ''E" Legal Counsel reported that he and the Manager have gone over the Right of Way Line "E" easement document and have determined that the District be drawn and delivered to Graham Kelly. He explained that he is satisfied with the easement and feels that the District is in there under an agreement but if we are not in under an agreement then the District now has a prescriptive easement. After discussion, the Board agreed to accept this easement and authorized the Lega: Counsel to release the check to Nr. Kelly. La Costa It was reported by Legal Counsel that the La Costa Land Company has Bonds requested that they be allowed to make a change in the bonds for the La Costa South project. He explained that, basically , La Costa has become unhappy with the bond services they have received and wish to substitute bonding companies, but that he has no information on it at this time. Superintendent's Report: should go ahead and accept it as written and chat the check should I Greenview The Superintendent reported that the water system for the Greenview Subdivision Condominium, Unit No. 1 has been installed and inspected by the District . I Operations: Santa Fe It was reported that the Santa Fe Reservoir sprung a leak and that thc Reservoir crew spent about 4 days tearing out the concrete and grouting it at the base. The reservoir was also drained and two sacks of cement wen sprinkled into the base area in an attempt to slow the leak. The Superintendent reported that this work seems to have almost stopped the leaking and that the tank will be checked regularly for the next few days to be sure that these repairs are holding. Manager's Report: Pipeline Notice has been received from the BIF Corporation that they have now Projects scheduled delivery of the meter for the Chestnut Avenue Metering informed the Board that plans are moving ahead on the valve station for point "D" but since we are continuing such a heavy usage it is planned to delay the actual installation until the tomato crops slack off. La Costa The Manager presented for final approval the improvement plans for Condominium the La Costa Condominium No. 3 project and pointed out that the No. 3 plans have been revised to show an additional 300 feet of pipeline. area. After discussion, upon motion of Director Kelly, seconded by Director Carmichael, and unanimously carried, it was moved that the Manager and President of the Board be authorized to sign these plans as presented. "Stored" Water The Manager informed the Board that the District has been con- Program tacted by the San Diego County Water Authority regarding our entitlement for water delivery and the necessity for the Distric to make some provisions to buy additional stored water to meet the heavy demand fo Station for August 30 from the factory, the Manager reported. He also which was added so that they could get to a fire hydrant in that Meeting August: 7, 1968 - 2- the summer months. Under the present program the District is entitled to take 9 second feet per day but at the present time our delivery is running 19% and has been averaging well above our entitlement. During the month of July the Authority has computed our delivery at about 300 acre feet over our entitlement and they have now requested that the District take steps to make some provisions to buy some stored water in San Vincente to take care of these peaks. An estimate has been made by the Manager of 1,000 acre feet which would be required to get the District through to October for next year's storage, and the Authority has suggested that the District try to make overtures to the Valley Center Municipal Water District as they appear to be the only District which has a surplus of stored water at this time. After discussion, upon motion of Director Palmer, seconded by Director Kelly, and unanimously carried, it was moved that the Manager be authorized to negotiate with the Valley Center Municipal Water District to try to acquire some of their surplus stored water. Miscellaneous: Delinquent A listing of the delinquent accounts for the July billing period was Accounts reviewed and the Manager noted that the accounts are in good shape I with only about $113.00 out at this time. Pacific The Manager reported that a letter has been received from the Pacific Telephone Telephone Company to the effect that they will not honor the billing C omp any from BIF Corporation for the telemetering repairs on the basis of the fact that our repair man did the work and not them and that they did not authorize it. The Manager pointed out that the costs for the repairs were not as high as he had thought since the repairman had spent a large amount of his time on the job checking out the Authority meter and this time was included in the total billing. District The Manager reported that the new locks are now in service and City Locks Personnel requesting keys have been informed that any requests would have to come to the Board. Correspondence: Letter submitted by Legal Counsel Russell W. Grosse requesting an increase in his monthly retainer to be retroactive to August 1, 1968. President Maerkle ordered this request to be turned over to the Personnel Committee for their review and recommendation. Letter from Rancho La Costa requesting permission to share the District's ease- ment for the purpose of putting in a TV cable. The Manager explained that it will not interfere with the District's easement in any way and that he can see no dis- advantages in allowing it. After discussion, upon motion of Director Carmichael, seconded by Director Palmer, and unanimously carried, it was moved that the Distri allow the use of these easements by Rancho La Costa for the purpose stated. Letter from the California Water Resources Group requesting that the District contribute the sum of $75.00 to go toward a study on the matter of cross-connectio control at the University of California. No action was taken on this request. Notice from the American Water Works Association regarding "Water Week" which has been scheduled for the week of August 17, 1968. Finances : Special Accounts The following invoices were submitted for the Board review Payable and approval : I I Invoice submitted by the firm of O'Melveny and Myers in the amount of $276.54 covering legal services for the sale of the I.D. No. 2, Series 3 Bonds. Upon motion of Director Carmichael, seconded by Director Palmer, and unanimously carried, the Board approved payment of this invoice. Invoice submitted by Jack Y. Kubota, in the amount of $1,425.00, covering 76 hours for the General Manager's office totaling $1,134.00 and engineering services in the amount of $291.00. After discussion, upon motion of Director Carmichael, seconded by Director Mac Leod, and unanimously carried, this invoice was approved for payment as presented. Meeting August 7, 1968 - 3- Ratification Upon motion of Director Palmer, seconded by Director Mac Leod, of Checks and unanimously carried, the Board ratified Checks No. 3031 thru No. 3064, in the amount of $121,032.09, covering the period of July 17, 1968 thru August 7, 1968. I Investment The Manager reported that the $180,000.00 in treasury notes due of Funds July 31, have been deposited back to the District's account. In determined that the District can leave $100,000.00 of this amount invested and Mr. Black has suggested that we go to a time deposit with an interest rate of 5.75%. With the concurrence of the Treasurer, Director Kelly, the Board authorize( the Manager to release these funds to the Security First National Bank on a 90 day time deposit program. reviewing the cash requirements for the coming months it has been Personnel The Manager reported that he has been in touch with Mrs. Dennis, the next month. She indicated that she has changed her plans to resign from the position and wishes to come back to work. He pointed out that with the present work load and the programs which the District has underway for the coming months he feels it might be advisable to consider hiring another girl for the office and he recommended that the Personnel Committee look into the matter. After discussiol upon motion of Director Carmichael, seconded by Director Kelly, and unanimously carried, it was moved that the District proceed with the hiring of another girl for the office as recommended by the Manager. The Personnel Committee will work with the Manager on a job description and salary range for this position. Upon motion of Director Carmichael, seconded by Director Mac Leod, and unanimously carried, the meeting was declared adjourned at 5:45 P.M. Office Secretary, and she feels she can return to work within the I Secretary of the Board of Directors I Meeting August 7, 1968 -4-