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HomeMy WebLinkAbout1971-03-03; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT HELD ON MARCH 3, 1971, AT 2:OO P.M., AT 5780 EL CAMINO REAL, CARLSBAD, CALIFORNIA: * The meeting was called to order at 2:03 P.M. by President Maerkle with Directors Carmi chael , Kelly, Mac Leod and Palmer answering roll call . A1 so present were General Manager Kubota, Legal Counsel Swirsky, Public Relations Consultant Randall Mi tchel 1 and Executive Secretary. Mr. Win Priday was a1 so present as 1 iaison be- tween the City of Carlsbad and the District. Approval of The Secretary cal led attention to minor corrections on the minutes Minutes concerning Change Order No. 2 and the City of Carlsbad's participa- El Camino Real Pipeline Relocation Project. After discussion, upon motion of Director Palmer, seconded by Director Mac Leod, and unanimously carried, the mi n- Utes of the regular meeting of February 17, 1971, were approved as mailed out, with the corrections as noted by the Secretary. Csnrmi ttee Reports : City of With regard to the Study Committee, the Manager reported that on the Carlsbad basis of the discussions at the 1 ast meeting, there has been forwarded to the City Manager the request as authorized by the Board. To date the District has had no response from Mr. Arnold's office. The Manager did have a conversation with Mr. Priday at the City Hall, and since he will be involved with the field operations matter, he assured him that his office will do all it can do to assist. Since the Committee cannot proceed without this information, the Mana- ger wi 11 fol 1 ow through on this request and try to contact Mr. Arnol d again on this information. The Manager reported that he checked with the City Engineer's office regarding the Water System Improvement Project plans, but Mr. Cook was in a meeting with their Consulting Engineers. He informed the Board that he is hopeful that the approved plans will be available to the District this week, and there is nothing further the District can do to get these plans approved. San Diego County No report Water Authority Burroughs Water The Manager reported that everything went very smoothly in the Quality Problem arrangement with the San Diego County Water Authority in con- trol 1 i ng the water del i very to the Burroughs Plant during the recent rains. A letter was received this morning from the Burroughs officials re- garding the p? an. The District has al so been in contact with the Water Authority and they are considering putting in a turbidity meter at the Rainbow station to monitor the incoming water, if the District is willing to pay for this. The cost of such an installation is not known at this time, and the Authority is working up an estimate which will be submitted to the Burroughs Corporation. At the suggestion of the Authority, the District may also be dumping the excess water into the lower Otay Reservoir instead of Lake San Flarcos. The Manager informed the Board that over. a1 1 he is pleased with the arrangement and it appears to be working out we1 1 . Carlsbad Chamber Director Mac Leod reported on his attendance at the regular meet- of Commerce ing of the Carlsbad Chamber of Commerce on February 9, 1971. 1 tion in the Laguna Riviera Metering Station as recorded under the I I Pub1 i c Mr. Mitchell reported that the story on the El Camino Real Pipeline Re1 ations Project is out under yesterday Is date in the San Diego Union and B1 ade Tribune and probably wi 11 be picked up by the Carl sbad Journal next week Arrangements are now underway for the Quarterly meeting of the Water Agencies Associ- ation which the District will host the latter part of April. President Maerkle re- ported that the District has had no definite answer from the La Costa Country Club and it looks like they might price us out if their dinner prices are out of the price range for the Association. The President will be discussing it with the people from the Water Agencies Association, and if La Costa doesn't work out, the District will be looking into the possibility of using the Twin Inns or the Elk's Club for this evc San Marcos County Water It was reported that Legal Counsel Swirs ky, Director District -- Joint Pipeline Carmichael, in the absence of Director Kelly, and the Project Manager met with two Board Members from the San Marcos County Water District and their Manager, Mr. Jim McKay, on Monday morning. The purpose of the meeting was to try to establish some steps to go through for temporary service and a joint pipeline project to serve the La Costa Meadows Subdivision. Basic information compiled on the needs of the two Districts indicate a required pipe1 i ne capacity of 12” for the San Marcos service area and an 18” line to serve the CMWD’s needs. On the basis of these projected needs, there is under consideration the possibility of creating a 24” joint pipeline to serve the needs of both agencies and possibly certain areas of the Olivenhain Municipal Water District which are presently undeveloped. The San Marcos District is also thinking of trying to have La Costa make a contribution towards the proposed Questhaven 1 i ne for the reason that there is a great deal of land that is located in the San Marcos and 01 ivenhain Districts that has not been developed. I I Legal Counsel outlined the five steps of procedure which were developed in the Com- mittee’s discussions as follows: (1) That the District would prepare and submit to San Marcos a temporary use line agreement covering the use of their line on Ranchc Santa Fe Road to provide water servi ce for the La Costa Meadows Development. (2) Carlsbad would negotiate with La Costa Land Company in reference to the Alga Road 1 ine that Carl sbad Municipal needs. (3) San Marcos would negotiate on the A1 ga Roar line in reference to their line, and out of those will come a joint agreement. (4) Both agencies would work on a joint venture a reement on trying to build this line and get commitments based upon water usage. 7 5) After these steps have been accom- pl ished, Carlsbad Municipal and San Marcos wi 11 try to work out an agreement for a County Water Authority connection, which may or may not be joint, depending on the location. From the standpoint of timing, the District will continue its negotiation: with the La Costa people and get a commitment to proceed on the designing of the 18’’ Alga Road Pipe1 ine, and if everything goes right, within one year it is anticipated that this pipeline would be in and that the design study would be completed for the operation and construction of the County \dater Authority connection. At that point financing arrangements would have to be worked out on these projects. As an addi tional i tem, the Manager reported that Rick Engineering has been author- ized by La Costa Land Company to complete the a1 i gnment of A1 ga Road and the grading design for this roadway. Legal Counsel : LAFCO Legal Counsel reported that he and the District Manager attend Speci a1 Di s tri cts ed the meeting of the Special Districts Advisory Committee tha Advisory Committee was set up by LAFCO on February 22, 1971 in San Diego. The purpose of the meeting was to establish an Executive Committee and ten members were elected from the special districts represented to serve on that Committee. They immediately elected their officers with Mr. Glenn Reiter from the Otay Municipal Water District as Chairman, and set their first meeting for next Thur day. The Committee is now working on a report concerning the latent powers of the speci a1 districts and are supposed to have a report ready to turn into LAFCO on May 3, 1971. In following the procedure scheduling, if LAFCO takes formal action at the June 7, 1971 meeting, 15 days after that date they would pick the two representative from the special districts to serve on LAFCO. Legal Counsel informed the Board that from the standpoint of the District there is nothing further to do, but the District wi 11 keep in contact with what is going on in the Committee and wi 11 be ready to at- tend the next meeting. La Costa Meadows A1 1 documents on the La Costa Meadows Detachment and Annexation Unit No. 4 have now been mailed and sent to a1 1 parties, Legal Counsel re- Annexation ported. From the standpoint of this District, we are now fin- ished with this annexation until Bueno Colorado has annexed the proposed detachment. Contact was made with Mr. Jacobs, the Attorney for Bueno Colo- rado, regarding the matter and he advised that they are a little slow at this time and are filling out the application that goes to LAFCO. Squires Dam Legal Counsel reported on a meeting which was he1 d on February 26, Expansion 1971, with Mrs. Dawson and her Attorney, Mr. Tell um, concerning the property for the Squires Dam expansion program. As a result of the I Meeting March 3, 1971 .. ,. -2- last conference, the District has been trying to get the boundaries worked out and to determine where the easements are and how they can be relocated. The Manager displayed a map outlining the potential site and the new easement lines which have been agreed upon by Mrs. Dawson. Under this arrangement the District would permit a portion of the University of California's road easement to stay on the west side and Mrs. Dawson would convey a new instrument to the University, with the District granting new easements to Mrs. Dawson and the University. The exact location for a road easement to the east of our holdings will be established and Mrs. Dawson in turn will give a new instrument to the University of California. The Manager ex- plained that these relocations will pin down the easement across the property so that it will not interfere with the utilization of the site by the District. Legal Counsel pointed out that in the Committee meeting they did not raise the issue of the price consideration but Mrs. Dawson sti 11 indicated that the $3,000 per acre as originally discussed was a satisfactory price. The Board discussed the proper way to proceed with acquiring an option on this prop- erty and Legal Counsel out1 ined the conditions which had been discussed with Mrs. Dawson and her Attorney, as fol 1 ows : The District woul d enter into an agreement with an option to purchase within one year. As an option consideration the District would pay 10% of the purchase price, which woul d be appl ied towards the total price of the property if the District exercises the option. Terms were discussed as (1) cash at the time of the exercise of the option, or (2) purchase over a 5 year period with an interest rate of 8%, payable semi-annually, and prepayment within any period Mrs. Dawson has also requested that during the option period the District would pay the taxes on the property which would cost approximately $26.31 per acre, or a total of $1,455.50 for the one year period. Director Kelly suggested that the District, with a view towards routing the proposed Tri-City Pipeline through the Dawson property, acquire an easement along a projected road in that area during the negotiations on the proposed dam site. The Manager pointed out that the Vista Irrigation District would want to come through the prop- erty on an east to west a1 ignment in order to serve the Dawson and Thi bod0 1 ands if they should annex to that District. Director Kelly stated he could see no reason for an east-west easement since the pipeline as proposed would be routed in a north- south di recti on. Director Carmichael left the meeting'at this time (4:OO P.M.). After further discussion, it was agreed that Legal Counsel should start on a draft for an agreement to purchase the proposed site from Mrs. Dawson along the lines discussed. General Superintendent: In the absence of the General Superintendent, the Manager reported on the general District operations as follows: A shut-down was made on the main line on Thursday of last week so that the Contractor could replace the check valve at Calavera Cut in connection with the El Camino Real Pipeline Project. The field crew has been very busy on the construction project and regulation of the water system. Meters were read on the 28th of February and it appears that there are some very high water losses for this period. The staff will be checking out this matter. The lake ele- vation at Squires Dam is down to 495. feet as of this date. Accounti ng Off i cer: Work is being completed on the monthly financial reports covering the first seven months of the fiscal year and these will be mailed out to Board Members next week. As reported previously, the staff is checking out the meter readings and comparing prior readings in an effort to find the reasons for the high water losses during the past two months. General Manager: El Camino Real The Manager reported that the Contractor did a considerable Pipeline Project amount of work on the El Camino Pipeline Project during the the District's main line, which is at Madonna Hills. Payment Request NO. 9 for the I I I month of February and there is only one more splice to make in Meeting March 3, 1971 -3- I, I, Don Hubbard Contracting Company was presented for payment by the Manager, listing gross earnings of $175,787.00, less previous payments and retention, for a net amount due of $33,368.00. After discussion, upon motion of Director Mac Leod, sec- onded by Director Kelly, and unanimously carried, the Board approved payment to the Don Hubbard Contracting Co. in the amount of $33,368.00. As far as the Highway Project is concerned, the Manager reported, work has slowed down considerably as the Contractor has moved to another job for a period of time. The District has had some problems with them during the grading operati on and in one instance they tore into one of our air vents. A meeting was call ed with the grading Contractor, Suket-Coulson, last week and the staff came to an understanding with them on the project. La Costa Subdi vis i ons : The Manager reported that La Costa has completed the financial arrangements on thei r La Costa Greens Subdivision and it has been approved in accordance with the Board's action. The agreements, bonds, etc., are now being prepared for the La Costa Meadows Unit No. 2 Subdivision and wi 11 be submitted to La Costa for execution Tri -Ci ty The Manager reported that the next scheduled meeting on the Tri - Pipeline Project City Pipeline Project is for Friday, March 5, 1971. He displayec a study map prepared by his office for distribution to the other agencies at that time. Squires Dam The Manager reported on an opportunity that came up to acquire a one- Residence family mobile home to be used at the Dam site to augment the two bay uni t we have now. Members of the Board were pol led and indicated the: would be agreeable to the purchase, and on that basis the unit was acquired at a pur' chase price of $1500.00 and was hauled in to the Squires Dam site. Plans will be drawn up for the best orientation of the unit and some type of breezeway wi 11 be bui 1 t, the Manager explained, and this should suffice for several years. After dis- cussion, upon motion of Director Palmer, seconded by Director Mac Leod, and unani - mously carrjed, the Board ratified the actions of the Manager and President in the purchase of this trailer as reported. Randall Mitchel-l left the meeting at this tirne, 4:30 P.M. Other Matters : Water Statement The report on the delinquent water accounts as of February 26, Status Report 1971, was reviewed by the Manager and he noted that the outstand- of scheduling the billing with their regular Council meetings. Piezometer The FUGRO Company have had their engineer down 1 ast Thursday and again Sys tem on Tuesday working over the piezometer system at Squires Dam, the Manager reported. The Manager has discussed their findings with the engineer today and they will have a complete report on the project as soon as they correlate the data on the system. La Costa The Manager reported that this matter went before the Local Agency For- Cemetery mation Commission on Monday for annexation and the City Council had Project first reading last night on the annexation for the land. According to Mr. Mamaux, and Mr. Schmidt of the LAFCO, it is understood by the City that the District would provide water service to the project. Mr. Priday left the meeting at this time, 4:37 P.M. Mr. Ralph Palmer has turned in their deposit for the 12" 1 ine for the proposed ex- pansion of the Industrial Park next door to the Headquarters Building. It was reported that the Engineer's office is now plan checking the plans for the Mobile Home Park on the McReynold's property. The Manager reported that during the construction work the crew came across one very bad joint in the main pipeline at the Calavera Cut. Several joints in the area were I I ing balance on the City of Carlsbad account was due to a matter I Meeting March 3, 1971 -4- exposed and it was found that this entire reach of pipeline has deteriorated very badly from corrosion and probably will have to be replaced. Estimates are now being prepared on the cost of putting a steel jacket around the whole thing, as opposed to shutting the entire line down at night to replace the pipe. In the meantime all of the joints are going to be we1 ded and a study on the use of sacrificial annodes is being put together to protect the existing pipeline. Correspondence and Announcements: (1) Letter from Delta Corporation, Consulting Engineers on earthfilled dams, offer- (2) Invitation from the California Reclamation Association to join that organizatiol (3) Announcement of AWWA Conference to be he1 d April 14-17, 1971, in San Diego. Au, thorization was requested by the Manager for attendance at one daily session by the field crew. After discussion, upon motion of Director Kelly, seconded by Director Palmer, and unanimously carried, it was moved that staff members will be authorized to attend the ANMA Convention sessions. ing their services. (4) Report from Assemblyman John Stull's Office on the Desalination Plant planning. Speci a1 Accounts Payable: The Manager presented the following invoices for payment and action was taken as noted: I (1) Invoice from the office of Paul S. Swirsky, covering services for the month of January, 1971, listing extra services at $150.00, North Carlsbad Detachment, $71.34, La Costa Meadows Detachment, $502.04, for total amount of $723.28. Upon motion of Director Palmer, seconded by Director Mac Leod, and unanimously carried, the payment of this invoice was approved in the amount of $723.38. carried, payment was approved to Jack Y. Kubota, in the amount of $2,608.00, covering services of the General Manager's Office for $1,383.00, Engineering Projects, $520.00, and the El Camino Real Project, $705.00. sented for payment and the Manager explained that this involves the freight charges for the wire for the Santa Fe Reservoir Project. The District files have been checked on this matter, but it will be held over until the next meet- ing so that it can be checked out with Mr. Dykmanns' office. (2) Upon motion of Director Mac Leod, seconded by Director Kel ly , and unanimously (3) An invoice in the amount of $768.00 from the Time D.C. Freight Office was pre- Ratification Upon motion of Director Palmer, seconded by Director Mac Leod, and of Checks unanimously carried, the Board ratified Checks No. 5307 thru No. 5339, in the amount of $10,243.12, covering the period of February 18, 1971 , thru March 3, 1971. There being no further business to come before the Board at this time, the meeting was declared adjourned at 4:59 P.M. I ATTEST : Meeting March 3, 1971 -5-