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HomeMy WebLinkAbout1968-12-03; Municipal Water District; MinutesMINUTES OF AN ADJOURNED REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CARLSBAD MUNICIPAL WATER DISTRICT HELD ON DECEMBER 3, 1968, AT 2:OO P.M., at 5780 El CAMINO REAL, CARLSBAD , CALI FORN I A : President Maerkle called the meeting to order at 2:OO P.M., with Directors Carmichae Kelly,Palmer and Mac Leod answering roll call. Also present were General Manager Kubota, Legal Counsel Swirsky, Superintendent Henley and Office Secretary. Mr. Joe Parisi and Mr. Robert Means were also present to discuss the matter of the Guy Ward servi ce connection. The Legal Counsel reported to the Board that the meeting was being he1 d in accordanc with Section 54955, Government Code of the State of California. He further reported that a notice of adjournment had been posted in accordance with the said Government Code and that an affidavit of posting and a copy of the notice of adjournment of the regular meeting on November 20, 1968 would be duly filed with the official records o the District. Approval of Upon motion of Director Palmer, seconded by Director Kelly, and Minutes unanimously carried, the minutes of the regular meeting of November 21 I 1968, were approved, as mai 1 ed out by the Secretary. Communi cations to Board: Guy Ward Mr. Joe Parisi and Mr. Robert Means were present, representing Mr: Guy Service Ward, in the matter of a service line to his property in the Sunnycreek Board that, pursuant to their approva1,there was established a temporary constructio meter through which water service will be provided to the project for a period of 60 calendar days. In the meantime, Mr. Ward is finding it a little difficult to ,run th proposed 6" 1 i ne to his property and the Manager had asked that Mr. Means, his Con- tractor, appear before the Board to see.if it might be possible that an extended period of time might be granted to him for the purpose of trying to get one or two other parties in the area to go in with him on the financing of the line. Mr. Paris and Mr. Means informed the Board that Mr. Ward recognizes the need for the 6" line but would like to request a reasonable time extension to get the property owners together on the project. It was the Legal Counsel Is opinion that an extension of one year could be granted under these conditions but that there should be a cash deposit or guaranty and an agreement so that the District would be able to put in the 1 ine in the event the owner does not proceed with the project. After further discussion, the Board authorized the District's Legal Counsel and General Manager to work with Mr. Ward and his associates to develop an agreement for the constructio~ of the permanent facility, such agreement to include a time limitation of one calen- dar year, as we1 1 as a cash guaranty to cover the cost of a1 1 work. It was a1 so determined that all of the administrative procedures , including the approval of construction plans and the granting of all necessary rights of way, shall be completc prior to the expiration of the 60-day period of temporary service. Mr. Parisi and Mr. Means indicated that they would re7 ay this informati on to Mr. Ward and agreed to work with the District on the program as outlined. They then left the meeting at th time, 2:28 P.M. Committee Reports : City of Carlsbad The manager called attention to the recent announcement of the Water Service approval of the Federal Grant to the City of Carlsbad from HUD will keep in close contact with their plans for this project so that there will be no duplication of services in the over1 apping areas of the Ci ty and the .District. Proposed Trailer Park Dfrector Kelly presented the proposed plans for a trailer park to be constructed on a portion of his property lying northerly of El Camino Real , just west of the Burke's Horse Ranch. The Manager pointed out the locations of the City's facilities in this area and the District's pipelines, both of which are 1 ocated so that they could serve this complex. After discussion , it was agreed that the two agencies should get together and work out terms and conditio1 which can be agreed upon for this service area. Investment The Manager called the Board's attenti on to the fact that a decision Program must be made by the District on the I.D. No. 3 Bond Program as to from the Sinking Fund monies. The matter will be discussed at the first meeting in January in order to meet the March 1 redemption date. Road area. The Manager reviewed the project to date and informed the 'I for the financing of the water improvement program. The Distric I whether the callable bonds for the current year are to be redeemed December 3, 1968 -1 - A short recess was called at 3:02 P.M. and the meeting was resumed at 3:17 P.M.. Legal Counsel : Line "E" & I'D-1" Legal Counsel reported that the Graham Kelly easement documents Right of Ways have now been recorded by the Title Company and the check has been forwarded to Mr. KElly in accordance with his letter. The matter is now complete except for getting the title policy on the property. Line "D-2" Legal Counsel reported that he is continuing his review of the Right of Way Ebright file for the Line D-2 right of way and an agreement will be (Ebright) drawn up. Greenvi ew The new restrictions for La Costa have now been received from the Subdivision Title Company on the Greenview Subdivision right of way and the Right of Way District will require affidavits that this is not in violation of trust deed on the property. Insurance Legal Counsel and the General Manager are checking the Di stri ctls Program insurance coverage very closely and a worksheet is being prepared on Hospital. A report on the entire insurance program and recommendations will be prepared shortly . Pipe Anti- Legal Counsel called attention to recent publicity regarding a s-ettle- trust Suit ment by the Ameri can Pipe Company on the anti trust suit and informed should receive some notice on the matter. I any restrictions, and also a subordination agreement to the existing comparisons wi th the Carl sbad Union School District and Tri-Ci ty the Board that the District is probably involved in this suit and I Proposed Trai 1 er Director Kelly opened further discussion on the plans for the Park -- Flood proposed trailer park on El Camino Real and pointed out that the Control County plans for flood control in that area call for a large drainage channel and reconstruction of the existing bridge to approximately 100 feet wide. He explained that this might result in the District having to relocate some of the pipelines in that area and that the County should be advised of this possibility and other problems involved in such a plan. After dis- cussion, the Manager was instructed to follow through on this matter and bring this information to the County's attention. Superintendent: Cosntruction: La Costa South Superintendent Henley reported that the Contractor is now com- Unit No. 1 pleting the staking for La Costa South Unit No. 1 Subdivision Subdivision and will probably commence with the grading operations next week. Operations : Metering and The 8" x 2" meter at El Camino Mesa Subdivision has been malfunc- New Services ti oni ng, the Superintendent reported, and it has now been repaired instal 1 ed 1 ast week to serve the Guy Ward property so that they could proceed with their construction and take delivery of the horses for the ranch. Water delivery has been steady at 8 cfs, he also reported, and the level at Squires Dam is now 502.5. Equipment At the suggestion of President Maerkle, the Manager was instructed to Purchase look into the status of the District with regard to purchasing surplus and put back in service. The temporary 2'' meter and service was equipment for District use through the Civil Defense Program. 1 Manager's Report: Point "D" The Manaqer informed the Board that he had planned to have the final Project plans to-the Board today for approval but was delayed in getting the other reservoir pl ans compl eted. I.D. No 2 The Manager submitted for the Board's review the final plans for the Reservoir the La Costa and D-2 Reservoirs and noted that the specifications are Project being completed this afternoon. Advance prints wi 11 be forwarded to obtain the slope rights on the La Costa Reservoir Site. The Manager explained that the San Diego Gas and Electric Company to be sure the District can December 3, 1968 -2- in order to allow additional time for the steel fabricators in meeting the bid schedule, the bid opening date has been advanced a total of 20 days and the District can a1 so get the same completion time. Under the revised schedule, the plans wi 11 be approved and the District will call for bids at the meeting of December 18, 1968, with the contract for the construction to be awarded the 1 ast of January. The Manager reviewed the cost estimates for the projects and informed the Board that a letter is being prepared for submission to the Board finalizing the figures for the project and identifying them. After discussion and review of the plans, the Board accepted the revised schedule for the project and Legal Counsel was instructed to go ahead and prepare the legal notice. I Right of Way The legal descriptions for the Hughes Tool Company easement and the Projects La Costa Condominium No. 3 Subdivision pipeline easement have been ture and recommendations. completed and will be going to the Legal Counsel's office for signa- Line "E" The Manager informed the Board that the reports on the soil tests for I .D. No. 2 the Line "E" area have now been submitted by the San Diego County Mate] Laboratory tests will also be run on the soil in the area of the Allan Kelly pipelint where the District has also experienced several leaks due to corrosion. He pointed out that the Authority is interested in getting several agencies who have thi s corrosion problem together to participate in a study to find a collective solution to the problem. The Board indicated an interest in such a program and the Manager wi 11 keep the District posted on this matter. Miscellaneous Items: Metering The Manager informed the Board that he had just been handed some water Program statistics for the month of November indicating an over-all loss of about lo%, which is too high. He will look into it more carefully and report back to the Board at the next meeting. Delinquent The Manager discussed the listing of delinquent accounts for the past Accounts month and noted that the balance outstanding at this time is $744.12. Personnel The Manager explained that under the present personnel policy each previous year and that there are three employees who must take their remaining vacation time before the first of the year. These are: Ray Nance, John Henley, and Mary Dennis. Ray Nance has made arrangements for his vacation commencing December 23, 1968, and the others have been asked to submit their requests. Christmas The Manager extended an invitation to Board Members and the Legal Luncheon Counsel to join the District Staff for a Christmas luncheon at the that date. Fi 1 tration The draft of the report on the Fi 1 tration Study has been submitted to Study each agency for review and no further meetings of the group have been s i dered . Correspondence: (1) Letter from Mr. Lin Burzell regarding contribution to the cross-connection Authority and show that the pipeline area is severely corrosive. ! employee must take the vacation time which he accummulated during the District office on December 18, 1968, prior to the Board meeting for scheduled unti 1 January, 1969 , at which time the draft wi 11 be con- control program. (2) Minutes of the annual meeting of the Municipal Water Districts Section of the IDA and other convention material. I (3) Letter from the IDA regarding the changing of fees on State Dam inspections. District will take no stand on this matter. The Manager requested the Board's approval on the purchase of the following equipment: (1) Plan file rack for the Superintendent's office, from Engineers Service Company of San Diego, California, for total purchase price of $123.03, plus tax. Upon motion of Director Palmer, seconded by Director Mac Leod, and unanimously carried , the Board approved the purchase of this file rack at the price stipulated. December 3, 1968 -3- (2) Directory board and lettering from Jays Displays, San Diego, California, at estimated cost of $50.00. After discussion, upon motion of Director Carmichael, seconded by Director Palmer, and unanimously carried, the Board approved the purchase of this i tern. The Manager informed the Board that the staff has secured some additional bids on the purchase of a compressor but this matter wi 11 be held over for discussion unti 1 the Manager can check out equipment purchases through the Civil Defense Program. Special Accounts Payable: Upon motion of Director Carmichael , seconded by Director Mac Leod, and unanim- ously carried, the Board approved payment to Jack Y. Kubota, in the amount of $1,066.07, covering services for the month of November , 1968, and reimbursement for blueprints. Ratification Upon motion of Director Palmer, seconded by Director Mac Leod, of Checks and unanimously carried, the Board ratified Checks No. 3339 period November 20, 1968, thru December 3, 7968, inclusive. Upon proper motion the meeting was declared adjourned at 4:55 P.M. thru No. 3359 , in the amount of $37,567.29 , covering the , ,-)"/Q ..'.I . _,.. %*" ? (A! '/,+ #T /~'< ->L,f-..~2&/&+$ <~&.,/ *' /; I Secretary of the Board of Directors I