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HomeMy WebLinkAbout1971-05-19; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT HELD ON MAY 19, 1971, AT 2:OO P.M., AT 5780 EL CAMINO REAL, CARLSBAD, CALIFORNIA: The meeting was call ed to order at 2:OO P.M. by President Maerkle with Directors Carmichael , Kelly, Mac Leod and Palmer answering roll call. Also present were General Manager Kubota, Superintendent Hen1 ey, Publ i c Re1 ations Consultant Randal 1 Mitchell and Office Secretary. Also in attendance was Mr. Win Priday, Public Works Director for the City of Carl sbad. Approval Upon motion of Director Palmer, seconded by Director Mac Leod, and of Minutes unanimously carried, the minutes of the regular meeting of May 5, 1971, I were approved as written. Committee Reports: City of Carl sbad Director Carmi chael reported that the Operating Agreement Com- Operating Agreement mittee met last Thursday and had a very fine meeting. City representatives were very cooperative and seemed to be receptib to the District's proposals. A memorandum, listing several important points in the overall operating report that Legal Counsel Swirsky had worked out, was distributed tc Board Members prior to this meeting. Director Carmichael moved that the Board accept these recommendations as submitted by the Legal Counsel. During the discussion, Di- rector Palmer pointed out concerning Item 1 that the District has no choice when the water rates on wholesale water go up and, therefore, has no way of guarantying the rate to the City. It was suggested that perhaps the City should have the right to audit the books in the event an increase in water rates is proposed. Director Kelly pointed out that this point could create a deadlock, if the City withheld their approv a1 . The Manager stressed the fact that the District should be able to justify any pro posed rate increase on the basis of increased operating costs. Director Palmer cau- tioned the Board that this could be a powerful campaign weapon in the coming election. After further discussion, it was decided that the language in Item 1 should be changed to read "right of review" instead of "approval 'I. Director Palmer inquired as to spe- cifi cal ly what steps the District would have to take to preserve the water rights in the San Luis Rey Val ley. It was explained by the Manager that Legal Counsel is checki this matter out and it is imperative that these rights be protected so that this local water will be available. After further discussion, Director Carmichael amended his motion to include the 1 anguage change in I tern 2 to read "right of review" instead of "approval 'I. Mi th this change, the motion was duly seconded by Director Palmer, and u- nanimously carried. The Manager reported that Legal Counsel Swirsky is now working on a proposed draft of an Agreement and the minutes of the meeting will be prepared and then this will all gc out to the City Committee and another general session will be convened. All of the Committee agreed on the setting of a tentative take-over date of January, 1972, the Manager explained. Each of the agencies would go ahead with the new budget, and this would also allow time for more publicity. Carl sbad Chamber The Manager informed the Board that it was found that the District of Commerce dues for the Chamber of Commerce membership were from May, 1971 to I May 1972 , and 3 accordingly, payment has been made. San Diego County Director Kelly reported on budget discussions at the regular meet- Water Authority ing of the San Diego County Water Authority Board of Directors. A trict faci 1 i ties in the Los Angeles area and inspection of the earthquake damage was given by Directors Carmi chael¶ Kelly and Palmer, who attended from this District. Pub1 ic Relations Publ ic Relations Consultant Randal 1 Mi tchell reported that he is assembling the pictures of all of the District's Directors, past through present, and a site for displaying this material will be selected either in th reception area or the Board room. Legal Counsel : LAFCO Special In the absence of Legal Counsel , the Manager reported on the District Committee representation at the Local Agency Formation Commission Special Com- report on the SDCWA sponsored tour of the Metropolitan Water Dis- I mittee meeting two Fridays ago. The Committee was unable to get a quorum at that meeting to conduct business but the question of laten powers was dis- cussed and some of the special districts were asked to declare what their intentions are as to service areas. As the matter now stands, the Manager informed the Board, we are probably looking toward July or August before there is representation on LAFCO from the special districts . A short recess was called by the Chairman at 3:22 P.M. and the meeting reconvened at 3:35 P.M. I General Superintendent: Superintendent Hen1 ey reported that the fie1 d crew has been doing mostly routine work and concentrating on repairing the meters. There have been some problems in getting parts as the manufacturers are requiring a 5-day processing time. A representative from the BI F Corporation was called in 1 ast week and checked the SDCWA meter, the City's Chestnut Avenue meter, and the meter at the Squires Dam Vault. All were found to be operating well within their specified limits. Arrangements have also been made to replace the 2" meter at the El Camino Mesa Subdivision which is not functioning properly. In the process of digging test holes for the new Sequoia Pacific Mobi 1 e Hon Park, the Soi Is Engineers struck the District Is 8" pi pel ine in the Ponto area. Costs are being compil3ed on the repair of this 1 ine and wi 11 be submitted to the engineerins firm for payment. The Superintendent is obtaining cost estimates on the fence repair and fence rep1 acement at "Bll Pumping station and this work wi 11 be taken care of short ly. Water delivery from the Authority was reported at 12 cfs, and the lake level at Squires Dam was recorded at 502.3 feet. Water Statistics The Manager reviewed the water statistics report for the first losses of 27.0 acre feet, or IO%, down from the previous period loss of 13%. Board Members expressed concern over the continuing high water losses and discussed methods of checking these large irrigation meters. The Manager informed the Board that in order to keep the metering program at a high 1 eve1 of efficiency, the Superintendent and field people are concentrating on the meters and all of the construction inspec- tion is now being handled through his office. The possibility of hiring a construc- tion man to take over a1 1 of the construction supervision and inspection is also being looked into. Accounting Officer: Mrs. Simpson reported that the office staff has been closing out all of the work orders, checking out inventory stock items and balancing out the Subdivision Trust Accounts in preparation for the annual audit. It is anticipated that Mr. Gaiser's audi t team wi 11 be coming in during the first part of June to commence their prelim- inary work on the audit and set up the schedule for the inventory. El Camino Real The Manager reported that Don Hubbard Contracting has completed the Projects major portion of the pipeline project and it is now just a matter of cleanup, and the District can use most of the facil i ties. The contract time on the project was up on May 17, he pointed out, but no more extensions are planned, and the only items left are agreeing on any extras involved in the projec half of May, 1971, 1 isting total production figures of 264.4 and I Authorization was requested by the Manager for the payment of $40.00 to the San Diego Gas and Electric Company to cover the instal 1 ation of an electric meter at the Laguna Riviera Metering Station which will be shared with the City of Carlsbad. After dis- cussion, upon motion of Director Carmichael , seconded by Director Mac Leod, and unani - mously carried, payment was approved to the San Diego Gas and Electric Company for thi meter installation. The Manager reported it has been found that the proposed borrow area to be located on the east side of El Camino Real, across from the Laguna Riviera Subdivision, runs through the District's easement for the 14" pipeline to llBll Pumping Station. Final approval on the site has been he1 d up because of protest from the Subdivision resident and the Manager wi 11 be checking out this matter with the Contractor. La Costa The Manager reported that the various Subdivisions in the La Costa arc Subdivisions are moving right along. I Meeting May 19, 1971 -2- La Costa A letter of intent on the La Costa Reservoir site was to have been sub- Reservoir mitted by the San Diego Gas and Electric Co. for the Board's consideratio matter has been discussed with SDG&E officials and they have agreed that they wi 71 dee the District the land for no consideration. A layout plan is being prepared by the Di trict Manager on the site preparation and estimates of $6,000 to $7,000 for the drain 1 ine, and $10,000 for the grading have been made by the Manager to make this canyon ar a usable reservoir site. The Manager will have a follow up report on this matter for the next meeting. Sequoia Pacific The Manager reported that this project is moving along and the Dis Mobile Home Park trict has received word that their engineers are designing the water system for the entire project in the H.D. Development holdin Tr-i-Ci ty The Manager reported that the Committee is now getting down to preparing t Pipeline final report on the Tri-City Pipeline Project and possibly will get togeth at today's meeting, the Manager reported, but it has not arrived. The I next week to go over the final figures. Squires Dam The Manager presented for the Board's consideration a memorandum dated Expansion May 19, 1971, requesting authorization to proceed with a detailed engi- ne.ering study, to commence in July, 1971 and be concluded in November, 1971, on the expansion of Squires Dam. He also outlined the full scope of study that wi 11 be necessary in this investigative phase of the project and suggested that the Board of Directors consider making a final decision on the option purchase agreement i January or February of 1972. After discussion, Director Mac Leod offered a motion tha the District authorize Jack Y. Kubota Engineering to come up with an estimate on what the cost of the engineering study for this project is going to be. The motion was sec onded by Director Palmer and unanimously carried. Other Matters: Rancho Carlsbad A meeting has been held with City officials and the Rancho Mobile fire protection facilities for this project. Staff The Manager reported that a staff meeting of all District fulltime employee Meeting was he1 d 1 ast week and a number of points were covered including working City of Carlsbad Water Department was also discussed. Correspondence and Announcements: The Manager reviewed the following items of correspondence and announcements: (1) Legislative Reports from the Irrigation Districts Association and Special Distric (2) Announcement from Jones and Stokes, fish and game and environmental specialists (3) Announcement of meeting of the State Chamber of Commerce to be held in San Diego I Home Park Developers and plans were worked out for water service an hours, overtime and other employee benefits . The proposed merger with the Association. and consul tants. June 3, 1971. A letter from City of Carlsbad Mayor David Dunne was read in full by the Manager. The Mayor expressed his appreciation to the Board on his attendance at the Water Agencies Association Dinner Meeting . The Manager reviewed a survey report from the IDA on industrial safety and noted that out of 21 agencies with 4 or 5 employees, the District had the highest rate of injuric I for the past year. Finances : Accounts Payable: Upon motion of Director Carmichael , seconded by Director Mac Leod, and unanimously carried$ the Board approved payment to Randal 1 Mi tchell for services and miscel laneou: expenses during the month of Apri 1 , 1971, in the amount of $258.64. Meeting May 19, 1971 -3- .. Ratification of Upon motion of Director Palmer, seconded by Director Mac Leod, and Checks unanimously carried , the Board ratified Checks No. 5481 thru No. 5538, in the amount of $47,222.16, covering the period May 6, 1971 thru May 19 , 1971. There being no further business to come before the Board at this time, the meeting was declared adjourned at 4:40 P.M. I ATTEST : I I Meeting May 19, 1971 -4-