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HomeMy WebLinkAbout1968-10-16; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD "fJICIPAL WATER DISTRICT HELD ON OCTOBER 16, 1968, AT 2:OO P.M., AT 5780 EL GAMIN0 REAL, CARLSBAD, CALIFORNIA: The meeting was called to order by President Maerkle at 2:OO P.M. with Directors Carmichael, Kelly, Mac Leod and Palmer answering rollcall. Also present were General Manager Kubota, Legal Counsel Swirsky, Superintendent Henley, and Assistant Office Secretary. Mr. James M. Gaiser and Mr. Harold Hickey, District Auditors, were also present. Approval of Upon motion of Director Palmer, seconded by Director Carmichael, and Minutes unanimously carried, the Board approved the minutes of the regular I meeting of October 2, 1968, as transcribed and mailed out by the Secretary. Audit Mr. James Gaiser, District Auditor, went over the Audit Report for the 1967-68 fiscal year 1967-68. He informed the Board that they had changed the format from previous years. He used a long form report. The Auditor informed the Board that he is in the process of preparing a letter with his recom- mendations for strengthening internal control to be delivered later this week. Sufficient copies of the Audit Report were delivered by the Auditor for mailing out to the State, County and other interested offices. Mr. Gaiser will not be able to attend the next meeting but will be present at the meeting of November 20, 1968. Upon motion of Director Palmer, seconded by Director Carmichae1,and unanimously carried, it was moved that the Audit Report of 1967-68 be accepted as presented. Safety The matter of keeping the Registered Bond cancelled coupons in a Deposit Box Safety Deposit Box in the Bank was questioned. Legal Counsel will Bond coupons must be kept separate from the other cancelled coupons. He will report on this at the next meeting. City of CArlsbad The Manager reported that he has had meetings and telephone talks Water Service with Mr. Neeley and that the District is moving along with the the 3" compound meter for the Calavera Vault. The City is laying the pipe this week to connect the two zones. After the meter is installed, we will take readings for a week so we can make an estimate. Fire flow is necessary so the District won't be responsible for a fire call. Laguna Riviera meter is still not in as the City is stalling on it. Chestnut Street meter is working good. The Manager reported he will meet with the City in a week or two in regard to the chlorination program. He.also reported that the Health Department Engineer understands what our problems are. San Diego County Director Kelly reported on the special meeting to decide whether Water Authority or not to sell the $30,000,000 Bond Issue. Director Kelly sell the bonds at this time. Investment The Manager reported that Director Kelly invested $40,000.00 in Program Treasury Bills, at a cost of $38,852.33 with Security Pacific First National Bank until April 22, 1969. All data is recorded, and this time the Security Pacific First National Bank is charging a service fee and the Manager will be in touch with the Manager of the Bank to check out this new service charge. Legal Counsel REport: Line "E" Legal Counsel informed the Board that there are two easements for Right of Way Graham Kelly instead of one. Legal Counsel secured the date and check from Russell Grosse, former District Legal Counsel, and had talked to Graham Kelly regarding the matter. Letter has been received from Graham Kelly stating he is aware of water lines and will take them into consideration when selling the property, Graham Kelly will secure from all owners a waiver of any interest and subordinating any interest to the water easements. Legal Counsel also informed the Board that Mr. Kelly is questioning the amount of the consideration and that he will check into this further and report at the next meeting. Mr. James Gaiser and Mr. Harold Hickey left at this time, 3:OO P.M.. look into this matter further, as it is his opinion that all Registere I Laguna Riviera metering. There has been a delay of delivery of reported that the San Diego County Water Authority decided to B October 16, 1968 - 1- Freeway Legal Counsel reported that he had approved the contract from the State Service Division of Highways covering the installation of meter and service for sent to the State but no copy has been returned to date. Legal Counsel reported that he had written a letter to Special Counsel, Higgs, Jennings, Fletcher 6 Mack, regarding the American Pipe Suit. At the present time, the Northwest section is proceeding to trial. They will keep Legal Counsel Swirsky informed of any developments. Superintendent's Report: Construction Superintendent Henley reported that construction on Condominium pipe. Will install a 3" compound meter and will be testing the line next week. Line "E" Superintendent Henley reported that the first leak hole is covered. I.D. NO. 2 The backhoe was used there for three days, and, as soon as the A.C. Henley reported that the pipe that was removed from leak site is in the yard. The District installed electrical wires on steel mains so we can take readings. Super- intendent Henley reported the District is running 10 second feet and the lake level at Squires Dam is 499.5. Manager's Report: Line "E" The Manager reported that the District has finished all the work I.D. No. 2 necessary to repair the washout. If Mrs. Borsum files a claim for them to the Insurance Company. The Manager informed the Board that the Area Sales Manager for American Pipe and Construction Co. was in to look at the pipe, and he claims that this type of pipe has proven very unsatisfactory. The District is now in the process of taking soil samples for corrosion testing purposes. Mostly con- cerned about 12" line in I.D. No. 2 Section where the leak occurred, as corrosion is very widespread. The Board agreed to leave this problem in the Manager's hands to arrange for a program of corrosion detection. The Board instructed the Manager to m: District maps, using different colors to denote steel, transite or concrete pipe, fo~ the Board's benefit. Point "D" The Manager reported that word has been received that the valve was their freeway landscaping program and that the executed copies have been I No. 3 at La Costa was started last week and they are now laying 6" pipe comes in, we will finish up the rest of the work. Superintendent damages , the Manager recommended rhat the Board reject them and refer 'I shipped but has not yet arrived. Chestnut The Manager reported that the bulk of our expenses are in on the Chestnut Avenue Avenue metering station. Estimated cost was $4.,000.00 while actual exper fittings instead of steel fittings. Filtration The Manager reported that since the District is no longer active in this program, he attended for his own benefit. The Manager reported that, since the need for filtered water has increased in the Eastern Metropolitan Water District and Riverside, additional pressure is being put on the Metropolitan Water Authority to own and operate a filtration plant at Auld Valley Reservoir site. A report is just now about ready to be written up on this. La Costa The Manager presented a proposed time schedule for the La Costa Reservoj Reservoir outlining the necessary construction time. After discussion, upon motic of Director Mac Leod, seconded by Director Kelly and unanimously carriec it was moved that the District accept the proposal as presented by the Manager. One copy of the proposal will be mailed to La Costa. Stored Water The Manager reported that we had received water from the Valley Program Center Mcnicipal Water Disrrict Allotment during the months of after November 1, 1968 for next year, the Manager recommended that we increase our contract with the Authority for an additional 1000 acre feet of water, bringing our total storage water to 2500 acre feet, in view of the heavy demand this year. After discussion, and upon motion by Director Carmichael, seconded by Director Palmer, and unanimously carried, it was moved that the District increase their contract with the Water Authority by an additional 1000 acre feet of water in storage, for a total of 2500 acre feet of water. ture was $4,500.00. The additional costs were due to using cast iron September and October, 1968. Since we can store additional water October 16, 1968 -2- Sunnycreek Road The Manager reported that the meter for Mr. Ward's service is Service Area in and that Mr. Bob Means has made a deposit for this work. Mr. Means is presently getting water from Cussinger's until the line is put in. Mr. Means also reported that he is having trouble getting the neighbors to agree on the line. The Manager brought up the matter that the 2nd Aqueduct will be shut down during the second and third week of November, 1968. The Manager had sent a letter to San Marcos County Water District asking if they would make available to us some availability in the line we sold them. Received a call from Don Martinsen, their Legal Counsel, reporting that the San Marcos County Water District's Board had approved our request and will work out mutually between us on transportation costs, etc. The Manager will have more details for the next meeting. Personnel The Manager informed the Board that George Rodriguez will have com- Henley has made an evaluation of his ability. After discussion, upon motion of Dir- ector Palmer, seconded by Director Carmichael and unanimously carried, it was moved that George Rodriguez be made a permanent member of the District with an increase in pay of $25 a month effective October 16, 1968. Tentative arrangements were made to attend the Water Works Convention at Disneyland for next Wednesday afternoon. Announcement of a letter from Bob Dubrow, Irrigation District's Association, that they are looking for alternatives for their Spring Convention as San Francisco is also boycotting the grapes. Superintendent Henley has obtained two proposals for a used air compressor which was budgeted for in the amount of $3500.00. It was suggested that to stay within the amount budgeted, we could buy a used unit and, if future neeeds indicate a bigger unit, we could trade the unit in. Superintendent Henley was instructed to check othe sources in the San Diego Area. Special Accounts Payable: Upon motion of Director Carmichael, seconded by Director Palmer and unanimously carried, the Board approved the invoice from McClellan Insurance covering additional premium on the final audit, Multiple Liability Policy for the year 1967-68 in the amount of $113.00. Upon motion of Director Palmer, seconded by Director Carmichael and unanimously carried, the Board approved the invoice from the San Diego County Water Authority for our share of the Filtration Study for the month of September, 1968, in the amount of $3.70. Upon motion of Director Kelly, seconded by Director Mac Leod and unanimously carried, the Board approved the invoice from Higgs, Jennings, Fletcher and Mack for our pro- rated share of the American Pipe and Cosntruction Co. suit in the amount of $25.60. Ratification Upon motion of Director Palmer, seconded by Director Mac Leod and of Checks unanimously carried, the Board ratified Checks No. 3210 thru No. 3256, in the amount of $41,317.35 for the period October 3, 1968 thru October 16, 1968. Upon motion of Director Carmichael, seconded by Director Mac Leod, the meeting was adjourned at 4:37 P.M. I pleted six months with the District on October 22, 1968. Superintendent I 'I **- '" :' .. . . yl ,,;q 9' b'.:, ,,* 2 " I A//, \"4L-;,'. '?pi ,v c,:,:, /<A;,. Secrktary of the Board of Directors ' October 16, 1968 -3-