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HomeMy WebLinkAbout1971-06-02; Municipal Water District; MinutesMINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF CARLSBAD MUNICIPAL WATER DISTRICT HELD ON JUNE 2, 1971, AT 2:OO P.M. , AT 5780 EL CAMINO REAL, CARLSBAD, CALIFORNIA: President Maerkle called the meeting to order at 2:02 P.M. with Directors Carmichael, Kelly and Palmer answering roll call. Director Mac Leod arrived at 2:03 P.M. Also present were Legal Counsel Swirsky, General Manager Kubota, Publ ic Relations Consult- ant Randall Mitchell (2:lO P.M.) and Office Secretary. City Public Works Director Win Priday was also in attendance. Approval of Upon motion of Director Palmer, seconded by Director Mac Leod, and Mi nu tes unanimously carried, the minutes of the regular meeting of May 19, I 1971, were approved as written. Commi ttee Reports : City of Carlsbad The Manager reported that the minutes of the Committee meeting Operating Agreement and the excerpt from the minutes of the last Board meeting have been turned over to Legal Counsel Swirsky and he is now working on the draft of the Operating Agreement for submission to the Committee. After reviewing the action taken by the Board on the points in the Operating Agreement that were brought up at the Special Committee meeting, Legal Counsel informed the Boar there would be no problem in the 1 anguage change from "approval I' to "right of review". Carlsbad Chamber A report on his attendance at the Chamber of Commerce meeting was of Commerce given by Director Kelly. The Mayor and City Officials participate in the special program on City government and an address on the st of the City was presented by the Mayor. San Diego County No report. Water Authority San Diego Gas and Director Carmi chael reviewed the ten-year progress report release El ectri c Company by the San Diego Gas and Electric Company. We reported that Unit # 4 is currently under construction at the Encinas Plant in Carls bad with a scheduled completion date of 1973. It is anticipated that this project wil bring in about $35,000 per year in tax revenues for the District. Unit No. 5 is also on the drawing board for Carl sbad. Public Re1 ations Publ i c Re1 ations Consultant Mitchell reported that the story on th water study appeared in three local newspapers , the Carl sbad Jour- nal , the B1 ade-Tribune and the San Diego Union, and also was carried on the radio. He informed the Board that he is having trouble securing the pictures of the Directors fo the display but wi 11 be checking further with the photographer, Bert Winford. The Manager reported that the District was able to fill out the six billets that were a1 lowed on the Metropolitan Water District tour of the Colorado River faci 1 i ties. The District will be sending a 'letter of thanks to Mr. Lin Burzell at the San Diego Count) Water Authority who arranged the trip. Personnel : Execu ti ve Sess i on : Upon motion of Director Palmer, seconded by Director Carmichael , and unanimously carri an Executive Session was called at 2:40 P.M., for the purpose of discussing personnel matters 6 Upon motion of Director Carmichael, seconded by Director Mac Leod, the Board went out Executive Session at 3:08 P.M. and the general meeting was reconvened at 3:lO P.M. Upon motion of Director Palmer , seconded by Director Carmichael , and unanimously carri it was announced that the Board considered the cost of l iving increase in employee sal ries based on a 5% cost of 1 iving increase across the Board, and that as a merit raise that Mrs. Dennis be raised $60.00 per month to bring her salary to a level of $650.00 month; and further that the starting salary for Office Personnel be increased from $35 to $400,00 per month, a1 1 of these to be effective July 1 , 1971. I I In view of the possibility of the amalgamation of the City of Carlsbad Water De- partment with the District, the Personnel Committee also recommended no other changes in the District's current personnel pol i ci es or programs at this time. Legal Counsel : Insurance Legal Counsel informed the Board that the District's insurance coverage Program is now with Farmers Insurance Group and expires on July 1, 1971. He ex- plained that their premium costs seem to be competitive and there have been no complaints from the staff on their services, but that he was calling the mat- ter to the Board's attention from the standpoint of if the District wanted to go to bids on this program. After discussion, the Board indicated they could see no reason for changing insurance carriers at this time but it was the general feeling that the District's affairs should be handled through the local Carlsbad office as originally contracted for. Legal Counsel wi 11 1 ook into the matter and will make arrangements for the policy renewals. General With reference to the status of the second mobile home purchased for Superintendent expansion of the Squires Dam residence, the Manager informed the setting up this seconded unit under the budget authorized by the Board. It is now ju: a matter of the residents, Mr. & Mrs. Nance, and the Superintendent making arrangement to have the necessary work carried out so that it can be occupied, he explained. A short recess was called at 3:20 P.M. and the meeting was resumed at 3:25 P.M. The Manager reported that the General Superintendent is on his annual vacation and wil be returning to work next Monday. In his absence, he reported on the following items. Effective July 1, 1971, the Superintendent will no longer be attending the meetings of the Board and the Manager will have him prepare a summary report for the Board which will go out with the minutes and agendas for the next meeting. B Board that the Superintendent has been instructed to proceed with I Arrangements are being made with the low bidder, the H & S Fence Company, for the re- placement of the fencing at "B" Pumping Station and the fence repairs at the storage yard. The Manager reported that in checking the reservoirs, Andy Anson discovered a small leak on the "D" Line from Davies Vault to 'ID" Reservoir. In the absence of the Super- intendent, Ray Nance took immediate steps to isolate the 1 ine and have it repaired anc consequently he turned off the valve that is the only supply line to the La Costa arec Utilization of the La Costa Reservoir to provide service in that area was impossible at that particular time as it had been taken out of service temporarily in order to allow the Contractor to make a valve installation on the line. As soon as the valvini error was discovered, service was restored very quickly and the area was only out of water for about an hour. Accounting Mrs. Simpson reported that the financial statements covering the ten Officer months ' period ending Apri 1 30, 1971, are being completed and will be mailed out this week. Preliminary budget figures and requirements for the new budget period are also being prepared for submission to the Budget Committee. General Manager's Report: I El Camino Real The Manager reported that the Contractor is virtually completed Pipeline Project with the work under the El Camino Real Pipeline Contract and it is appropriate at this time to make payment of the full contract a- mount. Progress Payment No. 12 was presented for approval listing total contract earn ings of $187,836, less retention of $18,784, and previous payments, for a net amount payable of $7,253.00. The Manager explained that- he is not able to certify the projec as complete and file the Notice of Completion at this tl'me, but this is expected to occur at the next regular meeting. He also pointed out that payment of the full con- tract amount does not indicate that it is 100% complete, or the District has accepted the project, and the retention amount will still be held in force. After discussion, upon motion of Director Carmichael , seconded by Director Mac Leod, and unanimously carried, it was moved that Progress Payment No, 12 be approved for payment to the Don Hubbard Contracting Company in the amount of $7,253 .OO o Meeting June 2, 1971 -2- It was also reported that the meter at the Laguna Riviera Pressure Reducing and Metering Station went on the 1 ine 1 ast Thursday. The Manager noted there are sti 11 a number of outstanding invoices from the Don Hubbard Contracting Company covering extra work and operation and maintenance items in connection with the El Camino Real Project and these will be deferred until the next regular meeting, El Camino Real The Manager reported word has been received by the District that Highway Project the Highway Contractor, Sukut Coulson, is going to make subgrade on the El Camino Real roadway from Chestnut Avenue to Pal omar Airport Road shortly. As a precautionary measure so the Contractor won I t be bothering the District's facilities during that operation, the valve cans and valves are being cut below subgrade. This work will involve extra expense to the District as it was not included in the original project design. Further delays in the road project are an ti ci pated because of the County's action on the special use permit for the development of the borrow area, the Manager reported, and the County will be conducting an appeal on this application this Friday. The Board discussed the possibility of the District taking a position on the matter and directing a letter urging early completion of the roadway and protesting any further delays in the project. The Manager and Legal Counsel will work out some way of mak- ing the District's position on the project known to the County. The claim covering the expenses involved in making the necessary repairs to the Dis- trict I s transmission main and to restore water service has been prepared and submi tted to Sukut Coulson and the Griffith Company. Reimbursement of these expenses totalling $525.16 has been requested by the District. La Costa Subdi visions : Alga Road The Manager reported on a conference held with La Costa regarding the Pa' pel i ne Alga Road Pipeline Extension to be constructed from the La Costa Meadows voiived in getting the formal agreement on the project before the Board and the La Costa people, La Costa is requesting that the District commence the design work on the project. The Manager explained that the preliminary surveying could be started and the 1 iaison work with Rick Engineering taken care of so the District can get this portion of the project underway on that level. With reference to the financing of the engineering work, he informed the Board that under the proposal La Costa will pay for all of the expenses of the Alga Road Pipeline, including the engineering work, less a credit to be determined for excess capacities in that line that will come a- cross to serve the Ayres property west of the La Costa property. After discussion, upon motion of Director Mac Leod, seconded by Director Palmer, and unanimously car- ried, it was moved that the Manager be authorized to proceed with the preliminary surveying and engineering on the A1 ga Road Pipel ine Project. La Costa The Manager reported that a proposal has just been received from the Reservoir San Di ego Gas and Electric Company for the acquisition of the property has been approved and returned to the District and they have indicated the District can have the site at no fee. A contract price from Cameron Brothers on the develop- ment of this site will be obtained by the Manager, and on the basis of a reasonable cost for this work, the District will proceed with the planning for this project. Tri-Ci ty Reporting on the Tri-Ci ty Pipel ine Project, the Manager informed the Pipel ine Board that a meeting was he1 d here yesterday morning and the report is Project being finalized and the Committee expects to be ab1 e to present it to I Subdivisions through to Rancho Santa Fe Road. In view of the time in- I next to our reservoir site. The grading plan for the new access road the respective Boards at the next meeting. I Budget Program The Manager reported that on the basis of the action taken earlier finalized for submission to the Finance Committee. Members of the Finance Committee will be asked to have a session on the Proposed Budget before the next Board meeting and final adoption of the Prel iminary Operating Budget wi 11 take place at the first meeting in July. today on personnel salaries , the prel iminary budget figures wi 11 be Other Matters: The Manager reported that the District is sti 11 working with the Rancho Carlsbad people on their water system planning for their mobile home park development. Meeting June 2, 1971 -3- Mr. John Mamaux has been contacted regarding the acquisition of the 100 foot strip to the south of the District's property and he has asked that we put it in writing for him. Escrow proceedings are scheduled to close on June 10, 1971, and after that date, he wi 11 be in a position to discuss this proposal . The survey crew for the District is proceeding with the surveying for the curb instal 1 ation to be completed in conjunction with the road project. Piezometer The report submitted by FUGRO, Inc. on the piezometer system at Squires Sys tem Dam was turned in to the State Division of Dam and Safety Inspection and the District has now received an acknowledgement of this report and their findings. It was the State's conclusion that the District should continue to monitor the piezometer system. On the basis of this report, the Manager will go a- head and budget the funds so that the FUGRO people can make their annual inspection on the sys tem under their proposal . Water Water statistics for the month of May, 1971, were reviewed by the Manage Statistics showing an apparent water loss of 83.8 acre feet, or 13%, for that peric on a total production of 678.5 acre ft. for the month. Considerable dis cussion was held on the District's metering program and the need for a high level of maintenance for our metering system to check these high water 1 asses. The Manager wi 1 make an evaluation of this report and will attempt to pin down whe.re some of these losses are occurring. A report on the findings and corrective measures will be made to the Board at the next regular meeting. Dlinquent A listing of the delinquent accounts as of May 28, 1971, was reviewed and Accounts discussed by the Board. Correspondence: (1) Notice from the County Planning Department regarding population census. (2) Legislative material submitted by the Irrigation Districts Association. Purchase Upon motion of Director Palmer, seconded by Director Mac Leod, and unani- Orders mously carried, the Board approved the issuance of a purchase order to the replacement of fencing at "B" Pumping Station. Speci a1 Accounts Payabl e : Upon motion of Director Carmichael , seconded by Director Mac Leod, and unanimously carried, payment was approved to Jack Y. Kubota in the amount of $871.00 for services performed for the General Manager's Office during the month of May, 1971. Upon motion of Director Mac Leod, seconded by Director Palmer, and unanimously carriec payment was approved in the amount of $893.00 to Jack Y. Kubota for engineering and inspection services on the El Camino Real Project. The Manager noted that an error had been made in his office on the bill ing for the list of Engineering Projects and requested that this invoice be held over for payment at the next meeting. Ratification Upon motion of Director Palmer, seconded by Director Mac Leod, and of Checks unanimously carried, the Board ratified Checks No. 5539 thru No. 5564, in the amount of $14,571.05, covering the period May 20, 1971 thru June 2, 1971. I nves tmen t of Treasurer Kelly reported that the time deposit investment of $lOO,OO Inactive Funds which matured on June 1, 1971 was rolled over for a 30 -day period at an interest rate of 4.5%. Upon motion of Director Mac Leod, seconde by Director Palmer, and unanimously carried, the Board ratified the Treasurer's action on this investment. II I H & S Fencing Company in the amount of $250.00 for repair of fencing and I Meeting June 2, 1971 -4- The meeting was declared adjourned at 4:50 P.M. I ATTEST : :T>,./j("-: ed // 22. L. Secreiary of the Board of Directors - . - .I- - I, I Meeting June 2, 1971 -5-