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HomeMy WebLinkAbout1971-04-21; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT HELD ON APRIL 21, 1971, AT 2:OO P.M., AT 5780 EL CAMINO REAL, CARLSBAD, CALIFORNIA: The meeting was called to order at 2:OO P.M. by President Maerkle with Directors Carmi chael , Mac Leod and Palmer answering roll call . Director Kelly was present after 2:30 P.M. as noted. Also present were General Manager Kubota, Superintendent Henley, Public Relations Consultant Randall Mitchell and Office Secretary. Mr. Win Pri day , City of Carl sbad Pub1 i c Works Director, was a1 so present. Approval of Upon motion of Director Palmer, seconded by Director Mac Leod, and Minutes unanimously carried, the minutes of the regular meeting of April 7, 1971, were approved as transcribed and mailed out by the Secretary. I Committee Reports: City of Carl sbad City-District Water The Manager reported that he and Director Carmichael discussed Study Committee the Study Committee program, and with his concurrence, will be postponing the meeting now scheduled for April 29, 1971. Man- ager Kubota and Auditor James Gaiser are working on the report and have requested the delay in order to get the input from the District Legal Counsel , who is out of town. The intention at this time is that the draft of the report will come before the Board at the regular meeting of May 5, 1971, and will be presented to the Committee at a meeting to be he1 d on May 13 , 1971. In accordance with the City Manager's request, the District staff are putting together all the material relating to the District's affairs and should have this to them this week, the Manager informed the Board. Laguna Ri vi era The revised Agreement covering the City's participation in the Metering Station Laguna Riviera Metering Station has been executed by the District President and Secretary and is being submitted to the City. All changes requested by the City have been approved by the District Manager's office and Legal Counsel. City of Carlsbad The District Staff is working with the construction plans on the Water Project City Water Project and are waiting for Legal Counsel 's return and review of the project. It is planned to have a final processing of these plans for the Board at the next meeting. Chamber of Director Carmichael reported that he attended the regular Chamber of Commerce Commerce meeting and delivered the executed copy of the By-law changes on behalf of the District. The Chamber has asked that membership dues be submitted promptly and Director Carmichael will check on the District's assessment so that it can be processed for payment. Public Relations Copies of a news release regarding the Water Agencies Association Meeting to be hosted by the District at the Twin Inns on April 30 1971 , were reviewed by the Board. Mr. Mi tchel1 reported that the San Diego Union has the story and the Carl sbad Journal and B1 ade Tribune a1 so will carry it. Arrangement: for press attendance at the meeting have been made and tentative plans include three representatives from the press, the Carlsbad Journal , Blade Tribune and San Diego Unic The District Manager has accepted an invitation to appear on the local Cable TV Static community services program and he wi 11 discuss the Water District and answer prepared questions concerning its purpose and operation. Irrigation Districts The Manager reported on his attendance at the Management Association Convention Seminar conducted by the IDA on Tuesday, April 13, 1971, am the Convention activities on Wednesday and Thursday. Direc. or Kelly continued the report with information on the sessions that he attended. General Superintendent: The Superintendent reported the El Cami no Real Highway Project is about the same ex- cept that the San Diego Gas and Electric Company is now coming through with their hig I I pressure main. Meters and services are currently being instal 1 ed for the Ukegawa Brothers and for a greenhouse operation owned by Mr. Anthony Bons. The District is flowing 6 cfs, with the lake level at Squires Dam at 503.3 feet, and losing about .01 to ,015 foot per day. Accounting Officer: It was reported that Financial Statements through March 31, 1971 are being completed and will be used in projecting costs in the budget preparation for the new fiscal year Tentative budget plans discussed at the staff meeting call for submission of prelimi- nary operating budget figures by May 10, 1971, and preparation of the tentative budget and review by the Board at the regular meeting of May 19, or the first meeting in June Investment of Treasurer Kelly reviewed the Monthly Report on Investments for the Inactive Funds month of April, 1971, and it was noted that the two investments in Time Deposits , in the amount of $100,000 each , will mature on April 23, and April 30, 1971. After discussion, upon motion of Director Mac Leod, seconded by Director Carmi chael , and unanimously carried, it was moved that the Treasurer be authorized to negotiate the reinvestment of these funds. General Manager: El Carnino Real The Manager reported that Don Hubbard Contracting is trying to Highway Project complete the minor work that remains along the project and there the contract, the section involving the line at Madonna Hills. The San Diego Pipe- line Company people asked for permission to remove a pipe section from the District’s Hughes 12” 1 ine in Pal omar Airport Road so that their fuel line could be 1 owered, the Manager reported, and that operation was completed last week. The District’s expenses were estimated at $800.00 and the Company issued a purchase order to the District in this amount to cover the project. I is only one area left where relocation work is to be done under I Squires Dam In accordance with the action taken at the 1 ast meeting, the Manager Expansion reported that the District consummated the Option Agreement on the Program Dawson property and there was delivered to Mrs. Dawson our payment of $16,840.00. There were a couple of changes in the Agreement, which had been discussed by Legal Counsel, and these were initialed by Mrs. Dawson. The Manager will now prepare a project outline as to how to proceed with the preliminary site exploratory work, and will check on the availability of firms to provide these services. La Costa A request has been received from the La Costa Vi1 lage Company that Subdivisions the District accept the first increment of their condominium project and they have also submitted their Offer and Acceptance of Water Systc Facilities form covering this Unit designated as Plaza de la Costa of Lot No. 1 of La Costa Vi1 1 age. The Manager recommended that the District accept this water system an( authorize the exoneration of the Bond covering the project. After discussion, upon motion of Director Carmichael, seconded by Director Palmer, and unanimously carried, it was moved that the District accept the pub1 i c water system Unit No. 1, La Costa Vi 11 age -- Lot No. 1, designated P1 aza de 1 a Costa, and authorize the exoneration of Bond No. B100,353, in the amount of $8600.00. La Costa The Manager reported that he has checked back with the San Diego Gas and Reservoir Electric Company and they are very interested in moving the road on to concerned with our scheduling of the 1 andscaping and he would 1 i ke to go ahead and 1 a: out a 1 andscaping plan and get a price schedule on a 1 andscaping program for the Dis- tri ct’s site and if the Gas and Electric people want to do any more on their site, they can go ahead. After discussion, it was agreed that the Manager should proceed 01 this basis . Water The Manager reported that on the basis of the mid-month meter readings, Statistics it appears that we have some serious problems of lost water as the sta- tistics for the two week period show a loss of 60 acre feet. The staff wi 11 be checking out these readings and the large irrigation meters. Carl sbad Arrangements have already been made with the District for the in- Industrial Park stallation of the 12” pipeline extension for the Carlsbad Industril our Reservoir site. He informed the Board that the La Costa people are I Meeting April 21, 1971 -2- Park, the Manager reported, but there has been an additional requirement made by the City of Carlsbad for a fire hydrant for the new building at Magnedyne. The District will be making arrangements with Mr. Ralph Palmer to have this hydrant installed. Squires Dam The Manager reported that the report prepared by FUGRO, Inc. on the Piezometer rehabilitation and evaluation of the Squires Dam piezometer system has Sys tern been forwarded to the State Division of Dams along with the report on the settlement markers for the year ended December 30, 1970. La Costa and The Manager reported that the District has received the inspection D-2 Reservoirs report submitted by the painting subcontractor on the inspections Inspection conducted on the La Costa Reservoir and the D-2 Reservoir. There quested that arrangements be made with the painting contractor to schedule this reme- dial work before we start our irrigation season in June. Squires Dam A recommendation from the Superintendent on the second unit mobile home Mobile Home purchased for Squires Dam was reported by the Manager. He requested Annex authorization to proceed with connecting this unit to the existing trai cost not to exceed $500.00. After discussion, upon motion of Director Palmer, seconde by Director Mac Leod, and unanimously carried, it was moved that the District go ahead and complete connecting up this trailer. I are probl ems with the interior coating and the District has re- er and hooking up the sewer and electrical facilities at an estimated I Mobile Radio The mobile radio equipment authorized for purchase at the last meeting Equipment has been delivered but the District has held off on activating the sys mission. Stored The Manager reported that on the order which the District placed 1 ast fa1 1 Water for 1500 acre feet of stored water for use during summer peaks, there has been a total of 1,187.4 acre feet applied to the District’s account as of March 31, 1971. The Metropolitan Water District has advised the San Diego County Water Authority that they can no longer send water down for summer storage, so the bal ance of this order cannot be filled. tern until clearance is obtained from the Federal Communi cation Com- Staff A meeting of the District staff was held on Monday, the Manager reported, Meeting and preparations for the new budget were discussed. A vacation schedule ods are scheduled as follows: John Henley, last of May, first week of June: Ray Nance, late summer, August; Wilda Simpson, September; and Mary Dennis, one week in June, and one week in August. Personnel Matters : The Manager reported that Mrs. Sheila Suarez joined the District staff in January of this year and would fulfill her probationary period in July. He recommended in this instance, since she is doing very well in her work, it would be appropriate to give her an increase at this time. He has tal ked it over with her with the specific under- standing that it does not mean she has been accepted as a permanent employee. After discussion , upon motion of Director Carmi chael , seconded by Director Palmer, and unan- imously carried, it was moved that an increase of $25.00 per month be granted to Shei’ Suarez, retroactive to April 1 , 1971. for District employees has also been prepared and tentative vacation peri- I San Diego County Director Kelly reported that a tour of the Metropolitan Water Water Authority Project in the Los Angel es and Castai c areas originally scheduled for Apri 1 26, 1971, has been rescheduled for Friday, May 7, 1971, and members from the Districts have been asked to participate in this field tour if seats are avail able. Directors Carmi chael , Palmer and Kelly will plan to attend this tour if seating can be arranged. Correspondence and Announcements : (1) Communi cation from the Water Quality Control Board regarding sewage disposal practices . Speci a1 Accounts Payable: Meeting April 21, 1971 -3- (1) Upon motion of Director Carmichael , seconded by Director Palmer, and unanimously carried, payment was approved to Randall Mi tchell in the amount of $259.98, for services during the period ending April 14, 1971. Ratification Upon motion of Director Palmer, seconded by Director Mac Leod, and of Checks unanimously carried, the Board ratified Checks No. 5406 thru No. 5452 , Apri 1 21, 1971. City of The Manager asked that Mr. Priday convey the District's appreciation to Carlsbad the City Water Department for the use of the dewatering pump which was I in the amount of $58,307.45, covering the period April 8, 1971, thru loaned to the District during the repairs on the main pipeline. There being no further business to come before the Board at this time, the meeting was declared adjourned at 4:20 P.M. ATTEST : I Secretary of the Board of Directors I Meeting April 21, 1971 .. -4-