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HomeMy WebLinkAbout1968-10-02; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT HELD ON OCTOBER 2, 1968, AT 2:OO P.M., AT 5780 EL CAMINO REAL, CARLSBAD, CALIFORNIA: The meeting was called to order by President Maerkle at 2:04 P.M.. Directors answering roll call were Carmichael, Kelly, Palmer and Mac Leod. Also present were General Manager Kubota, Legal Counsel Swirsky, Superintendent Henley, and Office Secretary. Mr. James M. Gaiser, District Auditor, was also present to dis- cuss the current audit program. Approval of Upon motion of Director Palmer, seconded by Director Kelly, and Minutes unanimously carried, the Board approved the minutes of the regular mailed out by the Secretary. Audit Mr. James Gaiser, District Auditor, appeared before the Board to discuss 1967-68 the audit program which his firm is conducting on District operations for fiscal year 1967-68. He informed the Board that they have completed the bulk of the field work and are now in the process of writing the report. The final report will be completed in time for submission at the next Board meeting, he explained, and, in addition, there will also be presented a letter report to the Board of their recommendations and suggestions. City of The Manager reported that payment has been received on the current water Carlsbad billing to the City and also the unpaid balance for July which had been protested. The new meter at Chestnut Avenue was checked out and calibrat and has been in operation for eleven days of September and the District will commence using it as the basis for billing the City starting October 1, the Manager explained. The Staff has also been working with the City on a new request they have involving a program of chlorination checking and flow checking which, the Manager pointed out, could amount to a work load on the District's part where another man would have to be hired. The Manager is looking into the program and will check with the Health Department on the matter and a report will be made at the next meeting. Arrangement5 are being made for a guard rail to protect the Chestnut Avenue Metering Station, the Manager reported, and it will be installed shortly. Investment Program Director Kelly reported that he had checked with several banks in I. D. No. 2 in the area and one San Diego Branch regarding the investment of the $50,000.00 Construction Funds which were available for re-investing. The Carlsbad Branch of Security Pacific First National Bank had offered the best interest rate of 5 5/8% and the funds were invested as an Inactive Public Deposit for a period of six months, maturing on March 18, 1969. After dis- cussion, upon motion of Director Kelly, seconded by Director Mac Leod, and unanimous: carried, the Board ratified the investment of these funds, in the amount of $50,000.1 payable March 18, 1969, at an interest rate of 5 5/8%. Legal Counsel Report: Greenview Legal Counsel reported that the La Costa easement which was approved Subdivision at the last meeting for the Greenview Subdivision was signed and recorded and the subdivision deposit funds were released to Mr. Mike O'Hara as authorized by the Board. San Diego Gas and The Agreement with the SDGStE Co, Covering the easement for the Electric Company La Costa pipeline was forwarded to them after the last meeting files . Legal Counsel informed the Board that he had talked with Mr. Grosse regarding the District's files in his possession and he indicated that he will bring over all of the material concerning the District. Mr. Grosse had also advised that the only iter which he has pending is the matter of the Graham Kelly easement and the check for th: right of way has not been released. Superintendent's Report: Chestnut Avenue The Superintendent reported that the Chestnut Avenue Metering Metering Station Station is now operating satisfactorily and work is now being I meetings of September 4, and September 18, 1968, as transcribed and and has been signed by their officials and is now in the Distric I completed on the cleaning up and painting of the Vault. Operations: The field crew has been working on the second of two leaks which occurred during the past week on Line "E" of I.D. No. 2, the Superintendent reported. A bad leak, October 2, 1968 - 1- resulting from the corrosion of a coupling on the blow-off, ran all night and caused a considerable wash-out around the rest of the pipeline and roadway. A detailed report will be presented by the Manager under his report. The Superintendent reported that the 2" meter on the City's Rancho Line (May Company connection) has not been functioning properly and arepresentative from the Hersey- Sparling Meter Company was down and checked it over. The City crew is going to pull it off and send it back to the factory for repair. The Manager reported that cost estimates on the installation of a 3" meter at Calavera Vault to record the flow to Laguna Riviera Subdivision and the 6 other house which are serviced off that line have been compiled and the total cost of the install ation would run about $800.00. The fact that the City is going ahead with the closu~ at the end of that line has been verified by the Manager and the contact for the project has been awarded to the Don Hubbard Contracting Company. The Manager reportt that he also received word today that the City is starting on plans to put in a mete] to serve the Laguna Riviera Subdivision, and ultimately to meter the reservoir site on Skyline Drive, as originally planned and discussed. After further discussion, up( motion of Director Carmichael, seconded by Director Mac Leod, and unanimously carriec it was moved that the District proceed with the installation of a 3" meter at the Calavera Vault at an estimated cost of $800.00. The Manager pointed out that the normal water flow requirements can be satisfied by this meter; however, high fire flows would become a problem. The City will be advised of this problem so that some arrangement can be worked out to open the larger 14" connection in the event of an emergency. Line "E" The Manager reported on the restoration work which will be required I.D. No. 2 to repair the pipeline damage caused by the two leaks on Line "E" in Improvement District No. 2. He explained that the field crew have sin1 taken out a piece of the pipeline and have also broken out all the joints to check them and found extensive external corrosion. The owner of the surrounding property, Mrs. Marjorie Borsum, has been contacted regarding some fill material for the projec. and, after a field inspection, they are alleging there is damage to their property from the wash-outs. The Manager offered the following recommendations and suggestio: for putting this pipeline back into condition. First, restore the pipeline and replace the damaged sections with transite pipe and then dig on up the line and make additional explorations and evaluations. This work, involving hauling and equipment work, could be done on a time and materials basis by a Contractor. Second, the proposal would be that the remedial work on the pipeline be done by District forces so that service can be restored before the rainy season which could do additional damage. The cost of this work was estimated by the Manager to be approximately $5,000.00. After further discussion, upon motion of Director Kelly, seconded by Director Mac Leod, and unanimously carried, it was moved that the Engineer-Manager take over this project and process it as soon as possible to get this pipeline back into condition. Pipeline Projects The Manager reported that the District has received notice from Po in t 'ID" the BIF Corporation that the butterfly valve for Point "D" has I 1 been shipped but it has not arrived yet. Filtration Cost figures on the District's participation in the Filtration Study Program Program to date were reviewed by the Manager listing $393.79 for Authority services and $450.00 for the Manager's time for attendance at the Program, it was the Board's decision that there is no immediate need for the Manager to attend these meetings as the entire Feather River Project appears to be behind schedule and water delivery from Northern California may be delayed until 1972. meetings, for a total of $843.49. After discussion on the Filtration I La Costa The Contract covering the La Costa Reservoir Project engineering servic Reservoir was reviewed by the Board and discussed in detail. Legal Counsel calle attention to Paragraph 3, referring to the payment schedule, and recom- mended that a letter of understanding be attached to the contract document to clarif the 5% retention which would apply to the total Contract amount. After discussion, upon motion of Director Carmichael, seconded by Director Kelly, and unanimously carried, it was moved that the contract be accepted as written, with the attachment as recommended by .the Legal Counsel. Sunnycreek Road The Manager reported that Mr. Ward's representative, Mr. Robert Water Service Means, has deposited $350.00 with the District, against the total the purchase of the meter for their temporary water service. They have been notifix estimated cost of $800.00, so that the District may proceed with October 2, 1968 -2- that a maximum of 60 days will be allowed before installation of the permanent service and this time will star; after their application for service has been submitted . I Greenview The Manager reported that Mr. O'Hara has completed his Greenview Subdivision Subdivision and has now submitted the Offer and Acceptance of Water Facilities document turning the water facilities for the Subdivision, listed at a value of $7,250.00, over to the District. After discussion, upon motion of Director Carmichael, seconded by Director Mac Leod, and unanimously carried, it was moved that the District accept the facilities, as set forth in this document for Greenview Unit No. 1, and close the project. La Costa Condominium Ilans for the La Costa Condominium No.3Subdivision have been No. 3 Subdivision approved, the Manager informed the Board, and the District i: can proceed on the water system. now waiting for the pipeline easement document so that work Miscellaneous Items: Palomar The Manager reported that the County is requesting that the District take Airport over another section of the pipeline at Palomar Airport extending to the it will be checked out with an easement description for the Hughes Pipeline'from Palomar Airporr Road so that the entire right of way for this line can be put togethc Delinquent The listing €or the delinquent accounts as of September 28, 1968, was Accounts reviewed by the Board, listing a total of $2,038.15. The Manager explained that,since the list was compiled,several of the accounts haw been paid and the only two accounts which might require some action are A. Hogan and E. Russell. State Division The Manager presented for the Board's approval a contract submittec of Highways by the State Division of Highways covering the installation of a 3" meter and service for their Freeway landscaping program. The Secretary called attention to the fact that a new document was received in the after. noon mail changing the construction time. After discussion, upon motion of Director Carmichael, seconded by Director Mac Leod, and unanimously carried, it was moved tha the District accept the contract with the State Division of Highways, subject to the approval of the Legal Counsel. Correspondence: Proposition The Manager called the Board's attention to material submitted by No. 9 various organizations on Proposition No. 9 and suggested that Board Members review this material at their convenience. He reported that the District also received a call regarding the matter from the Public Relations representative for the San Diego County Water Authority, Mr. Nixon, and he asked if the District would be interested in passing a resolution in support of the Propositi The Manager had informed him that the Board had decided to take no stand on the meas as a Board. The "License for Diversion and Use of Water" which the District applied for in November of 1961 for Squires Dam has now been received from the State Water Resource! Control Board, effective November 16, 1961. Announcements: Invitation from Valley Center Municipal Water District for their Open House and tour of new pumping facilities to be held Thursday, October 3, 1968, from 2:00 P.M. to 4:OO P.M. Hughes Tool Company Plant. They have submitted a legal description and I I' The following correspondence was reviewed by the Manager and ordered filed: (1) San Diego County Planning Department -- Brochure on Population and Housing for San Deigo County (2) Directory of Membership from Irrigation Districts Association of California. (3) Request from the Southern Utilities Association requesting a contribution to sustain the University of California Cross Connection Control Laboratory. No action was taken on this request D (4) Notice of Water Agencies Association Meeting to be held on October 4, 1968, at the El Camino Country Club with the Olivenhain Municipal Water District as host agency. Reservations will be placed for this event at the next meeting. October 2, 1968 -3- I Approval of Purchase Orders: The Manager reported that the following bids have been submitted by Ted Lee and Sons Paving Contractors for the road work which was budgeted for the current year: Squires Dam Access Road - $4,115.00; constuction of new pavement at "C" Reservoir - $850.00; and seal coat for various A.C. pavements at the reservoirs and the Head- quarters parking lot - $1,300.00. After discussion, upon motion of Director Kelly, seconded by Director Carmichael, and unanimously carried, it was moved to go ahead and build this increment of the Squires Dam road and take care of the other repairs as outlined by the Manager. The Manager requested that the Board ratify a purchase order to the CArlsbad Journal in the amount of $93.00 for printing of envelopes which was issued because the suppl: was low for the billing program. After discussion, upon motion of Director Palmer, seconded by Director Kelly, and unanimously carried, it was moved that the purchase order to the Carlsbad Journal be approved as written by the Manager. The Manager informed the Board that Mr. Patrick Zahler, a local contractor, has two overhead lights which he has offered to the District at a price of $75.00 each. Aft6 discussion, upon motion of Director Kelly, seconded by Director Palmer, and unanimou: carried, the Board approved the purchase of these two overhead lights at a total pril of $150.00. Special Accounts Payable: Upon motion of Director Carmichael, seconded by Director Mac Leod, and unanimously carried, the Board approved the invoice of the General Manager covering services for the month of September, 1968, in the amount of $1,167.50. Audit The Manager informed the Board that as an informal recommendation, the 1967-68 Auditor has suggested that the payroll procedure be changed so that each After discussion, the Board agreed that this change should be made in the payroll procedure, effective October 1, 1968. Ratification Upon motion of Director Palmer, seconded by Director Kelly, and of Checks unanimously carried, the Board ratified Checks No. 3169 thru No. 1968, thru October 2, 1968. Upon motion of Director Carmichael, seconded by Director Palmer, the meeting was declared adjourned at 4:50 P.M. check will reflect half of the gross earnings and half of the deductions. I 3209, in the amount of $13,631.16, covering the period September 19, 1 d .' <;: ./, ',; p ,/,/ - 'c/ /?< 1 ,=/- "A,.' /G / Secretary of th> Board of Directors I October 2, 1968 -4-